Oce VarioPrint 2045-65 NC User manual

Océ VarioPrint
2045-65 NC
Job Manual

Copyright
© 2003, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060010745
Edition 11-2003
Océ-Technologies B.V.
US
Trademarks
Products in this manual are referred to by their trade names. In
most, if not all cases, these designations are claimed as trademarks
or registered trademarks of their respective companies.

3
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2045-65 NC. The manual
contains a description of the Océ VarioPrint 2045-65 NC and guidelines to use
and operate the Océ VarioPrint 2045-65 NC. There are also tips to increase
your knowledge of the Océ VarioPrint 2045-65 NC and to help you manage the
workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint 2045-65 NC or a tip.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint 2045-65 NC, an original or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for
safe use and the Safety Data Sheets. The instructions for safe use and the
Safety Data Sheets are included in the appendices of this manual.

4 Océ VarioPrint 2045-65 NC Job Manual

Table of Contents 3
Table of Contents
Notes for the reader 3
Chapter 1
Introduction
General information 8
About the Job Manual 8
About the users of the Océ VarioPrint 2045-65 NC 9
About the Océ VarioPrint 2045-65 NC 10
About the configuration of the Océ VarioPrint 2045-65 NC 13
About the operator panel of the Océ VarioPrint 2045-65 NC 15
About the mailbox 19
About the activity states of the Océ VarioPrint 2045-65 NC 21
About stapling 23
Get started 25
Switch the Océ VarioPrint 2045-65 NC on or off 25
Access the Océ VarioPrint 2045-65 NC 27
Chapter 2
The print function
Print jobs in this manual 32
About the Océ VarioPrint 2045-65 NC printer driver 35
Types of print job settings 39
Common print jobs 46
Start the print job 46
Introduction 46
Create a profile 48
Start a print job that uses a profile 51
Start an automatic print job 53
Start a mailbox job 54
Start a secured print job 55
Control the print jobs 56
Control the mailbox jobs 56
Print a secured job 59
Print on special material 60
Give priority to your automatic print job 63
Stop or correct a print job 64
Interrupt a print job 66
Central printing 69
Introduction 69
About a central reproduction department 69
About the Océ Job SubmitIT application 72
About the print files 73

4 Océ VarioPrint 2045-65 NC Job Manual
Set the application defaults 74
Maintain the list of printers 74
Display the properties of the print files 77
Create and use a template 79
Create and use desktop shortcuts 81
Use several printers at the same time 84
Control the print files 84
Retrieve the print files 84
Save the print files 87
Print a job 88
Change the job ticket 90
Assign a print job to a user 92
Chapter 3
The copy function
Copy jobs in this manual 96
Prepare the copy job 98
Types of copy job settings 104
Common copy jobs 112
Copy one set of originals 112
Copy separate job parts 117
Make an enlarged or reduced copy 119
Copy on special material 122
Create a booklet 125
Improving the image quality of a copy 127
Stop or correct a copy job 129
Interrupting a copy job 131
Chapter 4
The scan function
Scan jobs in this manual 136
About the scan profiles 138
Prepare the scan job 141
Types of scan job settings 147
Common scan jobs 152
Scan one set of originals 152
Scan separate job parts 155
Make an enlarged or reduced digital document 157
Improve the image quality of the digital document 160
Stop or correct a scan job 163
Chapter 5
Maintenance
Add paper to the paper trays 166
Add paper to the special feeder 171

Table of Contents 5
Chapter 6
Errors
Correct the errors 176
Clear a paper jam 178
Appendix A
Overview and tables 179
Product specifications 180
Originals to use 181
Input trays, output bins and materials 182
Appendix B
Safety information 185
Instructions for safe use 186
Safety data sheets 189
EPA Energy Star® 193
Appendix C
Micellaneous 195
Reader's comment sheet 196
Addresses of local Océ organisations 198

6 Océ VarioPrint 2045-65 NC Job Manual

7
Océ VarioPrint 2045-65 NC
Job Manual
Chapter 1
Introduction

8 Océ VarioPrint 2045-65 NC Job Manual
General information
About the Job Manual
The Job Manual describes the tasks that the end user can perform using the Océ
VarioPrint 2045-65 NC.
The user CD-rom, delivered with the Océ VarioPrint 2045-65 NC, provides
you with the Job Manual in digital format. You can also find Quick Reference
Cards on this CD-rom.
The end user can use an Océ application to control the jobs to, on and from the
Océ VarioPrint 2045-65 NC. The online help of these applications inform you
how to remotely control the jobs.
The Océ website, www.oce.com, facilitates free user-manual and driver
download.

Introduction 9
About the users of the Océ VarioPrint 2045-65 NC
Introduction
The Océ VarioPrint 2045-65 NC documentation approaches three types of
users. Each user has defined tasks related to the Océ VarioPrint 2045-65 NC
system.
This Job Manual describes the tasks of the end user (see ‘About the Job
Manual’ on page 8).
Types of users and their tasks
Types of users Tasks
End User ■Print digital documents.
■Copy paper documents.
■Scan paper documents.
■Control the document flow.
■Load the paper in the trays.
■Clear the paper jams.
Key Operator ■Define the access-security to the machine and the
machine's components.
■Set the default job settings.
■Control the paper trays.
■Control the output.
■Control the print mode.
■Obtain the system information.
■Set the energy save timers.
■Maintain the accounting system.
■Maintain the machine supplies.
■Solve easy machine problems.
System Adminis-
trator
■Control the connection of the system to the network.
■Configure the scan server.
■Configure the print server.
■Configure the webserver.
■Configure the protocols.
■Maintain and install the drivers.

10 Océ VarioPrint 2045-65 NC Job Manual
About the Océ VarioPrint 2045-65 NC
Introduction
The Océ VarioPrint 2045-65 NC has been developed from a proven system
creating high quality print, copy and scan jobs. The productivity and the print
speed of the Océ VarioPrint 2045-65 NC are successful in office and central
reproduction departments.
The new technologies and features, developed for this release, provide an
improved workflow for executing jobs incombination with the Océ Intra Logic
application. In addition, the Océ System Configuration enables a new method
for configuring and maintaining the system.
Features of the Océ VarioPrint 2045-65 NC
The Océ VarioPrint 2045-65 NC system combines earlier tested technologies
with new features. The following items can be useful to you:
Features
The mailbox: for last-minute print job control.
The combine key : for copying or scanning separate job parts.
The interrupt key : for suspending a job, starting a high-priority job and
resuming the suspended job.
The Océ Image Logic technology: for detecting and optimizing the light sec-
tions, the lines and the photos in the originals to achieve the best quality im-
age.
The automatic 90° image-rotation technology: for matching the feed direc-
tion of the originals and the orientation of the paper in the paper trays.
5 x 8 copying: for copying 5 x 8 originals to 5 x 8 paper.
Adobe® PostScript® 3™ and direct PDF printing.
Improved network connectivity features: Apple® Macintosh®, Microsoft®
Windows®, NetWare® Novell® and UNIX environments.
Control the print and scan jobs by using the Océ Intra Logic application.
Display the Océ VarioPrint 2045-65 NC information by using the Océ Intra
Logic application.

Introduction 11
Job processes on the Océ VarioPrint 2045-65 NC
Applications to manage the Océ VarioPrint 2045-65 NC document flow
The Océ VarioPrint 2045-65 NC supports the following Océ applications to
manage the document flow:
Control the jobs in a central reproduction environment by using Océ Job
SubmitIT.
An up-to-date design and improved ergonomics.
Process Description
1 Originals are inserted.
Copies and prints are made (see ‘Copy process on the
Océ VarioPrint 2045-65 NC’ on page 96)(see ‘Printing
with the Océ VarioPrint 2045-65 NC’ on page 32).
2 Print job process (see ‘Printing with the Océ VarioPrint
2045-65 NC’ on page 32).
3 Scan job process (see ‘Scan process on the Océ Vario-
Print 2045-65 NC’ on page 136).
Features

12 Océ VarioPrint 2045-65 NC Job Manual
Océ applications Descriptions
Océ Intra Logic Application for remotely managing
the print and scan jobs to, on and
from the Océ VarioPrint 2045-65
NC.
Océ Job SubmitIT Application for managing the print
jobs to and from a central printing
environment.

Introduction 13
About the configuration of the Océ VarioPrint 2045-65 NC
Introduction
The main components of the Océ VarioPrint 2045-65 NC include the
following:
1The operator panel.
2The Océ VarioPrint 2045-65 NC machine.
3The controller (DAC), extended with a webserver.
To finish the print and scan jobs, the system is connected to a print server, a
scan server and the workstations.
The Océ VarioPrint 2045-65 NC machine
[1] The par ts of the Oc é VarioPrint 2045-65 NC
[1] The parts of the Océ VarioPrint 2045-65 NC

14 Océ VarioPrint 2045-65 NC Job Manual
Number Part Function
1 Automatic document
feeder
Equipment, to copy or scan a set of
1-sided or 2-sided standard origi-
nals.
2 Access to platen Equipment, to copy or scan the
non-standard originals.
One side of the original is scanned
at a time.
3 Original receiving bin Equipment, to collect the origi-
nals, processed by the automatic
document feeder.
4 Operator panel Equipment, to enter the settings.
5 Multi-size bin Equipment, to collect the complet-
ed sets with a special paper size or
paper weight.
The sets cannot be internally sta-
pled.
6 Offline stapler Equipment, to manually staple a
set.
7 Finisher Equipment, to collect the complet-
ed 8.5 x 11 sets with a standard pa-
per weight.
The sets can be internally stapled.
8 Special feeder Equipment, to insert a sheet of spe-
cial material to copy or print on.
9 Error bin Equipment, to collect the sheets
that are processed incorrectly.
10 Paper compartment Equipment, to hold the paper
stocks.
11 Front door Door to access the toner reservoir
and the machine counter.

Introduction 15
About the operator panel of the Océ VarioPrint 2045-65 NC
Introduction
The operator panel contains the display screen and the keys. The display screen
shows the available settings, the feedback graphics and a message box.
The Océ VarioPrint 2045-65 NC has three main operating modes.
■Print .
■Copy .
■Scan .
The operator panel
[2] The oper ator pa nel of the Océ VarioPrint 2045- 65 NC
[2] The operator panel of the Océ VarioPrint 2045-65 NC
Number Part Description
1 Display screen ■Screen, to show the settings and the
messages.
2 Section keys ■Keys, to select a collection of settings
of the active operating mode (a
section).

16 Océ VarioPrint 2045-65 NC Job Manual
3 Arrow keys Keys, to:
■Change the value in small steps
(arrow-up key and arrow-down key
).
■Change the value to preset values
(arrow-left key and arrow-right
key).
■Select a value or a name from a
displayed list.
4 Stop key Key, to:
■Stop the print process of a copy or
print job.
■Abort a copy or print job.
■Delete scan jobs from the machine
memory.
5 Correction key Key, to:
■Reset the settings to default.
■Remove one or more job parts.
6 Numeric keys Keys, to:
■Enter the number of sets.
■Enter a PIN.
■Enter a PIN.
■Enter scan job information
7 Prints / copies
counter
■The number of prints or copies is
displayed.
8 Start key Key, to:
■Start a job.
■Confirm the changed settings.
9 Function keys ■The left function key selects the
operating mode (Copy , Print
or Scan ).
■The second left function key selects a
subset (a card) of settings.
If the section does not contain cards,
this function key operates like the
other function keys.
■The other function keys select the
values of a function.
Number Part Description

Introduction 17
The display screen
[3] The displ ay screen of the Océ V arioPri nt 2045-65 NC
[3] The display screen of the Océ VarioPrint 2045-65 NC
10 Combine key ■Key, to scan or copy the job parts.
11 Interrupt key ■Key, to enter or to quit the Interrupt
mode.
Number Part Function
1 Message box Area, to display:
■General job information.
■The activity state of the Océ
VarioPrint 2045-65 NC.
■Error messages.
2 Section ■A section represents a preset
collection of settings of the active
operating mode.
The opened section is aligned lower
than the other sections.
The section box can contain icons to
indicate some settings.
3 Operating mode ■The active operating mode has an
icon in the name box.
4Card ■A card represents a preset collection
of settings of a section.
5Function ■A function represents a setting.
The activated function-name box is
black.
Number Part Description

18 Océ VarioPrint 2045-65 NC Job Manual
6 Function box ■The function box contains the values
of a function.
7 Feedback box ■The feedback box shows the result of
the original and copy settings.
Number Part Function