Anviz OA200 User manual

Preface
Honorable customers,
Thanks for choosing products of this company. OA200, with world cutting edge
technologies—fingerprint recognition, computer communication, as well as
microelectronics, is considered to be combination of three technologies: electronics,
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity. Please
read this user manual carefully to have an initial understanding of functions and basic
knowledge of installation, debugging, maintenance, application and management to
better use this product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
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Fingerprint T & A Advantages
¾Veracity
Record and reflect staffs’ attendance conditions equally, correctly and promptly.
Checking on work attendance by passwords and cards (paper card, magnetic card,
IC card, etc); it is hard to avoid buddy-punching and cannot reflect the actual attendance
condition. With the help of fingerprint recognition attendance, it is easy to solve all the
problems like buddy punching, card loss or stolen and password forgetting. Thus, HR
dispute is avoided and the justness of time attendance is materialized.
¾Convenience
It is more convenient to use fingerprint standalone units with no card reader or
attendance cards needed, no worrying about cards loss or damage, no need to do
system maintenance, and saving time and money.
Only placing enrolled finger on the sensor surface, system will check users
automatically and record the correct time and checking status.
¾Full Function
The system can realize different functions such as attendance remark, calculation
and report printing. The remark can be made for reasons such as business leave,
absence, marriage holiday and etc.; the checking and calculation can be made in
accordance with different time periods, departments, individual or combination due to
various reasons for absence; the report generation and printing function can be realized
perfectly.
¾Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts, public
holidays, individual leave and overtime are available to meet the complicated needs of
every enterprise.
¾Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
¾Network management
Many units can be connected through network via TCP/IP for easy management in
central software.
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Software operation flowchart
(Important chapter please read carefully)
This software includes: System parameter, department management, staffer
maintenance, shift management, staffer leave and statistic report etc. Then how to use
this system in a right way? It is far from enough to understand only the function of each
module but to know the connections between them and the system operation flowchart.
Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Staffer maintenance
4. Shift management
5. Staffer schedule
6. Record collection
7. Exception management
8. Statistic report
Set T&A rule, statistic rule, company
name and leaving class.
Add, delete and modify departments.
Add, delete and modify staffer. Import
and transfer staffer.
Set timetable and shift.
Allocate staffer shift or temporary shift.
Collect records from the unit or import
the backup record file.
Deal with business leave/asking for
leave/forgetting clock in/collective late.
Track, check and calculate records to
generate time attendance report.
1．When the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc. , leave
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class. When the setting is completed, it is usually not needed to be modified unless the
management rules of this company changes.
2．Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should be
completed before staffer maintenance.
3．When the software is used for the first time, please make a Text file (*.txt) or MS
Excel file (*.xls) for company staffer in accordance with certain format. For the format,
please refer to【import staffer list】so that all staffer can be import to the system at one
time. Staffer can be added, deleted, modified and transferred to new department during
future use.
4．First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5．After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6．Transaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to “Background management” for detailed information.
7．There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8．After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
In【Attendance Calculating and report】, first please select the starting and ending
date of the staffer, click “Calculate” and the system will calculate automatically and check
the validity of the records. (There are some invalid records during the use of the unit. For
instance, if one staffer presses the finger twice during a very short time period, one of the
records will be regarded as invalid.) If there is any error in the software calculation, admin
can also modify manually to ensure the correctness of the result
Please note: From the above flowchart, we can see that if there is an error in
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calculation report for one staff, the possible reasons are as follows:
Staffer shift or temporary shift is incorrect.
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
incorrect.
Checking and calculation of transaction records is incorrect.
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Contents
1 Introduction .............................................................................................................. 2
1.1 OA200 Introduction ...................................................................................... 2
2 Operation Guide ...................................................................................................... 5
2.1 Keypad introduction ..................................................................................... 5
2.2 Default LCD ................................................................................................. 5
2.3 Admin Management..................................................................................... 6
2.3.1 Enroll User ......................................................................................... 6
2.3.2 T&A Option ........................................................................................ 7
2.3.3 Door Open ......................................................................................... 7
2.3.4 Delete User........................................................................................ 8
2.4 System Setup............................................................................................... 8
2.4.1 Admin password ................................................................................ 9
2.4.2 Clock setting ...................................................................................... 9
2.4.3 Output for access control ................................................................... 9
2.4.4 Communication................................................................................ 10
2.4.5 Network setting ................................................................................ 10
2.4.6 Volume............................................................................................. 10
2.4.7 System Initialization ..........................................................................11
2.5 System information .....................................................................................11
2.5.1 User Information ...............................................................................11
2.5.2 Time Attendance Information ........................................................... 12
2.5.3 Unit Information ............................................................................... 12
3 System Installation................................................................................................. 14
3.1 Operation environment .............................................................................. 14
3.2 System installation ..................................................................................... 14
3.3 Uninstall the program ................................................................................. 16
4 Communication ...................................................................................................... 18
4.1 Terminal Management ............................................................................... 18
4.1.1 Add Unit ........................................................................................... 19
4.1.2 Modify Unit....................................................................................... 19
4.1.3 Delete Unit ....................................................................................... 20
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4.2 Parameter Setting ...................................................................................... 20
4.2.1 Set Management Password............................................................. 20
4.2.2 Set Sleep Period.............................................................................. 20
4.2.3 Set Volume ...................................................................................... 21
4.3 T&A Machine Communication Management .............................................. 21
4.3.1 Synchronize Time ............................................................................ 21
4.3.2 Initialize Unit .................................................................................... 22
4.3.3 Download Records .......................................................................... 22
4.3.4 Backup Staffers................................................................................ 22
4.3.5 Resume Staffers .............................................................................. 23
4.4 Record supervision .................................................................................... 23
4.4.1 Activate Real-time............................................................................ 23
4.4.2 Prohibit Real-time ............................................................................ 24
4.5 Staffers Management ................................................................................. 24
4.5.1 Add Staffer ....................................................................................... 25
4.5.2 Modify staffer ................................................................................... 32
4.5.3 Delete staffer.................................................................................... 32
4.5.4 Transfer department ........................................................................ 33
4.5.5 Copy privilege .................................................................................. 33
4.5.6 Download FP ................................................................................... 34
4.5.7 Upload Staffer & FP ......................................................................... 35
4.5.8 Delete Staffer from unit .................................................................... 36
4.5.9 Check Staff ...................................................................................... 36
4.6 Record Management ................................................................................. 37
4.6.1 Search Record................................................................................. 37
4.6.2 Export Record.................................................................................. 38
4.7 Other Settings ............................................................................................ 39
4.7.1 Basic Parameter Setting .................................................................. 39
4.7.2 T&A Status Setting ........................................................................... 40
4.7.3 Timing Downloading Record ............................................................ 40
4.7.4 Management PW Setting ................................................................. 41
4.7.5 Database Linking Setting ................................................................. 42
4.7.6 Exit System...................................................................................... 43
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4.8 Software Interface Setting.......................................................................... 43
4.8.1 Interface Skin Color ......................................................................... 43
4.8.2 English/Chinese Interface Converting.............................................. 44
5 Background Management...................................................................................... 46
5.1 Log in system............................................................................................. 46
5.2 System settings.......................................................................................... 47
5.2.1 Parameters Settings ........................................................................ 47
5.2.2 Administrators.................................................................................. 49
5.2.3 Administrator’s Password Set .......................................................... 50
5.2.4 Modified Record Log........................................................................ 50
5.2.5 Managing Log .................................................................................. 51
5.2.6 Set Database Link............................................................................ 52
5.2.7 Exit System...................................................................................... 53
5.3 HR management........................................................................................ 53
5.3.1 Department management ................................................................ 53
5.3.2 Staffer maintenance ......................................................................... 54
5.4 Attendance Management........................................................................... 56
5.4.1 Holidays List .................................................................................... 56
5.4.2 Timetable and Shift .......................................................................... 57
5.4.3 Staffer Scheduling............................................................................ 62
5.4.4 Attendance Records ........................................................................ 64
5.4.5 Attendance Calculating and Report ................................................. 66
5.5 Deal with exceptions .................................................................................. 73
5.5.1 Away on Business/ Leave................................................................ 73
5.5.2 Append Record................................................................................ 74
5.5.3 Append Record collectively.............................................................. 75
5.5.4 Dealing with collectively late / early ................................................. 75
5.6 Data maintenance...................................................................................... 76
5.6.1 Import Staffer List............................................................................. 76
5.6.2 Import Attendance Records ............................................................ 77
5.6.3 Clear Obsolete Data ........................................................................ 78
5.6.4 Compress Database ........................................................................ 78
5.6.5 Backup Database............................................................................. 78
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5.6.6 Initialize System............................................................................... 78
5.7 External program management.................................................................. 78
5.7.1 External program Management ....................................................... 79
5.7.2 Connect To Time and Attendance Machine...................................... 79
6 FAQ........................................................................................................................ 81
6.1 My fingerprint has been enrolled but often failure in identification.............. 81
6.2 T&A system can't be connected with PC.................................................... 81
6.3 No records found though staff have clocked in/out .................................... 81
6.4 The user can not identify............................................................................ 82
6.5 Staffers can’t pass although he used the ID+FP mode .............................. 82
6.6 The unit beeps automatically when no one punches in/out........................ 82
7 Appendix................................................................................................................ 84
7.1 Interface illustration.................................................................................... 84
7.2 Illustration of pressing finger ...................................................................... 84
IV

Chapter 1 Introduction
The main theme of this chapter is the feature of
this T & A, as well as function introduction.
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1 Introduction
1.1 OA200 Introduction
OA200 is the multifunctional standalone T&A and access control system newly
launched in 2007. With the use of Anviz optical fingerprint sensor and new fingerprint
recognition algorithm, OA200 can identify all difficult fingerprints and has solved the
long-lasting problem in fingerprint recognition field.
OA200 is a wall mounted fingerprint T&A and access control system with 128*64
blue LCD. This model can be used stand-alone or connected via TCP/IP. OA200 can
control door lock for access control. Fingerprint identification provides high security level.
The original time attendance records can also be kept in the units.
OA200 Fingerprint Time & Attendance System
Function:
¾Standalone model, compact design, easy installation and user-friendly interface
¾Blue 128 x 64 dotted LCD
¾Philips industrial CMOS chip, reliable performance
¾Anviz optical sensor, durable and maintenance free
¾Excellent identification speed: less than 1 second
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¾Several verification modes: fingerprint only, ID Card only, fingerprint + ID card and
password
¾Optional EM card reader
¾Relay for simple access control and Wiegand output to work with standard access
controller
¾16 customizable checking status for easy payroll software integration
¾Voice prompt, three-color LED indicator
¾Communication method: RS232 and TCP/IP
¾User capacity: 2000
¾Fingerprint capacity: 1760
¾Card capacity: 2000
¾Record capacity: 50000
¾Size: 190 x 140 x 30 (mm)
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Chapter 2 Operation Guide
This chapter is mainly about appearance
illustration and relevant system settings such as how
to add and delete users etc.
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2 Operation Guide
2.1 Keypad introduction
2.2 Default LCD
Press【Menu】to enter management password interface as follows:

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Enter default password 8888, press【OK】to confirm and the system will enter menu
management interface as follows:
Please note: Pressing 【In】or【Out】can shift the menus. 【In】: Up. 【Out】
Down.
2.3 Admin Management
Select【Admin】menu and press【OK】to select【Enroll User】menu as follows:
Same as above,【In】and【Out】can be used to move up or down.
2.3.1 Enroll User
Select 【Enroll User】menu, press【OK】to enter user enrollment interface as
follows:
For instance, enter ID: 118
Enter ID and pres【OK】to enter user enrollment interface as follows:

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Please note: If the name of staffer ID 118 has been uploaded to the unit already in
the software, his name will be displayed instead of his ID as follows:
At this time, either password or fingerprint can be enrolled. Press the finger twice on
the scanner and the voice prompt will come along. The box on the left of FP 1 will turn to
black and highlighted part will move to FP2 to start the enrollment of the second
fingerprint. After the fingerprints are successfully enrolled, press【OK】to save and enter
enrollment status for the next staffer. Press【Start/Esc】will exit the menu without saving
the enrolled fingerprints.
2.3.2 T&A Option
Select【T&A option】and press【OK】to enter identification method interface. Enter
ID and press【OK】to enter setting interface as follows:
Please note: Press【C】and【Menu】to select or unselect. After setting is completed,
press【OK】to confirm.
2.3.3 Door Open
Select【Door open】menu, press【OK】to enter access permission interface as

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follows:
Please note: Press【C】or【Menu】to allow or prohibit door opening for certain staffer.
Complete the setting and press【OK】to confirm.
2.3.4 Delete User
Select【Delete user】menu, press【OK】to enter user deletion interface as follows:
Enter ID and press【OK】to enter deletion setting. User deletion or reservation can be
set as follows:
Please note:【C】and【Menu】can be used to shift between reservation and deletion.
After the setting is completed, press【OK】to confirm.
2.4 System Setup
Select【Setup】as follows:

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Press【OK】to select from sub-menu as follows:
2.4.1 Admin password
Select 【Admin PWD】, press【OK】to enter admin password interface as follows:
Enter new password, press【OK】to confirm and exit admin password interface.
2.4.2 Clock setting
Select【Clock setup】and press【OK】to enter clock setting interface as follows:
Set date and time, press【OK】to confirm and exit admin password interface.
2.4.3 Output for access control
Select【Output】and press【OK】to enter access control output interface as follows:

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Please note: 【In】and【Out】can be used to set time.
Press【OK】to confirm and exit access control output interface.
2.4.4 Communication
Select 【Comm】menu and press【OK】to enter communication method interface
as follows:
Please note: There are two communication methods: TCP/IP and RS232.【In】and
【Out】can be used to select.
Press【OK】to confirm and exit communication method interface.
2.4.5 Network setting
Select【Network】menu and press【OK】to enter into network setting interface as
follows:
Please note: 【In】and【Out】can be used to select different fields.
Press【OK】to confirm and exit network setting interface.
2.4.6 Volume
Select【Volume】menu and press【OK】to enter volume setting interface as follows:

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Please note:【In】or【Out】can be used to increase or decrease volume.
Press【OK】to confirm and exit volume setting interface.
2.4.7 System Initialization
Select【Init】menu, press【OK】to enter system initialization interface as follows:
Enter password (Admin password) and press 【OK 】to confirm the system
initialization.
Please note: The data can’t be recovered after initialization. Please be cautious!
2.5 System information
Select【Info】menu as follows:
Press【OK】to enter sub-menu.
2.5.1 User Information
Select【User Info】menu and press【OK】to enter user information interface as
follows: