RADVision Scopia XT1000 User manual

SCOPIA XT1000
User Guide
Version 2.0

Chapter '' | 2
RADVISION | User Guide for SCOPIA XT1000 Version 2.0
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User Guide for SCOPIA XT1000 Version 2.0, September 2010
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Table of Contents| iRADVISION | User Guide for SCOPIA XT1000 Version 2.0
Table of Contents
1Getting Started
System Installation and Product Activation..............................................................1
Accessing the Main Menu Page.............................................................................1
Using the Quick Setup Wizard .............................................................................2
Setting the Country and Language ..................................................................3
Adjusting the Image Size..............................................................................3
Setting Date and Time.................................................................................4
Setting the Codec Unit Display Name...............................................................5
Network Settings.......................................................................................6
Setting the Language Interface............................................................................7
Activating the Screen Saver................................................................................7
Entering Alphanumeric Characters........................................................................7
Pairing a Remote Control Unit with a Codec Unit ......................................................8
2Making Calls
Making a Video Call..........................................................................................9
Dialing a New Number.................................................................................9
Redialing the Number ............................................................................... 10
Dialing from the Phonebook........................................................................ 11
Making an ISDN Call........................................................................................ 11
Making an Audio-only Call................................................................................ 12
Answering Calls............................................................................................. 12
Answering a Video Call.............................................................................. 12
Using Automatic Answering......................................................................... 13

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Ending a Call................................................................................................ 13
Ending a Video Call .................................................................................. 13
Ending an Audio-only Call........................................................................... 13
Confirming Call Disconnection ..................................................................... 14
3Managing Calls
Managing the Video........................................................................................ 15
Controlling the Camera ............................................................................. 15
Using the Camera............................................................................... 15
Setting Camera Presets........................................................................ 16
Retrieving Camera Presets .................................................................... 16
Configuring the Monitor............................................................................. 17
Setting the Monitor Resolution............................................................... 17
Changing One Monitor Layout ................................................................ 17
Changing Dual Monitor Layouts............................................................... 19
Sharing Contents during a Call..................................................................... 20
Setting the Computer Display ................................................................ 20
Showing Contents from your Computer .................................................... 21
Setting Privacy........................................................................................ 22
Setting Privacy during a Call.................................................................. 22
Setting Privacy at System Startup ........................................................... 22
Monitoring the Audio ...................................................................................... 22
Adjusting the System Volume ...................................................................... 22
Adjusting the Ringing Volume ...................................................................... 23
Muting/Unmuting the Microphone Array Pod .................................................... 23
Blocking Incoming Calls ............................................................................. 24
Using the Do Not Disturb Feature............................................................ 24
Setting the Do Not Disturb Feature at System Startup................................... 24
Securing Your Calls......................................................................................... 24
Managing the Phonebook ................................................................................. 25
Adding a Contact to the Phonebook............................................................... 25
Modifying a Contact in the Phonebook............................................................ 25
Deleting a Contact from the Phonebook.......................................................... 26

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
4Making Multiconference Calls
Initiating a Multiconference.............................................................................. 27
Changing the Video Layout............................................................................... 29
Setting Multiconference Date and Time................................................................ 30
Managing the Multiconference - MCU Site ............................................................. 31
Joining a Multiconference ................................................................................ 32
Managing the Mulitconference - Terminal Site ........................................................ 33
Ending a Multiconference................................................................................. 34
5Troubleshooting
Using the Diagnostics Feature............................................................................ 35
Verifying the Software Version..................................................................... 35
Testing the Audio..................................................................................... 35
Testing the Audio Inputs....................................................................... 35
Testing the Audio Outputs..................................................................... 36
Testing Audio Streaming....................................................................... 37
Testing the Tones ............................................................................... 37
Restoring Default Settings................................................................................ 37
Getting Help ................................................................................................ 38

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Getting Started
System Installation and Product Activation
Forinstallation and product activationoftheSCOPIA XT1000,consultthedocumentationenclosed
in the delivery package:
•SCOPIA XT1000 Quick Setup Guide
•SCOPIA XT1000 Safety Instructions leaflet
The Quick Setup section covered in the Quick Setup Guide explains the minimal required setting
necessary to enjoy a proper working of the system.
Your system administrator may have customized certain features described in this guide to suit
the environment of your company. Please ask your service administrator for details on your
system’s customization.
Once you have completed the installation, you are ready to use the system’s Graphical User
Interface (GUI).
Accessing the Main Menu Page
The Main Menu page displays the buttons that you must select to activate the features and
capabilities of the SCOPIA XT1000.
Procedure
Step 1 Turn on the TV monitors.
Step 2 Make sure the XT1000 Remote Control Unit has batteries installed.
Step 3 Verify that the LED on the front panel of the XT1000 Codec Unit is blinking.
Step 4 Turn on the XT1000 Codec Unit by pressing the button on the XT1000 Remote Control Unit or
the Power button on the back of the XT1000 Codec Unit.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Step 5 The RADVISION welcome screen appears on the monitors, followed by the Main Menu page.
Figure 1-1 Main Menu Page
Note: All the pages are partitioned into areas: system area (top bar); action area (right bar);
local info area and function keys area (bottom bar corresponding to colored buttons on
the XT1000 Remote Control Unit).
Step 6 Using the arrow keys of the XT1000 Remote Control Unit, select the action to perform in the
rightmost section of the page (e.g. Make your call or Settings).
According to the selected action, the content of the function key bar changes dynamically in color
and presents further options. In this way, you can access all major system functions by simply
pressing the arrows and color keys of the XT1000 Remote Control Unit.
For example, scroll to Settings. The function keys allow you to choose among Administrator
settings, User settings, and Quick setup.
Using the Quick Setup Wizard
A quick setup wizard will assist you in this first approach to the system.
The quick setup will show more pages, allowing you to set some useful parameters for basic
system management. Your system administrator might already have set these parameters for you.
You might also use the quick setup wizard after:
•Restoring default settings
•Re-installing software

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Setting the Country and Language
You can change the country and language setting of yourterminal by accessing the relevant screen
in the Quick Setup.
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the XT1000 Remote Control Unit.
Step 3 Use the arrow keys to select the Country and preferred Language.
Step 4 Press Close to save the new settings.
Adjusting the Image Size
If the display appears cropped on your monitor, you may need to adjust the image size the system
sends you.
Some HD monitors can crop the XT1000 Codec Unit output. If the borders of the graphical pages
are not fully visible, use Quick setup to make the graphic page fully visible.
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the XT1000 Remote Control Unit.
Step 3 Navigate to Page 2/6 for graphic resizing.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Step 4 If all the sides of the orange frame are visible on your monitor, select Yes, otherwise select
No. Press . The first slider is highlighted in orange. Use the right and left arrow keys to
move the slider until the Top orange frame is fully visible on your monitor and press Move to
a different slider with the up and down arrow keys. Repeat the procedure for the Left, Bottom,
and Right side.
Step 5 Press Close to save the new settings.
Setting Date and Time
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the XT1000 Remote Control Unit.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Step 3 Navigate to Page 4/6 for date and time setting.
Step 4 Use the up and down arrow keys to navigate to the Day field. Press on the XT1000 Remote
Control Unit to delete the date. Enter today’s date. Use the up and down arrow keys to move to
the next field. Repeat the procedure for the Month, Year, Hour, and Minutes.
Step 5 (Recommended) To synchronize the system with the network time, set Internet Time to Yes.
Step 6 (Recommended) Select the relevant time zone from the drop-down list. The Day, Month, Year,
Hour, and Minutes will show the new time zone.
Step 7 (Optional) Set the Enable daylight time field to Yes.
Step 8 Set the Start (dd/mm) and Stop (dd/mm) fields to indicate when daylight saving times start and
end.
Step 9 Press Close to save the new settings.
Setting the Codec Unit Display Name
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the XT1000 Remote Control Unit.
Step 3 Navigate to Page 5/6.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Step 4 The System Name field displays the name of this Codec Unit as displayed in a video conference,
(e.g.: Hong Kong, or 9th Floor Conf Rm, , or NY Office). Use the XT1000 Remote Control Unit
keypad to type the name. Spaces used in the name will be automatically converted to “_”.
Step 5 Press Next.
Network Settings
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press Quick setup on the XT1000 Remote Control Unit.
Step 3 Navigate to Page 6/6.
Step 4 Enter your network settings. For questions about this information, consult your system
administrator.
Step 5 Press Finish to save the new settings.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Setting the Language Interface
You may set the language interface in the Quick Setup Wizard or from the Main Menu page.
Procedure
Step 1 In the Main Menu page, select Settings, then press User settings.
Step 2 The General page appears. Use the arrow keys to select the required language interface from the
drop-down list.
Step 3 Press Save to save the new setting.
Activating the Screen Saver
Press on the XT1000 Remote Control Unit and press Shutdown no.
Note: The screen saver automatically starts after the period of time set in User settings > User
preferences > General.
Entering Alphanumeric Characters
Use the XT1000 Remote Control Unit keypad or the virtual keyboard to type letters and digits.
Procedure
Step 1 Position the cursor in the input field.
Step 2 Press on the XT1000 Remote Control Unit to change the input mode in the input field. The
available modes are: abc1 (letters, then digit); 1abc (digit, then letters); 123 (digits only); virtual
keyboard.
Step 3 When using the keypad of the XT1000 Remote Control Unit, press the relevant key to enter the
required letter or digit.
Step 4 When using the virtual keyboard, move the cursor over the required letter or digit and press .
Press to delete the last entered character. Press to close the virtual keyboard.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Pairing a XT1000 Remote Control Unit with a Codec Unit
You can use the Remote Control Unit to control one or more systems in a same room, thus avoiding
interferences with other Remote Control Units. To do so, enter the same code in your Remote
Control Unit and in your system software. All Remote Control Units are supplied with a default
code (01).
Procedure
Step 1 On the Main Menu page, scroll to Settings.
Step 2 Press User settings. The General page appears on the display.
Step 3 Using the arrow keys, scroll to Remote control code and type a two-digit code in the field. The
allowed range of code is between 01 and 99.
Step 4 Press Save.
Step 5 Simultaneously press and . The button becomes red.
Step 6 Using the keypad, type the two-digit code you just entered in the Remote control code field.
Step 7 Press Finish.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Making Calls
Making a Video Call
Dialing a New Number
Before calling, take necessary measures to optimize your virtual meeting:
•Verify that all you need is ready: addresses or numbers to call, lighting, XT1000 Digital
Microphone Array Pods.
•Connect and test the required peripherals (additional HD camera, DVD player or recorder,
PC/laptop). Make sure all units are switched off whenever connecting or disconnecting
devices.
•Use natural gestures as in a real meeting.
•Try to fill the screen as much as possible with persons, not backgrounds.
•Place the XT1000 Digital Microphone Array Pod on the table in front of people.
•Use 2 XT1000 Digital Microphone Array Pods in case of large conference tables.
•Do not place papers or other objects in front of the XT1000 Digital Microphone Array Pod.
•Do not rustle papers or tap on the conference table or the XT1000 Digital Microphone Array
Pod.
•Mute the XT1000 Digital Microphone Array Pod before moving it.
•Speak in a normal voice.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Procedure
Step 1 In the Main Menu page, select Make your call. You can also press either or Direct call on
the XT1000 Remote Control Unit
Step 2 The Direct call page appears. Enter the contact number using the XT1000 Remote Control Unit or
the virtual keyboard. You may also insert the name of the contact you wish to call, if it exists in
your phonebook.
Note: For information on how to open the virtual keyboard, see Entering Alphanumeric
Characters page 7.
Step 3 Select Basic options. Use the arrow keys to select the contact’s call protocol.
Step 4 (Optional)Tochange the contact’scommunication settings,selectAdvanced options.UnderRate
(K) select the maximum bandwidth to use for this call. By default, the system will use the
maximum available bandwidth. In the Call type dropdown menu, select the type of call:
Audio-Video or Audio.
Step 5 To call, press or .
Redialing the Number
Procedure
Step 1 In the Main Menu page, scroll to Make your call.
Step 2 Press Recall on the XT1000 Remote Control Unit. The Recall list will appear, showing the list
of the last dialed, received, and missed calls. Icons appear next to a contact number or name.
Note: The system allows you to store up to 25 recent calls.
Step 3 Select the relevant call using the arrow keys.
Step 4 Press or Call to place the call.
Icon Indicates
Received call
Dialed call
Missed call

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Dialing from the Phonebook
Use the phonebook to dial terminals that are frequently called.
Procedure
Step 1 Press on the XT1000 Remote Control Unit. Or select Make your call in the Main Menu page,
and press Contacts.
Step 2 The Contacts page appears on the display. Select the contact you wish to dial.
Step 3 Press or Call.
Making an ISDN Call
Your system administrator must enable the ISDN call feature in your terminal.
Procedure
Step 1 Select the ISDN number from the Recall list or from the phonebook. Or dial the ISDN number in
the Direct call page and select the ISDN Call profile.
Figure 2-1 Direct Call Dialing
Step 2 Press Call to place your call.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Making an Audio-only Call
You may also use the SCOPIA XT1000 to place audio-only calls.
Procedure
Step 1 In the Main Menu page, select Make your call. (Or press or Direct call.)
Step 2 The Direct call page appears on the display.
Step 3 Select Advanced options.
Step 4 Enter the contactnumber using the XT1000 RemoteControl Unit or the virtualkeyboard. You may
also use the Recent calls list, or insert the name of the contact you wish to call if it exists in your
phonebook.
Step 5 Select Audio in the drop-down list.
Step 6 To call, press or Call on the XT1000 Remote Control Unit.
Answering Calls
Answering a Video Call
Note: You can set the system to let you answer the call automatically or manually. See Using Automatic
Answering page 13.
When receiving a call, the SCOPIA XT1000 reacts with a ringing sound and a message on the screen
with the calling number/name.
If you set your system to automatic answering, the terminal will answer after the predefined
number of rings.
In automatic or manual answering, during the ringing, you may answer by pressing on the
Remote Control Unit. To reject the call, press Reject.
If you set your system to manual answering, you can either accept or reject the incoming call:
•To accept the call, press Accept on the XT1000 Remote Control Unit.
•To reject the call, press Reject on the XT1000 Remote Control Unit.
•To reject the call and set the system to automatically reject all further incoming calls without
asking any more, press Do not disturb.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Using Automatic Answering
You can enable/disable automatic answering to an incoming call. You may select among a number
of settings: Always, Never, Never if a call is active. You can also set the number of alert rings
the system will sound until you answer the call.
Procedure
Step 1 Navigate to Settings.
Step 2 Press User settings.
Step 3 Select Call-Answer Mode.
Step 4 Select Automatic answer.
Step 5 Open the drop-down list and select the required setting:
•Always: this setting enables automatic answer to an incoming call. The system will not
prompt you to accept a call if the display shows the Home page.
•Never: this setting disables automatic answer to an incoming call. The system will alsways
prompt you to accept a call.
•Never if a call is active: this setting disables automatic answer during an ongoing call.
Step 6 (Optional) Navigate to the After Num. Rings field.
Step 7 (Optional) Move the slider until the requested value appears on the display.
Step 8 At each step, press the relevant function key of the remote control to save and undo the settings,
or return to the previous screen.
Ending a Call
Ending a Video Call
To end an ongoing call:
•Press on the XT1000 Remote Control Unit, or
•Select the button, then press Disconnect call on the XT1000 Remote Control Unit.
If you have set your system to Confirm disconnection, a message will appear on your display.
Press Yes to confirm that you want to end the call.
Ending an Audio-only Call
To disconnect a terminal in an audio-only call, press on the XT1000 Remote Control Unit.
If you have set your system to Confirm disconnection, a message will appear on your display.
Press Yes to confirm that you want to end the call.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Confirming Call Disconnection
Set the system to request a confirmation upon call disconnection.
Procedure
Step 1 Press User settings.
Step 2 Select Call-Answer Mode.
Step 3 Select Confirm disconnection.
Step 4 Select Yes.

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RADVISION | User Guide for SCOPIA XT1000 Version 2.0
Managing Calls
Managing the Video
Controlling the Camera
Using the Camera
You can control the local video camera zoom and panning functions and also those of the remote
camera. To select between the remote and local camera, press or .
You can control the remote camera when the connection with the remote terminal is established
and the remote camera is configured to be remotely managed.
You can use the arrow keys to move the camera when the graphic menu is hidden.When the menu
is visible, you can move the camera by using menu commands: scroll to Cameras using the arrow
keys, and select Move camera. Move the selected camera to the preferred position. Zoom in
or out as desired. You can always zoom in or out without selecting Move camera. Select Stop
moving camera. To switch to another camera, press .