Oce TDS400-CS User manual

Océ
TDS400-CS
User manual

Copyright
© 2005, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2005-06
Océ-Technologies B.V.
GB
Océ, Océ TDS400-CS, Océ TCS4 scanner, Océ TDS400 printer,
Océ Doc Exec®, Océ Image Logic®, Océ Scan logic®, Océ Power
Logic®, Océ Print Exec®and Océ Remote Logic®are registered
trademarks of Océ-Technologies B.V.
Adobe®and Postscript®3are registered trademarks of Adobe®
Systems Incorporated.
Macintosh®is a registered trademark of Apple®Computer, Inc.
Microsoft®, Windows®, Windows NT®, Windows 95/98®,
Windows 2000®, Windows XP®and Internet Explorer®are either
registered trademarks or trademarks of Microsoft® Corporation in
the United States and/or other countries.
AutoCAD®is a registered trademark of AutoDesk, Inc.
Novell®is a registered trademark of Novell, Inc.
Netscape Navigator®is a registered trademark of Netscape Corp.
Pentium®is a registered trademark of Intel Corporation.
Energy STAR®is a registered trademark of the U.S.
Environmental Protection Agency (EPA).
Products in this publication are referred to by their general trade
names. In most, if not all cases, these designations are claimed as
trademarks or registered trademarks of their respective companies.

3
Notes for the reader
Introduction
This manual helps you to use the Océ TDS400-CS. The manual contains a
description of the Océ TDS400-CS and guidelines to use and operate the Océ
TDS400-CS. There are also tips to increase your knowledge of the Océ
TDS400-CS and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ TDS400-CS or a tip.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ TDS400-CS, an original or a file.
■A part marked with Caution contains information to prevent personal
injury. Caution is found only in manuals that describe physical products.
Safety information
The safety information for this product is included in a separate manual with
the title Safety manual. This manual is part of the documentation set that you
received with your product.

4 User manual

Contents 5
Contents
Notes for the reader 3
Chapter 1 Introduction
The product concept and complete workflow 12
How to use this manual 14
Available documentation 15
The Océ TDS400-CS users 18
Chapter 2 Get to know the Océ TCS4 scanner
The Océ TCS4 scanner 22
The scanner operator panel 24
Chapter 3 Get to know the Océ Power Logic® controller applications
The Océ Power Logic® controller 28
Océ Settings Editor 31
Introduction to the Océ Power Logic® controller: Océ Settings Editor 31
Overview 32
Overview of the Océ Settings Editor 32
Start the Océ Power Logic® controller applications 39
Use the Océ Settings Editor 40
Define the settings in the Océ Settings Editor 40
Save, load,and print the settings 41
Océ System Control Panel 43
Introduction to the Océ Power Logic® controller: Océ System Control Panel 43
Overview of the Océ System Control Panel 44
Icons 48
Océ Queue Manager 49
Introduction to the Océ Power Logic® controller: Océ Queue Manager 49
Overview of the Océ Queue Manager 51
Icons 54
Océ Scan Manager 55
Introduction to the Océ Power Logic® controller: Océ Scan Manager 55
Overview of the Océ Scan Manager 56
Océ Remote Logic® 60
Introduction to Océ Remote Logic® 60
Install and start Océ Remote Logic 61
Install Océ Remote Logic® on your system 61
Start the applications with Océ Remote Logic® 64

6 User manual
Connect to the controller 67
Use Océ Remote Logic 69
Automatic logon 69
Change the password 70
Log on to the controller applications 71
Océ License Logic 73
About Océ License Logic 73
The possibilities of Océ License Logic 74
The basic workflow of license activation 75
The structure of license files and licenses 76
Chapter 4 Get to know the Océ TDS400 printer
The Océ TDS400 printer 80
The printer operator panel 82
The menu structure of the printer 84
Chapter 5 Get to know the finishing options
Introduction 90
The folder components 93
Chapter 6 Get to know the software applications
Job submission software 96
Job submission methods 96
Accounting software: Océ Account Center 97
Introduction 97
An overview of Océ Account Center 97
Océ Account Logic 99
Introduction to Océ Account logic 99
Summary of Océ Account Logic 100
Océ Power Logic® controller setup 101
Océ Account Console 103
Introduction to Océ Account Console 103
Summary of Océ Account Console 104
Document management software 105
Océ Repro Desk 105
Océ Engineering Exec® 106

Contents 7
Chapter 7 Prepare the Océ TDS400-CS for use
Turn the Océ TDS400-CS on and off 108
Turn the Océ TCS4 scanner on and off 108
Turn on and shut down the Océ Power Logic® controller 110
Turn the Océ TDS400 printer on and off 111
Print the menu card of the Océ TDS400 printer 112
Print the configuration report of the Océ TDS400 printer 113
Print the demo print of the Océ TDS400 printer 114
Define the display languages 115
Define the display languages of the scanner and the controller 115
Define the display language of the printer 116
Define the network settings 117
Define the network settings with the Océ Settings Editor 117
Define the network settings at the printer operator panel 118
About the network settings 118
Access the system settings in the system menu 119
Define the DHCP server 120
Define the IP address 121
Define the subnet mask 122
Define the default gateway 123
Define the time-outs 124
About the time-out settings 124
Behaviour of the unused Océ TCS4 scanner and time-out settings 125
Define the sleep mode time-out of the Océ TCS4 scanner 126
Define the panel time-out of the scanner operator panel 127
Define the set time-out of a copy job 128
Define the manual feed time-out at the printer operator panel 129
Chapter 8 Set up your workflow with the Océ Power Logic® controller applications
Introduction 132
Set up your workflow with the Océ Settings Editor 133
Define the job templates 133
Define the automatic original feed setting 135
Define the original release mode 136
Create the stamps and their default settings 137
Define the media series 138

8 User manual
Chapter 9 Control your workflow with the Océ Power Logic® controller applications
Control your print and copy workflow with the Océ Queue Manager 140
User operations in the Océ Queue Manager 140
Control your scan workflow with the Océ Scan Manager 143
Create destinations 143
Manage destinations 146
Define a file name 148
Manage the scanned files 149
Introduction to Océ View Station LT 152
Overview of Océ View Station LT 153
Control your licenses with Océ License Logic 158
Log on to Océ License Logic 158
View the current active licenses 160
Get the host id of the Océ system 162
Save the current active licenses 163
Perform a license activation job 164
Chapter 10 Print jobs
Use the printer drivers to send jobs to the Océ TDS400 printer 168
Use Océ Print Exec® Workgroup LT to send print jobs to the Océ TDS400
printer 169
Print on a cut sheet 170
Cancel a print job 172
Chapter 11 Copy jobs
Introduction to copy jobs 174
Use the scanner operator panel 177
Do a basic copy job 181
Do an extended copy job 182
Stop a copy job 185
Extended copy jobs 186
Available settings for copy jobs 186
Improve the copy quality according to the original 188
Make multiple sets of copies 192
Make a copy with a stamp 195
Scale to another media size 197
Make a copy on a cut sheet 199
Make a copy and add a strip 201
Make a copy and remove a strip 203
Make a copy of a specific area of an original 205
Make a copy and delete a specific area of an original 207

Contents 9
Chapter 12 Scan-to-file jobs
Introduction to scan-to-file jobs 210
Use the scanner operator panel 213
Do a basic scan-to-file job 217
Do an extended scan-to-file job 218
Stop a scan-to-file job 221
Settings for extended scan-to-file jobs 222
Available settings for scan-to-file jobs 222
'File type' 224
'Resolution' 225
'Original type' and background compensation 226
'Original width' 227
'Remove strip' 228
Chapter 13 Finish copy and print jobs
Overview of the finishing settings 230
Define the folded output delivery 233
Define the folding method 234
Define the folding legend 234
Define the drawing method 235
Define the binding method 236
Define the binding method 236
Define the binding edge value 237
Define the folded package size 238
Define the folded package length 238
Define the folded package width 239
The reinforcement unit 240
The belt unit 241
Off-line folding 242

10 User manual
Chapter 14 Maintain the Océ TDS400-CS
Clear the set memory 244
Maintain the Océ TCS4 scanner 246
Clear an original jam 246
Scanner error-messages and solutions 247
Calibrate the scanner 248
Clean the scan area 250
Maintain the Océ TDS400 printer 252
Media 252
Load the media 252
Define the media type and media size 258
Cut the media 260
Define the media series of the Océ TDS400 printer 261
Toner 262
Refill the toner 262
Handle media jams at the Océ TDS400 printer 264
Printer error-messages and solutions 264
Printer system-messages and solutions 267
Clear media jam in the media feed section of the printer 270
Clear media jam in the fuser section 271
Maintain the finishing options 273
The reinforcement unit 273
Insert a new tape roll 273
Empty the waste box 281
Clean the reinforcement knives 283
Handle errors at the reinforcement unit 285
No reinforcement strips on the output 285
Clear tape jam in the reinforcement unit 287
Handle media jams at the folder 289
Clear media jams in the folder 289
Appendix ASystem specifications 297
Specifications Océ TCS4 scanner 298
Original types for the Océ TCS4 scanner 300
Specifications Océ Power Logic® controller 302
Specifications Océ TDS400 printer 304
Supported media types and sizes for the Océ TDS400 printer 305
Available media types 305
Available media sizes 307
Standard scale factor 309
Specifications Océ Scan Logic® 311
Specifications drivers and job submission software 313
Appendix BMiscellaneous 315
Reader's comment sheet 316
Addresses of local Océ organisations 318

11
Océ TDS400-CS
User manual
Chapter 1
Introduction

12 User manual
The product concept and complete workflow
Definition
A complete Océ solution includes several different hardware and software
products to manage your complete document workflow. The complete
document workflow includes several different jobs and documents. The
following illustration gives an overview of a complete Océ solution and the
document workflow.
Illustration
[1] Overview of a complete Océ solution. The system set-up and control.
[1] Overview of a complete Océ solution. The system set-up and control.
Different documents
The complete workflow includes the following different documents.
Nr. Document
1 Original
2 Copy
3Print
4 File
Scanner Controller Printer Finishing
Options
Job
Submission
Document
Management

Introduction 13
Different products
The complete Océ solution is a combination of the following elements.
■Scanner
■Controller
■Printer
■Finishing options
■Job submission software
■Document management software.
Different jobs
The arrows in the illustration show the different possible jobs (see figure 1on
page 12). The complete document workflow of the Océ solution includes the
following different jobs.
■Print job.
A print job starts with a file (4) and ends with a print (3).
■Copy job.
A copy job starts with an original (1) and ends with a copy (2).
■Scan-to-file job.
A scan-to-file job starts with an original (1) and ends with a file (4).
■Set-up and control the complete workflow.
Do which job where
Use the following products to do the following jobs.
■Print jobs on the job submission software
■Copy jobs on the scanner operator panel
■Scan-to-file jobs on the scanner operator panel
■Set up and control the complete workflow on the controller.
Note: A setting in the job submission software or driver always overrules a
system setting.

14 User manual
How to use this manual
Introduction
You can access a topic quickly through the following methods.
■Refer to the alphabetical index at the end of the manual.
■Refer to the table of contents at the beginning of this manual.
Before you turn to the complete table of contents, you can also use the
following table to find a topic quickly.
The sections of this manual
The following table gives an overview of how the chapters are arranged
logically.
Chapters Section Topics
1 - 6 Get to know the system ■The product concept and
complete workflow.
■Scanner
■Controller
■Printer
■Finishing options.
■Software applications.
7 - 9 Set up and control the
system
■Set up the system.
■Set up the workflow.
■Control the workflow.
10 - 13 Use the system ■Copy job
■Print job
■Scan job
■Finishing options
14 Maintain the system ■Replace media
■Add toner
■Maintain the scanner, printer
and finishing options.
■Find solutions.
Appendix A
& B Specifications ■System specifications
■Supported media types and
sizes.

Introduction 15
Available documentation
Introduction
This manual is part of a complete documentation set. The following table
shows a complete overview of the available documentation.

16 User manual
Available documentation
[1] Available documentation
Product Documentation Medium
Océ TDS400-CS Océ TDS400-CS User
manual. CD-ROM, as a PDF file in multiple languages.
Océ TDS400-CS Quick
Reference Card. Paper poster, A3 in colour.
Océ TDS400-CS
Maintenance Card. Paper poster, A3 in colour.
Océ TCS4 scanner Safety
Manual. Manual, multilingual.
Océ TDS400 printer Safety
Manual. Manual, multilingual.
Océ Power Logic®
controller OcéTDS-TCSconnectivity manual. CD-ROM, as a PDF file in English only.
Océ Power Logic®
applications on-line help Embedded in the applications, as an on-line
help file in multiple
languages.
Océ Windows®Printer
Driver Océ Windows®Printer Driver User Manual CD-ROM, as a PDF file in multiple languages on Océ
Driver Pack CD-ROM.
Océ Windows®Printer
Driver on-line help Embedded in the driver application as on-line help
file in multiple languages.
Océ PostScript®3 driver Océ PostScript®3 driver
Getting Started CD-ROM, as a PDF file in multiple languages on Océ
Driver Pack CD-ROM.
Océ PostScript®3 driver
Getting Started Embedded in the driver application as on-line help
file in multiple languages.
Océ HDI Driver Océ HDI Driver User
Manual CD-ROM, as a PDF file in multiple languages on Océ
Driver Pack CD-ROM.
Océ HDI driver on-line
help Embedded in the driver application as on-line help
file in multiple languages.

Introduction 17
[1] Available documentation
Note: Visit Océ on the internet at www.oce.com for the latest information.
Océ Windows®Raster
Driver Océ Windows®Raster Driver User Manual CD-ROM, as a PDF file in multiple languages on Océ
Driver Pack CD-ROM.
Océ Windows®Raster
Driver on-line help Embedded in the driver application as on-line help
file in multiple languages.
Océ Account Center Océ Account Center User
Manual CD-ROM, as a PDF file in multiple languages.
Océ Account Logic on-line
help. Embedded in the application, as an on-line
help file in multiple
languages.
Océ Account Console
on-line help. Embedded in the application, as an on-line
help file in multiple
languages.
Océ License Logic Océ License Logic on-line
help Embedded in the application, as an on-line
help file in multiple
languages.
Océ Print Exec®
Workgroup Océ Print Exec® Workgroup User Manual CD-ROM, as a PDF file in multiple languages.
Océ Print Exec®
Workgroup on-line help Embedded in the driver application as on-line help
file in multiple languages.
Product Documentation Medium

18 User manual
The Océ TDS400-CS users
Introduction
The Océ TDS400-CS has the following types of users.
■Common user
■Repro operator
■Key operator
■System administrator.
Common user
The common user is a person who uses the system for print, copy and
scan-to-file jobs. The common user has no permission to change the system
settings. Therefore, the common user is referred to as an anonymous user. In
order to be consistent with the Océ Power Logic®controller software, in this
manual the common user is referred to as an anonymous user.
Repro operator
The repro operator is responsible for the daily use of the Océ TDS400-CS in a
central repro department. The repro operator has no permission to change the
settings in the Océ Settings Editor.
The repro operator has full permission in the Océ Queue Manager.
Key operator
The key operator is responsible for the user maintenance and the system
settings of the Océ TDS400-CS.
The key operator has the permission to define the key operator settings in the
Océ Settings Editor.
The key operator has full permission in the Océ Queue Manager.
Key operator settings
Mode Settings to change
Key operator ■System settings
■Printer settings
■Scanner settings
■Job settings for print jobs
■Job settings for copy jobs
■Job settings for scan-to-file jobs

Introduction 19
System administrator
The system administrator is responsible for the installation and the
configuration of the Océ TDS400-CS in the network environment.
The system administrator has the permission to define the system
administrator settings in the Océ Settings Editor.
System administrator settings
Mode Settings to change
System
administrator
■System settings
■Connectivity settings
■Printer PDL settings
■Printer pen settings

20 User manual