Savin Aficio 2045e User manual

FAX Option Type 2045e
Operating Instructions
Facsimile Reference
<Basic Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Getting Started
Faxing
Using Internet Fax Functions
Programming
Troubleshooting
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2
3
4
5

FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features>
Printed in Japan
AE AE B653-8608

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®and Outlook®are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Copyright © 2003

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NOTICE
NOTICE TO USERS (NEW ZEALAND)
AThe grant of a Telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom's network services.
BThis equipment is not capable, under all operating conditions, of correct op-
eration at the higher speeds for which it is designed. Telecom will accept no
responsibility should difficulties arise in such circumstances.
CThis equipment shall not be set up to make automatic calls to the Telecom
“111” Emergency Service.
DIf a charge for local calls is unacceptable, the “Dial” button should NOT be
used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code degit or the “0” prefix.
EThis equipment may not provide for the effective hand-over of a call to anoth-
er device connected to the same line.
FThis device may be subject to ringing or bell tinkle when calls are made from
another device on the same line. If this occurs, the problem should not be re-
ferred to the Telecom Faults Service.
GThis equipment should not be used under any circumstances, which may
constitute a nuisance to other Telecom customers. For example, repeated at-
tempts to make unsolicited sales offers to the same number or group of num-
bers, such as when a block of numbers terminate on the same PABX.
HThe call log incorporated in this equipment does not record all answered
calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.
INot all telephones will respond to incoming ringing when connected to the
extension socket.

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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
rManuals provided are specific to machine type.
rAdobe Acrobat Reader is necessary to view the manuals as a PDF file.
rTwo CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
vGeneral Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and trouble-
shooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
vNetwork Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
vCopy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
vFacsimile Reference <Basic Features>(this manual)
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
vFacsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
vPrinter Reference 1
Describes system settings and operations for the machine’s printer function.
vPrinter Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
vScanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

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vManuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
vManuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
vOther manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
rThe following software products are referred to using a general names:
• DeskTopBinder V2 Lite and DesktopBinder V2 Professional →Desktop-
Binder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) →Scan-
Router V2 Lite/Professional
• SmartNetMonitor for Admin and SmartNetMonitor for Client →Smart-
NetMonitor for Admin/Client

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TABLE OF CONTENTS
NOTICE ....................................................................................................................i
Manuals for This Machine.....................................................................................ii
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Reading the Display...................................................................................................5
Reading the display panel and using keys..............................................................5
Reading the destination list .....................................................................................7
Standby display.......................................................................................................7
Communication display ...........................................................................................8
User code entry display...........................................................................................9
2. Faxing
Transmission Modes...........................................................................................11
Switching between Memory Transmission and Immediate Transmission................12
Placing Originals..................................................................................................13
Placing a Single Original on the Exposure Glass.....................................................14
Bound original page order.....................................................................................15
Placing Originals in the Optional Auto Document Feeder (ADF) .............................15
Originals unsuitable for the optional Auto Document Feeder................................16
Setting a Scan Area.................................................................................................16
Original sizes difficult to detect..............................................................................19
Memory Transmission.........................................................................................20
Canceling a Memory Transmission....................................................................24
Before the Original Is Scanned................................................................................24
While the Original Is Being Scanned........................................................................24
While the Original Is Being Transmitted...................................................................24
Before the Transmission Is Started..........................................................................25
Immediate Transmission.....................................................................................27
Canceling an Immediate Transmission .............................................................30
Before You Have Pressed the {Start}Key...............................................................30
After You Have Pressed the {Start}Key..................................................................30
Scan Settings.......................................................................................................31
Resolution................................................................................................................31
Original Type............................................................................................................32
Image Density (Contrast).........................................................................................33
Mixing Scan Settings for a Multiple Page Original ...................................................34
When placing originals on the exposure glass......................................................35
When placing originals in the optional Auto Document Feeder.............................35
Specifying a Destination.....................................................................................36
Entering a Fax Number............................................................................................36
Pause ....................................................................................................................37
Tone ......................................................................................................................37
Entering an E-mail Address .....................................................................................38
Using Destination Lists.............................................................................................39

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Searching for a Destination................................................................................42
Search by Destination Name ...................................................................................42
Search by Fax Number............................................................................................43
Search by E-mail Address........................................................................................44
Specifying a Registration Number............................................................................45
Reception..............................................................................................................47
Switching the Reception Mode.................................................................................47
Receiving a Fax in Manual Reception Mode............................................................48
3. Using Internet Fax Functions
Internet Fax Functions ........................................................................................49
Internet Fax Precautions..........................................................................................50
Functions Not Supported by E-mail Transmission...................................................50
Functions Not Supported by E-mail Reception ........................................................51
Transmitting Internet Fax....................................................................................52
Confirming Reception...............................................................................................58
Canceling a Transmission of an Internet Fax ...................................................59
Before the Original Is Scanned................................................................................59
While the Original Is Being Scanned In....................................................................59
After the Original Has Been Scanned In ..................................................................60
Receiving Internet Fax.........................................................................................61
Auto E-mail Reception .............................................................................................61
Manual E-mail Reception.........................................................................................61
Received Images .....................................................................................................62
4. Programming
Initial Settings and Adjustments........................................................................65
Programming............................................................................................................66
Editing......................................................................................................................68
Deleting....................................................................................................................69
Programming Fax Numbers and E-mail addresses..........................................71
5. Troubleshooting
Adjusting the Volume..........................................................................................73
When the {Facsimile}Key Is Lit in Red................................................................74
When Toner Runs Out.........................................................................................75
Error Messages and Their Meanings.................................................................76
Solving Problems.................................................................................................80
When Things Don't Go as Expected ..................................................................82
INDEX......................................................................................................... 83

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