AT&T Merlin 1030 User manual

AT&T
MERLIN
®
COMMUNICATIONS SYSTEM
USER’S GUIDE:
MODELS 1030 AND 3070
WITH FEATURE MODULE 5

Table of Contents
Available Features
Key to Symbols
Placing Calls
Outside Calls
Button Access and Dial Access to Line Pools
Automatic Route Selection
Line Request
Intercom Calls
Ringing Intercom Calls
Announced Intercom Calls
Answering Calls
Fixed Features
Hold
Transfer
Transfer with Voice Announcement
Conference
Drop
Speaker
On-Hook Dialing
Monitor-on-Hold
Group Listening
Message
Recall
Custom Features
Basic Programming Instructions
Notify
Notify Send
Notify Receive
Outside Auto Dial
Special Characters in Programmed Dialing Sequences
Auto Intercom
Ringing Intercom Calls
Announced Intercom Calls
Personal Speed Dial
System Speed Dial
Saved Number Redial
Page
2
3
4
4
5
6
7
7
7
8
9
10
10
10
11
11
12
13
13
13
14
14
15
16
16
17
18
18
19
20
21
21
22
22
23
23
Last Number Redial
Manual Signaling
Loudspeaker Page
Group Page
Group Call Distribution
One-Touch Transfer or One-Touch Hold with
Call Announcement
One-Touch Transfer
One-Touch Hold with Call Announcement
Auto Answer-All
Auto Answer-Intercom
Call Coverage
Coverage Inhibit
Using Call Coverage to Forward Calls
Do Not Disturb
Privacy
Touch-Tone Enable
Account Number Entry
Call Park
Call Pickup
Line Pickup
Ringing and Line Selection Options
Ringing Options
Programmable Line Ringing
Personalized Ringing
Voice Announcement Disable
Automatic Line Selection
Simultaneous Voice and Data Calls
Using PBX, Centrex, or Custom Calling Features
Optional Equipment
Hands-Free Unit
Placing Calls
Answering Calls
General Purpose Adapter
Index
Feature Programming Chart
Page
25
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39
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Available Features
Use line buttons to call peo-
ple who aren’t connected to
your
MERLIN system.
Touch Intercom-Ring or
Intercom-Voice to use the
MERLIN system Intercom
feature.
Test your voice terminal and
program its features by
sliding the T/P switch to T
(Test) or P (Program).
Adjust the volume of your
voice terminal’s speaker
and ringing using the
volume control.
Read on to learn how to use these features...and many more.
Tailor your voice terminal to
meet your individual needs
by programming available
buttons with custom
features.
Use Conference, Drop,
Transfer, and Hold for effi-
cient call-handling.
Touch Speaker for On-Hook
Dialing and for Group
Listening.
Touch Recall to disconnect
a call without hanging up
your handset.
Call your MERLIN system
attendant for messages
when the light is on next to
Message. Use Message (in
program mode) to set your
voice terminal for making
data calls and voice calls
simultaneously. 2

Key to Symbols
The following symbols are used throughout this guide to illustrate the steps for using your MERLIN system voice terminal.
After you are familiar with the steps, use the symbols to remind you how to perform each procedure.
Lift your handset.
555-1234
Touch a button.
(The symbols for buttons
Transfer
Don’t lift your handset.
Hang up your handset.
are shaded and labeled
to look like the buttons
on your voice terminal.)
Dial a number.
(This can be an outside
number, an intercom
number, a feature code,
or an account number.)
Slide the T/P switch to
the P position.
Slide the T/P switch to
the center position.
Since each symbol represents one action, a sequence of two or more symbols illustrates a procedure. For example:
+ +
Intercom
Ring
intercom
number
means lift your handset, touch Intercom-Ring, and dial an intercom number.
3

Placing Calls
With your MERLIN
®
system, you can place two types of calls:
outside calls and intercom calls.
OUTSIDE CALLS
To call someone who is not connected to your MERLIN system:
Lift your handset.
+
The MERLIN system automatically selects an available outside
outside
line.
number
Dial the number.
NOTE: When the red light is on next to a line button, it means
you are using that line or will get that line if you lift your hand-
set. When you lift your handset to place a call, the green light
goes on next to the red light to show that the line is busy.
To select a specific outside line:
Touch the button for that line.
555-1234
●
●
●
●
+
Lift your handset.
4

Button Access and Dial Access to Line Pools
Your MERLIN system may be “pooled,” meaning some or all
of your outside telephone lines are grouped into one or more
pools (for example, a pool of local lines, a pool of WATS lines,
and a pool of Foreign Exchange lines). You make outside calls
on pooled lines in one of two ways, depending on how your
system is set up: either you touch a button for direct access to
a line in a pool (Button Access), or you touch a button and then
dial a code for access to a specific line pool (Dial Access).
Ask your system administrator if your system is pooled. If it is,
find out whether you have Button Access or Dial Access to Line
Pools. If you have Dial Access, ask for a list of codes for the
pools.
To make an outside call with Button Access to Line Pools:
Touch the button for the line pool you want.
Lift your handset.
When you hear a dial tone, dial the telephone number you
want.
WATS
+ +
+ ++
To make an outside call with Dial Access to Line Pools:
●
●
●
●
●
●
●
Touch a Pool Access button.
Lift your handset.
When you hear a dial tone, dial a code for the line pool you
Pool Access
want.
When you hear another dial tone, dial the telephone
number you want.
line
pool
code
outside
number
outside
number
5

NOTE: Ask your system administrator if your system has
Automatic Route Selection (ARS). If it does, follow the procedure
for making outside calls in the next section, “Automatic Route
Selection.” Neither of the above procedures works for you if your
system has ARS.
Automatic Route Selection
If you have Pool Access buttons, your MERLIN system may
have Automatic Route Selection (ARS). Ask your system admin-
istrator if your system has ARS.
ARS automatically selects an administered route for each out-
side call you make using a Pool Access button. For example,
if you touch Pool Access and dial a long distance number, ARS
may select WATS as the route for your call. In this case, ARS
automatically routes your call onto a WATS line.
To place an outside call using ARS:
●
●
●
●
●
Touch a Pool Access button.
This signals ARS to expect an outside call.
Lift your handset.
Dial the outside telephone number you want.
You hear beeps instead of Touch-Tones or rotary clicks as you dial.
Wait a few moments.
If you hear a faster busy signal than normal:
Touch the same Pool Access button you used to begin your
call.
Pool Access
+ +
outside
number
6

If you hear a fast MERLIN system busy signal:
●
●
●
Hang up and redial in a few moments using the Pool Ac-
cess procedure or the Saved Number Redial feature (see
page 23).
NOTE: For ARS to work, you must dial a “1” before dialing a
long distance number, even if you do not normally do so.
Line Request
If you are waiting to use a line that is busy, you can have the
MERLIN system signal you when the line is free:
Without lifting your handset, touch the button for the busy
line.
The red light next to the button goes on.
555-1234
+
When you hear the voice terminal ring briefly, indicating
the line is available, lift your handset.
You cancel your Line Request when you touch another line but-
ton or when you receive or place another call.
INTERCOM CALLS
Each voice terminal connected to your MERLIN system has a
unique 2-digit intercom number. You dial intercom numbers to
place either ringing or announced intercom calls to people con-
nected to your
MERLIN system.
Ringing Intercom Calls
Place ringing intercom calls when you want to have a two-way
conversation with people connected to your
MERLIN system.
Your calls ring at their voice terminals, and your coworkers lift
their handsets to hear you and to talk with you.
7

To place a ringing intercom call:
●
●
●
●
●
●
●
Touch Intercom-Ring.
Lift your handset.
Dial a 2-digit
MERLIN system intercom number.
Intercom
Ring
+ +
intercom
number
Announced Intercom Calls
When you place an announced intercom call, your coworker
hears your voice through the voice terminal speaker. If your
coworker wants to respond to your announcement, he or she
speaks through the handset to talk with you. Your voice an-
nouncements do not interrupt your coworkers’ outside calls, so
if you need to, you can make an announcement to someone who
is busy on another line.
To announce your call through another person’s voice terminal
speaker:
Touch Intercom-Voice.
Lift your handset.
Dial the 2-digit
MERLIN system intercom number.
When you hear a beep, speak into your handset.
Intercom
Voice
+ +
intercom
number
If you try to place an announced intercom call to a voice terminal
that is programmed to prevent voice announcements (see
“Voice Announcement Disable,” page 45), your call becomes
a ringing intercom call.
8

Answering Calls
To answer a call:
●
Lift your handset.
You are automatically connected to the incoming call.
You can tell what kind of call you’re receiving by the way your
voice terminal rings.
Intercom two short and one long ring
Outside one long ring
Transferred one short and one long ring
=
=
=
You may personalize these rings to distinguish the ringing of
your voice terminal from that of others in your office (see “Per-
sonalized Ringing,” page 44).
9