NEC Aspila Topaz User manual

Key Telephone
Quick Reference Guide
Intelligent Hybrid System

1
Using Your Telephone < Key Telephone>
Handsfree Options
-Handsfree lets you place and answer calls by pressing “SPK” instead of using the handset.
-With Automatic Handsfree, you can press a CALL Key without lifting the handset. Normally, you have
Automatic Handsfree.
-Use Handsfree Answerback to answer a voice-announced Intercom call by speaking toward your phone
without lifting the handset.
Thank you for purchasing NEC Infrontia “Aspila Topaz” system.
Due to the flexibility built into the system, your Dialing Codes and Feature Capacities may differ from those
in this guide. Check with your Supplier / System Administrator and make a note of any differences.
Before using Your Telephone…
Alphanumeric Display Indicator
DC (Dial Control) Key
LND (Last Number Dial) Key
Programmable Function Keys
CHECK Key
CLEAR Key
OPAC (Operation Access) Key
CALL Key
FLASH Key
TRFR (Transfer) Key
DND/CONF Key
(Do Not Disturb / Conference)
HOLD Key
MIC (Microphone) Key
VOL (Volume Control) Key
Microphone
Dial Keys
Handset
Speaker
SPK (Speaker) Key
Functions 12TXD 12TD 6TXD 6TD
Programmable Keys 12 12 6 6
Additional Prg. Keys 10 10 10 10
Display Yes No Yes No
CHECK/CLEAR Keys Yes No Yes No
Handsfree Yes No (Talkback) Yes No (Talkback)
Accept DLS Console Yes No Yes No
Wall Mount Kit Yes (Built-in) Yes (Built-in) Yes (Built-in) Yes (Built-in)

2
For Your Convenience
There are 2 levels of Function Keys. (General Keys : assigned by 851, Appearance Keys : assigned by 852)
Appearance Keys have priority. You can overwrite the Appearance Key at the General Key.
If you want to overwrite the General Key at the Appearance Key, you have to erase the Appearance Key by
dialing “852 + 000” before General Key assignment.
In the default setting, Programmable Function Key No. 1 to 12 is assigned as “Trunk” Key. If you want to
assign Function Keys (General) at the unused Trunk Keys, these unused keys should be erased by “852 +
000” operation.
Programmable Function Keys can be erased by dialing “852 + 000” or “851 + 00”.
Program Function Keys
CALL
8
Function Ke
y
5
Code + Additional Data
? ?
SPK
1 ?
852
Programmable Function Keys can be assigned as “Trunk” Key and/or other Function Keys. You can just press
the function key to activate the assigned function without dialing the Service Code.
Program DSS/One-Touch Keys
CALL
8
Function Ke
y
5
Programmable Function Keys can be assigned as DSS (Direct Station Selection) or One-Touch Keys. You can
place an Outside / Intercom Call just pressing this key without dialing the number.
1 10
Tele
p
hone Numbe
r
9
Extension Numbe
r
???
HOLD SPK
In the default setting, Programmable Function Key No. 1 to 12 is assigned as “Trunk” Key. If you want to
assign DSS Keys at the unused Trunk Keys, these unused keys should be erased by “852 + 000”
operation before the above operation.
In case of DSS Key, the extension status can be indicated on the BLF. (idle : extinguished, Busy : lit)
When you register a telephone number, “9” (Trunk Access Code) should be added on top of number.
Up to 24 digits dialing can be registered, but the name can not be registered.
If
y
ou want to continue the o
p
eration
,
p
ress Pro
g
rammable Function Ke
y
instead of SPK Ke
y
to finish.
? ?

3
For Your Convenience
1
@
[
]
^
_
‘
{
}
|
A B C a b c 2
¥
D E F d e f 3
G H I
g
hi4
J K L
j
kl5
MNOmno6
P Q R S
p
q
r
s7
T U V t u v 8
W X
Y
Z
w
x
y
z9
0 ! “ # $ % & ‘
(
)
+ , - .
/
: ; <=>?
12345678910111213
Number of
p
ressin
g
the Ke
y
1
2
3
4
5
6
7
8
9
0
Entering Alphanumeric Characters
When you enter a name, use Dial Pad Keys to enter letters as below. For example, press “2” key once for “A”,
twice for “B”, etc…
#
DND/CONF
Acce
p
ts a character and move the cursor one
p
lace to the ri
g
ht. Press twice to insert a “s
p
ace”.
Clear the character entr
y
to the left, one character at a time.
(
Backs
p
ace Ke
y)
The digit of Bin No. depends on the system setting. (0-9 / 00-99 / 000-999)
System setting is necessary for Group ABB function. Ask your Supplier for more details.
Name can be entered by Dial Pad Keys. (See below)
Up to 24 digits dialing can be registered, and up to 12 characters can be registered as name.
If you want to continue the operation, dial Bin No. instead of SPK Key to finish.
You can skip to enter the name. (No enter any character, then press “HOLD” Key).
You can erase the registered number & name by pressing “CLEAR” Key after dialing Bin No..
Register Abbreviated Dialing <Display Key Telephone>
Tele
p
hone Numbe
r
CALL
98 5
HOLD Name
? ?
HOLD SPK
3
(
Common ABB
)
8 5
(
Grou
p
ABB
)
4
???
Bin No.
? ?

4
Placing Calls
Listen for Dial Tone before dialing a Telephone Number.
You can have function keys for Trunks or Trunk Groups. Ask your Supplier.
Place an Outside Call <Quick Access>
Trunk Ke
y
Tele
p
hone Numbe
r
Listen for Dial Tone before dialing a Telephone Number.
In case the number of Trunk Group is more than 10, you should enter 2 digits (e.g. 05 : Group 5) after
dialing “804”. Ask your Supplier more details.
Place an Outside Call <Access by Code>
CALL
Trunk No.
(
e.
g
. Trunk 5
)
Trunk Grou
p
No.
9
804
8 0 5 50
Tele
p
hone Numbe
r
Pressing CALL key after dialing an extension number is also possible.
Your call will ring or voice-announce. If you hear ringing, wait for an answer. If you hear a beep, begin
speaking. Dialing “1” changes voice/ring mode. (in case the destination is Key Telephone)
Place an Intercom Call <Dial Access>
Extension Numbe
r
CALL
???
?
????
????

5
Placing Calls Quickly
The Telephone / Extension Number shall be pre-registered to a One-Touch / DSS Key. (Refer to P.2)
Trunk Access Code (Dial “9”) should be added on top of Telephone Number.
One-Touch Call <for Outside / Intercom>
One-Touch / DSS Ke
y
Intercom Number can also be stored to LND. (System setting is necessary. Ask your Supplier.)
Last Number Dialing <for Outside / Intercom>
LND
CALL LND
VOL
Redial List The system retains the last 10 numbers dialed which can be viewed and dialed.
(For Display Key Telephone)
(
Find desired number
)
The digit of Bin No. depends on the system setting. (0-9 / 00-99 / 000-999)
Telephone Numbers shall be pre-registered to the system.
System setting is necessary for Group ABB function. Ask your Supplier for more details.
Abbreviated Dialing <for Outside>
CALL Common ABB Bin No. DC
Common
ABB
Group
ABB
CALL
18 4
Grou
p
ABB Bin No.
Grou
p
ABB Ke
y
(
851+28
)
???
???
(
On-Hook
)

6
If your call doesn’t go through…
Set Camp On / Callback
<Camp On> In case of Intercom Call, when you hear ringing, wait for the called party to answer.
In case of Outside Call, when you hear Dial Tone, begin telephone number dialing.
<Callback> In case of Intercom Call, when your phone starts the ringing, lift handset and wait for the
called party to answer.
In case of Outside Call, when your phone starts the ringing, lift handset, hear Dial Tone, and
begin telephone number dialing.
This function is applicable in case all trunks are busy condition. (not applicable for dialed outside party busy)
8
Cam
p
On Ke
y
05 Wait without
hanging up
Wait for the
system to call
you back
(
In case of Cam
p
On
)
8 07
<Cam
p
On>
<Callback>
(
851+35
)
Set / Answer a Message Waiting
(Hear Busy Tone
or No Answer)
Your phone’s
Indicator is
flashing in Red
Set
Answe
r
8 14
MW Ke
y
(
851+38
)
8 14
MW Ke
y
(
851+38
)
When you set a MW, the called party’s Indicator starts to flash, and your Indicator is lit in Red.
When you answer a MW, the Indicator shall automatically be off when the called party answers.
Cancel Camp On / Callback
(Hear Busy Tone
or No Answer)

7
Repeat Dialing <Outside Call>
(Hear Busy Tone
or No answer)
DC LND
The system periodically redials the call. Repeat duration is programmable. Ask your Supplier.
You should lift the handset when the called party answered.
You can cancel this function by pressing “DC” and “LND” during idle condition.
Re
p
eat Dial Ke
y
(
851+29
)
If your call doesn’t go through…
3
Cancel Message Waiting (Cancel Individually - at originated extension)
CALL
8 7
SPK
1
Extension Number
you want to cancel MW
???
Clear all Message Waiting (at any extension)
CALL
8 7
SPK
Clear all messages (you have left for other extensions and messages other extension have left for you).
Check & Answer a Message Waiting <Display Key Telephone>
CHECK
(
On-Hook
)
VOL
(
Check Name
)
You can check who left a messa
g
e to
y
ou, and then answer.
8 14

8
Answering Calls
Answering an Outside Call
(
Rin
g
in
g)
SPK
Trunk Ke
y
(
Flashin
g)
SPK
Ringing
Extension
Non-Ringing
Extension
Answering an Intercom Call
(
Rin
g
in
g)
SPK
V
oice Mode
Extension
Ring Mode
Extension
(
Voice
)
Speak toward
your phone
Intercom Call Mode can be set at your phone by : “Ring” : CALL + 823 “Voice” : CALL + 821
Confirm the status of MIC Key if you want to answer by Handsfree. (MIC On : Light off, MIC Off : Light On)
Picking up a call for other Extensions
CALL
System setting is necessary to make Call Pickup Group. Ask your Supplier.
68 7
Call Picku
p
Ke
y
CALL
?7 5 ? ?
Extension Numbe
r
In same
Group
In other
Groups
Pickup for
Specified
Extension
CALL
68 9
Call Picku
p
for other Grou
p
Ke
y
1
(
851+24
)
(
851+25
)
Confirm the status of MIC Key if you want to answer by Handsfree. (MIC On : Light off, MIC Off : Light On)

9
Hold / Transferring Calls
Holding a Call / Retrieving a Held Call
(
Talkin
g)
HOLD
In case of Intercom, the call shall be held as “Exclusive Hold” on your phone.
This operation puts your outside call on System Hold. Other extension user can take the call off Hold.
Holding a Call Exclusively
System setting is necessary to use Exclusive Hold. Ask your Supplier.
This operation puts your outside call on Exclusive Hold. Other extension user can not take the call off Hold.
Trunk Ke
y
(
Flashin
g)
CALL
Hold Retrieve
(
Talkin
g)
Trunk Ke
y
(
Flashin
g)
CALL
Hold Retrieve
(
Flashin
g)
(
Flashin
g)
Exclusive Hold Ke
y
Transferring a Call to the other Extension
If your phone has DSS or One-Touch key, just press it instead of “HOLD and Extension Number” operation.
(
Talkin
g)
HOLD
???
Extension Numbe
r
(
Announce
)
TRFR
(
851+45
)
? ?7 7 2
Retrieve a held outside call (if your extension doesn’t have Trunk Keys)
CALL1 Trunk No.
y
ou want to retrieve
TRFR
(
To answer own held Trunk
)

10
For more convenient use…
Do Not Disturb (DND)
DND/CONF
1
3
(
On-Hook
)
2
4
0
DND : Trunk Incoming Call
DND : Intercom Incoming Call
DND : Trunk & Intercom Incoming Call
DND : Transferred (CFW) Call
DND : Cancel
Call Forwarding / Follow Me
CALL
8 ? ? ?
Extension Numbe
r
SPK
8 8
7
62
4 0
When Busy / No Answer
Cancel
?
CFW Condition
?
CFW T
yp
e
Immediate
When No Answer
Both Ring
2
4
3
FWD All Calls
FWD Outside Calls only
FWD Intercom Calls only
When you set DND function, DND/CONF Key’s lamp is lit and the Internal Dial Tone pattern is changed.
When you set Call Forwarding function, DND/CONF Key’s lamp flashes and Internal Dial Tone pattern is
changed.
3Follow Me
Conference
You can repeat this operation to add more parties.
You may be able to have up to 8 parties. (include your extension)
(
Talkin
g)
???
Extension Numbe
r
Trunk Ke
y
Tele
p
hone Numbe
r
? ?
(
Talk
)
<twice>
DND/CONF DND/CONF

11
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation
with respect to, any of the equipment covered. This manual is subject to change without notice and NEC Infrontia Asia Pacific
Sdn Bhd has no obligation to provide any updates or corrections to this manual. Further, NEC Infrontia Asia Pacific Sdn Bhd
also reserves the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No
representation is made that this manual is complete or accurate in all respects and NEC Infrontia Asia Pacific Sdn Bhd shall
not be liable for any errors or omissions. In no event shall NEC Infrontia Asia Pacific Sdn Bhd be liable for any incidental or
consequential damages in connection with the use of this manual. This document contains proprietary information that is
protected by copyright. All rights are reserved. No part of this document may be photocopied or reproduced without prior
written consent of NEC Infrontia Asia Pacific Sdn Bhd.
© 2004 - 2005 by NEC Infrontia Asia Pacific Sdn Bhd All Rights Reserved.
Printed in Malaysia
Sales & Marketing Regional Head Office
NEC Infrontia Asia Pacific Sdn Bhd
Selangor Darul Ehsan, Malaysia
Issue 1-1
January, 2005