Savin Aficio 2045e User manual

FAX Option Type 2045e
Operating Instructions
Facsimile Reference
<Basic Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Getting Started
Faxing
Using Internet Fax Functions
Programming
Troubleshooting
1
2
3
4
5

FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features>
Printed in Japan
AE AE B653-8608

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®and Outlook®are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Copyright © 2003

i
NOTICE
NOTICE TO USERS (NEW ZEALAND)
AThe grant of a Telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom's network services.
BThis equipment is not capable, under all operating conditions, of correct op-
eration at the higher speeds for which it is designed. Telecom will accept no
responsibility should difficulties arise in such circumstances.
CThis equipment shall not be set up to make automatic calls to the Telecom
“111” Emergency Service.
DIf a charge for local calls is unacceptable, the “Dial” button should NOT be
used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code degit or the “0” prefix.
EThis equipment may not provide for the effective hand-over of a call to anoth-
er device connected to the same line.
FThis device may be subject to ringing or bell tinkle when calls are made from
another device on the same line. If this occurs, the problem should not be re-
ferred to the Telecom Faults Service.
GThis equipment should not be used under any circumstances, which may
constitute a nuisance to other Telecom customers. For example, repeated at-
tempts to make unsolicited sales offers to the same number or group of num-
bers, such as when a block of numbers terminate on the same PABX.
HThe call log incorporated in this equipment does not record all answered
calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.
INot all telephones will respond to incoming ringing when connected to the
extension socket.

ii
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
rManuals provided are specific to machine type.
rAdobe Acrobat Reader is necessary to view the manuals as a PDF file.
rTwo CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
vGeneral Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and trouble-
shooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
vNetwork Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
vCopy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
vFacsimile Reference <Basic Features>(this manual)
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
vFacsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
vPrinter Reference 1
Describes system settings and operations for the machine’s printer function.
vPrinter Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
vScanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

iii
vManuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
vManuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
vOther manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
rThe following software products are referred to using a general names:
• DeskTopBinder V2 Lite and DesktopBinder V2 Professional →Desktop-
Binder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) →Scan-
Router V2 Lite/Professional
• SmartNetMonitor for Admin and SmartNetMonitor for Client →Smart-
NetMonitor for Admin/Client

iv
TABLE OF CONTENTS
NOTICE ....................................................................................................................i
Manuals for This Machine.....................................................................................ii
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Reading the Display...................................................................................................5
Reading the display panel and using keys..............................................................5
Reading the destination list .....................................................................................7
Standby display.......................................................................................................7
Communication display ...........................................................................................8
User code entry display...........................................................................................9
2. Faxing
Transmission Modes...........................................................................................11
Switching between Memory Transmission and Immediate Transmission................12
Placing Originals..................................................................................................13
Placing a Single Original on the Exposure Glass.....................................................14
Bound original page order.....................................................................................15
Placing Originals in the Optional Auto Document Feeder (ADF) .............................15
Originals unsuitable for the optional Auto Document Feeder................................16
Setting a Scan Area.................................................................................................16
Original sizes difficult to detect..............................................................................19
Memory Transmission.........................................................................................20
Canceling a Memory Transmission....................................................................24
Before the Original Is Scanned................................................................................24
While the Original Is Being Scanned........................................................................24
While the Original Is Being Transmitted...................................................................24
Before the Transmission Is Started..........................................................................25
Immediate Transmission.....................................................................................27
Canceling an Immediate Transmission .............................................................30
Before You Have Pressed the {Start}Key...............................................................30
After You Have Pressed the {Start}Key..................................................................30
Scan Settings.......................................................................................................31
Resolution................................................................................................................31
Original Type............................................................................................................32
Image Density (Contrast).........................................................................................33
Mixing Scan Settings for a Multiple Page Original ...................................................34
When placing originals on the exposure glass......................................................35
When placing originals in the optional Auto Document Feeder.............................35
Specifying a Destination.....................................................................................36
Entering a Fax Number............................................................................................36
Pause ....................................................................................................................37
Tone ......................................................................................................................37
Entering an E-mail Address .....................................................................................38
Using Destination Lists.............................................................................................39

v
Searching for a Destination................................................................................42
Search by Destination Name ...................................................................................42
Search by Fax Number............................................................................................43
Search by E-mail Address........................................................................................44
Specifying a Registration Number............................................................................45
Reception..............................................................................................................47
Switching the Reception Mode.................................................................................47
Receiving a Fax in Manual Reception Mode............................................................48
3. Using Internet Fax Functions
Internet Fax Functions ........................................................................................49
Internet Fax Precautions..........................................................................................50
Functions Not Supported by E-mail Transmission...................................................50
Functions Not Supported by E-mail Reception ........................................................51
Transmitting Internet Fax....................................................................................52
Confirming Reception...............................................................................................58
Canceling a Transmission of an Internet Fax ...................................................59
Before the Original Is Scanned................................................................................59
While the Original Is Being Scanned In....................................................................59
After the Original Has Been Scanned In ..................................................................60
Receiving Internet Fax.........................................................................................61
Auto E-mail Reception .............................................................................................61
Manual E-mail Reception.........................................................................................61
Received Images .....................................................................................................62
4. Programming
Initial Settings and Adjustments........................................................................65
Programming............................................................................................................66
Editing......................................................................................................................68
Deleting....................................................................................................................69
Programming Fax Numbers and E-mail addresses..........................................71
5. Troubleshooting
Adjusting the Volume..........................................................................................73
When the {Facsimile}Key Is Lit in Red................................................................74
When Toner Runs Out.........................................................................................75
Error Messages and Their Meanings.................................................................76
Solving Problems.................................................................................................80
When Things Don't Go as Expected ..................................................................82
INDEX......................................................................................................... 83

vi

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information”, General Settings Guide.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.

2

3
1. Getting Started
Control Panel
The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.
1. Indicators
Shows errors and machine status.
: Data In indicator
L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator
d: Add Staple indicator
D: Add Toner indicator
B: Paper run-out indicator
See“Control Panel”, General Settings
Guide.
2. {User Tools/Counter}key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize default set-
tings. See p.137 “Facsimile Features”,
Facsimile Reference <Advanced Features> .
Counter:
Displays and prints the total number of
copied or printed pages.
3. Display Panel
This guides you through tasks and dis-
plays the machine status. Messages ap-
pear here.
4. {Check Modes}key
Press before pressing the {Start}key to
check the settings selected for the fax
about to be sent. See p.23 “Checking the
transmission settings”
5. {Program}key
Enables you to program frequently used
settings and recall previously pro-
grammed settings. See p.125 “Pro-
grams”, Facsimile Reference <Advanced
Features> .
6. {Clear Modes}key
Press to cancel the current settings.
7. Main Power indicator
This indicator lights when the main pow-
er switch is turned on.

Getting Started
4
1
8. On indicator
This indicator lights when the operation
switch is turned on.
Important
rDo not turn off the main power
switch while the On indicator stays
lighted or is blinking. Neglecting
this may damage the hard disk.
Note
rIf the main power switch is on even
when the On indicator is off, the ma-
chine will receive a fax message.
9. Operation switch
Press to turn the power on (the On indi-
cator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.187 “Power Failure Report”,
Facsimile Reference <Advanced Features> .
Note
rThe Operation switch does not func-
tion when the [User Tools/Counter/In-
quiry]display is shown.
10. Confidential file indicator
Lights when a message is received into
memory with Confidential Reception or
Personal Box. See p.41 “Printing Personal
Box Messages”, Facsimile Reference <Ad-
vanced Features> .
Blinks when a Memory Lock file is re-
ceived into memory. See p.38 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .
11. Receive File indicator
Lights when a message other than a Con-
fidential Reception or Memory Lock file
is received. See p.86 “Substitute Recep-
tion”, Facsimile Reference <Advanced Fea-
tures> .
When Reception File Setting is set to
Store, also lights when a message is re-
ceived. See p.184 “Storing or Printing Re-
ceived Documents”, Facsimile Reference
<Advanced Features> .
12. Communicating indicator
Lights during transmission or reception.
13. {Facsimile}key
Press to switch to facsimile mode.
• Lights up in yellow
Facsimile mode has been selected.
• Lights up in green
Printing while in facsimile mode.
• Lights up in red
Lights up whenever a facsimile error
occurs. Press the {Facsimile}key to
display the error message and take ap-
propriate action. See p.74 “When the
{Facsimile}Key Is Lit in Red”.
14. {Start Manual RX}key
Press when Manual Reception is set. See
p.48 “Receiving a Fax in Manual Recep-
tion Mode”.
15. {On Hook Dial}key
Press when you want to dial while hear-
ing tone from the internal speaker. See
p.56 “On Hook Dial”, Facsimile Reference
<Advanced Features> .
16. {Pause/Redial}key
Pause:
Inserts a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit. See p.37
“Pause”.
Redial:
Press to redial one of the last ten num-
bers. See p.47 “Redial”, Facsimile Refer-
ence <Advanced Features> .
17. {Tone}key
Press to send tonal signals down a pulse
dialing line. See p.37 “Tone”.
18. Number keys
Use to dial fax numbers, or enter the
number of copies.
19. {#}key (Enter key)
Registers entered contents or settings.

Control Panel
5
1
20. {Clear/Stop}key
Clear:
Cancels entered numbers or characters.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying, or printing).
21. {Start}key
Press to start faxing, or printing reports,
or lists.
Reading the Display
The display shows you the machine status, messages, and guides you through
operations.
Note
rThis machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Fax
Reset Timer. See “Timer Settings”, General Settings Guide.
Reading the display panel and using keys
Display contents will differ depending on installed optional units.
vInitial Display
1. Allows you to select scanning
conditions and sizes.
2. Displays the date and time, the
name and facsimile number of a des-
tination when transmitting, and the
size of the original.
3. Press to add a destination by en-
tering a fax number or e-mail ad-
dress.
4. Displays messages and the ma-
chine status.
ZLJS010E

Getting Started
6
1
5. Displays the entered number of a
destination. When adding destina-
tions using the number keys, press
[Add].
6. Press to display various informa-
tion about transmission.
7. Switches transmission mode be-
tween Memory Transmission and
Immediate Transmission.
8. Displays Quick Operation keys
set for often used functions. [TX File
Status]and [RX File Status]are preset.
9. Displays various functions for
transmitting.
10. Displays the destination lists of
programmed destinations.
vInitial Display (When Internet Fax Setting is ON)
1. Switches the destination be-
tween fax number and e-mail ad-
dress.
Note
rTo use the Internet Fax functions,
the optional printer/scanner unit
is required.
rYou also need to set Internet Fax
Setting to ON in Fax Features. See
p.145 “E-mail Settings”, Facsimile
Reference <Advanced Features> .
ZLJS020E

Control Panel
7
1
Reading the destination list
When using the facsimile function, only fax and Internet Fax destinations pro-
grammed in the Address Book appears.
vDestination List
1. Title word keys appear. Allows
you to switch from one page (dis-
play) to another on the destination
list.
2. Allows you to search for a desti-
nation by fax number, e-mail ad-
dress, or destination name.
3. Appears on Quick Dial keys pro-
grammed as a transfer station.
4. Appears on Quick Dial keys pro-
grammed with a group of destina-
tions.
Standby display
While the machine is in standby mode (immediately after the {Facsimile}key is
pressed or after the {Clear Modes}key is pressed), the following display appears.
vMemory Transmission (initial display)
ZLJS020E
1
43
2

Getting Started
8
1
vImmediate Transmission
Note
rTo return to standby mode, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {Start}key, remove the original.
• If you have not placed an original, press the {Clear Modes}key.
• If you are in User Tools mode, press the {User Tools/Counter}key.
Communication display
While communicating, the machine status is displayed.
vMemory Transmission (fax transmission)
Note
rWhile e-mail is being sent, the "Sending E-mail...:" message appears.
vReception

Control Panel
9
1
Note
rEven when the machine is being used as a copier, printer, or scanner, the
sender name or number will appear for received faxes.
vImmediate Transmission
User code entry display
When the following message appears on the display, User Code Management is
active. Enter a user code to deactivate User Code Management.
The machine can be set up so that no one can use it without entering a user code.
This prevents unauthorized people from sending fax messages and helps track
the activity of each user or department.
Note
rYou can specify a user code with “System Settings”. See “Registering a New
User Code”, General Settings Guide.
rEven when User Code Management is on, you can still receive and print fax
messages as normal.
AEnter a user code of up to eight digits using the number keys.
BPress [#].
Note
rIf an unprogrammed user code is entered, the display returns to that of
step A.

Getting Started
10
1