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Polycom 400 Series User manual

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Quickstart Guide
Polycom 400 Series
0THBJRS@QS&THCD[/NKXBNL2DQHDR  
-ESSAGE7AITING)NDICATOR
,INE)NDICATORS
,INE 3PEED$IAL+EY
!RROW+EYS
3PEAKER0HONE
&EATURE+EYS
-ICROPHONE-UTE
(ANDSFREE-ICROPHONE
6OLUME+EYS
$IAL0AD
(EADSET
(OLD
3PEAKER
3OFT+EYS
'RAPHIC$ISPLAY
(OOKSWITCH

/NKXBNL2DQHDR\&EATURES
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







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

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0THBJRS@QS&THCD[/NKXBNL2DQHDR
!@RHB/GNMD%D@STQDR
/K@BD@B@KK
5SEANYOFTHEFOLLOWINGAPPROACHESTOPLACEACALL
¿$IALTHENUMBERTHENLIFTTHEHANDSET
¿5SINGTHESPEAKERPHONE
¿5SINGTHEHEADSET
MRVDQ@B@KK
¿,IFTTHEHANDSET
¿5SINGTHESPEAKERPHONE
¿5SINGTHEHEADSET
$MC@B@KK
4OENDACALLDOONEOFTHEFOLLOWINGSTEPS
¿0RESSTHE$MC"@KKSOFTKEY
¿2EPLACETHEHANDSET
¿0RESSTHESPEAKERAND ORHEADSETBUTTON
1DCH@KHMFSGDK@RSB@KK K@BDC
¿0RESSTHE1DCH@KBUTTON

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!@RHB/GNMD%D@STQDR
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$URINGACALLPRESS,TSD4HE-ESSAGE7AITING)NDICATOR
TURNSREDANDAMICROPHONEONTHESCREENINDICATESTHATTHE
OTHERPARTYORPARTIESCANNOTHEARYOU
-ICROPHONE-UTEAPPLIESTOALLMODES(ANDSET(EADSET
AND(ANDSFREE3PEAKERPHONE9OUCANSTILLHEARALLOTHER
PARTIESWHILEMUTEISENABLED
4OTURNOFF-ICROPHONE-UTEPRESS,TSDAGAIN
5HDVLHRRDCB@KKR
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,HRRDC"@KKR
¿0RESS,DMTTORETURNTOTHEIDLESCREEN
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)TISAUTOMATICALLYASSIGNEDTOTHENEXTAVAILABLEINDEXVALUE
¿/PTIONAL#HANGETHE2ING4YPEAND$IVERT#ONTACT
¿0RESSTHE2@UDSOFTKEY
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
0THBJRS@QS&THCD[/NKXBNL2DQHDR
!@RHB/GNMD%D@STQDR
"@KKHMF@"NMS@BS
¿)NTHE(OMESCREENPRESSTHE"NMS@BSRSOFTKEY
¿.AVIGATETOTHECONTACTYOUWANTTOCALL
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,@M@FHMF@"NMS@BS
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CALLOR'NKCSOFTKEY4HEHOLDICONWILLDISPLAYONTHELINE
KEYLABEL0RESS'NKCAGAINORTHE1DRTLDSOFTKEYTO
RETRIEVETHECALL

0THBJRS@QS&THCD[/NKXBNL2DQHDR  
"NMEDQDMBD"@KKR
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CALLISPLACEDONHOLD
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ANDTHENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE
CONFERENCE
¿0RESS"NMEQMBSOFTKEYTOADDANOTHERPARTYTOTHECONFERENCE
THEFIRSTANDSECONDPARTYAREPUTONHOLD
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THENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE
CONFERENCE
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¿&ROMTHE!CTIVE#ONFERENCEPAGEPRESSTHE$MC"@KKSOFTKEY
ORHANGUP
¿4HEOTHERPARTIESWILLCONTINUETOBECONNECTED

0THBJRS@QS&THCD[/NKXBNL2DQHDR
3Q@MREDQQHMF"@KKR
3Q@MREDQQHMF@B@KK
¿9OUCANTRANSFERCALLSINTWOWAYS
¿!KHMC3Q@MREDQ4RANSFERACALLTOANOTHERPARTY 
 WITHOUTWAITINGFORTHEOTHERPARTYTOANSWER
¿"NMRTKS@SHUD3Q@MREDQ4RANSFERACALLTOANOTHER
 PARTYAFTERSPEAKINGTOTHEOTHERPERSON
3N DQENQL@AKHMCSQ@MREDQ
¿$URINGACALLPRESSTHE3QMREDQSOFTKEY
¿0RESSTHE!KHMCSOFTKEY
¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL
3N DQENQL@BNMRTKS@SHUDSQ@MREDQ
¿$URINGACALLPRESSTHE3QMREDQSOFTKEY4HEACTIVECALLIS
PLACEDONHOLD
¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL
¿!SSOONASYOUHEARTHERINGBACKSOUNDORAFTERTHEPARTY
ANSWERSANDYOUSPEAKTOTHEPARTYPRESSTHE3QMREDQSOFT
KEY
¿9OUCANTALKPRIVATELYTOTHEPARTYTOWHICHYOUARE
TRANSFERRINGTHECALLBEFORETHETRANSFERISCOMPLETED
)FYOUAREUSINGAHANDSETTHETRANSFERCANBECOMPLETEDBY
PUTTINGTHEHANDSETONTHECRADLE
9OUCANCANCELTHETRANSFERBEFORETHECALLCONNECTSBY
PRESSINGTHE"@MBDKSOFTKEY
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0THBJRS@QS&THCD[/NKXBNL2DQHDR  
5NKTLD2NTMC1HMFSNMDR
CITRSSGD5NKTLD
0RESSTHE6OLUME+EYSTOADJUSTTHERECEIVERVOLUMEDURING
ACALL0RESSINGTHESEKEYSINTHEIDLESTATEADJUSTSTHERINGER
VOLUME
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4OHEARTHESELECTEDRINGTYPEPRESSTHE/K@XSOFTKEY
¿0RESSTHE2DKDBSSOFTKEYTOCHANGETOTHESELECTEDRINGTYPE
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
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"@KK%NQV@QC. SHNMR
%NQV@QCB@KKRSN@MNSGDQMTLADQ
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¿4ODISABLEDIAL
%NQV@QCB@KKRVGDMATRXSN@MNSGDQMTLADQ
¿$IALTHENENTERTHENUMBEROFTHEDESTINATION
¿4ODISABLEDIAL
%NQV@QCTM@MRVDQDCB@KKRSN@MNSGDQMTLADQ
¿$IALTHENENTERTHENUMBEROFTHEDESTINATION
¿4ODISABLEDIAL

-NSD9OUWILLBENOTIFIEDBYTHEVOICEPROMPTWHENEACH
FUNCTIONHASCOMPLETEDSUCCESSFULLY)FYOUHAVEPREVIOUSLY
ENTEREDADESTINATIONPHONENUMBERFORTHATCALLFORWARD
TYPEYOUDONOTNEEDTOREENTERITEACHTIMETHECALLFORWARD
OPTIONISENABLED

0THBJRS@QS&THCD[/NKXBNL2DQHDR  
5NHBD,@HK
2DSSHMFT 5NHBDL@HK
¿$IAL
¿%NTERTHEDEFAULTPASSWORDÚORÚ
¿#HANGETHEPASSWORDTOYOURPERSONALFOURDIGITPASSWORD
ANDTHENREPEATITTOCONFIRM
¿2ECORDYOURNAMEANDFOLLOWTHEPROMPTS
"TRSNLHRD&QDDSHMFR
¿4OACCESSYOURMAILBOXPRESS
¿4ORECORDYOURNAMEPRESS
¿4OCHANGEYOURPASSWORDPRESS
2DKDBSHMFL@HKANWN SHNM
¿4OLISTENTOMESSAGESPRESS
¿4OSAVETHEMESSAGEPRESS
¿4OERASE DELETETHEMESSAGEPRESS
¿4OREPEATTHEMESSAGEPRESS
¿4OPLAYTHEMESSAGEAGAINPRESS
¿4OLISTENTOTHENEXTMESSAGEPRESS
¿4OCALLBACKTHECALLERPRESS
¿4OCHANGETHEºBUSY»GREETINGPRESS
¿4ORECORDANDACTIVATEANEWºUNAVAILABLE»GREETINGPRESS
¿4OCOMPOSEANDSENDANEWMESSAGEPRESS
¿4ODELETEALLMESSAGESPRESS
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