Canon MF275dw User manual

MF275dw / MF272dw
User's Guide
USRMA-7837-00 2023-01 en Copyright CANON INC. 2023

Contents
About the Machine ....................................................................................................................................... 2
Supported Functions and Options .............................................................................................................................. 3
TELEPHONE 6 KIT .................................................................................................................................................. 5
System Manager ID and PIN ...................................................................................................................................... 6
Measures to Prevent Unauthorized Access ................................................................................................................. 7
Names of Parts and Their Functions ........................................................................................................................... 9
Front Side .......................................................................................................................................................... 10
Rear Side ........................................................................................................................................................... 12
Interior .............................................................................................................................................................. 13
Operation Panel ................................................................................................................................................. 14
Feeder ............................................................................................................................................................... 17
Paper Drawer ..................................................................................................................................................... 18
Usable Paper ........................................................................................................................................................... 19
Precautions When Handling Paper ........................................................................................................................ 22
Specications .......................................................................................................................................................... 23
Basic Specications ............................................................................................................................................. 24
Feeder Specications .......................................................................................................................................... 27
Print Specications ............................................................................................................................................. 28
Scan Specications ............................................................................................................................................. 29
Fax Specications ............................................................................................................................................... 30
Network Specications ........................................................................................................................................ 31
Security and Management Function Specications .................................................................................................. 32
Supported Environment ...................................................................................................................................... 35
Recommended Functions ........................................................................................................................................ 36
Digitizing Documents .......................................................................................................................................... 37
Cost Savings ...................................................................................................................................................... 38
Making Operations More Ecient ......................................................................................................................... 39
Setting Up .......................................................................................................................................................... 41
Conguring the Default Settings (Setup Guide) (Touch Panel Model) ......................................................................... 43
Conguring the Default Settings (Setup Guide) (5 Lines LCD Model) .......................................................................... 45
Setting Up the Network ........................................................................................................................................... 48
Selecting Wired or Wireless LAN ........................................................................................................................... 50
Connecting to a Wired LAN .................................................................................................................................. 52
Connecting to a Wireless LAN ............................................................................................................................... 53
Connecting to a Wireless LAN by Using the Router Button (Push Button Mode) .................................................... 56
Connecting to a Wireless LAN by Entering a PIN Code (WPS PIN Code Mode) ....................................................... 58
Connecting to a Wireless LAN by Searching for a Router (Access Point Setup Method) ........................................... 61
Connecting to a Wireless LAN by Setting the Details (Manual Setup Method) ........................................................ 64
Setting IPv4 Addresses ........................................................................................................................................ 69
Setting IPv6 Addresses ........................................................................................................................................ 73
I

Conguring Your Machine for Your Network Environment ....................................................................................... 75
Manually Conguring the Ethernet Settings ..................................................................................................... 76
Conguring DNS .......................................................................................................................................... 77
Conguring SMB .......................................................................................................................................... 80
Conguring WINS ......................................................................................................................................... 81
Conguring SNMP ........................................................................................................................................ 82
Conguring SNTP ......................................................................................................................................... 85
Checking the Network Status and Settings ............................................................................................................. 87
Conguring the Fax Settings (Fax Setup Guide) (Touch Panel Model) ......................................................................... 93
Installing Software and Drivers to the Computer ...................................................................................................... 97
Basic Operations ........................................................................................................................................ 100
Turning ON and OFF the Machine .......................................................................................................................... 101
Turning ON the Machine ................................................................................................................................... 102
Turning OFF the Machine ................................................................................................................................... 103
Restarting the Machine ..................................................................................................................................... 105
Reducing Power Consumption (Sleep Mode) ........................................................................................................... 106
Using the Operation Panel .................................................................................................................................... 108
Screens Displayed on the Operation Panel ........................................................................................................... 109
[Home] Screen ........................................................................................................................................... 112
[Status Monitor] Screen ............................................................................................................................... 115
How to Operate the Operation Panel (Touch Panel Model) ..................................................................................... 117
How to Operate the Operation Panel (5 Lines LCD Model) ...................................................................................... 119
Entering Characters .......................................................................................................................................... 121
Customizing the [Home] Screen ......................................................................................................................... 124
Logging In to the Machine ..................................................................................................................................... 126
Placing Originals ................................................................................................................................................... 128
Loading Paper ....................................................................................................................................................... 131
Loading Paper in the Paper Drawer .................................................................................................................... 132
Preparations and Orientation for Loading Envelopes ............................................................................................ 134
Orientation for Loading Paper with a Logo .......................................................................................................... 136
Specifying the Paper Size and Type ..................................................................................................................... 138
Setting the Paper Size and Type for the Paper Drawer ..................................................................................... 139
Registering Non-standard Size Paper (Custom Paper) ..................................................................................... 142
Hiding Unused Paper Sizes .......................................................................................................................... 144
Registering Destinations (Address Book) (Touch Panel Model) ................................................................................ 146
Address Book Function (Touch Panel Model) ........................................................................................................ 147
Registering Destinations to the Address Book (Operation Panel) (Touch Panel Model) ............................................... 149
Registering Groups to the Address Book (Operation Panel) (Touch Panel Model) ................................................ 151
Editing and Deleting Destinations in the Address Book (Operation Panel) (Touch Panel Model) ............................ 153
Registering Destinations to the Address Book (Remote UI) (Touch Panel Model) ....................................................... 154
Registering Groups to the Address Book (Remote UI) (Touch Panel Model) ........................................................ 156
Specifying Destinations (Touch Panel Model) .......................................................................................................... 158
Specifying Destinations (Address Book) (Touch Panel Model) ................................................................................. 159
Specifying Destinations (Direct Input) (Touch Panel Model) .................................................................................... 161
II

Specifying Destinations (TX Job Log) (Touch Panel Model) ...................................................................................... 162
To change the default settings .............................................................................................................................. 163
Changing the Default Settings ............................................................................................................................ 164
Adjusting the Sound Volume (Touch Panel Model) .................................................................................................. 166
Adjusting the Volume (Touch Panel Model) .......................................................................................................... 167
[Volume Settings] Screen (Touch Panel Model) ..................................................................................................... 170
Printing .............................................................................................................................................................. 172
Printing Preparations ............................................................................................................................................ 173
Preparing to Print from a Computer .................................................................................................................... 174
Conguring a Printer Port (Windows) ............................................................................................................ 175
Setting Up a Print Server ................................................................................................................................... 178
Preparations for Using Universal Print ................................................................................................................. 181
Registering the Machine to Cloud Service ...................................................................................................... 182
Registering the Machine to the Computer ..................................................................................................... 185
Printing from a Computer ..................................................................................................................................... 186
Registering Non-standard Size Paper to the Computer (Custom Size) ...................................................................... 189
Printing with Universal Print .............................................................................................................................. 191
Canceling Printing ................................................................................................................................................ 192
Viewing the Print Job Status and Log ..................................................................................................................... 195
Scanning ........................................................................................................................................................... 198
Preparing to Save Scanned Data to a Computer ...................................................................................................... 199
Scanning (Saving to a Computer) ........................................................................................................................... 201
Scanning Using the Shortcut Key ........................................................................................................................... 204
Scanning from a Computer .................................................................................................................................... 208
Starting MF Scan Utility ..................................................................................................................................... 211
Canceling Scanning ............................................................................................................................................... 212
Checking the Save Status and Log of Scanned Data (Touch Panel Model) ................................................................. 214
Faxing .................................................................................................................................................................. 216
Preparing to Send and Receive Faxes ..................................................................................................................... 217
Preparing to Send Faxes from a Computer ........................................................................................................... 218
Changing Fax RX Mode and Setting the Action when Receiving a Fax ...................................................................... 220
Changing the Fax Number and Unit Name ........................................................................................................... 222
Forwarding Faxes and Conguring the Backup Settings ......................................................................................... 223
Auto Forwarding and Backing Up Received Faxes ................................................................................................. 224
Sending Faxes ....................................................................................................................................................... 226
Sending a Fax after a Phone Conversation (Manual Sending) ................................................................................. 228
Sending Faxes from a Computer (PC Faxing) ........................................................................................................... 230
Securely Sending PC Faxes ................................................................................................................................. 233
Fax Original Scan Settings ..................................................................................................................................... 234
Receiving Faxes .................................................................................................................................................... 235
Receiving Faxes via Telephone (Remote RX) ......................................................................................................... 236
III

Changing the Print Settings for Received Faxes .................................................................................................... 237
Canceling Fax Sending ........................................................................................................................................... 239
Checking the Status and Log for Sent and Received Faxes ....................................................................................... 240
Copying .............................................................................................................................................................. 243
Copy Operations ................................................................................................................................................... 244
Additional Copying Features (Touch Panel Model) .................................................................................................. 248
Additional Copying Features (5 Lines LCD Model) .................................................................................................... 254
Using Paper Save Copy .......................................................................................................................................... 260
Copying Both Sides of ID Cards onto One Sheet ...................................................................................................... 264
Copying Multiple Passports onto One Sheet ........................................................................................................... 268
Canceling Copy Operations .................................................................................................................................... 272
Checking the Copy Status ...................................................................................................................................... 274
Linking with Mobile Devices ............................................................................................................ 277
Preparations for Linking with Mobile Devices ......................................................................................................... 278
Preparations for Direct Connection ..................................................................................................................... 279
Preparations for Using AirPrint ........................................................................................................................... 282
Connecting a Mobile Device to the Machine ........................................................................................................... 285
Connecting a Mobile Device via Wireless LAN Router (LAN Connection) ................................................................... 286
Connecting a Mobile Device Directly to the Machine (Direct Connection) ................................................................. 287
Using a Dedicated Application to Print and Scan (Canon PRINT Business) ................................................................ 290
Using AirPrint Application to Print and Scan Data and Send Faxes ........................................................................... 291
Printing from an Android Device ............................................................................................................................ 295
Printing from Chromebook or Other Device with Chrome OS .................................................................................. 296
Security .............................................................................................................................................................. 298
Setting the Department ID and PIN for the Administrator ...................................................................................... 299
Protecting the Network ........................................................................................................................................ 301
Setting the Firewall ........................................................................................................................................... 302
Changing the Port Number ................................................................................................................................ 305
Using a Proxy ................................................................................................................................................... 306
Using TLS ........................................................................................................................................................ 308
Using IEEE 802.1X ............................................................................................................................................. 310
Managing and Verifying a Key and Certicate ...................................................................................................... 312
Generating a Key and Certicate .................................................................................................................. 313
Generating a Key and Certicate Signing Request (CSR) and Obtaining and Registering a Certicate .................... 315
Registering a Key and Certicate or CA Certicate Obtained from an Issuing Authority ....................................... 318
Verifying a Received Certicate with OCSP ..................................................................................................... 320
Preventing Sending Data by Mistake and Leaking Information ............................................................................... 321
Limiting Available Destinations ........................................................................................................................... 322
Conrming the Destination before Sending ......................................................................................................... 324
Restricting Fax Sending ..................................................................................................................................... 326
Restricting Printing (Touch Panel Model) ............................................................................................................. 328
IV

Saving Received Documents in the Machine (Memory Lock) (Touch Panel Model) ............................................... 329
Preventing Unauthorized Use ................................................................................................................................ 332
Restricting Address Book Registration and Editing (Touch Panel Model) .................................................................. 333
Restricting Use of Remote UI ............................................................................................................................. 335
Restricting Use from a Mobile Device .................................................................................................................. 338
Preventing Connection to Computer via USB Port ................................................................................................. 339
Conguring LPD, RAW, or WSD ........................................................................................................................... 340
Disabling HTTP Communication ......................................................................................................................... 342
Managing the Machine ........................................................................................................................ 344
Setting the Date and Time ..................................................................................................................................... 345
Managing the Machine from a Computer (Remote UI) ............................................................................................ 346
Starting Remote UI ........................................................................................................................................... 347
Portal Page of Remote UI .................................................................................................................................. 349
Checking Usage and Logs with Remote UI ........................................................................................................... 351
Monitoring the Usage ........................................................................................................................................... 353
Checking the Number of Printed Pages (Check Counter) ........................................................................................ 354
Printing and Viewing Reports and Lists ................................................................................................................ 356
Changing the Report and List Print Settings ................................................................................................... 359
Importing and Exporting the Address Book (Touch Panel Model) ............................................................................. 361
Updating the Firmware (Touch Panel Model) .......................................................................................................... 363
Updating the Firmware (5 Lines LCD Model) ........................................................................................................... 366
Initializing the Settings and Data .......................................................................................................................... 369
Settings Menu Items .............................................................................................................................. 374
[Preferences] ........................................................................................................................................................ 375
[Display Settings] .............................................................................................................................................. 377
[Timer/Energy Settings] ..................................................................................................................................... 381
[Network] ........................................................................................................................................................ 384
[Wireless LAN Settings] ............................................................................................................................... 389
[TCP/IP Settings] ......................................................................................................................................... 391
[External Interface] ........................................................................................................................................... 398
[Accessibility] ................................................................................................................................................... 399
[Volume Settings] (Touch Panel Model) ................................................................................................................ 401
[Adjustment/Maintenance] ................................................................................................................................... 404
[Adjust Image Quality] ...................................................................................................................................... 405
[Special Processing] .................................................................................................................................... 406
[Maintenance] .................................................................................................................................................. 411
[Function Settings] ................................................................................................................................................ 412
[Common] ....................................................................................................................................................... 413
[Paper Feed Settings] .................................................................................................................................. 414
[Print Settings] ........................................................................................................................................... 415
[Scan Settings] ........................................................................................................................................... 416
[Generate File] ........................................................................................................................................... 417
[Copy] ............................................................................................................................................................. 418
V

[Printer] .......................................................................................................................................................... 420
[Printer Settings] ........................................................................................................................................ 421
[PDL Selection (Plug and Play)] (Touch Panel Model) ........................................................................................ 427
[Send] ............................................................................................................................................................. 428
[Common Settings] (Touch Panel Model) ....................................................................................................... 429
[Scan and Send Settings] ............................................................................................................................. 431
[Fax Settings] (Touch Panel Model) ................................................................................................................ 433
[Receive/Forward] (Touch Panel Model) ............................................................................................................... 439
[Common Settings] (Touch Panel Model) ....................................................................................................... 440
[Fax Settings] (Touch Panel Model) ................................................................................................................ 442
[Set Destination] (Touch Panel Model) .................................................................................................................... 446
[Management Settings] ......................................................................................................................................... 447
[User Management] .......................................................................................................................................... 449
[Device Management] ....................................................................................................................................... 450
[Remote UI Settings/Update Firmware] ............................................................................................................... 453
[Remote UI Settings] ................................................................................................................................... 454
[Data Management] .......................................................................................................................................... 455
[Security Settings] ............................................................................................................................................. 456
[Authentication/Password Settings] .............................................................................................................. 457
Maintenance ................................................................................................................................................. 459
Cleaning the Machine ........................................................................................................................................... 461
Cleaning the Surface of the Machine ................................................................................................................... 462
Cleaning the Platen Glass .................................................................................................................................. 463
Cleaning the Feeder .......................................................................................................................................... 464
Cleaning the Fixing Assembly ............................................................................................................................. 466
Cleaning the Drum ........................................................................................................................................... 467
Replacing Consumables ......................................................................................................................................... 468
Replacing the Toner Cartridge ............................................................................................................................ 469
Checking the Remaining Amount of Consumables ................................................................................................ 475
List of Consumables .......................................................................................................................................... 476
Adjusting the Print Density ................................................................................................................................... 478
Moving the Machine ............................................................................................................................................. 480
Troubleshooting ......................................................................................................................................... 484
Paper Jams ........................................................................................................................................................... 485
Paper Jams in the Paper Drawer, Output Tray, and Rear Side ................................................................................. 487
Paper Jams in the Feeder ................................................................................................................................... 491
Paper Jams That Occur Repeatedly ..................................................................................................................... 492
Problems with Printing Results .............................................................................................................................. 494
Toner Smudges and Splatters Appear ................................................................................................................. 496
Streaks Appear ................................................................................................................................................. 498
Printing Is Uneven ............................................................................................................................................ 500
Printed Paper Is Blank ....................................................................................................................................... 502
Smudge Marks Appear on the Edge of Printouts ................................................................................................... 503
VI

Text or Images Are Blurry .................................................................................................................................. 504
Printouts Have Ghost Images ............................................................................................................................. 506
Printouts Are Faded .......................................................................................................................................... 508
The Edge of the Page Is Not Printed .................................................................................................................... 510
The Background Is Generally Dark ...................................................................................................................... 511
White Spots Appear .......................................................................................................................................... 512
Smudge Marks Appear on the Back Side of Printouts ............................................................................................ 514
Printouts Are Skewed ........................................................................................................................................ 515
The Printed Barcode Cannot be Scanned ............................................................................................................. 516
Paper and Paper Feeding Problems ........................................................................................................................ 517
Paper Creases .................................................................................................................................................. 518
Paper Curls ...................................................................................................................................................... 519
Paper Is Not Fed or Two or More Sheets Are Fed Together ..................................................................................... 520
Printed Paper Sticks Together ............................................................................................................................ 521
Setting Up ............................................................................................................................................................ 522
The Machine Connected via WSD Port Is Not Displayed During Driver Installation .................................................... 523
Cannot Connect to Wireless LAN ......................................................................................................................... 524
Network ............................................................................................................................................................... 525
Cannot Switch to Wireless LAN ........................................................................................................................... 526
Cannot Find the Print Server to Connect to .......................................................................................................... 528
Cannot Connect to a Shared Printer .................................................................................................................... 529
Cannot Find the IP Address of the Machine .......................................................................................................... 530
AirPrint Does Not Work ..................................................................................................................................... 531
Printing and Copying ............................................................................................................................................ 532
Cannot Print or Copy ......................................................................................................................................... 533
Cannot Print (Wireless LAN) ......................................................................................................................... 534
Cannot Print (Wired LAN) ............................................................................................................................. 536
Cannot Print (USB Connection) ..................................................................................................................... 538
Cannot Print (via Print Server) ...................................................................................................................... 539
Printing Is Slow ................................................................................................................................................ 540
Scanning .............................................................................................................................................................. 541
Cannot Save Scanned Data to a Computer ........................................................................................................... 542
Faxing and Using the Telephone ............................................................................................................................ 544
Cannot Send a Fax ............................................................................................................................................ 545
Cannot Receive a Fax ........................................................................................................................................ 547
Machine Does Not Automatically Switch Between Telephone and Fax ..................................................................... 549
Cannot Send or Receive a Fax via Optical Line ...................................................................................................... 550
Cannot Send a Fax to an International Destination ............................................................................................... 551
Other Party's Telephone or Fax Number Is Not Displayed ...................................................................................... 552
Management Functions and Environment Settings ................................................................................................ 553
Cannot Access Remote UI .................................................................................................................................. 554
Changing the Time Until Sleep Mode .................................................................................................................. 555
Lost Department ID or PIN for the Administrator .................................................................................................. 556
Checking the Items That Can Be Congured on the Machine and Their Settings ....................................................... 557
VII

A Message Appears ............................................................................................................................................... 558
An Error Code Is Displayed ..................................................................................................................................... 573
If the Problem Persists .......................................................................................................................................... 579
Appendix ........................................................................................................................................................... 581
Manuals of the Machine ........................................................................................................................................ 582
Using the User's Guide .......................................................................................................................................... 583
Manual Display Settings ........................................................................................................................................ 586
Operation Examples When Using a Computer ........................................................................................................ 587
Environmental Information, Regulations, and Standards ........................................................................................ 597
Notice .................................................................................................................................................................. 599
Trademarks and Copyrights ................................................................................................................................... 600
Third-party Software ............................................................................................................................................. 602
VIII

About the Machine
About the Machine ............................................................................................................................................ 2
Supported Functions and Options ........................................................................................................................ 3
TELEPHONE 6 KIT .............................................................................................................................................. 5
System Manager ID and PIN ................................................................................................................................. 6
Measures to Prevent Unauthorized Access .......................................................................................................... 7
Names of Parts and Their Functions .................................................................................................................... 9
Front Side ....................................................................................................................................................... 10
Rear Side ........................................................................................................................................................ 12
Interior ........................................................................................................................................................... 13
Operation Panel .............................................................................................................................................. 14
Feeder ............................................................................................................................................................ 17
Paper Drawer ................................................................................................................................................. 18
Usable Paper ........................................................................................................................................................ 19
Precautions When Handling Paper ................................................................................................................. 22
Specications ....................................................................................................................................................... 23
Basic Specications ......................................................................................................................................... 24
Feeder Specications ...................................................................................................................................... 27
Print Specications ......................................................................................................................................... 28
Scan Specications ......................................................................................................................................... 29
Fax Specications ........................................................................................................................................... 30
Network Specications ................................................................................................................................... 31
Security and Management Function Specications ......................................................................................... 32
Supported Environment ................................................................................................................................. 35
Recommended Functions .................................................................................................................................... 36
Digitizing Documents ..................................................................................................................................... 37
Cost Savings ................................................................................................................................................... 38
Making Operations More Ecient .................................................................................................................. 39
About the Machine
1

About the Machine
94WS-000
Before using the machine, check the basic information of the machine such as the supported functions, and options,
names of each part, and specications of the functions. Also consider the management system of the machine and
measures against security risks.
Basic Information
The supported functions and options vary depending on the model. Check the list for details.
You can also check the specications of the options.
Supported Functions and Options(P. 3)
Check the names of parts, usable paper, and specications of functions, as needed.
Names of Parts and Their Functions(P. 9)
Usable Paper(P. 19)
Specications(P. 23)
Information Required for Management Functions
When using the management functions, use the System Manager ID and PIN to log in.
The preset System Manager ID and PIN vary depending on the model.
System Manager ID and PIN(P. 6)
When using the machine in a network environment, check the examples of measures to prevent
unauthorized access, and consider implementing these.
Measures to Prevent Unauthorized Access(P. 7)
Useful Tips
Introduces recommended functions useful for digitizing documents, reducing costs, and making operations
more ecient.
Recommended Functions(P. 36)
About the Machine
2

Supported Functions and Options
94WS-001
User's Guide (this manual) describes all functions of the model series including the machine. Some of the functions
listed in User's Guide may not be available depending on your model. Use the table below to see which functions and
options are supported by your model.
Supported Functions(P. 3)
Supported Options(P. 4)
Supported Functions
: Supported : Not supported
Function MF275dw MF272dw
Print
Scan
Fax
Copy
2-sided Printing
Wired LAN connection
Wireless LAN connection
USB connection
Remote UI
Keys and certicates
Linking with mobile devices
Display Touch panel 5 lines LCD
Feeder/Platen glass cover Feeder (1-sided scanning) Platen glass cover
Default System Manager ID Not specied Not specied
Default System Manager PIN Not specied Not specied
About the Machine
3

●For details about the types of available drivers, see the Canon website for your country or region, or see the
supplied User Software CD-ROM/DVD-ROM.
https://global.canon/en/support/
Supported Options
You can use various options to suit your purpose.
●Using the telephone and manually sending and receiving faxes TELEPHONE 6 KIT(P. 5)
: Supported : Not supported
Option MF275dw MF272dw
TELEPHONE 6 KIT
About the Machine
4

TELEPHONE 6 KIT
94WS-003
When using a voice telephone with the machine*1, install the optional TELEPHONE 6 KIT.
You can also use the handset to manually send and receive faxes.
For about installing TELEPHONE 6 KIT, see "Setup Guide." Manuals of the Machine(P. 582)
*1 You must connect the machine to a telephone line.
About the Machine
5

System Manager ID and PIN
94WS-004
The machine has a System Manager Mode for viewing and changing important settings.
When System Manager ID and System Manager PIN are set, only those users who know this information are able to
log into System Manager Mode.
By default, the System Manager ID and System Manager PIN are not set.
System Manager Mode is disabled, allowing anyone to see and change important settings. Set the System Manager ID
and System Manager PIN to protect the information, and allow only certain administrators of this information.
For details about how to change and set the System Manager ID and System Manager PIN, see the following:
Setting the Department ID and PIN for the Administrator(P. 299)
About the Machine
6

Measures to Prevent Unauthorized Access
94WS-005
Be sure to read this section before using the machine in a network environment.
Printers and multifunction machines can provide various useful functions when connected to a network. However,
because this also creates risks of unauthorized access and eavesdropping over the network, measures against security
risks are essential.
This section provides examples of measures against unauthorized access that you can implement during setup when
using the machine in a network environment.
Using a Private IP Address(P. 7)
Using a PIN to Protect Information(P. 7)
Precautions When Using Remote UI(P. 8)
●There are additional measures against security risks you can implement on the machine, such as restricting
communication with a rewall and using TLS encrypted communication to prevent eavesdropping and
tampering. Take the necessary measures according to your usage environment. Security(P. 298)
Using a Private IP Address
There are two types of IP addresses: a global IP address, which is used for connecting to the Internet, and a private IP
address, which is used in a local area network such as a company LAN.
If a global IP address is assigned to the machine, the machine can be accessed by users on the Internet. Thus, the risk
of information leakage due to unauthorized access from external network increases.
On the other hand, if a private IP address is assigned to the machine, access to the machine is restricted to only users
on your local area network. Therefore, it reduces the risk of unauthorized access compared to an assigned global IP
address.
Basically, assign a private IP address to the machine.
A private IP address is used in one of the following ranges.
Ranges for Private IP Addresses
●From 10.0.0.0 to 10.255.255.255
●From 172.16.0.0 to 172.31.255.255
●From 192.168.0.0 to 192.168.255.255
For details about how to assign and conrm the IP address, see the following:
Setting IPv4 Addresses(P. 69)
Setting IPv6 Addresses(P. 73)
If you want to assign a global IP address to the machine, you can create an environment to prevent outside access,
such as by using a rewall, to reduce the risk of unauthorized access. Contact your network administrator about how
to implement network security.
Using a PIN to Protect Information
By setting up a PIN to protect the information stored in the machine, you can reduce the risk of information leakage or
unauthorized use if a malicious third party attempts to gain unauthorized access.
You can set a PIN to the functions indicated below. Only users who know the PIN can use these functions and access
the information on the machine.
Remote UI
About the Machine
7

You can require the user to enter the Remote UI Access PIN when using Remote UI.
Setting the PIN to Use for Remote UI(P. 335)
System Manager ID
You can require the user to enter the System Manager ID and System Manager PIN, when changing any
important settings.
Setting the Department ID and PIN for the Administrator(P. 299)
Address Book
You can require the user to enter the Address Book PIN when adding new entries and editing existing ones.
Restricting Address Book Registration and Editing by Setting a PIN(P. 333)
Precautions When Using Remote UI
●Do not access other websites when using Remote UI.
●After using Remote UI, be sure to log out and close your browser.
About the Machine
8

Names of Parts and Their Functions
94WS-006
Front Side
Check these parts on the front when operating the machine.
Front Side(P. 10)
●Use the operation panel to operate the machine and congure the settings.
Operation Panel(P. 14)
●Place the original on the platen glass or in the feeder when scanning, sending a fax, or copying.
Feeder(P. 17)
●Load printing and copying paper into the paper drawer.
Paper Drawer(P. 18)
Rear Side
Check the rear parts when installing and connecting the machine and when clearing paper jams.
Rear Side(P. 12)
Interior
Check the interior of the machine when replacing toner cartridge.
Interior(P. 13)
About the Machine
9

Front Side
94WS-007
Feeder
You can place two or more sheets of originals in the feeder. The placed originals are fed and scanned one by
one automatically. Feeder(P. 17)
Operation panel
Use the display and keys to operate the machine and conrm the operations and status. Operation
Panel(P. 14)
Output tray
Printed and copied paper is ejected to the output tray.
Lift handles
Hold the lift handles when moving the machine.
Power switch
Turns the power of the machine ON and OFF. Turning ON and OFF the Machine(P. 101)
About the Machine
10

Platen glass cover
Protect the platen glass.
Paper stopper
Open the paper stopper to prevent paper from falling out of the output tray.
Paper drawer
Load paper you usually use into the paper drawer. Paper Drawer(P. 18)
Platen glass
Place books, thick paper, thin paper, and other originals that cannot be placed in the feeder on the platen
glass to copy or scan. The placed originals are scanned in a xed position. Placing Originals(P. 128)
Front cover
Open the front cover when loading paper into the paper drawer.
●To ensure ecient use of the machine, regularly clean the surface and platen glass.
Cleaning the Surface of the Machine(P. 462)
Cleaning the Platen Glass(P. 463)
●If the following symptoms occur when using the feeder, clean the feeder: Cleaning the Feeder(P. 464)
-Originals become dirty
- Originals frequently jam
- Printouts appear smudged after scanning, copying, or sending faxes
About the Machine
11