Anviz VP30 User manual

Preface
Honorable customers,
Thanks for choosing products of our company. The product with world cutting edge
technologies—Card recognition, computer communication, as well as microelectronics,
is considered to be combination of three technologies: electronics, optics and computer
communication. It is no doubt that it has become the first choice of standalone time &
attendance for enterprises with its strong function and veracity. Please read this user
manual carefully to have an initial understanding of functions and basic knowledge of
installation, debugging, maintenance, application and management to better use this
product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
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Advantage of Card Time Attendance
yThree level-up
1. Management level-up
2. Profit level-up
3. Enterprise image level-up
yThree reductions
1. Employee dispute reduction
2. Work redundancy reduction
3. Environmental pollution reduction
yThree eliminations
1. Buddy punching elimination
2. Loss and damage elimination
3. Circular cost elimination
yFull function
The system can realize different functions such as attendance remark,
calculation and report printing. The remark can be made for reasons such as
business leave, absence, marriage holiday and etc.; the checking and calculation can
be made in accordance with different time periods, departments, individual or
combination due to various reasons for absence; the report generation and printing
function can be realized perfectly.
yFlexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts,
public holidays, individual leave and overtime are available to meet the complicated
needs of every enterprise.
yStandalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
yMulti-communication in network
For large enterprise, multiple devices can be applied to do attendance
synchronously, which will be convenient for large quantity of users and save time.
2

Software Operation Flowchart
(Important chapter please read carefully)
This software includes: System parameter, department management, staffer
maintenance, shift management, staffer leave and statistic report etc. Then how to use
this system in a right way? It is far from enough to understand only the function of each
module but to know the connections between them and the system operation flowchart.
Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Staffer maintenance
4. Shift management
5. Staffer schedule
6. Record collection
7. Exception management
8. Statistic report
Set T&A rule, statistic rule, company
name and leaving class.
Add, delete and modify departments.
Add, delete and modify staffer. Import
and transfer staffer.
Set timetable and shift.
Allocate staffer shift or temporary shift.
Collect records from the unit or import
the backup record file.
Deal with business leave/asking for
leave/forgetting clock in/collective late.
Track, check and calculate records to
generate time attendance report.
1. When the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc. ,
leave class. When the setting is completed, it is usually not needed to be modified
unless the management rules of this company changes.
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2．Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should
be completed before staffer maintenance.
3．When the software is used for the first time, please make a Text file (*. txt) or
MS Excel file (*.xls) for company staffer in accordance with certain format. For the
format, please refer to [import staffer list] so that all staffer can be imported to the
system at one time. Staffer can be added, deleted, modified and transferred to new
department during future use.
4．First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5．After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6．Attendance records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information can be
uploaded and downloaded between the unit and the computer. Please refer to
“Background management” for detailed information.
7．There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8．After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
In [Attendance Calculating and report], first please select the starting and ending
date of the staffer, click “Calculate” and the system will calculate automatically and
check the validity of the records. (There are some invalid records during the use of the
unit. For instance, if one staffer presses the card twice during a very short time period,
one of the records will be regarded as invalid.) If there is any error in the software
calculation, admin can also modify manually to ensure the correctness of the result.
Please note: From the above flowchart, we can see that if there is an error in
calculation report for one staff, the possible reasons are as follows:
Staffer shift or temporary shift is incorrect.
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
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incorrect.
Checking and calculation of transaction records is incorrect.
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Contents
1 Product Introduction................................................................................................. 2
1.1 Introduction....................................................................................................... 2
1.1.1 Product Feature......................................................................................... 2
2 Operation Guide ...................................................................................................... 5
2.1 Keypad Introduction.......................................................................................... 5
2.2 Time attendance status..................................................................................... 5
2.3 User .................................................................................................................. 5
2.3.1 User enroll ................................................................................................. 6
2.3.2 User Deletion............................................................................................. 7
2.3.3 Group Setup .............................................................................................. 8
2.3.4 Manager Setup ........................................................................................ 10
2.3.5 Manager Clear..........................................................................................11
2.4 Setup .............................................................................................................. 12
2.4.1 Device ID................................................................................................. 12
2.4.2 Time......................................................................................................... 13
2.4.3 Language ................................................................................................ 14
2.4.4 Network Setting ....................................................................................... 14
2.4.5 Volume .................................................................................................... 19
2.4.6 Lock Delay/Ring Delay ............................................................................ 19
2.4.7 Auto Off ................................................................................................... 20
2.4.8 Log setup................................................................................................. 20
2.4.9 Re-Verify time .......................................................................................... 21
2.4.10 Hardware Test ....................................................................................... 22
2.5 System info..................................................................................................... 23
2.6 T&A status setting........................................................................................... 24
2.7 T&A................................................................................................................. 24
2.8 Shut Down ...................................................................................................... 25
3 System Installation................................................................................................. 27
3.1 Running Environment ..................................................................................... 27
3.2 System Installation.......................................................................................... 27
3.3 Uninstall the software ..................................................................................... 30
4 Data Communication ............................................................................................. 32
I

4.1 T&A Machine Management ............................................................................ 33
4.1.1 Add Unit................................................................................................... 33
4.1.2 Modify Unit............................................................................................... 34
4.1.3 Delete Unit............................................................................................... 34
4.1.4 Right Key Menu ....................................................................................... 34
4.1.4.1 Set the IP Configuration ................................................................... 35
4.1.4.2 Terminal Information......................................................................... 35
4.1.4.3 Open the door via software .............................................................. 35
4.1.4.4 Message Management ..................................................................... 35
4.1.5 Synchronize Time .................................................................................... 38
4.1.6 Initialize Unit ............................................................................................ 38
4.1.7 Terminal parameter settings .................................................................... 38
4.1.8 Ring settings............................................................................................ 40
4.1.9 Time zone/Group Settings ....................................................................... 41
4.1.10 Download new Record .......................................................................... 42
4.1.11 Download all Record.............................................................................. 43
4.1.12 Clear Record ......................................................................................... 43
4.1.13 Backup Staffer ....................................................................................... 43
4.1.14 Resume Staffers .................................................................................... 44
4.2 Record Supervision ........................................................................................ 45
4.2.1 Activate real-time..................................................................................... 45
4.2.2 Prohibit real-time ..................................................................................... 46
4.3 Staffers Management...................................................................................... 46
4.3.1 Add Staffer............................................................................................... 47
4.3.2 Modify Staffer........................................................................................... 49
4.3.3 Delete Staffer........................................................................................... 49
4.3.4 Transfer Department................................................................................ 50
4.3.5 Set Privilege ............................................................................................ 50
4.3.6 Copy Privilege ......................................................................................... 51
4.3.7 Upload Staffer.......................................................................................... 52
4.3.9 Delete from Unit....................................................................................... 53
4.3.10 Staff Checking ....................................................................................... 53
4.3.11 Department Management ...................................................................... 53
4.4 Record Management ...................................................................................... 54
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4.4.1 Record Search......................................................................................... 55
4.4.2 Export Record.......................................................................................... 55
4.5 System Settings.............................................................................................. 57
4.5.1 Basic Parameter Settings ........................................................................ 57
4.5.2 T&A Status Setting................................................................................... 58
4.5.3 Timing Downloading Record.................................................................... 58
4.5.4 Management PWD Setting ...................................................................... 59
4.5.5 Database linking setting........................................................................... 60
4.5.6 Exit system .............................................................................................. 61
4.6 User interface configuration ............................................................................ 61
4.6.1 Interface skin color .................................................................................. 61
4.6.2 Change the software language................................................................ 61
4.6.3 Set quick access button........................................................................... 61
5 Background Management...................................................................................... 63
5.1 Log in System ................................................................................................. 63
5.2 System............................................................................................................ 64
5.2.1 Parameters Settings .................................................................................... 64
5.2.2 Administrators.......................................................................................... 66
5.2.3 Administrator’s Password Set.................................................................. 67
5.2.4 Modified Record Log ............................................................................... 68
5.2.5 Managing Log.......................................................................................... 69
5.2.6 Set Database Link ................................................................................... 70
5.2.7 Exit System.............................................................................................. 70
5.3 HR Management............................................................................................. 70
5.3.1 Department Management ........................................................................ 71
5.3.2 Staffer Maintenance................................................................................. 72
5.4 Attendance Management................................................................................ 74
5.4.1 Holiday List .............................................................................................. 74
5.4.2 Timetable and Shift.................................................................................. 75
5.4.3 Staffer Scheduling ................................................................................... 81
5.4.4 Attendance Records ................................................................................ 83
5.4.5 Attendance Calculating and Report ......................................................... 85
5.5 Deal with Exceptions ...................................................................................... 92
5.5.1 Away on Business/ Leave........................................................................ 92
III

5.5.2 Append Record........................................................................................ 93
5.5.3 Append Record Collectively..................................................................... 93
5.5.4 Dealing with Collectively Late / Leaving .................................................. 94
5.6 Data Maintenance........................................................................................... 95
5.6.1 Import Staffer List .................................................................................... 95
5.6.2 Import Attendance Record....................................................................... 96
5.6.3 Clear Obsolete Data ................................................................................ 96
5.6.4 Compress Database................................................................................ 96
5.6.5 Backup Database .................................................................................... 97
5.6.6 Initialize System....................................................................................... 97
5.7 External Program Management...................................................................... 97
5.7.1 External Program Management............................................................... 97
5.7.2 Connect to Time Attendance Machine ..................................................... 98
6 FQA ..................................................................................................................... 100
6.1 No records found though staff have clocked in/out. ...................................... 100
6.2 The machine cannot connect with PC. ......................................................... 100
6.3 Clock’s time works fine, but staffer cannot attendance ................................. 100
7 Appendix.............................................................................................................. 102
7.1 Interface Illustration ...................................................................................... 102
IV

Chapter1 Introduction
The main theme of this chapter is the advantage
of this T & A, as well as function introduction.
1

1 Product Introduction
1.1 Introduction
VP30 professional card T&A and access control is the newest T&A and proximity
card access control released in 2009. The multiple identification methods of different
combination of card can meet the needs of different clients.
VP30 is wall mounted (128×64 white LCD) card T&A and access control system,
can be used offline or online. They can control locks also records time and attendance
transactions.
1.1.1 Product Feature
yChinese, English, French, Spanish, Portuguese etc for your language choice;
yOptional ID, Mifare or HID card reader;
yMini USB, Standard RS485 and TCP/IP communication (Optional);
ySupport wiegand input and output; tamper alarm output to connect with alarm
equipment outside and output the alarm card No. to controller by Wiegand26;
yEnable directly drive the electric lock to open the door. Optional SC021 or SC822
access controller for separate type secure access control;
yReal-time data transfer and WEB online tracking;
ySupport time zone access control and real-time data monitor, easy-to-use and
user-friendly software;
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yIdentification method: ID + Password, Card;
yVP30: Standard capacity 10000; Standard record capacity 100000;
yWall mounted; combine 2-in-1 function for time attendance and access control;
3

Chapter2 Operation Guide
This chapter is mainly about appearance
illustration and relevant system settings such as how
to add and delete users etc.
4

2 Operation Guide
2.1 Keypad Introduction
Keypad introduction:
[C ]: Exit/Cancel key/Power key; [IN]: Direction (Up)/Select key;
[]:Bell; [OUT]: Direction (Down)/Select key;
[OK]: OK key; [M]: Menu key;
[0-9]:Numberkey;
2.2 Time attendance status
Plug 12V power adaptor to power on machine. While machine startup, there will be
voice prompt ‘system start’, with sensor, LED indicator and LCD displaying,
BIO-OFFICE IN
09 : 00 26
02-16-09 Mon.
In this status, we can start user T&A, status setting, entering management mode
and power off operation.
The followings are detailed introduction for T&A machine operation.
2.3 User
Staff info management includes user registration, user deletion, group setting and
manager setup and deletion.
Press [M] to enter system management mode [User] option with [YIN] or [OUTZ]
key.
5

Menu
fUser
Setup
System info
Press [OK] button to enter the sub-menu,
.
User ▼
fEnroll
Delete
Group setup
2.3.1 User enroll
In [User] menu - [Enroll], Press [OK] to enter user registration interface. Input user
ID, i.e. 8101,
Enroll
ID 008101
Esc-ESC Set-OK
Press [OK] to continue,
Enroll
Card
Password
Esc-ESC Set-OK
Card registration:
Press [YIN] or [OUTZ] key to [Card] option. Press [OK] and continue,
Card Enroll
Punch card!
Swipe one ID card one time. The system will get card number and enter save
interface,
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Card Enroll
008101-C
Ign-ESC Sav-OK
Press [OK] to save card number. Press [C] to exit and enter user registration
interface.
Password registration:
Press [YIN] or [OUTZ] key to [Password] option. Press [OK] to continue,
Pass Enroll
PWDID * * * *
Esc-ESC Set-OK
Input password with 1-6 digit. Press [OK] to confirm. Input password again. The
system will prompt,
Pass Enroll
PWDID * * * *
Confm * * * *
Press [OK] key and enter save interface,
Pass Enroll
008101-P
Ign-ESC Sav-OK
Press [OK] key to save password. Press [C] key and exit to user registration
interface.
2.3.2 User Deletion
When there are staff leaving or staff info changing, we need to delete these staff to
free more memory space.
In [User] menu, press [YIN] or [OUTZ] key to [Use delete] option
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User ▼
Enroll
fDelete
Group Setup
Press [OK] key to enter user deletion interface,.
User Delete
ID 000000
Input staff ID to be deleted. Press [OK] and enter delete confirm interface,
User Delete
008101
No-ESC Yes-OK
Press [OK] to confirm with voice prompts ‘Deletion successfully’. Press [C] to
cancel.
Prompt: staff deletion will delete all info of the staff and can’t resume. Please take
caution!
When machine has no such staff ID, the system will prompt,
User Delete
NoEnroll!
2.3.3 Group Setup
Group is based on time zones. One group can set max 4 time zones, so max 32
time zones can be set. Normally, system will default group 0 as normal close status
group, group 1 as normal open status group.
In [User] menu, press [YIN] or [OUTZ] key to [Group Setup] option,
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User ▼
Enroll
Delete
fGroup Setup
Press [OK] key to enter group setup interface,
Group Setup ▼
f000801 G00
000802 G01
Esc-ESC Set-OK
Press [YIN] or [OUTZ] key to select group ID or press [OK] to input user ID and
group ID manually.
Group Setup ▼
f008101 G00
008102 G00
Esc-ESC Set-OK
Group Setup
ID 000001
After input user ID, press [OK] to enter group interface.
Group Setup
008101 G01
Yes
Group number can be input through [YIN] or [OUTZ] key or number key. Max
group number is 16. ). Press [OK] key to confirm and enter save interface.
Group Setup
008101 G03
Ign-ESC Sav-OK
Then press [OK] key to save staff’s group settings with voice prompt ‘Setting
successfully’. Press [C] key to cancel this operation as well.
Prompt: functions are different based on different device type.
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2.3.4 Manager Setup
To prevent illegal managers, we need to set device manager who should be
identified to enter menu and do operation.
In [User] menu, press [YIN] or [OUTZ] key to select [Manager Setup] option,
Menu ▼
fManager Setup
Manager Clear
Press [OK] key to enter [Manager Setup] interface,
Manager Setup
Esc-ESC Add-OK
Press [OK] to start adding manager,
Manager Setup
ID 000000
Input the user ID i.e. 8101. Press [OK] key to enter manager setup save interface,
Manager Setup
008101
No-ESC Yes-OK
Press [OK] key again to confirm saving. After adding completed, exit to manager
setup interface.
Manager Setup
fID 008101
Esc-ESC Add-OK
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You can press [OK] key to continuously add other managers, and press [C] to exit
as well.
After adding manager, it needs the verification of the manager’s password or card
to enter Menu. The interface is as following;
Manager?
09 : 0026
09-02-16 Mon.
2.3.5 Manager Clear
Choose [Manager Clear] option in [User] menu.
Menu ▼
Manager Setup
fManager Clear
Press [OK] to enter manager clear interface,
Manager Clear
fID 008101
ID 008102
Esc-ESC Clr-OK
Press [YIN] or [OUTZ] key to choose the manager ID to be deleted, i.e. 8102.
Manager Clear
ID 008101
fID 008102
Esc-ESC Clr-OK
Press [OK] key to confirm he manger ID.
Manager Clear
ID 008102
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