Polycom 400 Series User manual

Quickstart Guide
Polycom 400 Series

0THBJRS@QS&THCD[/NKXBNL2DQHDR  
-ESSAGE7AITING)NDICATOR
,INE)NDICATORS
,INE 3PEED$IAL+EY
!RROW+EYS
3PEAKER0HONE
&EATURE+EYS
-ICROPHONE-UTE
(ANDSFREE-ICROPHONE
6OLUME+EYS
$IAL0AD
(EADSET
(OLD
3PEAKER
3OFT+EYS
'RAPHIC$ISPLAY
(OOKSWITCH

/NKXBNL2DQHDR\&EATURES
 












 

0THBJRS@QS&THCD[/NKXBNL2DQHDR
!@RHB/GNMD%D@STQDR
/K@BD@B@KK
5SEANYOFTHEFOLLOWINGAPPROACHESTOPLACEACALL
¿$IALTHENUMBERTHENLIFTTHEHANDSET
¿5SINGTHESPEAKERPHONE
¿5SINGTHEHEADSET
MRVDQ@B@KK
¿,IFTTHEHANDSET
¿5SINGTHESPEAKERPHONE
¿5SINGTHEHEADSET
$MC@B@KK
4OENDACALLDOONEOFTHEFOLLOWINGSTEPS
¿0RESSTHE$MC"@KKSOFTKEY
¿2EPLACETHEHANDSET
¿0RESSTHESPEAKERAND ORHEADSETBUTTON
1DCH@KHMFSGDK@RSB@KK K@BDC
¿0RESSTHE1DCH@KBUTTON


0THBJRS@QS&THCD[/NKXBNL2DQHDR  
!@RHB/GNMD%D@STQDR
,TSD@B@KK
$URINGACALLPRESS,TSD4HE-ESSAGE7AITING)NDICATOR
TURNSREDANDAMICROPHONEONTHESCREENINDICATESTHATTHE
OTHERPARTYORPARTIESCANNOTHEARYOU
-ICROPHONE-UTEAPPLIESTOALLMODES(ANDSET(EADSET
AND(ANDSFREE3PEAKERPHONE9OUCANSTILLHEARALLOTHER
PARTIESWHILEMUTEISENABLED
4OTURNOFF-ICROPHONE-UTEPRESS,TSDAGAIN
5HDVLHRRDCB@KKR
¿0RESS,DMTANDTHENSELECT%D@STQDR"@KK+HRSR
,HRRDC"@KKR
¿0RESS,DMTTORETURNTOTHEIDLESCREEN
CCHMF@"NMS@BS
¿0RESS,DMT
¿3ELECT%D@STQDR"NMS@BS#HQDBSNQX
¿0RESSTHE,NQDSOFTKEYTHENPRESSTHE CCSOFTKEY
¿%NTERFIRSTAND ORLASTNAMEOFTHECONTACTFROMTHEKEYPAD
¿%NTERACONTACTNUMBER
¿/PTIONAL#HANGETHE3PEED$IAL)NDEX
)TISAUTOMATICALLYASSIGNEDTOTHENEXTAVAILABLEINDEXVALUE
¿/PTIONAL#HANGETHE2ING4YPEAND$IVERT#ONTACT
¿0RESSTHE2@UDSOFTKEY
¿0RESS,DMTTORETURNTOTHEIDLESCREEN


0THBJRS@QS&THCD[/NKXBNL2DQHDR
!@RHB/GNMD%D@STQDR
"@KKHMF@"NMS@BS
¿)NTHE(OMESCREENPRESSTHE"NMS@BSRSOFTKEY
¿.AVIGATETOTHECONTACTYOUWANTTOCALL
¿0RESSTHE"@KKBUTTON
,@M@FHMF@"NMS@BS
¿0RESS,DMT3ELECT%D@STQDR"NMS@BS#HQDBSNQX
¿3AVE  ¿%DIT
¿$IAL  ¿3EARCH
¿$ELETE
/K@BDB@KKNMGNKC
¿4OPLACEACALLONHOLDPRESSTHE(OLDBUTTONWHILEONA
CALLOR'NKCSOFTKEY4HEHOLDICONWILLDISPLAYONTHELINE
KEYLABEL0RESS'NKCAGAINORTHE1DRTLDSOFTKEYTO
RETRIEVETHECALL


0THBJRS@QS&THCD[/NKXBNL2DQHDR  
"NMEDQDMBD"@KKR
/K@BD@BNMEDQDMBDB@KK
¿0LACETHEFIRSTCALL
¿0RESSTHE"NMEQMBSOFTKEYTOCREATEANEWCALL4HEACTIVE
CALLISPLACEDONHOLD
¿#ALLTHESECONDPARTY
¿0RESSTHE"@KKBUTTON
¿7HENTHESECONDPARTYANSWERSPRESSTHE,NQDSOFTKEY
ANDTHENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE
CONFERENCE
¿0RESS"NMEQMBSOFTKEYTOADDANOTHERPARTYTOTHECONFERENCE
THEFIRSTANDSECONDPARTYAREPUTONHOLD
¿#ALLTHETHIRDPARTY
¿!FTERTHETHIRDPARTYANSWERSPRESSTHE,NQDSOFTKEYAND
THENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE
CONFERENCE
3NDMC@BNMEDQDMBDB@KK
¿&ROMTHE!CTIVE#ONFERENCEPAGEPRESSTHE$MC"@KKSOFTKEY
ORHANGUP
¿4HEOTHERPARTIESWILLCONTINUETOBECONNECTED


0THBJRS@QS&THCD[/NKXBNL2DQHDR
3Q@MREDQQHMF"@KKR
3Q@MREDQQHMF@B@KK
¿9OUCANTRANSFERCALLSINTWOWAYS
¿!KHMC3Q@MREDQ4RANSFERACALLTOANOTHERPARTY 
 WITHOUTWAITINGFORTHEOTHERPARTYTOANSWER
¿"NMRTKS@SHUD3Q@MREDQ4RANSFERACALLTOANOTHER
 PARTYAFTERSPEAKINGTOTHEOTHERPERSON
3N DQENQL@AKHMCSQ@MREDQ
¿$URINGACALLPRESSTHE3QMREDQSOFTKEY
¿0RESSTHE!KHMCSOFTKEY
¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL
3N DQENQL@BNMRTKS@SHUDSQ@MREDQ
¿$URINGACALLPRESSTHE3QMREDQSOFTKEY4HEACTIVECALLIS
PLACEDONHOLD
¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL
¿!SSOONASYOUHEARTHERINGBACKSOUNDORAFTERTHEPARTY
ANSWERSANDYOUSPEAKTOTHEPARTYPRESSTHE3QMREDQSOFT
KEY
¿9OUCANTALKPRIVATELYTOTHEPARTYTOWHICHYOUARE
TRANSFERRINGTHECALLBEFORETHETRANSFERISCOMPLETED
)FYOUAREUSINGAHANDSETTHETRANSFERCANBECOMPLETEDBY
PUTTINGTHEHANDSETONTHECRADLE
9OUCANCANCELTHETRANSFERBEFORETHECALLCONNECTSBY
PRESSINGTHE"@MBDKSOFTKEY


0THBJRS@QS&THCD[/NKXBNL2DQHDR  
5NKTLD2NTMC1HMFSNMDR
CITRSSGD5NKTLD
0RESSTHE6OLUME+EYSTOADJUSTTHERECEIVERVOLUMEDURING
ACALL0RESSINGTHESEKEYSINTHEIDLESTATEADJUSTSTHERINGER
VOLUME
4RHMF1HMFSNMDR
4OCHANGETHEINCOMINGRINGTYPE
¿0RESS,DMT
¿3ELECT2DSSHMFR!@RHB1HMF3X D
¿)FMULTIPLELINESARECONFIGUREDONYOURPHONEFIRSTSELECT
THELINETOCHANGEFROMTHELISTUSINGTHEARROWKEYS
¿3CROLLTOSELECTTHEDESIREDRINGTYPE
4OHEARTHESELECTEDRINGTYPEPRESSTHE/K@XSOFTKEY
¿0RESSTHE2DKDBSSOFTKEYTOCHANGETOTHESELECTEDRINGTYPE
¿0RESS,DMTTORETURNTOTHEIDLESCREEN


0THBJRS@QS&THCD[/NKXBNL2DQHDR
"@KK%NQV@QC. SHNMR
%NQV@QCB@KKRSN@MNSGDQMTLADQ
¿$IALTHENENTERTHENUMBEROFTHEDESTINATION
¿4ODISABLEDIAL
%NQV@QCB@KKRVGDMATRXSN@MNSGDQMTLADQ
¿$IALTHENENTERTHENUMBEROFTHEDESTINATION
¿4ODISABLEDIAL
%NQV@QCTM@MRVDQDCB@KKRSN@MNSGDQMTLADQ
¿$IALTHENENTERTHENUMBEROFTHEDESTINATION
¿4ODISABLEDIAL

-NSD9OUWILLBENOTIFIEDBYTHEVOICEPROMPTWHENEACH
FUNCTIONHASCOMPLETEDSUCCESSFULLY)FYOUHAVEPREVIOUSLY
ENTEREDADESTINATIONPHONENUMBERFORTHATCALLFORWARD
TYPEYOUDONOTNEEDTOREENTERITEACHTIMETHECALLFORWARD
OPTIONISENABLED


0THBJRS@QS&THCD[/NKXBNL2DQHDR  
5NHBD,@HK
2DSSHMFT 5NHBDL@HK
¿$IAL
¿%NTERTHEDEFAULTPASSWORDÚORÚ
¿#HANGETHEPASSWORDTOYOURPERSONALFOURDIGITPASSWORD
ANDTHENREPEATITTOCONFIRM
¿2ECORDYOURNAMEANDFOLLOWTHEPROMPTS
"TRSNLHRD&QDDSHMFR
¿4OACCESSYOURMAILBOXPRESS
¿4ORECORDYOURNAMEPRESS
¿4OCHANGEYOURPASSWORDPRESS
2DKDBSHMFL@HKANWN SHNM
¿4OLISTENTOMESSAGESPRESS
¿4OSAVETHEMESSAGEPRESS
¿4OERASE DELETETHEMESSAGEPRESS
¿4OREPEATTHEMESSAGEPRESS
¿4OPLAYTHEMESSAGEAGAINPRESS
¿4OLISTENTOTHENEXTMESSAGEPRESS
¿4OCALLBACKTHECALLERPRESS
¿4OCHANGETHEºBUSY»GREETINGPRESS
¿4ORECORDANDACTIVATEANEWºUNAVAILABLE»GREETINGPRESS
¿4OCOMPOSEANDSENDANEWMESSAGEPRESS
¿4ODELETEALLMESSAGESPRESS


0THBJRS@QS&THCD[/NKXBNL2DQHDR
2 DDC#H@K
CCHMF@2 DDC#H@K-TLADQ
¿0RESS,DMT
¿3ELECT%D@STQDR"NMS@BS#HQDBSNQX
¿3CROLLTOHIGHLIGHTTHECONTACT
9OUCANALSOUSETHEKEYTOPAGEUPANDTHEKEYTO
PAGEDOWN
¿0RESSTHE$CHSSOFTKEY
¿%NTERTHENEXTAVAILABLESPEEDDIALINDEX
¿0RESSTHE2@UDOR"@MBDKSOFTKEYSTOACCEPTORCANCELCHANGES
¿0RESS,DMTTORETURNTOTHEIDLESCREEN
RRHFMHMFSN2 DDC#H@K*DX
¿0RESSANDHOLDANUNASSIGNEDKEY
!NEWEMPTYENTRYINTHECONTACTDIRECTORYISAUTOMATICALLY
OPENEDALLOWINGCONTACTINFORMATIONTOBEADDED
¿0RESSTHE,NQDSOFTKEYANDTHENPRESSTHE CCSOFTKEY
¿/PTIONAL%NTERCONTACTINFORMATION
¿#HANGETHE3PEED$IAL)NDEXFIELD
4HEINDEXCANBEANYVALUEBETWEENTHENEXTAVAILABLEINDEX
VALUEANDTHEMAXIMUMVALUEOF
¿0RESSTHE2@UDSOFTKEY
¿0RESS,DMTTORETURNTOTHEIDLESCREEN
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