Polycom RealPresence Immersive Studio User manual

Polycom®RealPresence®
Immersive Studio™ System
User Guide
Version 4.1.3 |February 2014 |3725-04289-001/A

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Patent Information
The accompanying product may be protected by one or more U.S. and foreign patents and/or pending patent
applications held by Polycom, Inc.
© 2014 Polycom, Inc. All rights reserved.
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San Jose CA 95002 USA
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responsible for printing or clerical errors. Information in this document is subject to change without notice.
Polycom, Inc. 2

Polycom RealPresence Immersive Studio User Guide 3
About This Guide . . . . . . . . 4
Polycom Support and Services . . . . 5
Get Started . . . . . . . . . . . . . 6
Interact with the System . . . . . . . . . 6
View the Home Screen . . . . . . . . . . 7
Place and Answer Calls . . 11
Place a Call . . . . . . . . . . . . . . . . . . 11
Dial Passwords or Extensions . . 15
Add Participants to a Call . . . . . 15
In-Call Toolbar . . . . . . . . . . . . 16
Answer a Call . . . . . . . . . . . . . . . . 17
End a Call . . . . . . . . . . . . . . . . . . . 17
Use Microsoft Outlook
Calendaring . . . . . . . . . . . . 18
Join Scheduled Meetings . . . . . . . 18
Show Content . . . . . . . . . . 19
Work with Content . . . . . . . . . . . . 22
Hold Effective Meetings . . 23
System Maintenance . . . . . . . . 24
Regulatory Information . . 29
Important Safeguards . . . . . . . . . 29
System Rating . . . . . . . . . . . . . . . 30
Contents

Polycom RealPresence Immersive Studio User Guide About This Guide
4
About This Guide
Welcome to immersive collaboration with the Polycom®RealPresence®Immersive
Studio system. The RealPresence Immersive Studio system includes the following
features:
●High-quality, 1080p60 video with consistent picture characteristics through all
viewing angles
●Polycom 3D Voice audio that delivers immersive sound, eliminating perceptible
differences between the sound from remote and in-room participants
●1080p content resolution that you can show on the content or participant
displays
Read carefully the Regulatory Information in this guide before using the
RealPresence Immersive Studio system.

Polycom RealPresence Immersive Studio User Guide About This Guide
Polycom Support and Services 5
The Polycom RealPresence Immersive Studio Users’ Guide explains how to use your
touch device to operate your RealPresence Immersive Studio 9-seat or 21-seat
immersive telepresence (ITP) room system.
This guide also describes what you can expect to see on the displays during meetings
in the ITP room, and provides general guidelines for conducting successful meetings.
Additional documentation is available at the Polycom Video Documentation web site.
Polycom Support and Services
For general support or service, please contact your Polycom distributor or go to
Polycom Support at support.polycom.com.
Professional Services for Microsoft Integration is required for Polycom Conferencing
for Microsoft Outlook, Microsoft Office Communications Server, and Microsoft Lync
Server 2010 or 2013 integrations. For additional information and details, refer to
Polycom Professional Services or contact your local Polycom representative.

Polycom RealPresence Immersive Studio User Guide Get Started
Interact with the System 6
Get Started
If you have chosen the optional room sensor, the RealPresence Immersive Studio
experience begins when you enter the room. The sensor at the door activates the
system, a chime alerts you that the system is enabled, and the monitors display the
panoramic wallpaper.
Interact with the System
Your touch device enables you to join meetings, place audio and video calls, search the
directory, adjust volume, show content, and select options. Familiar gestures for mobile
devices—such as tapping, swiping, and dragging—make operating the system easy
and intuitive.

Polycom RealPresence Immersive Studio User Guide Get Started
View the Home Screen 7
View the Home Screen
The following table describes information that the Home screen provides.
Home Screen
Icon and Description
Pairing information. Indicates whether
a device is paired with the system, the
system name, and IP address.
To display a list of paired guest devices,
tap the system name.
System date and time. If Microsoft
Outlook Calendaring is enabled, you can
display a reminder for the next meeting
by tapping the time or date.

Polycom RealPresence Immersive Studio User Guide Get Started
View the Home Screen 8
Outlook meeting calendar. The Outlook meeting calendar is available only if your system
is connected to the Microsoft Exchange Server.
To display more information about a meeting or to join a meeting, tap the meeting notice.
For more information about connecting to the Microsoft Exchange Server and using Outlook
calendaring, refer to the Polycom RealPresence Immersive Studio Administrator’s Guide at
support.polycom.com.
Home Screen
Icon and Description

Polycom RealPresence Immersive Studio User Guide Get Started
View the Home Screen 9
Tap to display options for placing a call.
Tap to display options for showing content.
Tap to display the view of the local room.
Home Screen
Icon and Description

Polycom RealPresence Immersive Studio User Guide Get Started
View the Home Screen 10
Tap to mute the microphone in the local room.
Tap to display a slider to adjust the volume in the local room.
Home Screen
Icon and Description