Polycom Instructor FS HDX User instructions

February 2008 Edition
1725-27077-003/A
Version 1.5
Setting Up the
Polycom®Instructor™FS HDX
Version 1.5

Polycom Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for
any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating
into another language or format.
As between the parties, Polycom, Inc. retains title to, and ownership of, all proprietary rights with respect to the software
contained within its products. The software is protected by United States copyright laws and international treaty
provision. Therefore, you must treat the software like any other copyrighted material (e.g. a book or sound recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc. is not responsible
for printing or clerical errors. Information in this document is subject to change without notice.
Trademark Information
Polycom®, the Polycom logo design are registered trademarks of Polycom, Inc. and Instructor™ FS HDX is a trademark
of Polycom, Inc. in the United States and various other countries. All other trademarks are the property of their
respective owners.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications
held by Polycom, Inc.
© 2008 Polycom, Inc. All rights reserved.

iii
About this Guide
This document, Setting Up the Polycom Instructor FS HDX, explains how to
install the various components of the Polycom® Instructor FS™ HDX system,
how to connect the cables, power on the equipment, and perform all the other
steps you need to get the system up and running. This document is intended
for installers who have been trained on how to set up the Instructor FS HDX
equipment.
Because the Polycom Instructor FS HDX contains components from different
manufacturers, you may have to refer to other documents during the set-up
process. This document will describe the steps you need to take and, if
necessary, tell you where to look for additional information.
Most of the other documents that you’ll have to refer to are included with your
Polycom Instructor FS HDX, either as printed documents, available through
the CDs that come with the system, or as online help files. These documents
include:
•Polycom Polycom Instructor FS HDX Quick Reference
•Polycom Setting Up the HDX™ 9001/9002 System
•Polycom Administrator’s Guide for Polycom HDX Systems
•Polycom User’s Guide for Polycom HDX Systems
•Polycom Instructor Tools Toolbar online help
•SMART™ Board Interactive Whiteboard Installation Guide for Flat-Panel
Displays
•SMART Board software online help
•Installation and User’s Manual for the display
You can also find most of the Polycom documents at
www.polycom.com/videodocumentation.
For support or service, please contact your Polycom distributor or go to
Polycom Support at www.polycom.com/support.

Setting Up the Polycom Instructor FS HDX
iv

v
Contents
Setting Up the Polycom Instructor FS HDX . . . . . . . . . . . . . . . . . . . . . . . .1
Unpack the Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Set Up the Media Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Set Up the Flat-Panel Display and the SMART Board Interactive Whiteboard . . . . . . 9
Set Up the Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connect the HDX 9002 and VGA Splitter Cables . . . . . . . . . . . . . . . . . . . . . . . . . 17
Set Up the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Connect the Power Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Replace the Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Power On the System and Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Configure and Use the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Regulatory and Safety Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Setting Up the Polycom Instructor FS HDX
vi

1
Setting Up the Polycom Instructor FS
HDX
The Polycom Instructor FS HDX combines the
power of a Polycom HDX 9002 video
conferencing system with the capabilities of a
SMART Board interactive whiteboard.
With a Polycom Instructor FS HDX, you can
make and receive video calls and share content
just like you would in a typical video conference.
But with the addition of the SMART Board
interactive whiteboard, you can annotate that
content, and you can touch the screen to make
selections from the HDX user interface. For
example, you can jot down notes on a slide
presentation that you’re sharing with the far site,
draw a pie chart on your Windows desktop, or
highlight changes on a file from your computer.
The SMART Board interactive whiteboard
connects to a 50-inch flat-panel display. Both of
these attach to the top of the Polycom Media
Center. The Media Center also houses the HDX
9002 system, it provides stereo speakers so you
can hear audio from your video conference with
added clarity, and it enables you to roll the
system from room to room. To use the Polycom
Instructor FS HDX, you must provide your own
PC.

Setting Up the Polycom Instructor FS HDX
2
Unpack the Equipment
Unpack the Polycom equipment.
1
Power cable (for HDX)
Microphone
INPUT
OUTPUT 1
OUTPUT2
12V DC
ON
Power adapter cord
4-pin mini DIN
DVI-to-HDMI cable
9-pin serial cable
Power cable
Power cables
LAN cable
cables
S-video-to-BNC
VGA cable (from
VGA splitter to PC)
Audio cable
VGA cable (from
HDX to VGA splitter)
cable
S-video cable
Audio cable Power cable Speaker wires
Camera
cable
RGB cable

Unpack the Equipment
3
Make sure you have all of the screws and nuts
shown in the illustration.
If you are missing any of the items shown
in step 1 and step 2, contact your Polycom
distributor or go to Polycom Support at
www.polycom.com/support.
Unpack the flat-panel display and
associated equipment, and unpack the
SMART Board interactive whiteboard and
associated equipment.
•The flat-panel display comes with a remote
control and batteries, which you will need
later in the installation process. At this point,
simply insert the batteries into the remote
control.
•The SMART Board interactive whiteboard
comes with the pen tray, software, the
SMART Board mounting kit, and other items
you will need later in the installation process.
For more information about these items, refer
to the documentation that you received with
the SMART Board.
2
Mounting nuts
1/4-20 x .75L flathead screws
M5 x 10 sems Phillips panhead screws
1/4-20 x 5/8 Phillips flathead screws
M3 Phillips flathead screws
Wing nuts
M8 x 20 button head cap screws
3

Setting Up the Polycom Instructor FS HDX
4
Set Up the Media Center
Lock the wheels on the Polycom Media
Center.
Remove the panel from the back of the Media
Center.
Attach the speaker wires to the Media Center
speakers.
1
2
3

Set Up the Media Center
5
Place the subwoofer inside the Media Center.
Secure the subwoofer to the Media Center by
tightening the captive screws located beneath the
Media Center.
Attach the speaker wires to the subwoofer.
4
5
6

Setting Up the Polycom Instructor FS HDX
6
Place the top on the Media Center.
Secure the top to the Media Center using the four
1/4-20 x 5/8 Phillips flathead screws.
Remove the rails from inside the Media
Center.
7
8
9

Set Up the Media Center
7
Remove the top shelf from the Media Center.
Reinstall the rails you removed in step 9.
Attach the mounting ears to the front corners
of the HDX 9002 system.
Slide the rack-mount clips onto the top of the
rails.
10
11
12
13

Setting Up the Polycom Instructor FS HDX
8
Secure the HDX 9002 to the Media Center:
aSlide the HDX 9002 into the top of the
Media Center.
bFor each hole in the mounting ears on the
HDX 9002, push through one of the screws
that came with the ears, and then tighten the
screws.
Attach the display support bracket to the top
of the Media Center using six of the M5 x 10
sems Phillips panhead screws.
Attach the rail to the display support bracket using
two of the M5 x 10 sems Phillips panhead screws.
14
15
16

Set Up the Flat-Panel Display and the SMART Board Interactive Whiteboard
9
Set Up the Flat-Panel Display and the SMART Board
Interactive Whiteboard
Connect the SMART Board interactive whiteboard
to the pen tray. Then, connect the MOD4 cable
that you received with the SMART Board from
the pen tray to the mini RJ-11 socket on the
underside of the SMART Board.
For information on how to do this, refer to the
documentation that you received with the
SMART Board.
Place the SMART Board interactive whiteboard
face down on a work bench or table.
Hang the pen tray over the edge of the work
bench or table.
1
2

Setting Up the Polycom Instructor FS HDX
10
Place the 50-inch flat-panel display facedown onto
the SMART Board interactive whiteboard.
Center the flat-panel display left to right and top
to bottom on the SMART Board.
Attach a mounting nut to each mounting
plate using a 1/4-20x.75L flathead screw.
Attach the mounting plates to the flat-panel
display using four M8x20 button head cap
screws. Tighten with an allen wrench.
3
4
5

Set Up the Flat-Panel Display and the SMART Board Interactive Whiteboard
11
Align the SMART Board mounting bracket
to the mounting plates using four
M8x20 button head cap screws. Do not
tighten the screws at this point.
The SMART Board mounting
bracket is shipped in the SMART Board
mounting kit. For more information about the
SMART Board mounting bracket, refer to the
documentation that you received with the
SMART Board mounting kit.
Attach the left and right mounting ears to the
SMART Board mounting bracket using the
four carriage bolts and thumb nuts.
The mounting ears, carriage bolts, and thumb
nuts are shipped in the SMART Board
mounting kit. For more information about
the SMART Board mounting kit, refer to the
documentation that you received with the kit.
Secure the SMART Board mounting bracket to
the back of the SMART Board interactive
whiteboard using the two washers and two
mounting handles.
The washers and mounting handles are
shipped in the SMART Board mounting kit.
For more information about the SMART
Board mounting kit, refer to the
documentation that you received with the kit.
Tighten the four M8x20 button head cap
screws using an allen wrench.
6
6
7
7
8

Setting Up the Polycom Instructor FS HDX
12
Connect the following cables to the connectors
on the bottom of the flat-panel display.
•Connect the DVI-to-HDMI cable to the
HDMI connector.
•Connect the 9-pin serial cable to the
RS-232 connector.
•Connect the RGB cable to the RGB IN
connector.
•Connect the 4-pin mini DIN S-video cable
to the S-video connector and then connect
the other end of this cable to the S-video
connector on the S-video-to-BNC cable.
•Connect the power cable to the power
connector.
Attach the flat-panel display and
SMART Board to the Media Center by
aligning the mounting nuts on the monitor
brackets to the key hole slots in the cross rail.
8
9
8
10

Set Up the Flat-Panel Display and the SMART Board Interactive Whiteboard
13
Route the cables through the holes in the
display support bracket as shown in the
illustration.
The SMART Board interactive whiteboard ships
with two power cables. Connect these two
cables to each other. Then, route the cable
through the holes in the back of the display
support bracket as shown in the illustration.
11
Note The 9-pin serial cable connects to the
PC. Depending on where you locate the
PC, you may or may not want to route
this cable through the holes in the
display support bracket.
12

Setting Up the Polycom Instructor FS HDX
14
Connect the 2.1 mm female end of the power
cable that you routed in the previous step to the
power connector on the back bottom of the SMART
Board (behind the display support bracket).
For information on how to do this, refer to the
documentation that you received with the
SMART Board interactive whiteboard.
Do not connect the power cable to a power outlet
at this point in the installation.
1413