Assa Abloy TRAKA21 User manual

This Document is the subject of copyright and must not be copied or otherwise reproduced either in
whole or in part without the express written permission of TRAKA ASSA ABLOY Australia.
TRAKA21 GETTING STARTED
GUIDE
23/02/2016
VERSION 1.1.1

V1.1 22/01/15 Page 2 of 28
VERSION HISTORY
Version
Date
Who
Description of Changes
Approved By
1.0
13/11/14
AK
Initial version of document
1.1
22/01/15
AK
Added section on the keyboard and the extra characters that are
selectable in different languages.
1.1.1
23/02/16
KR/TB
Amended to Australian standards.

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CONTENTS
Version History ................................................................................................................................................................... 2
Contents ............................................................................................................................................................................. 3
1. Introduction................................................................................................................................................................ 5
2. System and iFob Diagrams.......................................................................................................................................... 5
2.1 Cabinet Diagram................................................................................................................................................ 5
2.1.1 Cabinet Diagram Key..................................................................................................................................... 5
2.2 iFob (Intelligent fob) & Key bunch Diagram...................................................................................................... 6
2.2.1 iFob Diagram Key .......................................................................................................................................... 6
3. Traka21 Overview ....................................................................................................................................................... 7
3.1 The Touch Screen .............................................................................................................................................. 7
3.1.1 Screen Saver.................................................................................................................................................. 7
3.1.2 Touch Commands ......................................................................................................................................... 7
3.2 User Identification............................................................................................................................................. 7
3.3 Keyboard ........................................................................................................................................................... 8
4. Getting Started ........................................................................................................................................................... 9
4.1 Installing and Powering up the System ............................................................................................................. 9
4.2 Setup Wizard ..................................................................................................................................................... 9
5. Logging in and Accessing the Admin Menu .............................................................................................................. 12
6. Adding Keys .............................................................................................................................................................. 13
7. Adding Standard Users ............................................................................................................................................. 16
8. Using the System ...................................................................................................................................................... 18
8.1 Removing & retuning Keys .............................................................................................................................. 18
8.1.1 Removing Keys............................................................................................................................................ 18
8.1.2 Returning KEys ............................................................................................................................................ 19
8.2 iFob in Wrong Slot........................................................................................................................................... 20
8.3 iFobs Status Icons............................................................................................................................................ 20
9. Reports...................................................................................................................................................................... 21
9.1 Who’s Got a Key? ............................................................................................................................................ 21

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9.2 Who’s Had a Key?............................................................................................................................................ 22
9.3 Exporting Reports............................................................................................................................................ 24
10. Help...................................................................................................................................................................... 26
10.1 Standard User Help ......................................................................................................................................... 26
10.2 Admin User Help ............................................................................................................................................. 27
11. Technical Support ................................................................................................................................................ 28

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1. INTRODUCTION
This User Guide has been prepared to assist you (the end user) with the operating basics of the Traka21. Please keep
this guide handy for those times when you need to remember how to Add a Standard User, Add Keys or run a Report.
This is a precursor to the full Traka21 User Guide (1 5 1 – Traka21 User Guide).
2. SYSTEM AND IFOB DIAGRAMS
2.1 CABINET DIAGRAM
2.1.1 CABINET DIAGRAM KEY
1. Touch Screen
The Touch sensitive LCD works as a user friendly interface for our embedded application. The numeric
keypad, alphabetic keyboard and receptor buttons are incorporated into this easy to use 5” LCD.
2. Receptor Slot
The Receptor Slot holds and locks the iFob in place. iFobs are only related to authorised users
3. Door Override Cam Lock
This cam lock is a manual override for the cabinet door. Two keys will be supplied with your system; we ask
that you do not keep these keys in the Traka21. In case of system failure, you will be required to access
those keys and use this cam lock as a manual override to open the door.
4. System Door
Each Traka21 system is provided with a solid metal door for security and durability.

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2.2 IFOB (INTELLIGENT FOB) & KEY BUNCH DIAGRAM
2.2.1 IFOB DIAGRAM KEY
1. iFob
The iFob is at the heart of any Traka21 system. It is a bullet shaped device made that contains an RFID rag
with a unique identification number allowing the system to identify the key(s) attached.
2. Security Seal
The Security Seal is used to attach the key(s) to the iFob. Once the seal is crimped, the only way to detach
the keys from the iFob is to cut the security seal using a pair of heavy duty cutters

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3. TRAKA21 OVERVIEW
The Traka21 system uses touch screen technology for an easy, user friendly interface. The Traka21 does not require
the use of a stylus or any other navigation device, to use the system simply click on the desired buttons with your
finger.
3.1 THE TOUCH SCREEN
3.1.1 SCREEN SAVER
If the Traka21 system is not active for 30 seconds, then the system will go into ‘power save’ mode. To use the
system again simply press anywhere on the touch screen.
3.1.2 TOUCH COMMANDS
3.2 USER IDENTIFICATION
The Traka21 is a PIN only entry system. The minimum PIN length must be at least four digits long, and the maximum
length is ten digits.
Click – Selecting an onscreen button then
immediately releasing will activate it.
Click & Hold – Selecting and holding certain
directional buttons will cycle through menus
and various options.
Scroll – Swiping up and down on a list or
menu in will scroll through.

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3.3 KEYBOARD
The Traka21 keyboard supports extra characters that are selectable depending on the language your system is set too.
To show these special characters, you will need to hold down the similar key on the keyboard and it will provide you
with a list of special characters to choose from.
E.g. To get the Danish character “Ø” your system would need to be set to Danish, you would then need to hold down
the “O” key and choose a character from the list pop up list.
In the next section you will be able to define the language you wish your system to be. To change your systems
language after that, please refer to the General settings section in 1 5 1- Traka21 User Guide.

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4. GETTING STARTED
4.1 INSTALLING AND POWERING UP THE SYSTEM
Ensure you have read and completed the Installation Instruction sheet that comes with the Traka21 system. This will
give you instructions on how to install the system and switch the power on.
4.2 SETUP WIZARD
Once the system is powered on, you will be taken straight into the Setup Wizard. This wizard will take you through the
essential first steps to getting the system up and running.
1. When the system is switched on you will be presented with the loading screen.
2. Once the system has finished initialising, the setup wizard will begin. At the Welcome page select your
language and click the forward button.
3. Select the date and time then click the forward button.

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4. This section shows a breakdown of Traka21 hardware terminology. Read this page and click the forward
button.
5. This section explains how the users are added to the system by the administrator from the user wizard and
how you can edit a user’s access from the permissions section of the admin menu. Read this page and click
the forward button.
6. This page explains the difference between standard and admin users. Read this page and click the forward
button.
•Standard Users – Can only remove and return keys. Providing they have been granted access to
those keys in their user details.
•Admin Users – Can access keys, the admin menu and run reports.
7. Next you will prompted to add the first admin user of the system. Enter the Forename, Surname, Contact &
PIN number into the provided fields. When you are done click the forward button.

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•Contact – This field is for a phone number, fax number, email or any means of contact that the
user is reachable by.
•PIN – The PIN (personal identification number) is the numeric password that will grant you access
into the system. It must be between four and ten digits long.
8. The basic setup is now complete. This window will give instructions on what you need to do next. You will
need to identify the following...
•What keys you would like in the system.
•Who will use those keys.
•Who will have access to those keys.
9. The final page of the setup wizard will show how to login to the system and navigate to the administration
menu. Click the forward button to begin.

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5. LOGGING IN AND ACCESSING THE ADMIN MENU
When the setup wizard is complete you will be taken to the login screen.
1. Touch the screen to bring the system out of power save mode.
2. Enter your PIN.
3. Press (enter) to confirm your PIN.
4. The door will then open allowing you access to the keys.
5. Verify your name on the touch screen.
6. Select the admin button .
7. From the admin menu select either the Keys or Users button to add keys and users to the system. Please
refer to the relevant sections below (Section 6 Adding Keys, Section 7 Adding Users).

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6. ADDING KEYS
Next you can add keys to the iFobs in the system. When the Key Wizard appears you will be given two options to
select from.
1. Select the Add/Remove Keys button from the key wizard menu.
2. The overview screen will appear providing you instructions on how to add keys to an iFob. Read these
instructions and click the forward button.
3. Select the desired iFob using the touch screen.
4. The iFob will then be released from the system.
NOTE: If at any time you wish to exit the Key Wizard, close the door or select the Exit button.
5. Remove the iFob from the system. The touch screen will display an orange ‘removed’ icon for the iFob you
have taken.

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6. Now the iFob is out of the system, you can attach your key(s) using the provided Security Seal.
Crimp this line gently with a
pair of scissors.
ENSURE THAT YOU DO NOT
CUT THROUGH THE
SECURITY SEAL
A
B
C
Put you’re your
key(s) onto the
security seal
with the iFob.
Push the seal
together.

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7. You will be prompted to enter a description for the key(s). Click save when you have finished.
8. Return the iFob to the system. The orange ‘removed’ icon will now become green again as you have returned
it to the system.
9. To add more keys to an iFob, simply select another iFob from the touch screen.
10. When you are finished adding keys, click the exit button to be taken back to the admin menu.
11. Select the User button next and refer to the Adding user section below.

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7. ADDING STANDARD USERS
A standard user does not have access to the admin menu or any reports. This user will only be able to remove and
return keys.
1. Select the Add Standard User button.
2. The user details window will appear allowing you to enter the user’s forename, surname, contact number
and PIN. Enter the details and click the forward button.
•Contact – This field is for a phone number, fax number, email or any means of contact that the
user is reachable by.
•PIN – The PIN (personal identification number) is the numeric password that will grant you access
into the system
3. Next you will need to select the user’s permissions. Using the touch screen simply select which iFobs the user
will have access too. The green ticks show the user currently has access to the iFob and the red line indicated
that they do not. Once you have finished granting access, click the forward button.

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4. At the options page you can set the following...
•User Expiry Date – Here you can set the date and time the users profile expires and becomes
inactive at the system.
•Force user to change PIN on next login? – enabling this option will force the user to change their PIN
when they next attempt to log onto the system.
Select the appropriate features and click the forward arrow.
5. The user wizard is now complete. A message will appear stating that you have successfully added a user.
6. If you want to add more users click yes and you will be taken to a new user details screen. Follow steps 2-5
again.
7. If you are finished and do not want to add any more users click no and you will be taken back to the Admin
menu.

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8. USING THE SYSTEM
To use the Traka21 a user with the correct credentials must login at the system.
8.1 REMOVING & RETUNING KEYS
8.1.1 REMOVING KEYS
Removing a key is a one handed operation.
1. Enter your PIN at the system.
2. The door will open.
3. Authorised iFob slots will be illuminated green.
Unauthorised iFob slots will be illuminted red.
4. Press the on screen button for the iFob you wish to remove.
5. Wait for the “click” (unlocking iFob).
6. Remove iFob.

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8.1.2 RETURNING KEYS
You must return the key to the correct receptor slot.
1. Enter your PIN at the system.
2. The door will open.
3. Positions illuminated Orange indicate the iFobs held by the current user.
4. Insert iFob into matching receptor slot.
NOTE: If you return the iFob to the incorrect slot, the touch screen will notify you and request that you
remove the key and return it to the correct slot as indicated. The positions in the system will also
illuminate and guide you to the correct position.

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8.2 IFOB IN WRONG SLOT
When an iFob is returned to the incorrect position the system will prompt you to remove the iFob from the incorrect
position and return it to the correct position.
In addition to the touch screen giving you instructions, the receptor positions will illuminate and guide you to the
correct slot as shown below.
8.3 IFOBS STATUS ICONS
Please see below descriptions of each iFob status in the Traka21 system.
The green circle with a white tick symbol indicates that the user has access to the iFob.
The red circle with a white line shows that the user does not have access to the iFob
The orange circle with a white tick indicates that the iFob is out of the system to the currently logged in user.
The grey circle with a white cross shows that the iFob is out of the system to another user.