Ricoh Priport DX 4640PD User manual

Operating Instructions
PostScript3
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
PostScript3 printer driver - Setting Up for Printing
Printer Utility for Mac
Appendix
1
2
3

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat®and PageMaker®are registered trademarks of Adobe Systems Incor-
porated.
AppleTalk, Apple, Macintosh, Mac OS and TrueType are registered trademarks of Apple Computer,
Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95.
• The product name of Windows®98 is Microsoft®Windows®98.
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows Server®2003 are as follows:
Microsoft®Windows Server®2003 Standard Edition
Microsoft®Windows Server®2003 Enterprise Edition
Microsoft®Windows Server®2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒To view HTML manuals, a Web browser must be installed.
❖Safety Information (paper)
Describes information about the safety precautions.
❖Easy Operation Guide (paper/PDF file - CD-ROM *1 )
Describes information about the control panel and basic operations.
❖Operating Instructions (PDF file - CD-ROM *1 )
Describes operations, functions, User Tools (initial setting, mode setting, etc.)
and troubleshooting.
❖Network Guide (PDF file - CD-ROM *1 )
Describes procedures for configuring the machine and computers in a net-
work environment.
❖Printer Reference (PDF file - CD-ROM *1 )
Describes system settings and operations for the machine's printer function.
❖Preparations for Use as a Printer (paper/PDF file - CD-ROM *1 )
Describes procedures for connecting the Ethernet and USB cables to the ma-
chine.
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Document
Management Utility”.
• DeskTopBinder Lite Setup Guide (HTML - CD-ROM *2 )
Describes the installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup]dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Lite Introduction Guide (HTML - CD-ROM *2 )
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start]menu when DeskTopBinder
Lite is installed.
❖Other manuals
• PostScript3 (this manual)
*1 Provided on the CD-ROM labeled “Operating Instructions”
*2 Provided on the CD-ROM labeled “Document Management Utility”

ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
1. PostScript3 printer driver - Setting Up for Printing
Windows 95/98/Me .................................................................................................3
Accessing the Printer Properties................................................................................3
Printer Properties Settings .........................................................................................5
Various Types of Printing .........................................................................................11
Windows 2000/XP and Windows Server 2003 ...................................................16
Accessing the Printer Properties..............................................................................16
Printer Properties Settings .......................................................................................18
Print Setting Details..................................................................................................19
Various Types of Printing .........................................................................................24
Windows NT 4.0 ...................................................................................................29
Accessing the Printer Properties..............................................................................29
Printer Properties Settings .......................................................................................31
Print Setting Details..................................................................................................32
Various Types of Printing .........................................................................................38
Macintosh .............................................................................................................43
Setting Up for Printing ..............................................................................................43
Print Setting Details..................................................................................................44
Various Types of Printing .........................................................................................47
2. Printer Utility for Mac
Installing Printer Utility for Mac..........................................................................53
Starting Printer Utility for Mac............................................................................54
Printer Utility for Mac Functions ........................................................................55
Downloading PS Fonts.............................................................................................56
Displaying the Printer's Fonts...................................................................................57
Deleting Fonts ..........................................................................................................57
Page Setup ..............................................................................................................58
Printing Fonts Catalog..............................................................................................58
Printing Fonts Sample..............................................................................................58
Renaming the Printer ...............................................................................................59
Restarting the Printer ...............................................................................................60
Downloading PostScript Files ..................................................................................60
Selecting the Zone ...................................................................................................61
Displaying Printer Status..........................................................................................62
Launching the Dialogue Console .............................................................................62
3. Appendix
Precautions in Using PostScript3 printer driver...............................................63
INDEX......................................................................................................... 66

1
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard

2

3
1. PostScript3 printer driver -
Setting Up for Printing
Windows 95/98/Me
Accessing the Printer Properties
Changing the default printer settings - Printer Properties
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
BClick to select the icon of the printer whose default settings you want to
change.
COn the [File]menu, click [Properties].
The [Properties]dialog box appears.
DMake any setting you require, and then click [OK].
Note
❒With some applications, the printer driver's settings are not used, and the
application's own default settings are applied.

PostScript3 printer driver - Setting Up for Printing
4
1
Making printer settings from an application
To make the printer settings for a specific application, open the [Printer Properties]
dialog box from that application. The following example describes how to make
settings for the WordPad application that comes with Windows 95/98/Me.
Note
❒The actual procedures you should follow to open the [Printer Properties]dialog
box may vary depending on the application. For more information, see the
documentation that comes with the application you are using.
❒Any setting you make in the following procedure is valid for the current ap-
plication only.
AOn the [File]menu, click [Print...].
The [Print]dialog box appears.
Note
❒It is possible to set basic items such as the number of copies and the print
range in the [Print]dialog box.
BSelect the printer you want to use in the [Name:]list box, and then click
[Properties].
The [Printer Properties]dialog box appears.
CMake any setting you require, and then click [OK].
DClick [OK]to start printing.
Note
❒This setting is not valid when printing from other applications.

Windows 95/98/Me
5
1
Printer Properties Settings
Make the settings for this printer, such as the paper size, the printing speed and
installable options.
Note
❒In this section, the setting items peculiar to this printer are explained. For oth-
er setting items, see the documentation that comes with Windows 95/98/Me
or Help.
❒In this section, Windows 98 is used for explanation purposes.
[Paper]tab
This tab contains paper related settings.
❖[Paper size:]
Select the size of the paper to be printed.
Note
❒An error message is displayed if the paper size in the paper feed tray and
the specified paper size are different.
❖[Orientation]
Specify the printing orientation. When changing the orientation setting, select
the “Rotated” check box to rotate and match the graphics or text to be printed
with the paper direction.
❖[Paper control]
Prints on both sides of sheets, Select one of the following settings:
•None
Disables duplex printing.
•Fliponlongedge
Prints output so that you can open it from the long edge when bound along
the long edge.
•Fliponshortedge
Prints output so that you can open it from the short edge when bound
along the short edge.
Limitation
❒Duplex printing is possible on the following paper sizes only: A4K, 81/2" ×
11"Kand B5 JISK. If other sizes are selected, the machine will print them in
normal printing mode.
❖[Paper source:]
Specify a paper feed tray where the paper to be used is loaded.
Note
❒You can only select “Paper Feed Tray” here.

PostScript3 printer driver - Setting Up for Printing
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1
❖[Custom...]
• Clicking this will display the [Custom-Defined Size]dialog box where cus-
tom size papers can be set. This is very convenient when printing things
such as postcards and envelopes.
Reference
See p.11 “Printing on custom sized paper”.
• When standard size paper is selected in the [Paper Size]box, [Custom]will
be dimmed. However, “Custom page 1”, “Custom page 2” and “Custom
page 3” will still be available.
Note
❒“Custom page 1”, “Custom page 2” and “Custom page 3” are displayed
in the [Paper Size]dialog box as “Custom p+”.
❖[About...]
Click to display the printer driver version and copyright.
[Graphics]tab
Use this tab for setting the printing resolution, and for enlarged and compressed
printing.
❖[Resolution:]
The resolution is fixed.
❖[Special]
You can select the following functions:
• Print as a negative image
Print as a negative image by complementing the RGB values or reversing
the black-and-white values. This feature is useful only for black-and-white
or coarse RGB images.
• Print as a mirror image
Print a mirror of your document by reversing the horizontal coordinates.
❖[Paper handling]
Use this setting for printing multiple pages on one sheet of paper.
When changing the settings for the number of pages, the sampling illustra-
tion display changes and the layout can be checked.
❖[Scaling]
You can set the percentage of the image enlargement and reduction.

Windows 95/98/Me
7
1
[Device Options]tab
This tab includes important items that must be set after the installation of the
printer driver. You can display the functions of this printer by suitably configur-
ing the printer.
Note
❒When this tab is displayed from the application's print dialog box, only the
[Printer features]group is displayed. To change the configuration of the op-
tions or the memory, choose [Properties]from the [Printer]window, and then
click the [Device Options]tab.
❖[Printer features]
The functions that can be used in this printer are displayed.
It is possible to make changes using [Change setting for:]. Select the functions
you want to use from [Printer features], and then from the drop down menu in
the [Change setting for:]box, select the settings.
❖“Printer-Side Operation”
It is possible to perform a few things using both the machine's display pan-
el and the printer driver installed in the computer. When “Printer-Side Op-
eration” is set to “On”, the following items are enabled on the display
panel.
•SpeedSelect
• Cycle Setting
•Separate
•SkipFeed
• Eco. Mode
•Numberofprintsets
Note
❒“Cycle Setting” is displayed on the machine's display panel as “Auto
Cycle”.
❖Reset Printer Panel
When set to “On”, the machine settings return to their defaults before Mas-
ter Making.
❖“Cycle Setting”
You can select the cycle setting mode of master making and printing.
❖“Eco. Mode”
When set to “Level 1” or “Level 2”, the amount of ink consumption is re-
duced.
Note
❒Level 2 will be lighter than Level 1.
❖“Speed Select”
You can select the printing speed.

PostScript3 printer driver - Setting Up for Printing
8
1
❖“Skip Feed”
• Use to make the interval between paper feeds longer, allowing the ink
to dry.
• Use to print on a paper longer than the standard size.
Limitation
❒The maximum length of paper that can be printed using Skip Feed is 460
mm. However, when printing on paper longer than 432 mm, the deliv-
ered paper may fall off the paper delivery end plate. Therefore, you
should hold the paper so that it does not fall off.
❖“Separate”
When set to “On”, classifying will occur whenever the document data
changes.
❖“Enable short master”
You can select whether to set the length of the master automatically.
❖“Rotate image”
When set to “180 degrees”, the image will be rotated 180 degrees and print-
ed. This is very convenient when printing on envelopes. See p.14 “Printing
onto envelopes”
❖“Brightness”
The brightness of the whole printed image can be adjusted to one of seven
levels.
Note
❒The brightness of the color of characters does not change.
❖“Line Density (lpi)”
You can select the screen ruling (resolution).
❖“Separate into CMYK”
It is possible to output only the color selected from Cyan, Magenta, Yellow,
and Black. If “Don't Separate” is selected, separation will not be done.
❖[Installable Options]
Set connected option devices. The following items are installable:
• “LS3000R (LCIT)”
• “LS3000R (LCOT)”
• “Separator”

Windows 95/98/Me
9
1
[PostScript]tab
Use this tab to make PostScript settings.
Note
❒When this tab is displayed from the application's print dialog box, only [Post-
Script output format:]is displayed. To change the configuration of data format,
choose [Properties]from the [Printer]window, and then click the [Advanced...]
on the [PostScript]tab.
When you click [Advanced...]on the [PostScript]tab, you can set the following de-
tailed settings of PostScript:
❖“ASCII data”, “Binary communications protocol”, “Tagged binary communications
protocol”, “Pure binary data”
Select the data transmission protocol. When connected using the parallel in-
terface, select “ASCII data”. An error may occur if other protocols are select-
ed.
❖“Send CTRL+D before job”, “Send CTRL+D after job”
When using a network environment, clear both the “Send CTRL+D after job”
check box and the “Send CTRL+D before job” check box. When connected us-
ing a parallel interface, select the “Send CTRL+D after job” check box.
[Job Log]Tab
This tab is used to adjust the settings for plug-in modules. The plug-in modules
are modules that provide additional functions that cannot be implemented by
the printer driver or PPD file.
Limitation
❒These functions cannot be accessed from an application that use its own print-
er driver, such as PageMaker, etc.
Note
❒The settings adjusted using this tab remain in effect until the settings are ad-
justed again.
❖[User ID:]
Enter the User ID to be displayed in Job History in SmartDeviceMonitor for
Client and SmartDeviceMonitor for Admin.

PostScript3 printer driver - Setting Up for Printing
10
1
❖[Print Job]
When select to “Store file”, the print data is stored in HDD on the machine.
Important
❒When duplex printing data stored in the machine from the printer driver,
the [Orientation]and [Margin Adjust]settings may not print correctly. When
duplex printing landscape print data (illustration B.) stored in the machine
from the printer driver, set [Orientation]and [Margin Adjust]in the following
way:
•Orientation
The following settings are available on the machine when duplex print-
ing:
• Margin Adjust
The following settings are available on the machine when duplex or sin-
gle-sided printing:
❒When using “Store file”, it is helpful to set a file name that identifies the
page orientation.
Note
❒You can set a file name and the password for the data.
❒Pages created using tabulation or similar applications must be sent sheet
by sheet. The book printing functions cannot be used with data created by
such applications.
❒Settings that can be made on the machine (Paper feed tray, Number of
prints, etc.) become invalid, even if specified by the printer driver. For de-
tails, see Operating Instructions.
Opening Orientation Setting
[Top to Top][Top to Bottom]
[Top to Bottom][Top to Top]
Margin Placement Setting
[Top][Left]
[Bottom][Right]
[Right][Top]
[Left][Bottom]

Windows 95/98/Me
11
1
❖[User Code:]
Use this to set a user code for print logging.
Enter a user code using up to eight digits. A user code identifies a group of
users and allows you to check the number of sheets printed under each code
with SmartDeviceMonitor for Admin.
Reference
For more information about using SmartDeviceMonitor for Admin, see the
Help file.
Various Types of Printing
This section introduces several printing examples from Windows 95/98 and Me.
Windows 98 is used for explanation purposes.
Reference
As printing can vary depending on the application, see the respective docu-
mentation that comes with the application regarding details on settings.
Printing on custom sized paper
It is possible to make settings for custom sized paper.
Note
❒It is possible to register up to three custom paper sizes.
ADisplay the data to be printed.
BOn the [File]menu, click [Print...].
The [Print]dialog box appears.
CSelect the printer you want to use in the [Name:]list box, and then click
[Properties].
DIn [Paper size:]on the [Paper]tab, select “Custom Page 1” , “Custom Page 2”
or “Custom Page 3”, and then click [Custom...].
Note
❒“Custom Page 1”, “Custom Page 2” or “Custom Page 3” are displayed in
the [Paper size:]box as “Custom p+”.
The [Custom]dialog box appears.
EIn the [Paper name:]box, enter the name for the custom paper size, and select
the unit to be used for setting the values in [Units].
For the [Paper name:], you can enter a name of up to 63 alphanumeric charac-
ters.

PostScript3 printer driver - Setting Up for Printing
12
1
FEnter the size of the paper in the “Width” and “Length” boxes.
Important
❒“Width” refers to the shorter edges regardless of paper direction.
❒“Length” refers to the longer edges regardless of paper direction.
1. Paper Feed Direction
2. Length
3. Width
Note
❒When [Units]has been set as “Millimeters”, the entered values may not
have been set as you entered.
❒The “Transverse” function cannot be used in this printer.
GClick [OK].
HCheck to see if the set name is displayed in the [Paper Size]box, and then
click [OK].
IClick [OK]to start printing.
ZGAH170E

Windows 95/98/Me
13
1
Printing on paper with an undetectable size
This machine automatically detects the paper size, however, there are cases
where the machine cannot detect the size depending on the paper size. In these
cases, follow the procedure below and manually make the desired settings.
Important
❒Be sure to load paper in the paper feed tray.
Note
❒If you make these settings frequently, it is convenient to define a default size
by selecting [Tray Paper Size: Paper Feed Tray]in Online Print menu on the con-
trol panel.
APress the {Printer Settings}key on the printer.
BPress [Tray Paper Size: Paper Feed Tray].
CSelect the paper size, and then press [OK].
Important
❒Select a size that is bigger than the contents to be printed. If the contents
are bigger than the size selected and the data is printed, it will, for example,
cause the roller to get dirty.
DSelect the paper size on the computer's printer driver.
Important
❒Select the same paper size selected in the [Tray Paper Size: Paper Feed Tray]
setting on the machine.
EPrint from the computer.
AVA003S

PostScript3 printer driver - Setting Up for Printing
14
1
Printing onto envelopes
Envelopes cannot be fed in well because the seal may get caught. In that case,
you can rotate and print the image by 180 degrees using the rotate function in
the printer driver.
The following chart shows how the image is rotated.
Note
❒If you want to print on special types of paper such as envelopes, select the
type of paper in [Feed Tray Paper Type]on the machine's display panel. For
more information about paper type setting, see Operating Instructions.
Paper Feed
Direction Original Image Rotate: Off Rotate: 180°
Short Edge
Feed
Portrait
Landscape
Long Edge
Feed
Portrait
Landscape

Windows 95/98/Me
15
1
ARotate the envelopes 180 degrees and place them in the paper feed tray as
shown in the illustration below.
*Paper feed direction
BSet “Rotate” to “180 degrees” on the [Device Options]tab in the printer driver.
CClick [OK]to start printing.
The image is rotated and printed on the envelopes.
GRENVE1E

PostScript3 printer driver - Setting Up for Printing
16
1
Windows 2000/XP and Windows Server 2003
Accessing the Printer Properties
Changing the default printer settings - Printer Properties
Limitation
❒Changing the settings of the printer requires Manage Printers permission.
Members of the Administrators and Power Users groups have Manage Print-
ers permission by default. When you set up options, log on using an account
that has Manage Printers permission.
AClick [Start]on the taskbar, point to [Settings], and then click [Printers].
The [Printers]window appears.
Note
❒Under Windows XP Professional and Windows Server 2003, access the
[Printers and Faxes]window from [Start]on the taskbar.
❒Under Windows XP Home Edition, access the [Printers and Faxes]window
by clicking [Start]on the taskbar. Then click [Control Panel], [Printers and Oth-
er Hardware]and then [Printers and Faxes].
BClick to select the icon of the printer whose default settings you want to
change.
COn the [File]menu, click [Properties].
The [Printer Properties]dialog box appears.
DMake any setting you require, and then click [OK].
Note
❒Settings you make here are used as the default settings for all applications.