RADVision SCOPIA XT100 Series User manual

SCOPIA XT1000 Series
User Guide
Version 2.0

RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
© 2000-2011 RADVISION Ltd. All intellectual property rights in this publication are owned by RADVISION Ltd and are
protected by United States copyright laws, other applicable copyright laws and international treaty provisions.
RADVISION Ltd retains all rights not expressly granted.
All product and company names herein may be trademarks of their registered owners.
This publication is RADVISION confidential. No part of this publication may be reproduced in any form whatsoever or used
to make any derivative work without prior written approval by RADVISION Ltd.
Norepresentationofwarrantiesforfitnessforanypurposeotherthanwhatisspecificallymentioned in this guide is made
either by RADVISION Ltd or its agents.
RADVISION Ltd reserves the right to revise this publication and make changes without obligation to notify any person of
such revisions or changes. RADVISION Ltd may make improvements or changes in the product(s) and/or the program(s)
described in this documentation at any time.
If there is any software on removable media described in this publication, it is furnished under a license agreement
included with the product as a separate document. If you are unable to locate a copy, please contact RADVISION Ltd and
a copy will be provided to you.
Unless otherwise indicated, RADVISION registered trademarks are registered in the United States and other territories.
All registered trademarks recognized.
For further information contact RADVISION or your local distributor or reseller.
User Guide for SCOPIA XT1000 Series Version 2.0, February 2011
http://www.radvision.com

1
Table of Contents| iRADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Table of Contents
1Getting Started
System Installation and Product Activation..............................................................1
Accessing the Main Menu Page.............................................................................2
Using the Quick Setup Wizard .............................................................................3
Setting the Country and Language ..................................................................3
Adjusting the Image Size..............................................................................4
Setting Date and Time.................................................................................6
Setting System Information...........................................................................7
Defining IP Settings....................................................................................7
Setting the Language Interface............................................................................8
Activating the Screen Saver................................................................................9
Entering Alphanumeric Characters........................................................................9
Pairing a Remote Control Unit with a Codec Unit ......................................................9
Restoring Default User Settings.......................................................................... 10
Getting System Information.............................................................................. 11
Contacting Your Administrator........................................................................... 11
2Making Calls
Making a Video Call........................................................................................ 13
Dialing a New Number............................................................................... 14
Redialing the Number ............................................................................... 15
Dialing from the Phonebook........................................................................ 15
Making an ISDN Call........................................................................................ 16
Making an Audio-only Call................................................................................ 16

Table of Contents| ii
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Answering Calls............................................................................................. 17
Answering a Video Call.............................................................................. 17
Using Automatic Answering......................................................................... 17
Ending a Call................................................................................................ 18
Ending a Video Call .................................................................................. 18
Ending an Audio-only Call........................................................................... 18
Confirming Call Disconnection ..................................................................... 19
3Managing Calls
Managing the Video........................................................................................ 21
Controlling the Camera ............................................................................. 21
Using the Camera............................................................................... 22
Storing a Camera Position..................................................................... 22
Recalling a Camera Position .................................................................. 23
Videoconferencing using One or Two Monitors .................................................. 23
Setting the Monitor Resolution............................................................... 23
Calibrating the Monitor Color Levels........................................................ 24
Videoconferencing using One Monitor....................................................... 24
Videoconferencing using Two Monitors...................................................... 26
Sharing Content ...................................................................................... 28
Connecting the Computer..................................................................... 28
Calibrating the Computer Display ........................................................... 30
Sharing Content before a Call Starts........................................................ 30
Sharing Content during a Call ................................................................ 31
Blocking Video Transmission........................................................................ 32
Monitoring the Audio ...................................................................................... 32
Adjusting the System Volume ...................................................................... 32
Adjusting the Ringing Volume ...................................................................... 33
Muting/Unmuting the Microphone Pod ........................................................... 33
Blocking Incoming Calls ............................................................................. 34
Configuring the Do Not Disturb Feature .................................................... 34
Activating Manually the Do Not Disturb Feature .......................................... 34
Securing Your Calls......................................................................................... 35
Managing the Phonebook ................................................................................. 35
Adding a Contact to the Phonebook............................................................... 35

Table of Contents| iii
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Modifying a Contact in the Phonebook............................................................ 36
Deleting a Contact from the Phonebook.......................................................... 36
4Making Videoconference Calls
Starting a Videoconference............................................................................... 37
Changing the Video Layout............................................................................... 39
Scheduling the Date and Time of a Videoconference................................................ 40
Managing the Videoconference as the Conference Host............................................. 41
Joining a Videoconference ............................................................................... 42
Managing the Videoconference as an Endpoint ....................................................... 43
Ending a Videoconference................................................................................ 44

1
'Getting Started' | 1
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Getting Started
Congratulations on your purchase of the SCOPIA XT1000. To get started with video calls and
videoconferences, activate the product and use the quick setup wizard to configure the basic
settings of the unit.
•System Installation and Product Activation................................................. page 1
•Accessing the Main Menu Page................................................................ page 2
•Using the Quick Setup Wizard................................................................. page 3
•Setting the Language Interface............................................................... page 8
•Activating the Screen Saver................................................................... page 9
•Entering Alphanumeric Characters........................................................... page 9
•Pairing a Remote Control Unit with a Codec Unit ......................................... page 9
•Restoring Default User Settings.............................................................. page 10
•Getting System Information.................................................................. page 11
•Contacting Your Administrator............................................................... page 11
System Installation and Product Activation
Forinstallation and product activationoftheSCOPIA XT1000,consultthedocumentationenclosed
in the delivery package:
•SCOPIA XT1000 Quick Setup Guide
•SCOPIA XT1000 Safety Instructions leaflet
The Quick Setup section covered in the Quick Setup Guide explains the minimal required setting
necessary to enjoy a proper working of the system.
Your system administrator may have customized certain features described in this guide to suit
the environment of your company. Please ask your service administrator for details on your
system’s customization.
Once you have completed the installation, you are ready to use the system’s menus.

'Getting Started' | 2
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Accessing the Main Menu Page
The Main Menu page displays the buttons that you must select to activate the features and
capabilities of the SCOPIA XT1000.
Procedure
Step 1 Turn on the TV monitors.
Step 2 Make sure the XT1000 Remote Control Unit has batteries installed.
Step 3 Verify that the LED on the front panel of the XT1000 Codec Unit is blinking.
Step 4 Turn on the Codec Unit by pressing the button on the Remote Control Unit or the Power button
on the back of the Codec Unit.
Step 5 The RADVISION welcome screen appears on the monitors, followed by the Main Menu page.
Figure 1-1 Main Menu Page
Step 6 Using the arrow keys of the Remote Control Unit, select the action to perform in the rightmost
section of the page (e.g. Make your call or Settings).
According to the selected action, the content of the function key bar changes dynamically in color
and presents further options. In this way, you can access all major system functions by simply
pressing the arrows and color keys of the Remote Control Unit.
For example, scroll to Settings. The function keys allow you to choose among Administrator
settings, User settings, and Quick setup.

'Getting Started' | 3
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Using the Quick Setup Wizard
The quick setup wizardguides you through basic system configuration. Yoursystem administrator
might already have set these parameters for you.
Note: Use the quick setup wizard after restoring default settings and re-installing software.
The quick setup wizard has several screens:
•Setting the Country and Language ........................................................... page 3
•Adjusting the Image Size....................................................................... page 4
•Setting Date and Time.......................................................................... page 6
•Setting System Information.................................................................... page 7
•Defining IP Settings ............................................................................. page 7
Setting the Country and Language
You can select the country in which the system is located and the language in which the system
menus are displayed.
There are several ways of setting the menu language:
•When enabling the software license
•In Administrator settings > System > Location > General
•In Settings > User settings > General
•In Page 1 of the Quick setup, as explained in this procedure.
Procedure
Step 1 In the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the Remote Control Unit.

'Getting Started' | 4
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Step 3 Use the down arrow key to scroll to the Country field. Press . The list of countries opens up.
Using the up and down arrow keys, scroll to the required country and press . The system menu
and the Language field change to the language used in the selected country.
Figure 1-2 Setting Country and Language
Step 4 If you want to change the language of the system menus, use the down arrow key to navigate to
the Language field and press . The list of languages opens up. Scroll to the preferred language
and press .
Step 5 Press Next to access the next display, or press Close to exit the quick setup wizard. The
Codec Unit saves the new settings.
Adjusting the Image Size
If your monitor crops the borders of the displayed image, you can adjust the image until it fits
perfectly within the visible area of the display.
To resize the image borders in the monitor displaying the menu, use Page 2 of Quick setup.
To resize the image borders in the second monitor (if used), use the Graphic adjustment page in
Administrator Settings > I/O Connections > Monitor.
Procedure
Step 1 In the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the Remote Control Unit.
Step 3 Navigate to Quick setup 2/6.
Step 4 If all the sides of the orange frame are visible on your monitor, select Yes to access Quick
setup 4/6 and continue the setup or exit the quick setup wizard.
Otherwise select No to access the screen for adjusting the image size.

'Getting Started' | 5
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Figure 1-3 Checking the Image Size
Step 5 Press . The first slider is highlighted in orange. Use the right and left arrow keys to move the
slider until the Top orange frame is fully visible on your monitor. Move to a different slider with
the up and down arrow keys and press to move the slider with the right and left arrow keys.
Repeat the procedure for the Left, Bottom, and Right side.
Figure 1-4 Adjusting the Image Size
Step 6 Press Next to access the display, or press Close to exit the quick setup wizard.

'Getting Started' | 6
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Setting Date and Time
This page displays fields belonging to minimal settings requirements to have the system function
properly.
Procedure
Step 1 In the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the Remote Control Unit.
Step 3 Navigate to Quick setup 4/6.
Step 4 Use the up and down arrow keys to navigate to the Day field. Press on the XT1000 Remote
Control Unit to delete the date. Enter today’s date. Use the up and down arrow keys to move to
the next field.
Figure 1-5 Setting Date and Time
Step 5 Repeat the procedure for the Month, Year, Hour, and Minutes.
Step 6 (Recommended) To synchronize the system with the network time, set Internet time to Yes.
Then select the relevant time zone from the drop-down list. The Day, Month, Year, Hour, and
Minutes will show the new time zone.
Step 7 (Optional)Set the Enable daylight time fieldtoYes orNo according to the current daylight-saving
status of your time zone.
Step 8 Set the Start (dd/mm) and Stop (dd/mm) fields to indicate when daylight saving times start and
end.
Step 9 Press Next to access the next screen or press No to exit the quick setup wizard.

'Getting Started' | 7
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Setting System Information
This pageallows you toselect the nameof your Codec Unit. Thename is displayed onthemonitors
participating in the videoconference call (for example: Hong Kong, or 9th Floor Conf Rm, , or
NY Office). You can also configure the fields required for setting up calls.
Procedure
Step 1 In the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the Remote Control Unit.
Step 3 Navigate to Quick setup 5/6.
Figure 1-6 Setting the Codec Unit Display Name
Step 4 Use the Remote Control Unit keypad to type the system name. Spaces used in the name will be
automatically converted to “_”.
Step 5 Use the down arrow key to scroll to the Number H.323 field. Press , and enter the H.323
number required to dial the Codec Unit.
Step 6 Use the down arrow key to navigate to the Gatekeeper fields. Enter the gatekeeper information
used by the device. Consult your network administrator for more information.
Step 7 Press Next to access the next screen, or press Close to exit the quick setup wizard.
Defining IP Settings
This page allows you to setup the GLAN port fields and the IP address the system uses for placing
a call.
Consult with your network administrator to configure these fields.

'Getting Started' | 8
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Procedure
Step 1 In the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the Remote Control Unit.
Step 3 Navigate to Quick setup 6/6.
Figure 1-7 Defining IP Settings
Step 4 Use the up arrow key to navigate to Use IPv6. This field is set to use IPv4 by default. If you want
to use IPv6, press . Scroll to Yes and press
Step 5 Use the down arrow key to navigate to Automatic IP address. Press and scroll to Yes. Set the
IP addresses as discussed with your network administrator.
Step 6 Press Finish to exit the quick setup wizard.
Setting the Language Interface
You may set the language interface in the Quick Setup Wizard or from the Main Menu page.
Procedure
Step 1 In the Main Menu page, select Settings, then press User settings.
Step 2 The General page appears. Use the arrow keys to select the required language interface from the
drop-down list.
Step 3 Press Save to save the new setting.

'Getting Started' | 9
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Activating the Screen Saver
Press on the Remote Control Unit and press Shutdown no.
Note: The screen saver automatically starts after the period of time set in User settings > User
preferences > General.
Entering Alphanumeric Characters
Use the Remote Control Unit keypad to type letters and digits.
Scroll to the input field and type the required characters. As you are using the default abc1 input
method, you must press the alphanumeric button repeatedly before entering a digit.
You can also select another method that best suits the type of information you want to enter in
the input field.
Press while the cursor is in the input field. The input methods appear under the field. Press
repeatedly to select one of these methods:
•Typing the digit first then typing letters (1abc)
•Typing only digits (123)
•Using the virtual keyboard. After opening the keyboard, move the cursor over the required
letter or digit and press . Press to delete the last entered character. Press to close
the virtual keyboard.
Figure 1-8 on page 9 depicts the methods.
Figure 1-8 Selecting the method for entering alphanumeric characters
Pairing a Remote Control Unit with a Codec Unit
Multiple Codec Units can be set up in the conference room and controlled with different Remote
Control Units.
You can dedicate your Remote Control Unit to monitor one or more Codec Units of your choice by
configuring the same numeric code in your Remote Control Unit and the system software.
An XT1000 Remote Control Unit is configured with code 1 by default.

'Getting Started' | 10
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press User settings. The General page appears on the display.
Figure 1-9 Setting the Remote Control Unit Code
Step 3 Using the arrow keys, scroll to the Remote control code field and type a number. You can enter
a number between 1 and 99.
Step 4 Press Save.
Step 5 Simultaneously press and . The button becomes red.
Step 6 Using the keypad, type the number you just entered in the Remote control code field.
Step 7 Press Finish.
Restoring Default User Settings
You can use the User settings page to change the default settings of the system and adapt them
to your work requirements. You can restore the default user settings at any time.
Restoring default settings causes a system restart.
Procedure
Step 1 From the Main Menu page scroll to Settings and press on the Remote Control Unit to enter the
User Settings page.
Step 2 Select Load default values.
Step 3 Select Yes to confirm.

'Getting Started' | 11
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Getting System Information
Use this feature to find information about the system (for example: software version, user code,
or IP addresses).
Note: If you need the system serial number, look on the label at the rear of the XT1000 Codec Unit.
Press in the Main Menu page to have a quick access to system information, or use this
procedure.
Procedure
Step 1 From the Main Menu page scroll to Settings and press User settings on the Remote Control
Unit.
Step 2 Scroll to Diagnostics and select Software version. The display shows the system information.
Contacting Your Administrator
Before contacting your administrator for help during a call, press on the Remote Control Unit.
The call status and diagnostics appear on the display.
Press again and system information appears on the display.
Your administrator needs the information shown in these displays.

2
'Making Calls' | 13
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Making Calls
You can make a video call on the SCOPIA XT1000 in several ways. This chapter outlines how to
dial to other endpoints in different modes, and how to answer and terminate a call.
•Making a Video Call............................................................................ page 13
•Making an ISDN Call............................................................................ page 16
•Making an Audio-only Call .................................................................... page 16
•Answering Calls................................................................................. page 17
•Ending a Call.................................................................................... page 18
Making a Video Call
•Dialing a New Number......................................................................... page 14
•Redialing the Number ......................................................................... page 15
•Dialing from the Phonebook.................................................................. page 15

'Making Calls' | 14
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Dialing a New Number
Before calling, take necessary measures to optimize your virtual meeting:
•Verify that all you need is ready: addresses or numbers to call, lighting, XT1000 Digital
Microphone Array Pod(s).
•Connect and test the required peripherals (additional HD camera, DVD player or recorder,
PC/laptop). Make sure all units are switched off whenever connecting or disconnecting
devices.
•Use natural gestures as in a real meeting.
•Try to fill the screen as much as possible with persons, not backgrounds.
•Place the Microphone Pod on the table in front of people.
•Use 2 Microphone Pods in case of large conference tables.
•Do not place papers or other objects in front of the Microphone Pod.
•Do not rustle papers or tap on the conference table or the Microphone Pod.
•Mute the Microphone Pod before moving it.
•Speak in a normal voice.
Procedure
Step 1 In the Main Menu page, select Make your call. You can also press either or Direct call on
the Remote Control Unit
Step 2 The Direct call page appears. Enter the contact number using the Remote Control Unit or the
virtual keyboard. You may also insert the name of the contact you wish to call, if it exists in your
phonebook.
Note: For information on how to open the virtual keyboard, see Entering Alphanumeric
Characters page 9.
Step 3 Select Basic options. Use the arrow keys to select the contact’s call protocol.
Step 4 (Optional) To change the contact’s communication settings, select Advanced options. Under
Rate (K) select the maximum bandwidth to use for this call. By default, the system will use the
maximum available bandwidth. In the Call type dropdown menu, select the type of call:
Audio-Video or Audio.
Step 5 To call, press or .

'Making Calls' | 15
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Redialing the Number
Procedure
Step 1 In the Main Menu page, scroll to Make your call.
Step 2 Press Recall on the Remote Control Unit. The Recall list will appear, showing the list of the
last dialed, received, and missed calls. Icons appear next to a contact number or name. Select
the relevant call using the arrow keys. Press or Call to place the call.
Note: The system allows you to store up to 25 recent calls.
Another way of redialing if the Number/Name to call field is empty: press or Call until the
Recent Calls list appears on the display. Select the relevant call using the arrow keys. Press or
Call to place the call.
Dialing from the Phonebook
Use the phonebook to dial terminals that are frequently called.
Procedure
Step 1 Press on the Remote Control Unit. Or select Make your call in the Main Menu page, and press
Contacts.
Step 2 The Contacts page appears on the display. Select the contact you wish to dial.
Step 3 Press or Call.
Icon Indicates
Received call
Dialed call
Missed call

'Making Calls' | 16
RADVISION | User Guide for SCOPIA XT1000 Series Version 2.0
Making an ISDN Call
Your system administrator must enable the ISDN call feature in your terminal.
Procedure
Step 1 Select the ISDN number from the Recall list or from the phonebook. Or dial the ISDN number in
the Direct call page and select the ISDN Call profile.
Figure 2-1 Direct Call Dialing
Step 2 Press Call to place your call.
Making an Audio-only Call
You may also use the SCOPIA XT1000 to place audio-only calls.
Procedure
Step 1 In the Main Menu page, select Make your call. (Or press or Direct call.)
Step 2 The Direct call page appears on the display.
Step 3 Select Advanced options.
Step 4 Enter the contact number using the Remote Control Unit or the virtual keyboard. You may also
use the Recent calls list, or insert the name of the contact you wish to call if it exists in your
phonebook.
Step 5 Select Audio in the drop-down list.
Step 6 To call, press or Call on the Remote Control Unit.