Diesse VES MATIC CUBE 80 User manual

Installation Guide
Revision 2.00 of 04/11/2009
English
Diagnostica Senese S.p.A

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SUMMARY
1. TECHNICAL SPECIFICATIONS.................................................................................................................3
2. STORAGE AND TRANSPORT...................................................................................................................4
3. PREPARATION AND CHECKS BEFORE INSTALLATION..................................................................................5
4. UNPACKING ......................................................................................................................................6
5. PLACEMENT .......................................................................................................................................9
6. INSTALLATION...................................................................................................................................10
7. FUNCTIONAL STARTUP PROCEDURE......................................................................................................11
8. ANALYTICAL STARTUP........................................................................................................................13

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1. TECHNICAL SPECIFICATIONS
Power supply Europe: 230Vac@50Hz; Usa/Canada: 110-120Vac@60Hz
Absorbed electrical power 265VA
Fuses 2 x 5,0A T (5 x 20 mm) UL-CSA
Dimensions 650 x 580 x 690 mm ( l x h x p )
Weight 45 Kg
Ambient temperature Operational from +15 to +35°C
Storage from + 5°C to + 45°C
Relative humidity threshold from 20 to 80% without condensation
Central unit
Freescale i.MX31 ARM11 Microprocessor; Flash 128MB NAND;
128 MB DDR RAM
Display TFT 800x 600 colours with Touch Screen
Peripheral control unit Microprocessor board on host Bus
Internal analytical section Chain with 89 positions for the relative test tubes
Chain advancing step 19 seconds in the analytical cycle
Sample insertion section
10 + 10 sliding blocks for housing and transporting the typical
haematology racks
Analysed sample
collection section Sample-
holder racks with 8x14 positions for storing
processed test tubes.
Optical units Two pairs of opto-electronic units (Led & Analogue Sensor).
Printer
Alphanumerical with thermal paper 58 mm wide, 36
characters per row, speed 20 mm/sec.
Interfaces 2 x RS232C, 2 USB Host, 1 USB Client, 1 Slot Compact Flash
Protection Category CLASS I
Safety standards CEI EN 61010-1 (Ed.2001-11); CAN/CSA-C22.2 No.61010-1-
04
(Ed.2004-07); UL61010-1 (Ed.2004-07)
EMC CEI EN 61326 (Ed.2004-08)
Installation category II
The safety and performance standards of the instrument are not guaranteed in the
case of a different power supply cable from the one supplied being used with the
instrument
.

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2. STORAGE AND TRANSPORT
Given the size and weight of the device, any movement of the instrument has to be
executed by at least two people.
The Vesmatic Cube 80 is a precision instrument and has to be handled as such. Inappropriate
handling can harm the internal components and cause mechanical damage.
For the storage and handling of the instrument, the environmental conditions specified in
paragraph 1 must be strictly adhered.
Given the size and weight of the machine, the transportation has to be carried out using all
precautions necessary, to avoid jarring and excessive inclination that could damage the
instrument
PACKAGE DIMENSIONS
WIDTH (box) cm 80
HEIGHT (box) cm 84
DEPTH (box) cm 80
GROSS WEIGHT (including EuroPallet) kg 75
PACKAGING WEIGHT (including EuroPallet) kg 8
Keep the original packaging complete with internal parts, for all subsequent
transportation of the instrument.

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3. PREPARATION AND CHECKS BEFORE INSTALLATION
The following conditions must be enforced for the safety of the instrument and the operator:
The power network (installation category II) must be compatible with the electrical
requirements, specifications and current indicated on the electric power plate
supplied with the instrument; it is advised that the efficiency of the electrical system is
periodically verified.
The network and relative outlets have to be out-fitted with an efficient ground
connection following the laws in force in the matter of electrical systems.
Before making the connections with external instruments (Pc, Barcode Reader),
remember to always do this while the instrument is switched off
, it is necessary to verify
compatibility (see the relative user manual) with the specifics indicated in chapter 7 of
the Operator Manual and verify that the ground connection between them is
uninterrupted. Connection with an external PC is possible with specific software
(Activesink)
The operator has to be trained to ensure awareness of proper procedures, restrictions
and warnings indicated in this guide in addition to the required individual laboratory
safety procedures.
The material for the security of the operator (gloves, container for the disposal of the
consumables used, cleaning solutions for the cleaning of the instrument) has to be
always available.
The collocation of the instrument has to follow the guidelines indicated in paragraph 5.
IT IS ABSOLUTELY PROHIBITED
to remove or modify the security and protection
devices of the instrument.

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4. UNPACKING
Given the size and weight of the device, any movement of the instrument has to be
executed by at least two people
Unpacking of the instrument
During the movement of the device avoid jarring and excessive inclination that
could damage the instrument.
Execute the phase of unpacking as described and shown below:
1. Remove the screws of the wood box:
Fig. 4.1
2. Remove the cap of the box
Fig. 4.2
3. Slide the box up from the top (see lateral adhesive)
4. Remove the manual and the accessories contained in the box
5. Remove the base of the accessory compartment “A”, (Fig. 3.5), the 4 lateral protections
“B” (Fig 4.3) and the nylon bag that covers the instrument.

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Fig. 4.3
6. Apply the supplied handles to the instrument to execute the transfer of the instrument, as
shown in sequence (Fig.4.4)
Fig. 4.4
7. Check that the packing list corresponds with the supplied material.
Should the instrument and/or the accessories supplied turn out to be damaged
during transport, notify the delivery personnel and the Assistance Centre.
Should there be any missing items, notify the Assistance Centre.
A
B
B

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5. PLACEMENT
The environment intended for this instrument is the analysis laboratory.
For safety reasons and given the type of exams that it executes, the instrument has to be
placed far from sources of heat, in zones non accessible to liquids, in environments free from
dust and on perfectly flat work benches that are not subject to shocks or vibrations.
Furthermore it is advised that the VesMaticCube be placed far from possible generators of
Electro magnetic waves (for example fridges, laboratory centrifuges) and from instrumentation
without the CE mark, since they could affect the proper functioning of the instrument.
It is advised that a proper table be used that can support the weight of the instrument. The table
or bench top should not exceed 90cm in height, to guarantee an ergonomically correct
position for the operator during the input of the commands on the Tablet PC.
The table or bench top where the instrument will be placed, should allow enough space, about
40cm, on the sides of the instrument for the operator to easily introduce and extract the sample
holder rack in the classifier module (Fig. 5.1)
Fig. 5.1 ‘Frontal view with the extensions for rack input’
Furthermore, to be able to reach the connectors on the rear of the window and, most of all, to
be able to quickly access the switch and the power cable in case of emergency, it is necessary
to maintain a
For operator safety, do not place any materials or objects such as paper or containers on or
near the instrument.
safe distance from the wall of at least 20 cm from the back side of the instrument.
Choose a position close to an undisturbed outlet free from electrical fluctuations.
40 cm
40 cm

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Never move the instrument after it is properly installed. Should movement or
relocation of the instrument be necessary, a re-verification of the conditions listed
in this paragraph would be required before using the instrument again. Whenever
the instrument will not be used or an extended period of time it is suggested that it
be disconnected from the power source and covered.
6. INSTALLATION
1. Place the instrument on a solid and flat surface as described in the previous paragraph
2. Check the completeness of the supplied materials
3. Continue with the removal of the blocks of the Instrument as show in the following
sequence:

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4. Assure that the power switch is in the OFF <<0>> position before continuing.
5. Executed connections with the external instruments.
6. Remove the tape blocking the window of the printer compartment and assure that the role
of thermal paper is positioned correctly and free (free it from possible presence of elastic
security band used during transport.
7. Install the rack insert extension as show in the photographic sequence.
8. Connect the plug of the power cable (use the cable that is supplied with the instrument) to
the outlet on the right side of the power switch on the instrument itself (as shown in fig. )
Connect the plug of the power cable to the power network.
7. FUNCTIONAL STARTUP PROCEDURE
Once the instrument has been placed on the table of the laboratory and all the locks has been
removed, please follow the procedure below for the functional startup of the instrument.
1. Switch ON the instrument.
2. Push the button “Open cover” end rise up the upper cover and check that it remains in
the open position.
3. Remove the Front Panel end insert microswitches(Two metallic Keys, code 10345960),
when you remove the panel the instrument show you the error messages (Use the
Sound off button to silent the acoustical signal).
4. On the touch screen press the “Start” button to execute the complete Software and
mechanical Reset(since is important that the cover is open you must push the
microswitch when press the button).
5. Once the Reset procedure has been completed (the Stop button is active and the Start
button is inactive), press the Stop button.
6. Load a Classifier Rack whit 1 sample(if in the laboratory the customer use the sarstedt
tube is important that you insert this model of tube) in the position “7A” and when
requested insert the ID code of the rack, or read it with the external barcode reader.
7. Enter in the Service Menu with the password “1-1-1-1-1-1”.

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8. Now from the service menu, in the “Procedures” section (located in the bottom-right
corner of the display) end select the “TEST LOAD SAMPLE FROM RACK” end push exec.
•If the clamp don’t correctly goes on the tube you can change the parameter “CLAMPH
RACK POS1” .
•If the clamp don’t correctly pick-up the tube from the rack(underneath the cap) you
can change the parameter “LOAD CLAMPV RACK” ; before making the adjustment to
this parameter check the Home Offset of the unit
9. In the menu Procedures select the “TEST SAMPLE INSERTION” end push exec.
.
•If you have a problem can change the parameter of vescube.ini “INSERTION CLAMPV
CHAIN”,”INSETRION T VCHAIN OPEN CLAMP”,”INSERTION CLAMPV OVER CAP”,
“INSERTION T OVER CAP CLOSE CLAMP”, “INSERTION CLAMPV CAP DOWN”.
10. From the “Procedures” section “TEST SAMPLE EXSTRACTION” end push exec.
•If there is e problem whit the positioning (horizontal) of the clamp(ex when the clamp
go down it knock on the sensor) you must check the Home Offset of the unit.
•If the clamp don’t correctly pick-up the tube from the chain(underneath the cap) you
can adjust the parameter “EXTRACTION CLAMPV CHAIN” for go further down it.
11. Now Select the Procedure “TEST UNLOAD SAMPLE TO RACK” and press “Exec” .
•If there is a problem you can adjust the parameter “CLAMP H RACK POS1” end
“UNLOAD T OPEN CLAMPV”.
12. Exit from the Service menu by pressing “BACK”.
13. Download the rack.
14. Press the Start Button to execute the Reset procedure.
15. Load a Classifier Rack, whit 5 samples, and when requested insert the ID code of the
rack, or read it with the handheld barcode reader.
16. During the cycle check the correct working of the istrument:
a. Identification/ Barcode reading
b. Extraction/insertion of samples (clampV- clampH) (step 17)
c. The correct work of mixer.
d. Try to check the movement of the Reader Sensor (1 & 2) don’t must touch the
tube.
e. Verify the correct positions of the Ejector.
17. At the end of the exam press Stop, and thet press “Download Classif”.
18. Check the printout with all the tubes in the classifier rack, comparing the barcodes
and the positions.
19. Remove the two metallic keys (code 10345960) from the microswitches and place the
front panel in its correct position.
20. Start the Analytical Startup procedure.

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8. ANALYTICAL STARTUP
Before testing the system it is important to remember the:
1- Volume range of the samples
2- Total number of labels.
Volume range of the samples*
Regarding the blood samples volume to be tested by the Ves-Matic Cube 80 the
following procedure must be followed strictly:
In order to have reliable, accurate and precise results by this analytical system, the
blood sample volume must fall within the following range
MINIMUM VOLUME = 1.5 ML
MAXIMUM VOLUME = 4.0 ML
This recommended volume is referred to all the different types of tubes we tested on
the Ves-Matic Cube 80 (for example BD, Greiner, Terumo).
Software Release 2.24 points out the samples out of the above specified range
showing “LOW” (volume sample less than ml.1,5) and “HIGH” (volume sample more
than ml.4,0)
* This range don’t apply at the sarstedt tube.
Total number of labels
Labelling procedure and maximum number of labels compatible with the analytical
system.
Ves Matic Cube 80 models are designed to work with a maximum of two labels
attached to the same sample tube, but they must not be overlapping (Fig. 1).
Fig.1 Labelling: Maximum number of label layers compatible with Ves-Matic Cube 80

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The internal barcode reader, placed inside the Preparor Module, is:
•mechanically set to read labels attached to the tube at least mm.3 above the
the start of bottom roundness (Fig. 2, ).
•programmed to read barcodes placed at 90° degrees compared to the reading
rays, that is the barcode must be placed to cross horizontally the tubes vertical
axis (Fig. 2, ).
The reader nevertheless can correctly read sloping barcodes, the slope must be within
“-5" and “+5” degrees (Fig. 2, ).



Fig.2 Labelling: compatible heights with Ves-Matic Cube 80
The reading group sensors are able to read correctly the sedimentation rate inside
each sample, following the reading axis, passing through a maximum of three label
layers: thus are allowed only two labels attached to the tube which must be staggered
at least of 90° degrees (Fig. n°3).
Fig.3 Labelling: Correct labels placing on sample tube

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NOTICE: Verify, before loading the instrument, that the labels adhere perfectly to the
tubes otherwise the unattached parts could cause frictions during the mechanical
movements of the groups (especially inside the inserting, ejecting and sorting
module), creating inserting and ejecting problems in the analitycal chain and possible
blocks of the reading sensors.
In the following pictures some “WRONG” labelling examples are displayed. An
incorrect labelling could cause mechanical blocks and/or reading problems to the
Opto-Electronic Sensors.

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Fig.4 Labelling: Incorrect label for Ves-Matic Cube 80

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Materials
1 Ves-Matic Cube 80
2 Fresh blood samples collected from the laboratory ( suggested N° 50 )
Note:
Each instrument executes the analysis of the samples directly from test tubes being used on
the blood cell counter in the laboratory, it is therefore not necessary to do a double drawing
nor a transfer of biological material.
Procedure 1
Check VESCUBE.INI parameters.
Enter in the Service Menu’ as described
Access password => “111111”

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Read Parameters default values for “Vescube.ini”
[READ_PARAM]
DELTA_LIMIT=11
SH_THRESHOLD=100
START_POINT_M1=180
END_POINT_M1=0
START_POINT_M2=140
END_POINT_M2=0
DIFF_DIGITS=10
PERC_FILTER_MIN_ABS=20
DIGITS_RATE=50
M1M2_MAX_DIFF_ESR=20
PERC_CORR_ESR=60
RETRY_VES=140
NUM_MAX_RETRY_VES=0
MAIN_METHOD=1
M1M2_MAX_DIFF_ERR=1
SL_THRESHOLD=110
M3_WHIT_M2_NOT_ZERO=0
OVERDILL_ENABLE=0
List of parameters

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Note :
-Using the Greiner Vacuette tubes end sarstedt tubes it is
suggested to set the parameter START_POINT_M2 as follows:
START_POINT_M2=120
-END_POINT_M1end END_POINT_M2must be equals.
Procedure 2
Log file activation.
It’s very important to activate the Log.txt file .
In the Vescube.INI file check and eventually change the following parameter.
LOG_ENABLED=1

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Procedure 3
Values for M1 and M2 activation .
Procedure directly show the values for M1 and M2 obtained from reader1 and reader2 on video
during the run .
Open the Service Menu’ as described
Access password => “131313”
After the password the software comes back to the main windows .