NEC XN120 Vision User manual

This guide explains the installation, configuration and operation of the XN120 Telephone System
including the exchange line and telephone connections.
Further information will be supplied with any optional equipment that you have purchased.
Please keep all information supplied for future reference.
Regulatory Notice.
Refer to the Declaration of Conformity related to the product at the end of this document.
Warning: This is a class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
XN120
Getting Started Guide
Rev 1.2 (March 2005)
991409-5

XN120 System
2 XN120 Getting Started Guide
Contents
What is the XN120? ..............................................................................................................................................3
Outside lines.......................................................................................................................................................3
XN120 System Telephones................................................................................................................................4
Normal Telephones ............................................................................................................................................4
System Connection Diagram...............................................................................................................................5
Installation Procedure ..........................................................................................................................................6
1- Unpack the System. .........................................................................................................................................7
Other Documentation Available .........................................................................................................................7
2- Replacing an Existing Telephone System .....................................................................................................8
3- Wall Mount the XN120 system ........................................................................................................................9
4- Connect the Telephones................................................................................................................................11
Connecting the XN120 System Phones...........................................................................................................11
Connecting the Normal Phones .......................................................................................................................13
Connecting the 64 Button Consoles.................................................................................................................14
5- Connect the Exchange Lines ........................................................................................................................16
6- Connecting the External Music on Hold Device..........................................................................................17
7- Connecting the XN120 to an External Paging System. ..............................................................................18
8- Connect the Power & System Start Up ........................................................................................................19
9- Test the System ..............................................................................................................................................21
10- Configure the XN120 ....................................................................................................................................23
Time & Date Setting .........................................................................................................................................26
Telephone Ringing Assignment. ......................................................................................................................27
Example Configuration. ....................................................................................................................................30
Telephone Ringing Style ..................................................................................................................................31
Internal Call Ringing Mode...............................................................................................................................32
Outgoing Exchange Line Access .....................................................................................................................33
Caller ID............................................................................................................................................................35
Recall for Normal Telephones..........................................................................................................................37
Department Groups..........................................................................................................................................38
Create an Internal Paging Group .....................................................................................................................41
External Music Device......................................................................................................................................42
11- Install Optional Equipment..........................................................................................................................43
12- Install the Plastic Spacer .............................................................................................................................43
Installing the plastic spacer. .............................................................................................................................43
13- Power Fail Options .......................................................................................................................................44
Power Fail Options when the 64 Button Console is also Installed...................................................................45
Battery Back Up Options ..................................................................................................................................45
Administrators User Guide................................................................................................................................46
Receiving Internal Calls....................................................................................................................................46
Calling another Telephone. ..............................................................................................................................46
Receiving Outside Calls ...................................................................................................................................47
Placing an Outside Call ....................................................................................................................................47
Placing a Call on HOLD ...................................................................................................................................47
Transferring a Call to a Co-Worker ..................................................................................................................48
Function Keys...................................................................................................................................................49
Telephone Names. ...........................................................................................................................................52
Call Forward .....................................................................................................................................................53
Call Pickup........................................................................................................................................................54
Do Not Disturb..................................................................................................................................................55
Paging – Internal ..............................................................................................................................................56
Paging – External .............................................................................................................................................57
System Time.....................................................................................................................................................58
Telephone Book ...............................................................................................................................................59
To Access the Other Features. ........................................................................................................................60
Appendix A – 64 Button Consoles....................................................................................................................61
Assign the 64 Button Console to a Telephone.................................................................................................61
64 Button Console Number (1-9) .....................................................................................................................62
Customising the buttons...................................................................................................................................63

XN120 System
XN120 Getting Started Guide 3
Console User Guide .........................................................................................................................................65
Appendix B – 24 Button Consoles....................................................................................................................69
Appendix C – Wall Mount the XN120 System Phone ......................................................................................71
Appendix D – Hard of Hearing Options ............................................................................................................73
Telephone Volume Adjustment ........................................................................................................................73
Glossary ..............................................................................................................................................................75
Declaration of Conformity..................................................................................................................................76
What is the XN120?
The XN120 system consists of a main unit with
a base board pre-installed.
The XN120 telephone system will allow the
connection of up to three exchange lines plus
eight telephones. The eight telephones can be
either XN120 system telephones or normal
telephones.
The XN120 can have an external music source
connected that can be played to callers placed
on hold.
There is also a connection for an external
paging system.
It can also accommodate optional parts to
expand the system or connect ISDN BRI lines.
Further more, there are optional expansion
units available to increase the number of exchange lines and telephones that can be connected. Separate
guides are supplied with the optional equipment.
All equipment will operate when the XN120 is installed as shown in this guide; it is not necessary to make any
changes to the system configuration.
With the default settings:
· Each telephone will function and is assigned an extension number.
· Calls received on the exchange lines will ring at telephone number 200.
· Each telephone can make outside calls by dialing 9.
· Each exchange line is presented at a Function Key with busy lamp indication.
Outside lines
You can connect up to three analogue exchanges lines to the XN120.
· The exchange lines must be loop start type.
· The XN120 will also detect Caller ID sent by the Network Provider. The Caller ID must be the ring alert type
with FSK signaling.
· Each line is connected via an RJ11 6/4 way socket. Three cables are supplied with the XN120 to connect
to the exchange lines supplied by your Network Provider.

XN120 System
4 XN120 Getting Started Guide
XN120 System Telephones
There are two types of XN120 System phones available.
Feature Available on the
XN120 Talk
Available on the
XN120 Vision
Programmable
Keys Yes 12 with lamps
10 without lamps Yes 12 + 10 with lamps
LCD Display No Yes 2 lines x 20 character
Hands free No Talkback only Yes
Accept 24 button
console No Yes
Wall mount kit Yes Built in Yes Built in
You can connect up to 8 XN120 system telephones to any of the station connections. (If you need more
telephones you will need to install optional cards). The XN120 system telephones have feature keys and
illuminated function keys that can be tailored to your own requirements.
The XN120 system telephones with an LCD display will show information about who is calling you, the call you
are on or the feature you are using.
· Each telephone is connected to the XN120 via an RJ11 6/4 way socket. The cables are supplied with the
telephone.
There are also two types of XN120 Consoles available.
Feature Available on the 24 Button
add on console
Available on the 64 Button
DSS console
Programmable
Keys Yes 24 with lamps Yes 64 with lamps
Fixed feature keys No Yes 14 keys
Connection
method
Connects into any XN120
Vision phone.
Connects into a hybrid extension
port via an RJ11 cable.
Wall mount kit No No
Normal Telephones
You can connect up to 8 normal telephones or cordless phones to any of the station
connections.
· The telephones can be dial pulse or DTMF dialing.
· They can have Hook Flash or Timed Break Recall.
· The XN120 can send Caller ID to the normal telephone.

XN120 System
XN120 Getting Started Guide 5
System Connection Diagram
Optional Items
008 Expansion Card
8 Extension ports
Installed onto the main board in the XN120 unit.
308 Expansion card
3 Exchange lines + 8 Extension ports
Installed onto the main board in the XN120 unit.
2PGDU Card
Installed onto the main board in the XN120 unit.
For 2 door unit and 2 external page amplifiers,
external MOH inputs, or audio input/output.
2 Relay contacts available that can be assigned to
any of the door units or audio ports.
DSPDB
Voice Mail and Voice response unit.
EXIFU Card
For adding expansion cabinets, Call Logging, Ethernet
connection and CF card slot.
There is also an EXIFU card with only Call Logging.
Installed onto the main board in the XN120 unit.
2OPBOX
For ISDN BRIU cards.
2 slots available per unit.
Plugs onto the right side of the XN120 unit.
BRIU Card
ISDN Basic Rate cards (2 or 4 circuits available) can
be installed in the 2OPBOX.
XN120 Expansion cabinet
For more lines, stations and BRI.
Provides the same card capacity as the main cabinet.
Each expansion cabinet requires a dedicated power
cable.
Connected to the EXIFU card in the Main XN120 unit
via an RJ45 cable.
64 Button DSS console
Provides 64 programmable keys and 14 fixed feature
keys.
Gives operator type functionality.
24 Button Add On console
Provides 24 additional function keys for the XN120
Vision phones.
Up to 8 telephones.
XN120 System phones, DSS
console and Normal phones
including FAX machines &
cordless
Up to 3 exchange
lines
XN120 Unit
External
music input
&
External
Paging
output
Power
cable

Installation Procedure
6 XN120 Getting Started Guide
Installation Procedure
1 Unpack all items and check
for damaged or missing
parts.
See page 7 for details.
2 Are you replacing an
existing telephone system ?
See page 8 for details.
If so, it is recommended that you do not disconnect all of the exchange
lines or telephones until you are certain that the XN120 is installed and
operating correctly.
You can move each exchange line to the XN120 while you are testing
at step 9.
3 Mount the XN120 system on
the wall.
See page 9 for details.
!Within suitable cabling distance from the exchange lines.
!Within suitable distance from a power socket and Earth point.
!Check the other installation considerations in section 3.
!If you have any optional parts to install please check any installation
considerations in the documentation supplied with each item.
4 Connect the telephones.
See page 11 for details.
5 Connect the exchange lines.
See page 16 for details.
6 Connect the External MOH
Device.
See page 17 for details.
7 Connect the External Paging
Amplifier.
See page 18 for details.
8 Connect the power and
switch on the XN120.
See page 19 for details.
9 Test the system.
See page 21 for details.
10 Configure the XN120 to the
customer’s requirements.
See page 23 for details.
11 Install any optional
equipment.
See page 43 for details.
You can install each item in turn and test it before you install the next
item.
12 Consider the operation
during power failure
! Important
Ensure that you can make/receive calls in the event of a power cut or
system failure.

Unpack the System
XN120 Getting Started Guide 7
1- Unpack the System.
1 x XN120 system
1 x Wall mounting template
1 x Power cord 4 x Fixing screws
3 x Exchange line cables (3 metre RJ11 to bare wire)
8 x Telephone cables (3 metre RJ11 to bare wire)
1 x External MOH/Paging cable (3 metre RJ11 to bare wire)
Getting Started Guide
Plastic Spacer (Required when EXIFU is installed)
Additional Items Required:
· Cross head screwdriver.
· 4 Wall fixing plugs suitable for the type of wall.
· Solid wire for extending telephone cabling:
Recommended cable type: Twisted pair (CW1308 or similar specification)
Conductor diameter: 0.4 to 0.6 mm
Maximum cable length: (with 0.5 mm diameter cable)
XN120 system telephone – 300 metres
Normal telephone – 1500 metres
If you need to extend the exchange line cables:
· Solid wire for exchange line cables:
· Recommended cable type: Twisted pair (CW1308 or similar specification)
· Conductor diameter: 0.4 to 0.6 mm
Other Documentation Available
All documents are available on the XN120 Technical CD
991425-5 XN120 PC Pro Getting Started Guide
991421-5 XN120 Basic Rate ISDN Guide
991422-5 XN120 DSPDB Guide
991420-5 XN120 2PGDU Guide
991423-5 XN120 EXIFU (A1 and B1) Guide
991424-5 XN120 008 & 308 Expansion Card Guide
991419-5 XN120 2OPBOX Guide
991433-5 XN120 Read Me First
991434-5 XN120 Features Reference Manual
991435-5 XN120 Programming Reference Manual
991442-5 XN120 Battery Box Guide
991443-5 XN120 Expansion Unit Guide

Replacing an Existing Telephone System
8 XN120 Getting Started Guide
2- Replacing an Existing Telephone System
If you are replacing your existing telephone system with the XN120 we recommend that you check the
following.
· Do not disconnect all of the lines or extensions from your existing telephone system. If for any reason you
have problems installing the XN120 you will need your old system in working order to continue your
business.
· If you plan to use existing telephone cabling within your building check:
o The cable is similar to CW1308 specification (see the Glossary for help).
o There are 4 wires (2 pairs) available to each XN120 system phone location.
o You will need an RJ11 socket for each XN120 system phone and 64 Button DSS console.
· Move the exchange lines / normal telephones one at time and test each one before moving over the next.

Wall Mount the XN120 System
XN120 Getting Started Guide 9
3- Wall Mount the XN120 system
Installation Considerations:
· To avoid electric shock or damage do not plug in or turn on the system power before completing the
installation.
· Avoid working with the system during electrical storms.
· Use the power cord supplied with the product.
· Do not bundle power cords together, the cords may overheat.
· Ensure the system has a suitable Earth Ground connection.
Environmental Considerations – Be sure the system is not:
· In direct sunlight or in hot, cold or humid places.
· In dusty areas or in areas where sulfuric gasses are produced.
· In places where shocks or vibrations are frequent or strong.
· In places where water or other fluids may come into contact with the equipment.
· In areas near electric welders or machines that emit high frequency radiation.
· Near computers, microwaves, air conditioners etc.
· Near radio antennas (including shortwave).
· If you are installing the optional expansion box or expansion cabinets ensure there is sufficient wall
space and ventilation. Refer to the wall mounting diagrams below.
1 You will need a minimum of
560mm x 680mm (W x H) wall
space for the XN120 system.
The system is 360mm x
279mm (W x H)
!You will need more space if
you are installing the optional
units:
· 2OPBox
· Expansion cabinets
Refer to the installation
instructions supplied with
these units.
Use the wall mount template supplied to mark the four screw locations.
Ensure that you use the correct wall plugs for the type of wall.
Leave approximately 3~5mm of the screw
protruding from the wall.
Have 200mm below the system
for other cables connected to the
system.
Have 100mm on
the left side of
the system for
the power cable.
Have 200 mm above
the system for
ventilation.
Have 100mm
on the right
side.
!additional
146mm if you
have a
2OPBO
X

Wall Mount the XN120 system
10 XN120 Getting Started Guide
2
Remove the sub cover of the
XN120.
Hook the XN120 onto the wall
mount screws.
Tighten the lower screws to
secure the unit to the wall.
3 Earth the XN120 system.
Caution: If this cable is not
installed or requires
disconnection, then the
telecommunication network
connection(s), CO and/or
ISDN, must be disconnected
first from the XN120.
Important. The system must have a permanent Earth Ground
connection to a verified Earth point using a minimum of 2.5mm2
green/yellow cable.
The Earth connection must have no other purpose than connecting to
the XN120 unit.
The Earth point is located
on the left side under the
sub cover.
Push
Slide
Hook
onto
screws
Fasten lower
two screws