NEC ASPILA EX User manual

Integrated Communication System
Key Telephone
Quick Reference Guide
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation
with respect to, any of the equipment covered. This manual is subject to change without notice and NEC Infrontia Asia Pacific
Sdn Bhd has no obligation to provide any updates or corrections to this manual. Further, NEC Infrontia Asia Pacific Sdn Bhd
also reserves the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No
representation is made that this manual is complete or accurate in all respects and NEC Infrontia Asia Pacific Sdn Bhd shall no
t
be liable for any errors or omissions. In no event shall NEC Infrontia Asia Pacific Sdn Bhd be liable for any incidental or
consequential damages in connection with the use of this manual. This document contains proprietary information that is
protected by copyright. All rights are reserved. No part of this document may be photocopied or reproduced without prior written
consent of NEC Infrontia Asia Pacific Sdn Bhd.
© 2003 by NEC Infrontia Asia Pacific Sdn Bhd All Rights Reserved.
Printed in Malaysia
Sales & Marketing Regional Head Office
NEC Infrontia Asia Pacific Sdn Bhd
Selangor Darul Ehsan, Malaysia
Issue 1-0
August, 2003

114
For more convenient use… <Display Type>
6-24 TUE 10:30AM
200 John
List Dir ICM Prog
Directory Dialing
(On-Hook Condition) Press “Dir” Key.
A
BBc
A
BB
g
EXT.
OneT
Search the desired name from Common ABB
Search the desired name from Grou
p
ABB
Search the desired extension name
Search the desired name from One-Touch Ke
y
s
DIRECTORY DIALING
ABBc ABBg EXT. OneT
Press one of ke
y
s
y
ou want to use.
DIRECTORY DIALING [A]
ABB:COMMON
Dial
Enter the top character of the name by using Ten Keys. (Refer to P3)
You can enter more than 1 characters.
“ “ key is to erase one character at left (Backspace).
COMM.004 NEC-i AP
0060355695888
Dial
Press “ “ or “ “ key to find a desired name.
COMM.004 NEC-i AP
0060355695888
Dial
Press “DIAL“ key to place a call.
You can press SPK key or lift the handset to place a cal
l
instead of “DIAL” key.
'03MOTUWETHFRSASU
26|18192021222324
27|25262728293031
28|1234567
29| 8 91011121314
OneT
6-24 TUE 10:30AM
200 John
List Dir ICM Prog
Check Calendar <Super Display Telephone>
(On-Hook Condition)
Press “Up/Down” keys to scroll the
Calendar.
Up Down
Press CLEAR Key to return the
current Calendar display.
Helps you use features and tells
you about your calls. With
optional Caller-ID, a ringing line
may show your caller’s number
and name.
A
l
p
hanumeric Dis
p
la
y
Indicator
CHECK CLEAR
CALL1
CALL2
DND
HOLD
DIAL
LND
MIC
SPK
VOL.
MSG
FLASH
CONF
123
456
789
0
PQRS TUV W XYZ
DEFABC
GHI JKL MN O
123456
789101112
13 14 15 16 1 7 18
19 20 21 22 2 3 24
6-24 TUE 10:30AM
200 John
List Dir ICM Prog
Using Your Telephone <Digital Key Telephone>
Flashes in Green when you
have Message Waiting or
flashes in Red when there is
a call.
Line Appearance Keys
(CALL1/CALL2)
Enable Do Not Disturb to
block your calls when you
don’t want to be interrupted.
This key will also flash when
Call Forwarding is activated.
Picks up your voice fo
r
Handsfree calls. Press MIC
to turn off the microphone.
Press CALL1, DIAL and dial
a bin number for Abbreviated
Dialing.
Press CALL1 then LND to
automatically redial the last
number you called.
Press MIC to turn on/off the
microphone. (MIC OFF : Lit)
While on a call, press
CONF to set up a
Conference.
The Volume Controls are
for speaker, handset and
ringing calls. They also
adjust the LCD contrast for
telephones with a display.
Press a One-Touch Key fo
r
one-button contact with other
extensions or outside party.
The number registration is
necessary.
Handsfree Options
-Handsfree lets you place and answer calls by pressing “SPK” instead of using the handset.
-With Automatic Handsfree, you can press a Line Appearance Key without lifting the handset. Normally, you
have Automatic Handsfree.
-Use Handsfree Answerback to answer a voice-announced Intercom call by speaking toward your phone -
without lifting the handset.
If you are on a Handsfree
Call, lift the handset for
privacy.
Thank you for purchasing NEC Infrontia “Aspila EX” system.
Due to the flexibility built into the system, your Dialing Codes and Feature Capacities may differ from those in
this guide. Check with your Supplier / System Administrator and make a note of any differences.
These are Intercom keys fo
r
placing and answering calls.
If you are busy on one – just
use the other.
DND Ke
y
DIAL Ke
y
LND Ke
y
Soft Ke
y
s
Handset
One-Touch Ke
y
s
Programmable
Function Keys
MIC Ke
y
Used as “Trunk” and/o
r
“Function” keys.
While on a call, press
FLASH to hang up or
flash.
FLASH Ke
y
CONF Ke
y
HOLD Ke
y
Press HOLD to hold the
outside line or intercom.
SPK Ke
y
V
OL Ke
y
s
Provides quick and easy
access to features - just
follow the menu on the
display (available on Display
Type Telephones).
Micro
p
hone
S
p
eaker
Ringing Tone, Voice o
r
BGM are sent.
Press SPK Key for Handsfree calls, o
r
use the handset instead. See
Handsfree Options below. While on a
handset call, press SPK once for
Handsfree; twice for Group Listen.
Before using Your Telephone…
Press MSG Key to set /
answer a Message
Waiting.
MSG Ke
y

213
For more convenient use…
Do Not Disturb (DND)
DND
1
3
(
On-Hook
)
2
4
0
DND : Trunk Incoming Call
DND : Intercom Incoming Call
DND : Trunk & Intercom Incoming Call
DND : Transferred (CFW) Call
DND : Cancel
Call Forwarding / Follow Me
CALL1
8 ? ? ?
Extension Numbe
r
SPK
8 8
7
62
4 0
When Busy / No Answer
Cancel
?
CFW Condition
?
CFW T
yp
e
Immediate
When No Answer
Both Ring
2
4
3
FWD All Calls
FWD Outside Calls only
FWD Intercom Calls only
When you set DND function, DND Key’s lamp is lit and the Internal Dial Tone pattern is changed.
When you set Call Forwarding function, DND Key’s lamp flashes and Internal Dial Tone pattern is changed.
3
Follow Me
Conference
You can repeat this operation to add more parties.
You may be able to have up to 32 parties. (include your extension)
(
Talkin
g)
CONF
? ? ?
Extension Numbe
r
Trunk Ke
y
Tele
p
hone Numbe
r
? ?
(
Talk
)
CONF
<twice>
HOLD
8 2 6
(
Talkin
g)
? ? ?
Extension Numbe
r
Tele
p
hone Numbe
r
? ?
(
Talk
)
Basic Di
g
ital Telephone
9
HOLD
<twice>
'03MOTUWETHFRSASU
26|18192021222324
27|25262728293031
28|1234567
29| 8 91011121314
OneT
6-24 TUE 10:30AM
200 John
List Dir ICM Prog
CHECK CLEAR
CALL1
CALL2
DND
HOLD
DIAL
LND
MIC
SPK
VOL.
MSG
FLASH
CONF
123
456
789
0
PQRS TUV W XYZ
DEFABC
GHI JKL MNO
123456
7 8 9 101112
13 14 15 16 17 18
19 20 21 22 23 24
Using Your Telephone <Super Display Key Telephone>
Helps you use features and tells you about you
r
calls. With optional Caller-ID, a ringing line may
show your caller’s number and name.
Al
p
hanumeric Dis
p
la
y
(
Lar
g
e
)
Indicator
Flashes in Green when you
have Message Waiting or
flashes in Red when there is
a call.
Line Appearance Keys
(CALL1/CALL2)
Enable Do Not Disturb to
block your calls when you
don’t want to be interrupted.
This key will also flash when
Call Forwarding is activated.
Picks up your voice fo
r
Handsfree calls. Press MIC
to turn off the microphone.
Press CALL1, DIAL and dial
a bin number for Abbreviated
Dialing.
Press CALL1 then LND to
automatically redial the last
number you called.
Press MIC to turn on/off the
microphone. (MIC OFF : Lit)
While on a call, press
CONF to set up a
Conference.
The Volume Controls are
for speaker, handset and
ringing calls. They also
adjust the LCD contrast for
telephones with a display.
Press a One-Touch Key fo
r
one-button contact with other
extensions or outside party.
The number registration is
necessary.
Handsfree Options
-Handsfree lets you place and answer calls by pressing “SPK” instead of using the handset.
-With Automatic Handsfree, you can press a Line Appearance Key without lifting the handset. Normally, you
have Automatic Handsfree.
-Use Handsfree Answerback to answer a voice-announced Intercom call by speaking toward your phone -
without lifting the handset.
If you are on a Handsfree
Call, lift the handset for
privacy.
These are Intercom keys fo
r
placing and answering calls.
If you are busy on one – just
use the other.
DND Ke
y
DIAL Ke
y
LND Ke
y
Soft Ke
y
s
Handset
One-Touch Ke
y
s
Programmable
Function Keys
MIC Ke
y
Used as “Trunk” and/o
r
“Function” keys.
While on a call, press
FLASH to hang up or
flash.
FLASH Ke
y
CONF Ke
y
HOLD Ke
y
Press HOLD to hold the
outside line or intercom.
SPK Ke
y
V
OL Ke
y
s
Provides quick and easy
access to features - just
follow the menu on the
display.
Micro
p
hone
S
p
eaker
Ringing Tone, Voice o
r
BGM are sent.
Press SPK Key for Handsfree calls, o
r
use the handset instead. See
Handsfree Options below. While on a
handset call, press SPK once for
Handsfree; twice for Group Listen.
Press MSG Key to set /
answer a Message
Waiting.
MSG Ke
y
Dis
p
la
y
To
gg
le Ke
y
Changes the display eithe
r
“Calendar” or “One-Touch”.

123
Hold / Transferring Calls
Holding a Call / Retrieving a Held Call
(
Talkin
g)
HOLD
In case of Intercom, the call shall be held as “Exclusive Hold” on your phone.
This operation puts your outside call on System Hold. Other extension user can take the call off Hold.
Holding a Call Exclusively
System setting is necessary to use Exclusive Hold. Ask your Supplier.
This operation puts your outside call on Exclusive Hold. Other extension user can not take the call off Hold.
Trunk Ke
y
(
Flashin
g)
CALL1
Hold Retrieve
(
Talkin
g)
Trunk Ke
y
(
Flashin
g)
CALL1
Hold Retrieve
(
Flashin
g)
(
Flashin
g)
Exclusive Hold Ke
y
Transferring a Call to the other Extension
If your phone has DSS or One-Touch key, just press it instead of “HOLD and Extension Number” operation.
(
Talkin
g)
HOLD
???
Extension Numbe
r
(
Announce
)
TRFR Ke
y
(
851+45
)
(
851+06
)
? ? ?7 7 2
Retrieve a held outside call (if your extension doesn’t have Trunk Keys)
CALL1 Trunk No.
y
ou want to retrieve
TRFR Ke
y
(
851+06
)
(
To answer own held Trunk
)
CALL1
CALL2
DND
HOLD
DIAL
LND
MIC
SPK
VOL.
FLASH
123
456
789
0
PQRS TUV W XYZ
DEFABC
GHI J KL MNO
L1 L2
SPK Ke
y
Press SPK Key for Handsfree
calls, or use the handset instead.
See Handsfree Options below.
While on a handset call, press
SPK once for Handsfree; twice
for Group Listen.
Indicator
Using Your Telephone <Basic Digital Telephone>
Flashes in Green when you have
Message Waiting or flashes in
Red when there is a call.
Line Appearance Keys
(CALL1/CALL2)
Enable Do Not Disturb to block
your calls when you don’t want to
be interrupted. This key will also
flash when Call Forwarding is
activated.
Picks up your voice fo
r
Handsfree calls. Press MIC to
turn off the microphone.
Press CALL1, DIAL and dial a
bin number for Abbreviated
Dialing.
Press CALL1 then LND to
automatically redial the last
number you called.
Press MIC to turn on/off the
microphone. (MIC OFF : Lit)
The Volume Controls are fo
r
speaker, handset and ringing
calls. They also adjust the
LCD contrast for telephones
with a display.
Handsfree Options
-Handsfree lets you place and answer calls by pressing “SPK” instead of using the handset.
-With Automatic Handsfree, you can press a Line Appearance Key without lifting the handset. Normally, you
have Automatic Handsfree.
-Use Handsfree Answerback to answer a voice-announced Intercom call by speaking toward your phone -
without lifting the handset.
If you are on a Handsfree Call, lift
the handset for privacy.
These are Intercom keys fo
r
placing and answering calls. I
f
you are busy on one – just use
the other.
DND Ke
y
DIAL Ke
y
LND Ke
y
Handset
Programmable Function Keys
(L1, L2)
MIC Ke
y
Used as “Trunk” and/or “Function”
keys.
While on a call, press FLASH to
hang up or flash.
FLASH Ke
y
HOLD Ke
y
Press HOLD to hold the outside
line or intercom.
V
OL Ke
y
s
Micro
p
hone
S
p
eaker
Ringing Tone, Voice or BGM are
sent.

411
For Your Convenience
There are 2 levels of Function Keys. (General Keys : assigned by 851, Appearance Keys : assigned by 852)
Appearance Keys have priority. You can overwrite the Appearance Key at the General Key.
If you want to overwrite the General Key at the Appearance Key, you have to erase the Appearance Key b
y
dialing “852 + 000” before General Key assignment.
In the default setting, Programmable Function Key No. 1 to 12 is assigned as “Trunk” Key. If you want to
assign Function Keys (General) at the unused Trunk Keys, these unused keys should be erased by “852 +
000” operation.
Programmable Function Keys can be erased by dialing “852 + 000” or “851 + 00”.
Program Function Keys
CALL 1
8
Function Ke
y
5
Code + Additional Data
? ?
SPK
1 ?
852
Programmable Function Keys can be assigned as “Trunk” Key and/or other Function Keys. You can just press
the function key to activate the assigned function without dialing the Service Code.
Program DSS Keys (at your Programmable Function Keys)
CALL 1
8
Function Ke
y
5
Programmable Function Keys can be assigned as DSS (Direct Station Selection) or One-Touch Keys. You can
place an Outside / Intercom Call just pressing this key without dialing the number.
1 10
Tele
p
hone Numbe
r
9
Extension Numbe
r
???
HOLD SPK
In the default setting, Programmable Function Key No. 1 to 12 is assigned as “Trunk” Key. If you want to
assign DSS Keys at the unused Trunk Keys, these unused keys should be erased by “852 + 000” operation
before the above operation.
In case of DSS Key, the extension status can be indicated on the BLF. (idle : extinguished, Busy : lit)
When you register a telephone number, “9” (Trunk Access Code) should be added on top of number.
Up to 24 digits dialing can be registered, but the name can not be registered.
If
y
ou want to continue the o
p
eration
,
p
ress Pro
g
rammable Function Ke
y
instead of SPK Ke
y
to finish.
? ?
Answering Calls
Answering an Outside Call
(
Rin
g
in
g)
SPK
Trunk Ke
y
(
Flashin
g)
SPK
Ringing
Extension
Non-Ringing
Extension
Answering an Intercom Call
(
Rin
g
in
g)
SPK
Voice Mode
Extension
Ring Mode
Extension
(
Voice
)
Speak toward
your phone
Intercom Call Mode can be set at your phone by : “Ring” : CALL1 + 823 “Voice” : CALL1 + 821
Confirm the status of MIC Key if you want to answer by Handsfree. (MIC On : Light off, MIC Off : Light On)
Picking up a call for other Extensions
CALL1
S
y
stem settin
g
is necessar
y
to make Call Picku
p
Grou
p
. Ask
y
our Su
pp
lier.
68 7
Call Picku
p
Ke
y
CALL1
?7 5 ? ?
Extension Numbe
r
In same
Group
In other
Groups
Pickup for
Specified
Extension
CALL1
68 9
Call Picku
p
for other Grou
p
Ke
y
1
(
851+24
)
(
851+25
)
Confirm the status of MIC Key if you want to answer by Handsfree. (MIC On : Light off, MIC Off : Light On)

105
Repeat Dialing <Outside Call>
(Hear Busy Tone
or No answer)
DIAL LND
The system periodically redials the call. Repeat duration is programmable. Ask your Supplier.
You should lift the handset when the called party answered.
You can cancel this function by pressing “DIAL” and “LND” during idle condition.
Re
p
eat Dial Ke
y
(
851+29
)
If your call doesn’t go through…
3
Cancel Message Waiting (Cancel Individually - at originated extension)
CALL1
8 7
SPK
1
Extension Number
you want to cancel MW
? ? ?
Clear all Message Waiting (at any extension)
CALL1
8 7
SPK
Clear all messages (you have left for other extensions and messages other extension have left for you).
Check & Answer a Message Waiting <Display Key Telephone>
CHECK
(
On-Hook
)
VOL
(
Check Name
)
You can check who left a messa
g
e to
y
ou, and then answer.
8 14
For Your Convenience
When you register a telephone number, “9” (Trunk Access Code) should be added on top of number.
Name can be entered by Dial Pad Keys. (See below)
Up to 24 digits dialing can be registered, and up to 12 characters can be registered as name.
If you want to continue the operation, press One-Touch Key instead of SPK Key to finish.
You can skip to enter the name. (No enter any character, then press “HOLD” Key).
You can erase the registered number & name by pressing “CLEAR” Key after pressing an One-Touch Key.
Program One-Touch Key
Tele
p
hone Numbe
r
CALL 1
98 5
One-Touch Ke
y
5
Extension Numbe
r
? ? ?
HOLD Name
? ?
HOLD SPK
1
@
[
]
^
_
‘
{
}
|
ABCa b c 2
¥
DEF d e
f
3
GH I
g
hi4
JKL
j
kl5
MNOmno6
PQRS
p
q
r
s7
TUV t u v 8
W
X
Y
Zw
x
y
z9
0! “#$%&‘
(
)
+, - .
/
: ; <=>?
12345678910111213
Number of
p
ressin
g
the Ke
y
1
2
3
4
5
6
7
8
9
0
Entering Alphanumeric Characters
When you enter a name, use Dial Pad Keys to enter letters as below. For example, press “2” key once for “A”,
twice for “B”, etc…
#
CONF
A
cce
p
ts a character and move the cursor one
p
lace to the ri
g
ht. Press twice to insert a “s
p
ace”.
Clear the character entr
y
to the left, one character at a time.
(
Backs
p
ace Ke
y)
??

69
Up to 10 (Bin No.0-9) numbers can be registered.
Up to 24 digits dialing can be registered,
When you register a telephone number, “9” (Trunk Access Code) should be added on top of number.
If
y
ou want to continue the o
p
eration, dial Bin No. instead of SPK Ke
y
to finish.
Program Personal Speed Dialing <Basic Digital Telephone>
Tele
p
hone Numbe
r
CALL 1
98 5
Bin No.
5
Extension Numbe
r
? ? ?
?
HOLD
SPK
<twice>
For Your Convenience
There are no One-Touch Keys on Basic Digital Telephone, but the system provides Personal Speed Dialing
function instead of One-Touch Keys.
The digit of Bin No. depends on the system setting. (0-9 / 00-99 / 000-999)
System setting is necessary for Group ABB function. Ask your Supplier for more details.
“9” (Trunk Access Code) should be added on top of number.
Name can be entered by Dial Pad Keys. (See P5)
Up to 24 digits dialing can be registered, and up to 12 characters can be registered as name.
If you want to continue the operation, dial Bin No. instead of SPK Key to finish.
You can skip to enter the name. (No enter any character, then press “HOLD” Key).
You can erase the registered number & name by pressing “CLEAR” Key after dialing Bin No..
Register Abbreviated Dialing <Display Key Telephone>
Tele
p
hone Numbe
r
CALL 1
98 5
HOLD Name
? ?
HOLD SPK
3
(
Common ABB
)
8 5
(
Grou
p
ABB
)
4
? ? ?
Bin No.
Language Selection for your Display <Display Key Telephone>
CALL1 SPK
8
7
6
2
4
0
Japanese
?
Lan
g
ua
g
e T
yp
e
3
7 7
8
1
9
5
English
German
French
Italian
Spanish
Dutch
Portuguese
Norwegian
Danish
Swedish
? ?
? ?
If your call doesn’t go through…
Set Camp On / Callback
<Camp On> In case of Intercom Call, when you hear ringing, wait for the called party to answer.
In case of Outside Call, when you hear Dial Tone, begin telephone number dialing.
<Callback> In case of Intercom Call, when your phone starts the ringing, lift handset and wait for the
called party to answer.
In case of Outside Call, when your phone starts the ringing, lift handset, hear Dial Tone, and
begin telephone number dialing.
This function is applicable in case all trunks are busy condition. (not applicable for dialed outside party busy)
8
Cam
p
On Ke
y
05
Wait without
hanging up
Wait for the
system to call
you back
(
In case of Cam
p
On
)
8 07
<Cam
p
On>
<Callback>
(
851+35
)
Set / Answer a Message Waiting
(Hear Busy Tone
or No Answer)
Your phone’s
Indicator is
flashing in Green
Set
A
nswer
8 14
MW Ke
y
(
851+31
)
MSG
8 14
MW Ke
y
(
851+31
)
MSG
When you set a MW, the called party’s Indicator starts to flash, and your Indicator is lit in Green.
When you answer a MW, the Indicator shall automatically be off when the called party answers.
Cancel Camp On / Callback
(Hear Busy Tone
or No Answer)

87
Placing Calls Quickly
The Telephone / Extension Number shall be pre-registered to a One-Touch / DSS Key. (Refer to P4, P5)
Trunk Access Code (Dial “9”) should be added on top of Telephone Number.
One-Touch Call <for Outside / Intercom>
One-Touch / DSS Ke
y
Intercom Number can also be stored to LND. (System setting is necessary. Ask your Supplier.)
Last Number Dialing <for Outside / Intercom>
LND
CALL 1 LND
VOL
Redial List The system retains the last 10 numbers dialed which can be viewed and dialed.
(For Display Key Telephone)
(
Find desired number
)
The digit of Bin No. depends on the system setting. (0-9 / 00-99 / 000-999)
Telephone Numbers shall be pre-registered to the system.

S
y
stem settin
g
is necessar
y
for Grou
p
ABB function. Ask
y
our Su
pp
lier for more details.
Abbreviated Dialing <for Outside>
CALL 1 Common ABB Bin No. DIAL
Common
ABB
Group
ABB
CALL 1
18 4
Grou
p
ABB Bin No.
Grou
p
ABB Ke
y
(
851+28
)
???
? ? ?
The Telephone / Extension Number shall be pre-registered. (Refer to P6)
Trunk Access Code (Dial “9”) should be added on top of Telephone Number.
Personal Speed Dialing <Basic Digital Telephone>
CALL 1
167
Bin No.
(
0-9
)
?
(
On-Hook
)
Placing Calls
Listen for Dial Tone before dialing a Telephone Number.
You can have function keys for Trunks or Trunk Groups. Ask your Supplier.
Place an Outside Call <Quick Access>
Trunk Ke
y
Tele
p
hone Numbe
r
Listen for Dial Tone before dialing a Telephone Number.
In case the number of Trunk Group is more than 10, you should enter 3 digits (e.g. 011 : Group 11) afte
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dialing “804”. Ask your Supplier more details.
Place an Outside Call <Access by Code>
CALL 1
Trunk No.
(
e.
g
. Trunk 5
)
Trunk Grou
p
No.
9
804
8 0 5 0 50
Tele
p
hone Numbe
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Pressing CALL key after dialing an extension number is also possible.
Your call will ring or voice-announce. If you hear ringing, wait for an answer. If you hear a beep, begin
speaking. Dialing “1” changes voice/ring mode. (in case the destination is Key Telephone)
Place an Intercom Call <Dial Access>
Extension Numbe
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CALL 1
? ? ?
?
? ? ? ?
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