Avaya PARTNER Phone User manual

PARTNER®
Advanced Communications System
Quick Reference Guide
518-456-804
Comcode 700217243
Issue 3
March 2002

Notice
Every effort was made to ensure that the information in this book was complete and accu-
rate at the time of printing. However, information is subject to change.
Federal Communications Commission Statement
This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide rea-
sonable protection against harmful interference when the equipment is operated in a com-
mercial environment. This equipment generates, uses, and can radiate radio-frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. Operation of this equipment in a residential
area is likely to cause harmful interference, in which case the user will be required to cor-
rect the interference at his own expense. This system is Class B compliant in some con-
figurations. For additional FCC information, see the PARTNER Customer Support
Document.
Canadian Department of Communication (DOC) Interference Information
This digital apparatus does not exceed the Class A limits for radio noise emissions set out
in the radio interference regulations of Industry Canada.
Le Présent Appareil Nomérique n’émet pas de bruits radioélectriques dépassant les lim-
ites applicables aux appareils numériques de la class A préscrites dans le reglement sur
le brouillage radioélectrique édicté par le Industrie Canada.
Preventing Toll Fraud
“Toll fraud” is the unauthorized use of your telecommunications system by an unautho-
rized party (for example, a person who is not a corporate employee, agent, subcontractor,
or working on your company’s behalf). Be aware that there may be a risk of toll fraud
associated with your system and that, if toll fraud occurs, it can result in substantial addi-
tional charges for your telecommunications services.
The final responsibility for securing both this system and its networked equipment rests
with you — an Avaya Inc. system administrator, your telecommunications peers, and your
managers. Avaya Inc. does not warrant that this product or any of its networked equip-
ment is either immune from or will prevent either unauthorized or malicious intrusions.
Avaya Inc. will not be responsible for any charges, losses, or damages that result from
such intrusions. For important information regarding your system and toll fraud, see the
PARTNER Customer Support Document.
Avaya Fraud Intervention
If you suspect you are being victimized by toll fraud and you need technical support assis-
tance, call the Avaya Customer Care Center at 1 800 628-2888.
Warranty
Avaya Inc. provides a limited warranty on this product. Refer to the “Limited Use Software
License Agreement” card provided with your package. For additional warranty informa-
tion, see the PARTNER Customer Support Document.
Copyright 2002 Document 518-456-804
Avaya Inc. Comcode 700217243
All Rights Reserved Issue 3
Printed in USA March 2002

Trademarks
PARTNER, PARTNER Messaging, PARTNER MAIL VS, PARTNER MAIL, MLS-34D,
MLS-18D, MLS-12D, MLS-12, MLS-6, MDC 9000, MDW 9000, MDW 9010, MDW 9030P,
and SYSTIMAX are registered trademarks of Avaya Inc. in the U.S. and other countries.
Ordering Information
For additional documents, refer to the PARTNER Customer Support Document.
Customer Support
If you need assistance when programming or using your system, contact your local
Authorized Dealer or call the Avaya Customer Care Center at 1 800 628-2888. Consulta-
tion charges may apply.
Obtaining Products
See “Obtaining Products” in the PARTNER Customer Support Document.
Avaya Web Page
For information about Avaya products and service, go to www.avaya.com. For product
documentation for all Avaya products and related documentation for PARTNER ACS, go
to www.avayadocs.com.
Heritage Statement
Intellectual property related to this product (including trademarks) and registered to
Lucent Technologies Inc. has been transferred or licensed to Avaya Inc. Any reference
within the text to Lucent Technologies Inc. or Lucent should be interpreted as reference to
Avaya Inc. The exception is cross references to books published prior to May 1, 2001,
which may retain their original Lucent titles. Avaya Inc., formed as a result of Lucent's
planned restructuring, designs, builds, and delivers voice, converged voice and data, cus-
tomer-relationship management, messaging, multiservice networking, and structured
cabling products and services. Avaya Labs is the research and development arm for the
company.
Call: Avaya Publications Center
Voice 1 800 457-1235 International Voice 410 568-3680
Fax [phone] International Fax [phone]
Write: GlobalWare Solutions
200 Ward Hill Avenue
Haverhill, MA 01835 USA
Attn: Avaya Account Manager
Order: Avaya Publications Center
Document No. 518-456-804
Comcode: 700217243
Issue 3, March, 2002

0
Important Safety Instructions
The following list provides basic safety precautions that should always be followed when
using your telephone equipment.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on the product.
3. Unplug all telephone connections before cleaning. DO NOT use liquid cleaners or
aerosol cleaners. Use a damp cloth for cleaning.
4. This product should be serviced by (or taken to) a qualified repair center when ser-
vice or repair work is required.
5. DO NOT use this product near water, for example, in a wet basement
location.
6. DO NOT place this product on an unstable cart, stand or table.
7. Never push objects of any kind into slots or openings as they may touch dangerous
voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
8. DO NOT use the telephone to report a gas leak in the vicinity of the leak.
DO NOT block or cover the ventilation slots or openings; they prevent the product
from overheating. DO NOT place the product in a separate enclosure unless proper
ventilation is provided. DO NOT place the product flat on a surface. The control unit
must be wall-mounted.
SAVE THESE INSTRUCTIONS
CAUTION:

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PARTNER®Advanced Communications System
Quick Reference
Issue 3, March 2002
518-456-804, Comcode 700217243

Contents
Table of Contents i
1 Getting Acquainted
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
System Capacity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
System Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2 Installing Your System
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Evaluating the Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Installing the Control Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connecting Lines and Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Installing the Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Installing Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connecting Auxiliary Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3 Setting Up Your System
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
System Programming Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting the Date, Day, and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Assigning Lines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Customizing Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Changing Settings to Support PBX or Centrex Services . . . . . . . . . . . 31
Emergency Phone Number List (#406) . . . . . . . . . . . . . . . . . . . . . . . . 32
Voice Messaging Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
4 Programming System Features
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
System Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Dialing Restrictions and Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Groups of Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

ii Table of Contents
Table of Contents Quick Reference Guide
5 Programming Telephone Features
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Automatic Line Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Extension Name Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Line Ringing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
6 Maintaining Your System
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Backup and Restore. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Battery Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using a PC Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Upgrading 1600 DSL and 012E Module Firmware . . . . . . . . . . . . . . . . 62
Adding New Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Replacing Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Changing System Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Adding Lines, Pools, and Extensions. . . . . . . . . . . . . . . . . . . . . . . . . . . 69
7 If Something Doesn’t Work
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Your Release Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Clearing a Backup-Failure Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
012E Module Power Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Telephone Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Calling Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
System Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
1600 DSL Module Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Tip/Ring Device Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
8 System Programming Flow Charts

Welcome 1
1 Getting Acquainted
Welcome
This quick reference is designed to help you program the PARTNER®Advanced
Communications System (ACS). It provides procedures for customizing your
system after it is initially installed and for programming everyday tasks you
perform in order to manage your system.
Prior to using this guide, you should become familiar with the PA R T N E R
Advanced Communications System Installation, Programming, and Use guide,
which describes the system in detail and provides procedures for programming
all of the system’s features and capabilities.
This chapter provides a system overview that describes the capacities, modes of
operation, components, and auxiliary equipment of the system.
System Overview
The PARTNER ACS is located on a company’s premises and is available in three
configurations:
• Stand-alone processor module
• 2-slot carrier (processor module and one line and extension module)
• 5-slot carrier (processor module and up to four line and extension modules)
You also can have a PARTNER Messaging or PARTNER MAIL VS
module for voice messaging in the 2-slot or 5-slot carriers. This takes the
place of a line and extension module.

1 Getting Acquainted
2 System Overview
Quick Reference Guide
Using these lines and extensions, you can add various devices and telephones
to configure your system to meet your business needs (see the figure, “System
Configurations,” that follows). For detailed information about PARTNER ACS
hardware, see the PARTNER Advanced Communications System Installation,
Programming, and Use guide.
System Configurations
PARTNER
3000
PARTNER ACS
Processor Module
TransTalk™
Wireless Phones
PARTNER-34D
®
Phone
(with optional PARTNER-CA48
Intercom Autodialer)
PARTNER-6
®
Phone
SMDR Jack
Contact Closure Jack
5-Slot
Carrier
400
Module
206
Module
CONTROL UNIT
SYSTEM PHONES
Optional Modules
PARTNER-18
®
Phone
Optional Devices
(for extension jacks)
Serial Printer
Magic on Hold deck
PC Cards
• Backup/Restore
• ASA/DXD (R1.0 or later)
• Software upgrade (R2.0 or later)
• Remote Access (R3.0 or later)
• PARTNER Voice Messaging
Call Accounting
Terminal (Basic or Plus)
Answering
Machine
Fax Machine
Standard
Phone
Doorphone
PUSH
Alert
Optional Devices
(for the control unit)
Optional Carriers
PARTNER MAIL
Voice Messaging
System
Paging System
PAGE Jack
PARTNER
PARTNER Messaging
or
PARTNER MAIL VS
Voice Messaging System
ABC
2
DEF
3
1
JKL
5
MNO
6
TUV
8
WXYZ
9
0
GHI
4
PQRS
7
*
#
Message
IntercomIntercom
Ext.
Conf
Transfr
Mic
HFAI
Hold
Spkr
Feature
ABC
2
DEF
3
1
JKL
5
MNO
6
TUV
8
WXYZ
9
0
GHI
4
PQRS
7
*
#
Feature
Conf
Transfr
Mic
HFAI
Hold
Spkr
IntercomIntercom
Ext.
Message
ABC
2
DEF
3
1
JKL
5
MNO
6
TUV
8
WXYZ
9
0
GHI
4
PQRS
7
*
#
Conf
Transfr
Mic
HFAI
Hold
Spkr
Feature
Message
Intercom Intercom
Ext.
ABC
2
DEF
3
1
JKL
5
MNO
6
TUV
8
WXYZ
9
0
GHI
4
PQRS
7
*
#
Conf
Transfr
Mic
HFAI
Hold
Spkr
Feature
Message
IntercomIntercom
Ext.
Contact Closure
Adjunct
P
ARTNER3000
ContactClosureAdjunct
POWER PLAY RECORD
PUSH
Extension Jacks (8)
Grounding Screw
PC Card Slots (2)
Power LED
Outside Line Jacks (3)
MUSIC-ON-HOLD Jack
(for RCA phono plug)
Battery Compartment
L
I
N
E
S
PFT
E
X
T
E
N
S
I
O
N
S
PFT
PARTNER
MODULE
206
L
I
N
E
S
PFT
PARTNER
MODULE
400
R1.0
L
I
N
E
S
PFT
2-Slot
Carrier
SP
ARE
HANDSETREFRESH
On/Off
Feat/P
Conf
GHI
PQRS
OPER
Trans
Hold
Redial
12
4
JKL
ABC
3
DEF
5
MNO
6
TUV
8
0
WXYZ
9
7
Mute
PARTNER-18D
®
Phone
012E
Module
1600DSL
Module
308EC
Module
PARTNER
3000
PARTNER
3000
PARTNER
3000

1 Getting Acquainted
System Capacity 3
Quick Reference Guide
System Capacity
The PARTNER ACS release you have, the carrier you use, and the combination
of modules installed, determine the number of available lines and extensions:
• PARTNER ACS Release 1.0 and 1.1 systems allow up to 15 lines and up to
32 extensions; however, these maximums cannot be achieved
simultaneously.
• PARTNER ACS Release 2.0 or 3.0 systems allow up to 19 lines and up to
40 extensions; however, these maximums cannot be achieved
simultaneously.
• PARTNER ACS Release 4.0 or later systems allow up to 31 lines and up to
40 extensions; however, these maximums cannot be achieved
simultaneously.
• PARTNER ACS Release 5.0 or later systems allow up to 31 lines and up to
48 extensions; however, these maximums cannot be achieved
simultaneously.
System Components
The system components include the processor module, the optional line and
extension modules, and the telephones. See the PARTNER Advanced
Communications System Installation, Programming, and Use guide for more
details.
If you want to install a PARTNER Messaging or PARTNER MAIL VS
module, keep in mind that the module uses one of the slots in the
carrier, which reduces the system line and extension capacity.

1 Getting Acquainted
4 System Components
Quick Reference Guide
System Components
System
Components Description
Processor
Module
Provides the software intelligence that controls the system’s
features. It has jacks for three outside lines and eight enhanced
tip/ring extensions. The processor also has two PCMCIA slots
for ASA/DXD, PARTNER Voice Mail Release 3.0, or Remote
Administration cards. The module has a grounding screw and
jacks for the following:
• Music-On-Hold audio source
• Loudspeaker paging system
• Two Contact Closures
• A call reporting device, such as an SMDR printer
Line and
Extension
Modules
Installed in a carrier, these modules provide additional outside
line jacks and/or extension jacks. The 2-slot carrier
configuration can hold two modules. The 5-slot carrier
configuration can hold five modules. For more information about
the line and extension modules, see the PARTNER Advanced
Communications System Installation, Programming, and Use
guide.
Telephones The PARTNER-34D, PARTNER-18D, PARTNER-18, and
PARTNER-6 telephones and the PARTNER CA48 Call
Assistant Intercom Autodialer are products specifically
designed to work with the system. You can also use the
MLS-series, TransTalk©9000-series, industry-standard
single-line rotary or touch-tone telephones with the system. In
Release 5.0 or later, PARTNER Endeavor telephones are
supported when an Endeavor 362EC module is installed in the
carrier.

1 Getting Acquainted
System Components 5
Quick Reference Guide
Auxiliary Equipment
The following table provides a list of other equipment that is available for use with
the system. See the PARTNER Advanced Communications System Installation,
Programming, and Use guide for more details.
• Voice Messaging Systems • Fax Machines
• Answering Machine • Credit Card Scanners
• Modems • Contact Closure Adjunct
• Doorphones • Loudspeaker Paging System
• Music-On-Hold Systems • Extra Alerts
• Speakerphones • Headsets
• Specialty Handsets • PCMCIA Cards
• Off-Premises Range Extender
(OPRE)
• In-Range Out-of-Building
(IROB) Protectors
• Electromagnetic Interference
(EMI) Filters

1 Getting Acquainted
6 System Components
Quick Reference Guide

Overview 7
2 Installing Your System
Overview
This chapter explains how to install the PARTNER Advanced Communications
System (ACS) Releases 5.0 or earlier. The information applies to all releases
unless otherwise specified.
The installation of the PARTNER ACS involves the following:
• Evaluating the environmental requirements
• Installing the control unit
• Connecting lines and extensions
• Installing the cover (Release 3.0 and earlier systems)
• Installing telephones
• Connecting auxiliary equipment
If your company already has modular jacks for all outside lines and extensions,
you may be able to use the existing wiring to install the system hardware and
connect telephones to the system yourself.

2 Installing Your System
8 Evaluating the Environment
Quick Reference Guide
Evaluating the Environment
Before you begin the physical installation of the system, you must check that all
environmental factors are within the acceptable ranges. See the PARTNER
Advanced Communications System Installation, Programming, and Use guide
for more details.
Installing the Control Unit
The stand-alone processor module or a carrier and its modules are referred to as
the control unit. The control unit must always be wall-mounted.
WARNING :
There are no customer-serviceable components inside the system modules
or carrier. There are hazardous voltages within that can cause severe or
fatal personal injury. DO NOT OPEN MODULES.
To install the control unit, you must do the following:
• Wall-mount the control unit.
• Label the jacks.
• Ground the system.
• Insert the batteries into the processor module.
• Initialize the system.
• Check the LEDs on the modules.
• Install the cover (5-slot carrier only on a system of Release 3.0 or earlier).
Wall-Mounting a Stand-Alone Processor Module and a 2-Slot
Carrier
Install the processor module within 5 feet (1.5 meters) of a properly grounded
wall outlet (not controlled by a switch) and the network interface jacks.

2 Installing Your System
Installing the Control Unit 9
Quick Reference Guide
Follow these steps to wall-mount the module(s):
1Using the enclosed template, mark the screw locations on the wall.
2Hold the processor module against the wall with the line and extension
jacks facing left. Leave at least 1 foot (0.3 meters) clearance at the top,
front, and right side, and at least 2 feet (0.6 meter) at the bottom and left
side.
3Insert a #8 sheet metal screw into the screw hole at the top of the processor
module.
4If you are installing a second module, go to Step 5. If you are not installing a
second module (stand-alone configuration):
aInsert another #8 sheet metal screw into the screw hole at the bottom of
the module.
bTighten the screws until the mounting tracks are snug against the wall.
There must be a 3/8 inch (1 cm) gap between the wall and the rest of the
module. Do not overtighten the screws or the module will warp and fail to
operate.
cGo to the next procedure, “Labeling Jacks,” on page 11.
5Remove the clear plastic protectors from the connectors on the right side of
the wall-mounted PARTNER ACS processor module and the module to be
added by grasping the tabs on the ends of the protector and lifting.
6Slide the second module onto the PARTNER ACS processor module,
making sure the mounting tracks interlock.
7Attach the 2-slot carrier to the top right side of the two modules, properly
engaging the connectors on the modules to the carrier.
8Fasten the carrier to the modules by using the two #4 screws included with
the carrier.
9Insert the 3-1/2 inch #8 screw into the bottom of the modules. Tighten it
until the mounting tracks of the PARTNER ACS processor module are flush
against the wall. Do not overtighten or the module will warp. Then go to the
next procedure, “Labeling Jacks,” on page 11.

2 Installing Your System
10 Installing the Control Unit
Quick Reference Guide
Wall-Mounting a 5-Slot Carrier and Modules
Install the 5-slot carrier within 5 feet (1.5 meters) of a properly grounded wall
outlet (not controlled by a switch) and the network interface jacks. When you
mount the carrier on the wall, leave at least 1 foot (0.3 meter) of clearance at the
top and sides and 2 feet (0.6 meter) at the front and bottom to ensure proper
ventilation.
Follow these steps to wall-mount the 5-slot carrier and modules:
1Using the enclosed template, mark the screw locations on the wall. If you
are mounting the carrier on plywood, start four #12 screws supplied with the
carrier, leaving the screw heads extending approximately 1/4 inch (0.64 cm)
from the wall. If you are mounting on drywall, use wall anchors, which must
be purchased separately.
2Before installing any modules, make sure the clear, plastic protector has
been removed from the connector area on the rear of each module. To
remove the protector, grasp the tabs on the ends of the protector and lift.
3Insert the PARTNER ACS processor module in the center slot of the carrier.
4In the other slots, from left to right, first install the 1600 DSL module (if
used), then the 012E, 308EC, or 206 modules, followed by the 400 or 200
modules and/or a PARTNER Messaging or PARTNER MAIL VS module.
Align the module carefully in the appropriate slot. For proper engagement of
the connectors, the module must be inserted straight into the carrier. Once
the module is properly seated, firmly push the center of the module until the
connectors on the module lock into place. A slight click indicates the
connectors are engaged.
The location of each module within the carrier is important; place the
modules as instructed in the following procedure.