Alcatel EASY REFLEXES 4200 User manual

Alcatel 4200
Premium Handset User Guide

Getting to know your telephone
Disconnect Key
Terminating a call or
programming.
Audio Key
Loudspeaker
Reduce Increase
Volume Volume
Programmable keys
and LEDs
These keys are either
line keys, with
corresponding LEDs, or
function keys.
Transfer Key
To transfer call to
another
Mail
Access various mail
services
Display
Display gives information
on current call
Mute
So that your
correspondent can no
longer hear you.
Auto Answer
Your call answers
without lifting handset
Light
Light indicates messages
received
Guide Key
To check or modify your
programming
Speed Dial
To call personal speed dial

Making / Receiving Calls
To make an Internal call Press the relevant Extension Key or dial the
Extension Number
To make an External call Dial 9or press the Line Key and then the
Telephone Number
To answer a call Lift the handset or press handsfree
Transferring / Holding Calls
To transfer a call Call the Extension Number and then press
To cancel transfer Press then the line with the Music Symbol
To hold a call Press 2or the Hold key
To retrieve a held call Press the line with the Music Symbol next to it
Handling Several Calls
To transfer to external While on the 1st call dial the 2nd telephone number or
extension number, this will put the 1st call on hold.
Transfer or retrieve the 1st call as normal
To shuttle between 2 calls Press the relevant Line Key. This will automatically
put your
original call on hold
Speed Dials
To dial by name Type in the 1st two letters of the name
Pressor to scroll
Pressto send
To dial by Short Code Dial the Short Code number (please see your list).

System Features
To use Touch Tones Dial 69 or press DTMF before you choose your
options
To activate Call Back Dial the Extension Number and press #
To cancel Call Back Dial #
Redial Press Redial use Prev and Next to scroll
through the last ten numbers dialled. Press
Call to call that number
To have a conference call During your call dial the person you wish to include
and when
they answer dial 50
Group pick-up Dial 14
Individual call pick-up Dial 13 and the relevant Extension Number
To park a call Dial 12 (Store a call on an extension)
To retrieve a parked call Dial 12 and then the Extension Number that the
call is parked on
Set Automatic Answer Press
To cancel Automatic Answer Press
Diverts
To Divert Internal/External Calls Dial 61 and the Extension Number you wish to
divert to
To Divert on Busy Dial 62 and the Extension Number you wish to
divert to
To set a DND (Do Not Disturb) Dial 63
To cancel all Diversions Dial 60

Personal Speed Dials
To program Personal Speed Dial Press
Press
Dial number from 0- 9
Insert the name using the keypad (max 6
characters)
Press
Insert the external telephone number (prefixed by a
9)
Press
To call a Personal Speed Dial Press
Press number from 0– 9 or or to scroll
Press
call
To modify Personal Speed Dial Press
Press
Dial number 0- 9to be modified
Overtype using keypad
Press
to confirm
To delete Personal Speed Dial Press
Press
Dial number 0- 9to be deleted
Long Press Mute key to delete name
Pressto confirm
Long Press Mute key to delete number
Press
to confirm

Text Messaging
Receiving a text message/ Press
Unanswered Call Press 2the caller will be revealed.
Pressto call back
Long press
to delete
To send a Text Message Press
Press2
Dial the destination Extension Number
Press or to scroll pre-typed messages
Press
to send the message
Changing Ring Tones / Contrast
Change your Ring tone/Volume Press
Press5
Press3
Press 1repeatedly for choice of ring tone or Press 2
repeatedly for choice of volume
Press# to select
To change screen Contrast Press
Press5
Press3
Press 2 repeatedly to amend icon/screen contrast
Headset
To activate Headset Press
Press5
Press5
Press1to enable
Press#to confirm
To disable Headset Press
Press5
Press5
Press2to disable
Press#to confirm

Voicemail
To initialise your mailbox Press
Press3
Enter a 4 digit personal password
(default 2222)
Say your name
Press#
To record your greeting Press
Press3
Enter your 4 digit personal password
Press 4for Personal Options
Press 1to Change Greeting
Press 4 to Record Greeting
Press # to Confirm
To record your name only Press
Press3
Enter your 4 digit personal password
Press 4for Personal Options
Press 5for To Record Your Name
Press # to Confirm
Accessing your message Press the Mail or Envelope Key
Press3
Enter your password – 2222 (default password)
Press 1 to Listen to your message
Press 2to Archive
Press 3to erase your message
Accessing your message from Dial your DDI number
Out with the office When your message begins press *then #
on your telephone
Enter your mailbox number
Enter your personal password
Press 1to listen to your message
Press 2 to archive the message
Press 3 to erase
To activate your Voicemail Dial 61 and then 51
To take your Voicemail off Dial 60

G B Telecom (Scotland) Ltd Contacts
General Enquiries
Galamoor House
Netherdale
Galashiels
TD1 3EY
Telephone [phone]
Fax [phone]
E-mail [email protected]
Sales
Telephone [phone]
E-mail [email protected]
Faults, Technical and Training
Telephone [phone]
E-mail [email protected]
Network
Telephone [phone]
E-mail [email protected]
Accounts Telephone [phone]
E-mail [email protected]