Oce VarioPrint 6180 User manual

User guide
Océ VarioPrint® 6000 line
VarioPrint 6180, 6220, 6270, 6330

Copyright and Trademarks
Copyright
Copyright 2006-2017 Océ.
Illustrations and specifications do not necessarily apply to products and services offered in each
local market. No part of this publication may be reproduced, copied, adapted or transmitted,
transcribed, stored in a retrieval system, or translated into any language or computer language in
any form or by any means, electronic, mechanical, optical, chemical, manual, or otherwise,
without the prior written permission of Océ.
OCÉ MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THE CONTENTS OF THIS
PUBLICATION, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING
WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. OCÉ SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR
LOSSES OR EXPENSES RESULTING FROM THE USE OF THE CONTENTS OF THIS PUBLICATION.
Océ reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation to notify any person of such revision or changes.
Language
Translation of the original instructions that are in British English.
Trademarks
Océ, Océ PRISMA, Océ PRISMAprepare, Océ SRA, Océ VarioPrint are registered trademarks of
Océ-Technologies B.V. Océ is a Canon company.
Adobe, Acrobat, Adobe Reader, PostScript, and the Adobe logos are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Microsoft, Windows, Excel, Internet Explorer are trademarks or registered trademarks of
Microsoft Corp. incorporated in the United States and/or other countries.
All other trademarks are the property of their respective owners.
Edition 2017-07
Software version 7.1 US

Contents
Chapter 1
Introduction.........................................................................................................................9
Notes for the reader....................................................................................................................................... 10
Users of the print system...............................................................................................................................12
Information in this operation guide.............................................................................................................. 13
Available documentation...............................................................................................................................14
Chapter 2
Explore the print system..................................................................................................15
Introduction to the Océ VarioPrint® 6000 line............................................................................................. 16
Introduction to the main system components.............................................................................................17
The paper modules........................................................................................................................................ 19
The output locations...................................................................................................................................... 21
Optional finishers and other devices............................................................................................................ 23
Form Assist Module.................................................................................................................................23
EasyLift......................................................................................................................................................24
7" x 10" Statement Size Support.............................................................................................................25
Dual paper tray.........................................................................................................................................27
Flex-XL paper input module ...................................................................................................................29
Integrated camera mounting unit ICMU................................................................................................ 30
Chapter 3
Explore the ease of operation..........................................................................................31
What the print system can do for you.......................................................................................................... 32
Control panel.................................................................................................................................................. 33
Settings Editor................................................................................................................................................ 36
Remote Manager............................................................................................................................................38
Media-based workflow...................................................................................................................................39
Document printing workflow.........................................................................................................................40
Transaction printing workflow...................................................................................................................... 41
Chapter 4
Start the print system...................................................................................................... 43
The power buttons and power modes......................................................................................................... 44
Turn on the system........................................................................................................................................ 46
Shut down the system................................................................................................................................... 47
Restart the system..........................................................................................................................................48
Chapter 5
Prepare the print system..................................................................................................49
Adjust the control panel.................................................................................................................................50
Work with the Workflow Profiles.................................................................................................................. 54
Automated workflows (access through the Settings Editor)...................................................................... 59
Introduction to automated workflows....................................................................................................59
Add an automated workflow...................................................................................................................60
Edit an automated workflow...................................................................................................................61
Delete an automated workflow...............................................................................................................62
Restore the factory default workflow..................................................................................................... 63
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Use hotfolders................................................................................................................................................ 64
Introduction to hotfolders....................................................................................................................... 64
Activate the hotfolder function............................................................................................................... 65
Create a hotfolder.................................................................................................................................... 66
Create a Shared Network Folder on a Workstation...............................................................................67
Create a Hotfolder Default Ticket ('default_ticket.jdf').......................................................................... 68
Accounting......................................................................................................................................................69
General Information.................................................................................................................................69
The basics of accounting.................................................................................................................. 69
The accounting related settings in the Settings Editor.................................................................. 70
The Account Log File............................................................................................................................... 71
The Account Log File.........................................................................................................................71
Save an Account Log File..................................................................................................................77
Learn about user authentication................................................................................................................... 78
Chapter 6
Prepare the print jobs.......................................................................................................81
Where to define print job settings................................................................................................................ 82
Print a job using Océ PRISMAprepare (optional)........................................................................................ 84
Print a file from a USB drive..........................................................................................................................86
Print a page number via PRISMAsync..........................................................................................................88
Chapter 7
Plan the workload remotely............................................................................................ 89
PRISMAsync Remote Manager (Option)...................................................................................................... 90
Use the Remote Control app to monitor printing........................................................................................91
Chapter 8
Plan the jobs......................................................................................................................93
Manage the jobs in the queue.......................................................................................................................94
Schedule a waiting job for printing........................................................................................................94
Print an Urgent Job Immediately........................................................................................................... 95
Give priority to a print job.......................................................................................................................96
Print a scheduled job later.......................................................................................................................97
Send a job to another printer..................................................................................................................98
Bundle jobs in the list of [Waiting jobs].................................................................................................99
Add extra sheets to a job.......................................................................................................................101
Use the DocBox (Option)............................................................................................................................. 102
The DocBox Function.............................................................................................................................102
Introduction to the DocBox Function.............................................................................................102
Create a New DocBox......................................................................................................................104
Handle the Jobs in a DocBox................................................................................................................105
Overview of the Available Settings for DocBox Jobs...................................................................105
Edit a Job in a DocBox.................................................................................................................... 119
Combine Jobs in a DocBox (Build Function).................................................................................120
Split a Combined Job in the DocBox.............................................................................................121
Lock a Job in a DocBox...................................................................................................................122
Unlock a Job in a DocBox...............................................................................................................123
Move a Job from One DocBox to Another....................................................................................124
Print the Jobs in a DocBox....................................................................................................................125
Print a Non-Urgent Job from the DocBox..................................................................................... 125
Print an Urgent Job from the DocBox Immediately..................................................................... 126
Select and Print Multiple Jobs from the DocBox..........................................................................127
Chapter 9
Carry out print jobs.........................................................................................................129
Change the Print Job Settings on the Control Panel.................................................................................130
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Description of the print job settings that you can change on the control panel.............................. 130
Change the [Output] settings................................................................................................................143
Change [2-sided] into [1-sided] and vice versa.............................................................................143
Change the binding edge................................................................................................................144
Select a different media for a job...................................................................................................145
Change the Settings for Covers......................................................................................................146
Shift the image roughly to create binding space..........................................................................147
Shift the Image Precisely to Create Binding Space or Correct the Layout................................. 148
Change the print delivery settings................................................................................................. 149
Change the stacking method per job.............................................................................................151
Change the number of staples....................................................................................................... 152
Define the finishing for print jobs.................................................................................................. 153
Change the [Job] settings..................................................................................................................... 154
Change the Number of Sets........................................................................................................... 154
Check the First Set...........................................................................................................................155
Change the Page Range You Want to Print...................................................................................156
Rename a job................................................................................................................................... 157
Change the Use of Separator Sheets.............................................................................................158
The print function.........................................................................................................................................159
Print a job using the printer driver - How to print a job using a Windows® driver......................... 159
Print a job using the printer driver - How to print a job using an Apple Mac OS X® driver.....159
Contradiction handling..........................................................................................................................160
Stop the printer...................................................................................................................................... 161
Delete print jobs.....................................................................................................................................163
Print your jobs using the control panel...................................................................................................... 164
Introduction to the [Jobs] view.............................................................................................................164
Reprint a job........................................................................................................................................... 170
Select more than one job for printing..................................................................................................171
Print a job ticket......................................................................................................................................172
Make a proof...........................................................................................................................................173
Variable data printing...................................................................................................................................174
Variable data printing............................................................................................................................ 174
Convert a job to a variable data job..................................................................................................... 175
The Transaction section (optional)............................................................................................................. 176
Introduction to the [Transaction] section ............................................................................................176
Output recovery in case of an error......................................................................................................179
Activate transaction printing.................................................................................................................182
Deactivate transaction printing.............................................................................................................183
Shift the image in the transaction printing mode............................................................................... 184
Handle the media messages - How to handle the [Media message] in the tray-to-tray mode....... 185
Handle the media messages - How to handle the [Media message] in the tray-to-media
mode.................................................................................................................................................186
Create a transaction setup - How to create a new transaction setup................................................ 187
Create a transaction setup - How to change the IPDS parameters............................................. 187
Create a transaction setup - How to change the PCL parameters...............................................189
Create a transaction setup - How to modify a transaction setup................................................ 190
Exchange all setups between printers...........................................................................................191
Make an intermediate check print...............................................................................................................192
Chapter 10
Keep the system printing...............................................................................................193
Use the Schedule..........................................................................................................................................194
Introduction to the [Schedule] view..................................................................................................... 194
Load media via the [Schedule] view.................................................................................................... 197
The dashboard..............................................................................................................................................199
The operator attention light.........................................................................................................................201
Chapter 11
Media handling............................................................................................................... 203
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Introduction...................................................................................................................................................204
Introduction to the media handling......................................................................................................204
Introduction to the Trays view..............................................................................................................205
Introduction to the [Media] section...................................................................................................... 208
Media related actions...................................................................................................................................211
Load the media.......................................................................................................................................211
Assign the media to a paper tray - Load and assign the media to a paper tray...............................212
Assign the media to a paper tray - Change the currently assigned media type........................ 212
Add media to the media catalog...........................................................................................................213
Add temporary media to the [Media catalog]..................................................................................... 214
Media indicators Black & White............................................................................................................215
Change the advanced media settings.................................................................................................. 216
Change the advanced media settings - Enable the [Low temperature mode]........................... 217
Change the advanced media settings - Disable the double-sheet detection..............................218
Change the advanced media settings - Enable the enhanced media mode...............................219
Change the advanced media settings - Change the [Paper quality]........................................... 220
Change the advanced media settings - Start the [Paper quality test].........................................221
Perform a media registration for standard-size media - Print the test sheets and create the ruler...... 222
Perform a media registration for standard-size media - Adjust the Z-position of side 1.................223
Perform a media registration for standard-size media - Adjust the X-length of side 1................... 225
Perform a media registration for standard-size media - Adjust the Z-position of side 2.................226
Perform a media registration for standard-size media - Adjust the X-position of side 1................ 227
Perform a media registration for standard-size media - Adjust the X-position of side 2................ 228
Perform a media registration for large media - Print the test sheets and create the ruler.................... 229
Perform a media registration for large media - Adjust the Z-position of side 1...............................230
Perform a media registration for large media - Adjust the X-length of side 1................................. 232
Perform a media registration for large media - Adjust the Z-position of side 2...............................233
Perform a media registration for large media - Adjust the X-position of side 1.............................. 234
Perform a media registration for large media - Adjust the X-position of side 2.............................. 235
Light-weight media...................................................................................................................................... 236
Load light-weight media into the paper module.................................................................................237
Unpack light-weight media................................................................................................................... 241
Determine the grain direction of light-weight media..........................................................................243
Chapter 12
Maintain the print system..............................................................................................245
System configuration...................................................................................................................................246
System configuration and maintenance..............................................................................................246
Change a number of settings in the Settings Editor via the control panel....................................... 248
Introduction to the [Setup] section.......................................................................................................252
Backup and restore.......................................................................................................................................254
Counters........................................................................................................................................................255
Introduction to the [Maintenance] section...........................................................................................255
Introduction to the counters..................................................................................................................257
Reset the day counters.......................................................................................................................... 258
Print the Billing Counters Report..........................................................................................................259
Software upgrade.........................................................................................................................................260
Upgrade PRISMAsync from server.......................................................................................................260
Upgrade PRISMAsync .......................................................................................................................... 261
Upgrade Microsoft Windows................................................................................................................262
Install software from a USB installation drive.....................................................................................263
Remote Service (ORS) (optional)................................................................................................................ 264
Remote Service...................................................................................................................................... 264
Keeping the printer running........................................................................................................................ 266
Introduction to the [Printer] section..................................................................................................... 266
Check the status of the toner reservoirs.............................................................................................. 267
Add toner................................................................................................................................................268
Check the status of the staple cartridges............................................................................................. 269
Finisher: Add staples............................................................................................................................. 270
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Get access to the staplers............................................................................................................... 270
Add staples.......................................................................................................................................271
Close the doors and covers............................................................................................................ 274
Chapter 13
PRISMAlytics Dashboard .............................................................................................. 275
Chapter 14
Troubleshooting..............................................................................................................277
Troubleshooting........................................................................................................................................... 278
Troubleshooting for light-weight media.....................................................................................................281
Store the logging in case of software errors..............................................................................................285
Chapter 15
Specifications.................................................................................................................. 287
Product specifications..................................................................................................................................288
Environmental.............................................................................................................................................. 290
Print speed ................................................................................................................................................... 291
PRISMAsync controller specifications........................................................................................................ 292
Printer Driver Support..................................................................................................................................294
Index.................................................................................................................................295
Contents
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Contents
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Chapter 1
Introduction

Notes for the reader
Typography
This manual uses the following typography to indicate elements that are part of the user
interface.
Typography Indicates
[Text between square brackets] Name of a button, tile, setting, value, or other
option of the user interface
<Text between angle brackets> • Name of a key on a keyboard
• Name of a variable: item that varies accord-
ing to the context
Text displayed in courier font • File path
• Command Prompt comment
[Text]→[displayed in]→[menucascade] Names of options to be used in a fixed order
Safety symbols
Before you use this product, make sure you read and understand the safety information that
belongs to the product. Find the safety information on http://downloads.oce.com . Also be sure to
follow all warnings and instructions marked on the product.
This manual uses the following safety symbols to indicate hazards and precautions.
Symbol Type of symbol Indicates
WARNING Indicates a warning concerning operations that may lead to
death or injury to persons if not performed correctly. To use
the machine safely, always pay attention to these warnings.
CAUTION Indicates a caution concerning operations that may lead to in-
jury to persons if not performed correctly. To use the ma-
chine safely, always pay attention to these cautions.
This indication can concern hazards that have a specific CAU-
TION symbol. The 'hot surface', 'electric shock', 'moving
parts' and 'laser beam' cautions are listed below.
CAUTION Hot surface
Indicates a caution concerning operations that may lead to in-
jury to persons if not performed correctly. To use the ma-
chine safely, always pay attention to these cautions.
CAUTION Electric shock
Indicates a caution concerning operations that may lead to in-
jury to persons if not performed correctly. To use the ma-
chine safely, always pay attention to these cautions.
CAUTION Moving parts
Indicates a caution concerning operations that may lead to in-
jury to persons if not performed correctly. To use the ma-
chine safely, always pay attention to these cautions. 4
Notes for the reader
10 Chapter 1 - Introduction
Océ VarioPrint 6000 line