NEC XN120 Vision User manual

This guide explains the installation and configuration of multi languages for the DSPDB option card
for the XN120 Telephone System.
This guide includes the setup of multi languages for the Voice Mail and VRS Fixed Messages.
Further information will be supplied with any optional equipment that you have purchased.
Refer to the Getting Started Guide supplied with the XN120 main unit for further detail and
Administrator User Guide.
Please keep all information supplied for future reference.
Regulatory Notice.
Refer to the Getting Started Guide (991409-5) supplied with the XN120 Main Unit for the Declaration
of Conformity related to the product.
Warning: This is a class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
XN120
DSPDB Multi Language Guide
Rev 1.0 March 2005
991449-5

Contents
2 DSPDB Multi Language Guide
What are the DSPDB Multi Language Options ..................................................................................................3
Install the DSPDB Card ........................................................................................................................................4
Replacing the Compact Flash Card for Multi-Languages ................................................................................6
Loading the Flexible Language from the V2.0 XN120 Technical CD ................................................................6
Replace the CF card and do not retain the customers recordings.....................................................................7
Replace the CF card and retain the customers recordings................................................................................8
Configure the Multi-Language Options ..............................................................................................................9
XN120 Configuration Mode ..............................................................................................................................10
Voice Mail Language Setup ...............................................................................................................................12
Voice Mail System Language Setup ................................................................................................................12
Voice Mail Box Language Setup ......................................................................................................................12
VRS Fixed Message Language Setup...............................................................................................................14

DSPDB Multi-Languages
DSPDB Multi Language Guide 3
What are the DSPDB Multi Language Options
The DSPDB option card provides a Voice Mail system and VRS Fixed Messages for the XN120; the prompts
used by theese can be in one of the following languages:
0. Japanese
1. English
2. German
3. Norwegian
4. Dutch
5. French
6. Italian
7. Spanish
8. Chinese
9. Flexible (Portuguese, Swedish, Greek, Flemish)
Operation of the Flexible Language
Language number 9 is flexible and is determined by the language loaded onto the compact flash card inserted
in the DSPDB card. On the standard Version 2 compact flash card the flexible language is blank.
You can load any of the flexible languages from the Technical CD.
Compact Flash card & XN120 Main Unit revision
Note that 10 languages are only available with the following versions of XN120 Main Unit and DSPDB compact
flash card.
XN120 Main Unit
Software Version
DSPDB Compact
Flash Card Version
Languages available
Any Version 1 0. Japanese
1. English
2. German
3. Norwegian
From V1.40 Version 2 0. Japanese
1. English
2. German
3. Norwegian
4. Dutch
5. French
6. Italian
7. Spanish
8. Chinese
9. Flexible (Portuguese, Swedish, Greek Flemish)

Install the DSPDB Card
4 DSPDB Multi Language Guide
Install the DSPDB Card
! Observe anti-static precautions when handling the DSPDB card.
· Wear a suitable anti-static strap connected to an Earth point.
Refer to the DSPDB Guide 991422-5 for further information.
One DSPDB card is installed onto the base board within the XN120 main unit.
The DSPDB will be automatically assigned when the system is powered on, after the card is installed.
1 Power off the XN120 system You must also power off each XN120 expansion unit if you have any
installed.
2 Remove the sub cover and
main cover of the XN120 unit
that will have the card
installed.
3 Fit the DSPDB card.
The card is installed onto the
connector CN6 on the base
board within the XN120 main
unit.
Fit the plastic mounting bars.
Install the DSPDB card.
Ensure the connector is in line
before pushing on the card.
Lift off
the
main
cover
Loosen the 2
screws
Remove the sub cover
Fit the four
plastic
mounting
bars.

Install the DSPDB Card
DSPDB Multi Language Guide 5
4 Refit the main cover and the
sub cover.
5 Power on the XN120 system If you have any expansion units installed you must power these on
first.
The DSPDB card will be automatically configured.
!System Start Up – Retain Customer Configuration
This is the normal operation for powering the XN120 on.
Before you power on the system check that the NORMAL switch is set
to ON. This will ensure that the system memory retains your
configuration.
The NORMAL switch is located to the right of the MOH/Page
connector on the main unit, refer to the Getting Started Guide supplied
with the XN120 for further information.

Upgrading the DSPDB Card
6 DSPDB Multi Language Guide
Replacing the Compact Flash Card for Multi-Languages
The Compact Flash card supplied with the DSPDB card may not support multi-languages, refer to the table at
the beginning of this guide to identify the type of compact flash card installed in your system.
When you replace the compact flash card it is possible to retain the customer’s existing recordings (VRS and
Voice Mail).
Loading the Flexible Language from the V2.0 XN120 Technical CD
The Version 2 compact flash card has a flexible language that can contain one additional language by copying
the files from the V2.0 XN120 Technical CD.
The flexible language is optional; you can leave it blank on the Version 2 compact flash card if you are not
using it.
To copy a flexible language to the Version 2 compact flash card
1. Insert the Version 2 compact flash card into your PC.
2. Open the VM folder on the flash card.
3. Delete the folder called PROMPTS (a copy of a blank PROMPTS folder is available on the Technical CD).
4. Insert the Technical CD into your PC and from the main menu select the DSPDB Flexible Language Files
link.
5. You will see a number of folders for the various flexible languages; select the folder that contains the
flexible language you want, you will then see the PROMPTS folder to be copied to the standard compact
flash card.
6. Copy the PROMPTS folder into the VM folder on the compact flash card.
The screen shot below shows the four folders that must be in the VM folder on the compact flash card.
!Do not rename any of the files/folders on the compact flash card.

Upgrading the DSPDB Card
DSPDB Multi Language Guide 7
Replace the CF card and do not retain the customers recordings
This method will not keep any of the customers recorded messages.
1 Power off the XN120 system You must also power off each XN120 expansion unit if you have any
installed.
2 Remove the Version 1
Compact Flash card from the
DSPDB card.
The card pulls out; there are no retaining clips.
3 Fit the Version 2 Compact
Flash card into the DSPDB
card
The card pushes in; there are no retaining clips.
4 Power on the XN120 system If you have any expansion units installed you must power these on
first.
The DSPDB card will be configured automatically.
!System Start Up – Retain Customer Configuration
This is the normal operation for powering the XN120 on.
Before you power on the system check that the NORMAL switch is set
to ON. This will ensure that the system memory retains your
configuration.
The NORMAL switch is located to the right of the MOH/Page
connector on the main unit; refer to the Getting Started Guide supplied
with the XN120 for further information.
Version 1
Version 2

Upgrading the DSPDB Card
8 DSPDB Multi Language Guide
Replace the CF card and retain the customers recordings
This method is recommended if you are upgrading at an existing customer as it will keep the customers
recorded messages (VRS and Voice Mail).
1 Power off the XN120 system You must also power off each XN120 expansion unit if you have any
installed.
2 Remove the Version 1
Compact Flash card from the
DSPDB card
The card pulls out;
there are no retaining clips.
3 Use your PC to copy the
customer’s recordings from the
Version 1 compact flash card.
This will copy the voice mail
and VRS messages to your
PC.
Insert the Version 1 compact flash card into your PC.
Navigate to the VM folder, you will see four folders:
DATA
ICM
OGM
PROMPTS
Copy the ICM and OGM folders from the compact flash card to your
PC.
Remove the Version 1 compact flash card from your PC.
4 Use your PC to copy the
customer’s recordings to the
Version 2 compact flash card.
Insert the Version 2 compact flash card into your PC.
Navigate to the VM folder on the Version 2 CF card, you will see four
folders:
DATA
ICM
OGM
PROMPTS
Delete the ICM and OGM folders from the compact flash.
Copy the ICM and OGM folders from your PC (copied from the Version
1 CF card in step 3) to the Version 2 compact flash card.
Remove the Version 2 compact flash card from your PC.
6 Fit the Version 2 Compact
Flash card into the DSPDB
card
The card pushes in;
there are no retaining clips.
7 Power on the XN120 system If you have any expansion units installed you must power these on
first.
The DSPDB card will be configured automatically.
!System Start Up – Retain Customer Configuration
This is the normal operation for powering the XN120 on.
Before you power on the system check that the NORMAL switch is set
to ON. This will ensure that the system memory retains your
configuration.
The NORMAL switch is located to the right of the MOH/Page
connector on the main unit; refer to the Getting Started Guide supplied
with the XN120 for further information.
Version 1
Version 2
with
customer
recordin
g
s

Configure the DSPDB
DSPDB Multi Language Guide 9
Configure the Multi-Language Options
Before you configure your system it is important that you:
· Ensure the power will not be turned off to the XN120, otherwise you will lose any changes you have
made that were not previously saved to battery backed memory.
· Ensure that the NORMAL switch is set to ON before you commence, otherwise you could lose your
entire configuration. Refer to System Start Up for information.
· Have a diagram of your exchange lines and telephones.
· Plan your requirements before you start.
While you configure your system it is important that you:
· Exit configuration mode periodically, this will save your changes into battery backed memory. They will
not be lost if the power is removed.
· Fill out the configuration sheets as you go so that you have a record of your configuration.
· Make small changes, exit configuration mode and test the changes. Do not make all your changes at
once as this can make testing very difficult.
· Record your changes as you can only ‘undo’ them by re-entering the previous values.
· Do not unplug the phone. If it is unplugged by mistake then plug it back in, wait for the display to show
time and date and then press HOLD to return to the configuration mode. Your changes will not be lost.
The XN120 consists of exchange lines and telephones connected into the main unit.
Within the XN120 configuration the exchange lines are referred to as trunks and the telephones as extensions.
How to change the XN120’s Configuration
The configuration is stored in battery-backed memory within the XN120. You can change the configuration via
any XN120 system phone that has an LCD display.
When you have made your changes the XN120 will automatically save the configuration into memory.
Check the User Guide for other options
There are some options that are set via normal service codes, for example:
Function Keys – with service codes 851 & 852.

Configure the DSPDB
10 DSPDB Multi Language Guide
XN120 Configuration Mode
Entering Configuration Mode
· You will need an XN120 system phone with an LCD display.
· The phone should be idle (no call in progress).
1 Press SPK
(do not lift the handset)
You will see -
2 Dial Service Code # * # * You will see -
3 Dial password 12345678 You will see -
4 Press HOLD You will see -
Selecting the Program Number
· Each configuration setting within the XN120 is identified by a Program Number (e.g. 22-05-01).
1 Ensure the LCD display
shows:
2 If it is not displayed press the
DC key several times.
3 Now enter the Program
Number e.g. 22 05 01 with the
numeric keys of the XN120
phone.
Using the System Phone Keys to Make Changes
· During configuration mode use the keys at the system phone to select the program item and change its
value etc.
· The LCD display will show the current program item, the editing point is shown by a flashing curser.
SPK Save changes and exit configuration mode.
Numeric keys
1 to 9 * and # Alphanumeric entry keys. Entered at the curser location.
HOLD Confirm the entry and step on to the next.
DC Step back one level. Current entry is not confirmed.
DND/CONF Delete one character to the left of the curser.
CLEAR Delete all characters to the right of the curser.
LND Move the curser one character to the left.
OPAC Move the curser one character to the right.
Vol. up Confirm the entry and step to the next item shown at the top right of the display.
Vol. down Confirm the entry and step to the previous item shown at the top right of the display.
FLASH Move the curser to the next entry point.
MON 27 16:28PM
200 EXT200
Password
Password@@@@@@@
@
_
Program Mode
_
Program Mode
22-05-01 Trunk1
Mode1 IRG =1

Configure the DSPDB
DSPDB Multi Language Guide 11
Making Changes
· With the Program Number entered and the curser positioned at the first entry you can change the value
by entering the new one with the numeric keys of the XN120 phone.
· When you have entered the new value press HOLD to confirm it and move to the next entry.
· You can also press HOLD to step on to the next if you did not make any changes to the entry.
Exiting Configuration Mode
· When you exit configuration mode your changes will be saved into the battery backed memory.
!Until you exit any changes you have made are stored in temporary memory and will be lost if the power is
switched off to the XN120.
1 Press HOLD to confirm your
current entry.
2 Press DC several times.
3 Press SPK.
When the save is complete the
phone returns to normal
operation.
11-02-01Ex Prt1
Extension No200
Program Mode
SavingSystemData
MON 27 16:28PM
200 EXT200

Voice Mail Language Setup
12 DSPDB Multi Language Guide
Voice Mail Language Setup
The DSPDB provides a voice mail system for the XN120.
There are two language settings required for the DSPDB voice mail system: system and mail box.
The system language is set by Program 40-07-01 (this program also sets the system’s VRS language). This is
used for any prompts played to a user that is not logged into a mail box e.g. when a user dials 884 and hears
the main menu greeting.
The mail box language is set per mail box by Program 40-08-01. This is used for the prompts played when a
user is logged into the mail box e.g. when a user presses their Mail Box function key.
Voice Mail System Language Setup
This sets the language used for the voice mail system prompts (it also sets the system’s VRS language).
1 Program 40-07-01
Select the voice mail system
language.
0 = Japanese
1 = English
2 = German
3 = Norwegian
4 = Dutch
5 = French
6 = Italian
7 = Spanish
8 = Chinese
9 = Flexible (Portuguese,
Swedish, Greek, Flemish)
Default = 1 (English)
Ø Enter the voice mail system language; you can overwrite the
current entry.
Ø To remove an entry press CLEAR.
Ø Press HOLD to confirm the entry.
Ø Press DC several times when you are done to return to the
Program Mode.
Ø (Press SPK to save changes and exit if you are finished).
Voice Mail Box Language Setup
This sets the language used for each voice mail box.
1 Program 40-08-01
Select the voice mail box
language for each mail box.
0 = Japanese
1 = English
2 = German
3 = Norwegian
4 = Dutch
5 = French
6 = Italian
7 = Spanish
8 = Chinese
9 = Flexible (Portuguese,
Swedish, Greek, Flemish)
Default = 1 (English)
Ø Enter the voice mail box language; you can overwrite the
current entry.
Ø To remove an entry press CLEAR.
Ø Press HOLD to confirm the entry and step to the next mail
box.
Ø Press DC several times when you are done to return to the
Program Mode.
Ø (Press SPK to save changes and exit if you are finished).
40-07-01
S
y
s Lan
g
1
Enter the system language
(0-9)
40-08-01 MgBox 1
Mail Lang 1 Use the Vol. keys
to select the mail
box (1-300)
Enter the mail box
language (0-9)

Voice Mail Language Setup
DSPDB Multi Language Guide 13
Configuration sheet: Voice Mail language setup
Copy this sheet if you are using mail boxes 151-300.
Voice Mail System
Language (0-9)
Program 40-07-01
Voice Mail Box Language
Program 40-08-01
Mail
Box
Mail Box
Language
Mail
Box
Mail Box
Language
Mail
Box
Mail Box
Language
Languages
1 51 101
2 52 102
3 53 103
4 54 104
5 55 105
6 56 106
7 57 107
8 58 108
9 59 109
10 60 110
11 61 111
12 62 112
13 63 113
14 64 114
15 65 115
16 66 116
17 67 117
18 68 118
0 = Japanese
1 = English
2 = German
3 = Norwegian
4 = Dutch
5 = French
6 = Italian
7 = Spanish
8 = Chinese
9 = None, Portuguese, Swedish,
Greek, Flemish
Flexible Language
Language number 9 loaded onto the
compact flash card installed in the
DSPDB card determines the flexible
language.
19 69 119
20 70 120
21 71 121
22 72 122
23 73 123
24 74 124
25 75 125
26 76 126
27 77 127
28 78 128
29 79 129
30 80 130
31 81 131
32 82 132
33 83 133
34 84 134
35 85 135
36 86 136
37 87 137
38 88 138
39 89 139
40 90 140
41 91 141
42 92 142
43 93 143
44 94 144
45 95 145
46 96 146
47 97 147
48 98 148
49 99 149
50 100 150

VRS Fixed Message Language Setup
14 DSPDB Multi Language Guide
VRS Fixed Message Language Setup
The DSPDB provides fixed messages for the XN120.
The language is set by Program 40-07-01 (this program also sets the system’s Voice Mail language). This
setting is used for the following prompts.
· Prompts used with service code 716 (DSPDB message record/listen/erase)
· Prompts used with service code 713 (Personal Greeting / Park and Page)
· Fixed messages shown in the table below.
Operation Fixed Message
User calls a busy telephone Extension XXX is busy, for call back dial 850
User attempts to seize a busy trunk All lines are busy, for call back dial 850
User calls an invalid telephone number Vacant number
User dials a service code that is disabled in their class
of service
The number you have dialed is not in service
User places a trunk call that is toll restricted Your call can not go through. Please call the operator
User calls a telephone that has Do Not Disturb set Please do not disturb
User dials 6 when on hook This is extension XXX
User dials 8 when on hook The time is hh/mm. The date is day/month/date
You have set call forward and a call is being
forwarded
Your calls have been forwarded