Opex AS7200 User manual

© 2016 OPEX®Corporation
All rights reserved. This publication is made available solely for use by the OPEX Service Organization. The infor-
mation contained herein is proprietary, confidential and copyrighted by OPEX®Corporation. Copying, duplicating,
selling, or otherwise distributing any part of this publication or the information contained herein without the express
written consent of OPEX®Corporation is strictly forbidden.
February 26, 2016
Document Revision 16-01
AS7200 User Manual

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AS7200 User Manual - OPEX Corporation
Document History
If you find errors, inaccuracies, or any other issues or concerns with this
document, please contact the OPEX Technical Writers via email at:
[email protected]
AS7200 User Manual (OPEX part no. #5068900)
Doc
Rev Date Changes (click blue text to go to that page)
16-01 Feb. 26, 2016 The AS7200 User Manual was completely
restructured for better viewing on a tablet style reader.

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AS7200 User Manual - OPEX Corporation
From the President of OPEX Corporation
The AS7200 scanner offers an extremely flexible, efficient and ergonomic
method for capturing images and data
The OPEX AS7200 is the flagship product in our line of document scanning devic-
es. Long established as the industry leader in check/document scanning and pro-
cessing, the AS7200 brings the capability of imaging documents of nearly every
type and size. With the versatility of the AS7200 scanner, your company now has
theabilitytoefficientlycaptureimagesandnecessaryinformationinasingletouch,
eliminating nearly all of the traditional prep processes associated with other scan-
ning devices.
TheAS7200iiseithermountedtoanOPEXModel72orModel51RapidExtraction
Desk for processing mail from envelope to image. The AS7200t is mounted to a
workstation table and provides a solution for scanning documents whose source
may not be an envelope, such as from file folders and storage boxes.
Whatever the application, the key to this process is YOU, the AS7200 Operator.
We've gone to great lengths to design our equipment to be efficient, comfortable
and simple to operate, and believe that you will be pleased with the final result.
Thank you for taking the time to familiarize yourself with the contents of this man-
ual. We trust that you will find using the AS7200 scanner an enjoyable and produc-
tive experience and a welcome addition to your workday.
Sincerely,
Dave Stevens
President/CEO
OPEX CORPORATION

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AS7200 User Manual - OPEX Corporation
Table of Contents
Document History ................................................................................................ 2
From the President of OPEX Corporation ............................................................ 3
Table of Contents ................................................................................................ 4
Chapter 1
Introduction
Overview .............................................................................................................. 9
AS7200 specifications ................................................................................... 10
About this manual ......................................................................................... 10
How the AS7200 Works .................................................................................... 10
Software ........................................................................................................ 10
Jobs .............................................................................................................. 11
Page types .................................................................................................... 12
Chapter 2
Operating the System
Overview ............................................................................................................ 14
Safety precautions ........................................................................................ 14
Ergonomics ................................................................................................... 15
Main controls and system components ......................................................... 16
Getting Started .................................................................................................. 18
Navigating the AS7200 CertainScan software .............................................. 19
Running Jobs ..................................................................................................... 20
Using the Run screen ................................................................................... 22
Scanning documents .................................................................................... 31
Assigning a page type ................................................................................... 38
Adjusting image quality ................................................................................. 40
Rescanning documents ................................................................................ 41
Deleting documents from the batch .............................................................. 41
Voiding documents and transactions ............................................................ 42
Starting a new batch ..................................................................................... 43
Ending the job ............................................................................................... 44

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AS7200 User Manual - OPEX Corporation
Viewing/editing the batch .............................................................................. 44
IdAssist ......................................................................................................... 46
KeyAssist ...................................................................................................... 49
Clearing Paper Jams ......................................................................................... 50
Scanner area ................................................................................................ 50
Transport area .............................................................................................. 51
Clearing the bins ........................................................................................... 52
Chapter 3
Operational Maintenance
Calibrating the Touchscreen Monitor ................................................................. 54
Removing/Replacing the Printer Cartridge ........................................................ 56
Adjusting the Printer Carriage Position ......................................................... 56
Cleaning the System ......................................................................................... 57
Conveyor and transport assemblies ............................................................. 58
Feed assembly .............................................................................................. 59
Contact image sensor ................................................................................... 60
Chapter 4
Statistics
AS7200 Statistics .............................................................................................. 64
Creating statistic reports ............................................................................... 64
General Information statistics ....................................................................... 68
Overall System Performance Measures statistics ........................................ 69
Performance Details statistics ....................................................................... 70
Chapter G
Glossary

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AS7200 User Manual - OPEX Corporation

1
AS7200
User Manual
Introduction
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
AS7200 specifications. . . . . . . . . . . . . . . . . . . . . . . . . 10
How the AS7200 Works . . . . . . . . . . . . . . . . . . . . . . . . 10
About this manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Page types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

8 Introduction
AS7200 User Manual - OPEX Corporation
Model 72 Rapid Extraction Desk
(optional)
Sort bins Touchscreen PC monitor
In-line recognition:
MCR, OCR, BCR,
PC controller
OMR, thickness detect
Drop feeder
Printer

Introduction 9
AS7200 User Manual - OPEX Corporation
Overview
The AS7200 is a high-speed, color scanner that serves to reduce the costs and
time involved in processing documents. By scanning paper documents and
converting them into electronic files, the AS7200 makes processing mail and
other paper documents as simple as pressing a few buttons. In just one step,
the AS7200 can identify, prepare, capture, orient, read, create an audit trail,
and sort documents.
The AS7200 sets a new standard for scanning excellence with its all-new 300
DPI imager and exclusive multi-function feeder. No other scanner in the world
offers high-performance drop-feeding, packet-feeding, and auto-feeding. It can
scan multi-stream, perform in-line recognition of barcodes, optical character
recognition (OCR), optical mark-sense recognition (OMR), magnetic ink
character recognition (MICR), and document type classification. When OPEX
CertainScan™ software is equipped with VRS technology, a variety of
additional optimizations can be performed in-line including: content-based
rotation, background smoothing, and more. This all adds up to unmatched
image quality, recognition, and cleanup at full speed, full color, and full
resolution.
Other features of the AS7200 include:
• Color 17” LCD display with touch-screen controls
• Duplex scanner with native 300 DPI scanning
• Selectable color drop-out
• Front and back audit trail printers
• Double-feed, length, skew, thickness, and envelope detection
• Six output trays (four fully sortable bins, one thick mail bin, one reject bin)

10 Introduction
AS7200 User Manual - OPEX Corporation
AS7200 specifications
About this manual
The purpose of this manual is to instruct operators of the AS7200 in how to use
the scanner to perform tasks. For more information on how to set up jobs, page
types, audit trails and other functions of the machine, consult either the
“AS7200 CertainScan - Standard Scanning” or “AS7200 CertainScan -
Remittance Processing” manual.
How the AS7200 Works
The AS7200 scanner is controlled by a single, Windows 7 driven PC. The
operator interacts with the system via the CertainScan software and simply
drops documents onto the drop feeder. The system scans the items based on
the current job parameters. The scanner can capture MICR and OCR
information, print audit trails on the documents, and sort them to a specified
bin.
Software
The AS7200 uses two software applications which control the system:
INtime Controller The INtime Controller runs in the background of the
CertainScan software and controls all machine related functions, such as
monitoring sensors, triggering gates, and turning motors on and off. The INtime
Controller runs in its own real-time operating system, called INtime. You do
not need to access the INtime controller and should never close the
INtime window.
Speed Up to 120 pages/minute
Paper & Envelope Specifications Length: 3.5” to 18.25” Width: 2” to 12.25”
Thickness: Up to 1/16”
Duty Cycle Unlimited
Operator/Service Clearance 3' all around

Introduction 11
AS7200 User Manual - OPEX Corporation
CertainScan The CertainScan software interfaces with the Controller and
manages the non-machine related functions performed by the scanner.
CertainScan provides an interface for setting up jobs, page types, and audit
trails, and for running jobs. This is the main interface with the machine.
Jobs
A job is a collection of parameters the AS7200 use for scanning documents.
The jobs you set up allow you to process documents in a similar manner from
run to run.
The scanner captures images of documents and stores the information it
collects in batches, which consist of one or more transactions. The definition of
a transaction can vary from customer to customer, and even from job to job. A
transaction may consist of several page types. For example, a check, a stub
(or remittance piece), and an envelope.

12 Introduction
AS7200 User Manual - OPEX Corporation
Structured vs. Unstructured jobs
Structured jobs require you to scan documents in a particular order. For
example, when running a structured job, the machine may prompt you to scan
a batch ticket first, then a stub, then a check, and/or another document, and
finally an envelope to signify the end of the transaction. If a page type is
scanned out of sequence or if the system is expecting a certain page type, the
system will alert you.
In an unstructured job, you can scan any of the expected page types in any
sequence. The only restriction is that the transaction boundary, in most cases
an envelope, is scanned last in the transaction. The transaction boundary tells
the system the current transaction is complete and the next transaction will
begin.
Page types
The term “page type” is used to specify a collection of criteria that a piece must
meet to be classified as a certain type of document: in other words, length,
height, barcode, mark detect, MICR, etc. The system uses the page type
parameters set up by your System Administrator to classify documents that
come into the system. When the scanner processes documents in a job, it
gathers data (such as length and width) on each item and compares the item to
the page types you have designated for that job. This is how the system
identifies each document scanned into the system. The system then collects
the appropriate data from the document and sorts it according to the current
job parameters.

2
AS7200
User Manual
Operating the System
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Running Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . 50

14 Operating the System
AS7200 User Manual - OPEX Corporation
Overview
Chapter 2: “Operating the System” provides basic information on how to
process documents with the AS7200. Refer to Chapter 1 for safety
precautions, user interface information, and how to run the machine.
Note: This manual describes operation of the AS7200 scanner. If you have a
Model 72, Model 51 or Model 60 Rapid Extraction Desk installed, refer to
the RED Operator Guide before proceeding with this manual.
Safety precautions
Follow these safety precautions to avoid injury when operating the AS7200.
Failure to follow these precautions may result in severe personal injury or
damage to the machine.
•Be careful when working with AC power. Electrical wiring can be hot any
time the machine is plugged in. Failure to use caution may result in electric
shock or death.
• Do not set liquids (such as drinks) on the scanner that could spill into the
machine.
•Keep loose objects away from any exposed, moving parts of the machine.
The moving parts of the AS7200 can become jammed and/or damaged by
foreign objects. Also, keep hands, hair, loose clothing or jewelry away from
the moving parts.
•Do not attempt to clean the machine while it is running. A cloth (or similar
material) should never be used to clean moving parts such as belts or
rollers. The use of such material on moving mechanisms can result in
damage to the machine or severe personal injury.
• Do not use flammable, high pressure, “canned air” to clean paper scraps and
dust from the machine.
•Do not move the machine while the power is on. Unplug the machine from
the power source first.

Operating the System 15
AS7200 User Manual - OPEX Corporation
Ergonomics
As in any occupation which requires you to perform the same motion
repeatedly during the course of you work, it is important to consider how you
perform your task. Always use proper operating procedures when operating
the AS7200. Follow the directions for using and adjusting your chair and
scanner. Using improper procedure can result in a potentially serious injury.
The AS7200 scanner has been designed for safe operation by over 95% of the
user population. Operation by individuals with limited reach capability or who
cannot follow the suggestions listed should be avoided or limited in duration.
To reduce possible risks, we strongly urge you to follow these suggestions:
• Maintain an upright body posture.Avoid the tendency to slump in your chair.
The angle between your torso and thighs should always be close to 90
degrees.
• Adjust the seat height on your chair or the height of the scanner so that your
elbow is approximately even with the top of the work surface when your
arms are near your sides and your feet are flat on the floor. If this cannot be
achieved with normal chair and scanner adjustments, a footrest for shorter
operators or scanner leg extensions for taller operators should be used.
• Adjust your chair position to allow your torso to touch the front edge of the
scanner work surface. Chairs with arm rests that prevent this body position
should not be used.
• If the touch screen is used frequently during processing, adjust the touch
screen position to minimize your reach movements to the frequently touched
areas.
• Your position should allow you to comfortably reach the frequent work pick-
up area(s) and the frequently touched areas of the screen without extending
either arm fully or changing your posture.
• Occasionally change the angle of your posture and, if possible, vary your
tasks to create short breaks from the most repetitive motions.
• If possible, avoid operating the machine for longer than a single 8-hour shift.

16 Operating the System
AS7200 User Manual - OPEX Corporation
While no suggestions can guarantee completely against work-related injuries,
you will certainly increase your comfort and safety while operating the AS7200
if you put these suggestions into practice. The scanner has been designed with
you in mind. If it is operated correctly, you should find your work experience
comfortable and enjoyable.
Main controls and system components
The list below describes many of the controls and components of the AS7200
system. Refer to Figure 1 on page 17.
Sort bins Scanned documents are sorted into one of six selectable output
bins.
Override feed control button The override feed control button allows you to
disable the ultrasonic multifeed detector when you are scanning thicker pieces,
such as certain envelopes that would not fit the profile of a regular envelope.
Audit trail printers The audit trail printers are located behind the sort bins.
Audit trails can be applied to the front and/or back of each scanned document.
Main power switch The main power switch is located on the electrical box
under the stacker bins as shown in Figure 1. This is the main “on/off” switch for
the AS7200 system. For more info on turning the AS7200 system on and off,
see page 18.
UPS (Uninterrupted Power Supply) The APC UPS provides backup battery
power to the AS7200 PC to complete transactions or save work should the
site’s AC power supply be interrupted.
Touchscreen monitor Use the monitor to log in and out of the AS7200
system. The monitor’s touchscreen controls should be used to operate the
system and run jobs.
Conveyor Place documents onto the drop feeder for scanning into the
AS7200 system.
Keyboard/mouse Typically, the keyboard and mouse are only used for
setting up jobs and for use with other software. Use the touchscreen monitor
for running jobs and operating the machine.

Operating the System 17
AS7200 User Manual - OPEX Corporation
IdAssist indicator The blue IdAssist indicator LED will light up when running
a job that includes IdAssist. Also, when the operator triggers IdAssist the LED
will go out briefly, indicating to the operator that IdAssist has been activated.
Figure 1: Main controls and components
Touchscreen monitor
Conveyor
Sort bins
Audit trail
printers
Stacker bypass
bin
PC/UPS
Trash bin
Override feed
AS7200i with Model 72
Rapid Extraction Desk
Main power switch
(see inset)
Main power switch
control butto

18 Operating the System
AS7200 User Manual - OPEX Corporation
Getting Started
Power up the system:
If the AS7200 system is not already up and running, turn on the power:
1 Turn on the main power switch (see Figure 1).
2 Press the power button on the UPS. The monitor will turn on and the
computer will begin to boot up.
3 Log in to Windows with your Windows/network user name and password. If
your AS7200 is not connected to a network, you may not have to log in to
Windows first. Proceed to step 4.
Once the computer has finished booting Windows, it will launch the AS7200
CertainScan application.
Note: If you mistakenly close CertainScan, double-click the icon on the
desktop to start it again.
Log in to the system:
4 On the vertical menu bar, select the icon for your user account.

Operating the System 19
AS7200 User Manual - OPEX Corporation
Note: If you do not have your own user account, ask your AS7200 Adminis-
trator for assistance.
Figure 2: Login screen
5 Enter your password via the on-screen keyboard or computer keyboard.
Press OK.
Navigating the AS7200 CertainScan software
Use the CertainScan software to select jobs and process documents on the
AS7200 system. The CertainScan interface consists of:
Title bar The title bar displays the name of the current operator and other
pertinent information. Click the AS7200 icon in the title bar to access the
Windows functions (Restore, Move, Size, Minimize, Maximize, Close), as well
as the following menus:
- The DIAGNOSTICS menu contains the AS7200 system options. These
options are used by OPEX technicians to evaluate system performance.
- The HELP menu accesses the About screen, which provides version
information for the AS7200 CertainScan software.

20 Operating the System
AS7200 User Manual - OPEX Corporation
Menu bar The vertical menu bar provides access to the main system
functions. Select a category from the menu bar and make selections from the
main window or the menu options bar.
Menu options The menu options provide subcategories for the selections in
the menu bar. The menu options bar will change based on the current menu
bar selection.
Main window View and adjust settings and parameters in the main window.
Figure 3: CertainScan interface
Running Jobs
Now that you have logged into the system and taken some time to familiarize
yourself with the main controls and components, you are ready to begin
operating the machine. This section will give you a general outline of how to
use the CertainScan software to process documents.
Select a job:
1 Select MAIN in the menu bar.
Menu bar
Main
Title bar
Menu
window
optins