Huawei Box 500 User manual

HUAWEI Box 500, Box 700, and Box 900
Operation Guide
V600R019C00

Control the Local Camera
Control a Remote Camera
Save/Switch Camera Presets
How Do I Enable the Voice Assistant?
What Should I Do If the Local Site Can't Be
Heard by Remote Sites?
How Do I Adjust the Speaker Volume at the
Local Site?
How Do I Check the Device's Status Before a
Meeting?
How Do I Unpair AirPresence or the AirPresence
Key from an Endpoint?
Create a Meeting
Call a Single Site
Call Multiple Sites
Place a Call from Recents
Available Operations for the Chair and
Participants
View the Participant List
View a Site or Continuous Presence
Change the Layout (Dual-Screen Mode
Disabled)
Change the Layout (Dual-Screen Mode
Enabled)
Set Continuous Presence
Apply for Chair Control
Invite Sites
Broadcast a Site or Continuous
Presence
Enable Focus on Speaker
Call an Unconnected Site
Disconnect a Site
Mute One or All Sites
Delete a Site
Sharing Content
Controlling a Camera
FAQs
Managing a Meeting
Download and Install the AirPresence
PC Client
Use the AirPresence PC Client to
Share Content
About This Document
User Interface and Wake-up
Joining a Meeting
Contents
Holding a Meeting
Content Sharing Methods
Preview Local Content
Share Content with Remote Sites
Use the AirPresence Key to Share Content
Download and Install the AirPresence Mobile
Client
Use the AirPresence Mobile Client to Share
Content
Join a Scheduled Meeting
Join a Meeting Using a Meeting ID
Extend a Meeting
Leave a Meeting

This guide explains how to use HUAWEI Touch to operate HUAWEI Box 500, Box 700, and Box 900 (Box for short).
For further details, see the following documents:
About This Document
Application scenarios,
interfaces, features, and
technical specifications.
System settings,
common parameter
settings, and common
troubleshooting methods.
Routine maintenance
and security
maintenance.
All functions and
parameters on the
web interface.
Product
Description Configuration Guide Maintenance Guide Web Help
If you would like to access more information, visit http://www.huawei.com and search for HUAWEI Box 500, Box 700, and Box 900 V600R019C00. You can
also contact Huawei technical support for further assistance.

User Interface and Wake-up
Power button
Connect and
share content
Call
More functions
Pairing code
About Wake-up
The Touch starts up
automatically after being
powered on.
To wake the system up
when it is in sleep mode,
press the power button and
swipe.
If the voice assistant has
been enabled, you can also
say "Hey Scotty" to wake
the system up.
For details about how to
connect the Touch to an
endpoint, see Setting
Parameters on the Touch
> Connecting the Touch
to an Endpoint in the
Configuration Guide.
Site number

PART 01
Join a Scheduled Meeting
Join a Meeting Using a Meeting ID
Joining a Meeting

Join a Scheduled Meeting About Scheduled
Meetings
The ongoing or next
scheduled meeting is
displayed on the Touch
home screen.
Q: Why can't I see Next
Meeting on the home
screen?
A: You don't have any
ongoing or scheduled
meeting.
When time is due, you will be prompted to join the meeting. Tap Join.

Join a Meeting Using a Meeting ID About Meeting IDs
If you have a meeting ID,
you can dial it to join a
meeting.
Q: Where do I get the
password for my
meeting?
A: Ask the organizer of your
meeting.
Tap . Tap Call.
a. Enter a meeting ID.
b. Tap Call.
1 2
3 4
(Optional) Where necessary, enter a meeting's password.
Tap More. a. Tap Secondary Dialpad. b. Enter the password
followed by the pound key (#).
abab

PART 02
Create a Meeting
Call a Single Site
Call Multiple Sites
Place a Call from Recents
Holding a Meeting

Create a Meeting About Creating a
Meeting
When you create a
meeting, a meeting ID is
generated. You can send
this ID to participants to let
them join the meeting by
dialing this ID.
You can also invite sites.
Tap Create.
After you create a meeting, you can notify participants of
the meeting ID.
1 2
Tap .
3

Call a Single Site About Calling a Single
Site
If a site name is displayed
in the search result, you
can tap to select it.
On the Call screen, you can
tap Contacts and call a site
from the contact list.
Enter a keyword and select the site, or enter the site number or
IP address.
12
3 4
Tap Call.
Tap the text box.Tap .

Call Multiple Sites About Calling Multiple
Sites
When you call multiple
sites, there is no chair
password by default. You
can set it on the Touch
or web interface of the Box.
Tap Contacts. Search for the sites to call or directly select the
sites.
(Optional) Tap Settings, set parameters such as the
meeting password, and tap Done.
12
3
Tap Call.
Tap .
4

Place a Call from Recents About Recents
Recents is a list of calls you
have recently placed,
received, or missed.
You can place a call from
Recents.
Tap Recents.
Find the site you want to call and tap .
12
3
Tap .

PART 03
Sharing Content
Content Sharing Methods
Preview Local Content
Share Content with Remote Sites
Use the AirPresence Key to Share
Content
Download and Install the AirPresence
Mobile Client
Use the AirPresence Mobile Client to
Share Content
Download and Install the AirPresence
PC Client
Use the AirPresence PC Client to Share
Content

Content Sharing Methods About Sharing Content
Select one content sharing
method based on your needs.
The content source can be
connected in either of the
following ways:
Cable connection
Use a cable to connect the
video output port of the
content source to the video
input port of the Box.
Wireless connection
•Use the AirPresence Key.
•Use the AirPresence
mobile client.
•Use the AirPresence PC
client.
The AirPresence Key is a device
used for wireless projection. After
it is paired with the Box and then
plugged into a PC, you can push
the PC desktop to the Box in just
one click.
AirPresence is a wireless
projection client designed for
endpoints. It can be installed on a
mobile device or PC.
You can use AirPresence to
share content, initiate calls, join
meetings, control the speaker
and microphone volume, and pan
or tilt cameras.
Selecting one content sharing method
AirPresence mobile clientAirPresence Key AirPresence PC clientCabled connection

Tap .
Preview Local Content About Previewing
Local Content
Before previewing local
content, ensure that the
content source has been
connected.
•To preview the content using a cable connection, tap
Preview.
•To preview the content using a wireless connection, use
the AirPresence Key or AirPresence.
1 2
For details, see Use the AirPresence Key to Share Content,
Use the AirPresence Mobile Client to Share Content, or Use
the AirPresence PC Client to Share Content (Page 1 of 2).

Share Content with Remote Sites
Tap Share to share content with remote sites.
Tap Share again to stop sharing the content.
About Content Sharing
If you are in a meeting, you
can share content with
remote sites.
Before sharing content,
ensure that the content
source has been
connected. If the content
source is not connected,
the Share icon is
unavailable.
1
2

Use the AirPresence Key to Share Content About the AirPresence
Key
When you pair an
AirPresence Key with the
Box of a later version, the
AirPresence Key will be
upgraded automatically. The
upgrade takes about 1 to 3
minutes. After the upgrade
is complete, they will be
paired automatically.
For details about how to
configure, install, and
operate the AirPresence
Key and its indicator
description, see the
AirPresence Key Quick
Start.
Before using the
AirPresence Key to share
content, right-click on
the PC, choose Properties
> Compatibility, and select
Disable display scaling on
high DPI settings.
Q: The Box is running
properly, but the PC desktop
is displaying a message that
says no Box could be found
and the connection has
failed. What is the problem?
A: The pairing between the
AirPresence Key and the
Box is invalid. Pair them
again.
1
Pair an AirPresence Key with the Box when they are
used together for the first time. HUAWEI Box 700 is
used as an example.
After the pairing is successful, remove the
AirPresence Key from the Box.
Share content.
a
b
c
a. Plug the AirPresence Key into the USB port on the PC.
b. Install the AirPresence Key program on the PC.
Run the AirPresence Key installation program on the PC and
complete the installation as instructed.
After the installation is complete, a message is displayed
indicating that the connection was successful and that you
can press the button to start sharing.
c. Press the button on the AirPresence Key to share the
PC desktop.
To stop sharing, press the button again.
2
USB port
Plug the AirPresence Key into the USB port on the Box.

Download and Install the AirPresence Mobile Client About the AirPresence
Mobile Client
Before installing or using
the AirPresence mobile
client, ensure that the
mobile device resides in
the same wireless network
as the Box and is
reachable to the Box.
A maximum of three mobile
devices can be connected
to the Box and can perform
control operations.
If multiple control
operations take place on
the mobile devices, the
most recent one will take
effect.
AirPresence supports:
•Android 4.0 and later
•iOS 7.0 and later
1 2
3
Tap . Tap Install AirPresence.
Use your mobile device to scan the QR code and
install AirPresence as instructed.
After you finish installing AirPresence, tap the icon to start it.
4

Use the AirPresence Mobile Client to Share Content About Sharing Content
Using AirPresence
Using AirPresence on an
Android device, you can
share PDF, PNG, JPG, and
BMP files.
Using AirPresence on an
iOS device, you can share
PDF, DOC/DOCX,
XLS/XLSX, PPT/PPTX,
PNG, JPG, and BMP files.
Size limit for each shared
file:
•Document: 30 MB
•Image: 8 MB
1
2
Tap Share and select a file you want to share.
Tap .
AirPresence UITouch screen
Start AirPresence, scan the
QR code, or enter the
projection code.

Download and Install the AirPresence PC Client (Page 1 of 2)
1 2
3
Tap .
View the IP address of the Box.
About the AirPresence
PC Client
After AirPresence is installed
on your PC, you can use
AirPresence to share the PC
desktop or documents on the
PC.
Before installing or using
AirPresence on your PC,
ensure that your PC resides
in the same LAN as the Box
and is reachable to the Box.
AirPresence supports:
•Windows XP (32-bit),
Windows 7, Windows 8,
and Windows 10
•macOS 10.7 to 10.11
Start a browser on your PC, enter the IP address of the Box in
the address box, and press Enter.
4
Tap Install AirPresence.