Polycom 1725-22886-001/A User manual

VideoVoiceDataWeb
Connect. Any Way You Want.
Setting Up the Polycom
Instructor RP
Version 1.0
November 2005 Edition
1725-22886-001/A
Polycom Instructor RP Version 1.0

Trademark Information
Polycom® and the Polycom logo design are registered trademarks of Polycom, Inc. Polycom Instructor™ RP,
PowerCam™, and VSX™ are trademarks of Polycom, Inc. in the United States and various other countries.
All other brand and product names are trademarks or registered trademarks of their respective companies.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications
held by Polycom, Inc.
Disclaimer
This software is provided 'as is' with no explicit or implied warranties in respect of its properties, including, but not limited
to, correctness and fitness for purpose.
Copyright Information
© 2005 Polycom, Inc. All rights reserved.
Polycom Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for
any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating
into another language or format.
As between the parties, Polycom, Inc. retains title to, and ownership of, all proprietary rights with respect to the software
contained within its products. The software is protected by United States copyright laws and international treaty
provision. Therefore, you must treat the software like any other copyrighted material (e.g. a book or sound recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc. is not responsible
for printing or clerical errors. Information in this document is subject to change without notice.
Portions of the VSX software are copyright © 2001 by Dr. Brian Gladman. The following terms and
disclaimer apply only to Dr. Gladman's AES encryption implementation:
Copyright © 2001, Dr. Brian Gladman <[e-mail]>, Worcester, UK. All rights reserved.
License Terms
The free distribution and use of this software in both source and binary form is allowed (with or without
changes) provided that:
1. distributions of this source code include the above copyright notice, this list of conditions and the
following disclaimer;
2. distributions in binary form include the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other associated materials;
3. the copyright holder's name is not used to endorse products built using this software without specific
written permission.

iii
About this Guide
Now that you’ve received your Polycom Instructor™ RP, you’ll probably
want to set it up and start enjoying its functionality as soon as possible. This
document, Setting Up the Polycom Instructor RP, explains how to unpack the
system, connect the equipment, calibrate it, and perform all the steps you need
to be ready to make calls and share data.
Because the Polycom Instructor RP contains components from a number of
different manufacturers, you may have to refer to other documents during the
set-up process. You can use this Setting Up the Polycom Instructor RP document
like a roadmap: it will tell you the steps you need to take and tell you where to
look for additional information, if necessary.
Most of the other documents that you’ll have to refer to are included with your
Polycom Instructor RP, either as printed documents or available through the
CDs that come with the system. These documents include:
•Polycom® Using the Polycom Instructor RP
•Polycom Setting Up the VSX™ 8000 System
•Polycom Administrator’s Guide for the VSX Series
•Polycom Getting Started Guide for the VSX Series
•Polycom Setting up the PowerCam™ Plus
•SMART™ Rear Projection SMART Board™ 3000i Installation Guide
•SMART Unpacking the Rear Projection SMART Board Interactive Whiteboard
•SMART SMART Board Software User’s Guide
•NEC® Quick Setup Guide
•NEC Portable Projector Important Information manual
•Sejin Electron Inc. User’s Manual for Windows® 95/98 Freeboard™
Many of the Polycom documents are also available at
www.polycom.com/videodocumentation.
For support or service, please contact your Polycom distributor or go to
Polycom Support at www.polycom.com/support.

Setting Up the Polycom Instructor RP
iv

v
Contents
Unpack and Position the System . . . . . . . . . . . . . . . . . . . . . . . . . 1–2
Prepare to Install the Equipment . . . . . . . . . . . . . . . . . . . . . . . . . 1–3
Connect the Standard Equipment . . . . . . . . . . . . . . . . . . . . . . . . 1–5
Connect the Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . 1–6
Complete the Equipment Installation . . . . . . . . . . . . . . . . . . . . . . 1–9
Power on the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–10
Check the Screens and Run the Wizard . . . . . . . . . . . . . . . . . . 1–11
Calibrate the Annotation Box . . . . . . . . . . . . . . . . . . . . . . . . . . 1–12
Install the Software and Complete the Calibration . . . . . . . . . . . 1–15
Configure and Use the System . . . . . . . . . . . . . . . . . . . . . . . . . 1–16
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–17

Setting Up the Polycom Instructor RP
vi

1
Setting Up the Polycom Instructor RP
The Polycom Instructor RP combines the power
of a Polycom VSX 8000 video conferencing
system with the capabilities of a SMART Board
interactive whiteboard.
With a Polycom Instructor RP, you can make and
receive video calls and share content, such as
show slide presentations, just like you would in a
typical video conference. But with the added
SMART Board functionality, you can also
annotate that video or content. For example, you
can jot down notes on a document you’re sharing
with the far site, draw on the video from your
VCR, or highlight changes on a file from your
computer.
For your convenience, Polycom Instructor RP
also enables you to touch the screen to make
selections from the VSX 8000 user interface.

Setting Up the Polycom Instructor RP
2
Unpack and Position the System
Work with another person to unpack the Polycom Instructor RP system.
To perform this step, follow the instructions in
Unpacking the Rear Projection SMART Board
Interactive Whiteboard that is attached to the
outside of the crate.
Work with another person to roll the Polycom Instructor RP off the pallet and move it to the room where
you will be using it.
•Position the system so that it does not face
toward a window or other source of bright
light.
•Leave space in front of the system so that you
can open the doors.
•Leave space behind the system so that you
can work.
•Set up the system in an area with as little
dust, humidity, and smoke as possible.
•Lock the wheels when the system is in the
desired place.
1
Caution Be sure the wheels are unlocked
before you try to move the system.
Be careful when you move the
system. Quick stops, excessive
force, and movement over uneven
surfaces can overturn the system.
2

Prepare to Install the Equipment
3
Prepare to Install the Equipment
Open the front doors of the cabinet and remove the accessory boxes and the video conferencing shelf.
You should find these accessory boxes:
Remove the shipping strap that secures the small mirror.
The buckle of the shipping strap is located on the
underside of the projector mounting plate.
1
Accessory Box Contents Documentation You May Need During Setup
Polycom Instructor
RP/VSX 8000
accessory box
Accessories for the
Polycom Instructor RP
system and the VSX 8000
video conferencing system,
including the Polycom
remote control, the Polycom
Instructor Tools CD, and the
VSX Series Documentation
Library CD
•Using the Polycom Instructor RP
•Setting Up the VSX 8000 System
•Polycom Instructor RP User’s Guide (available as a
link on the Polycom Instructor Documentation CD)
•Administrator’s Guide for the VSX Series and
Getting Started Guide for the VSX Series (available
as links on the VSX Series Documentation Library
CD)
Note: You must have an Internet connection to access
the documents on the Polycom documentation CDs.
Display accessory
box
Accessories for the SMART
Board, including the pens
and eraser, and the SMART
software CD
•SMART Board Software User’s Guide
•Rear Projection SMART Board 3000i Installation
Guide
Projector
accessory box
Accessories for the
projector, including the lens
cap
•NEC® Quick Setup Guide
•NEC Portable Projector Important Information
manual
Keyboard box Wireless keyboard Sejin Electron Inc. User’s Manual for Windows® 95/98
Freeboard™
Microphone box Microphone Setting Up the VSX 8000 System
2
Shipping
strap

Setting Up the Polycom Instructor RP
4
Remove the rear access panel from the cabinet.
For more information, refer to the “Removing the
Rear Access Panel” section of the Rear Projection
SMART Board 3000i Installation Guide.
Install the video conferencing shelf if you want to place the camera on it.
•If you do not need this shelf for your camera
or for any other device, skip this step.
•To install the shelf, follow the instructions in
the “Installing the Optional
Videoconferencing Shelf” section of the Rear
Projection SMART Board 3000i Installation
Guide.
•Typically, you attach the video conferencing
shelf to the right side of the Polycom
Instructor RP system when facing it from the
front. However, you can attach it to the left
side if you choose.
•The shelf mounting arm has three positions.
Choose the height that best suits your
installation.
•Do not confuse the video conferencing shelf
with the laptop shelf. The laptop shelf is an
optional item and is smaller than the video
conferencing shelf.
3
Note The Rear Projection SMART Board 3000i
Installation Guide is produced by SMART
Technologies Inc. Although the
information contained in this document
was accurate at the time of publication,
some procedures or illustrations may
have changed slightly since its inclusion
in the Polycom Instructor RP
documentation set.
4