Polycom RealPresence Utility Cart 500 User manual

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Polycom, Inc.
6001 America Center Drive
San Jose, CA 95002, USA
1725-08455-001/D
Setting Up the Polycom®
RealPresence®Utility Cart 500
Single 27” System Dual 22” System
Base cart with laptop/accessory shelf
27” display or (2) 22” displays
Polycom EagleEyeTM IV camera
Storage drawer
AC and RJ45 jack
External 120V or 240V
power supply and
34Ah battery (lasts
approximately 4 hours)
Optional
Accessories
3” 2-way powered
monitor speaker system
Accessory basket
Microphone and 25’ cable
1 Dual 22” Displays
Polycom RealPresence Group 500 system
Attach a 22” display on each side of the display bracket,
using four M4 x 10 Phillips pan head screws per display,
as shown circled in red below.
For a single 27” display, remove the dual display bracket
by opening the rear column cover and removing the
nuts holding the bracket, as shown circled in red below.
Then, attach the 27” display, using four M4 x 10 Phillips
pan head screws.
Use this equipment only with the display(s) supplied
by Polycom.
1 Single 27” Display
Use this equipment only with the display(s) supplied
by Polycom.

Setting up the Polycom® RealPresence® Utility Cart 500 2
2
3Attach the EagleEye IV camera to the camera base,
using four M3 x 6 Phillips flat head screws. Tighten
the screws.
4
5
Mount the RealPresence Group 500 system under
the Utility Cart 500 drawer, using two M3 x 8mm
Phillips pan head screws. Open the drawer to allow
easier access for mounting the system.
Install a 3/8” plastic cable clamp on each display,
using an M4 screw. Connect the pre-installed display
cables, and use the cable clamps, to neatly fasten
the cables behind the display.
Install the RealPresence Group 500 system power
supply by removing the bottom plate. Insert the
power supply in the vertical position shown below,
then flip it to a horizontal position, and reinstall the
screw on the power supply bracket. Connect the
pre-installed AC power cable to the power supply.
Neatly route and connect the pre-installed cables,
which are labeled. Refer to the wiring diagram at
the end of this document for details.

Setting up the Polycom® RealPresence® Utility Cart 500 3
9 Optional Battery Pack and Power Supply Module
Remove the four screws and two cable clamps to open
the connection plate from the box and remove the
connectors from the connection plate.
Remove the AC input and RJ45 network connection
box at the base of the cart by removing the four screws
that attach the U-shaped brackets and connection box
to the base of the cart.
6Remove the rear panel from the display support
column. Route the microphone and camera cables
through the opening in the back of the support
column and connect them to the rear of the system.
Wrap the microphone cable on the cable hooks on
one side of the display support column and neatly
wrap the extra camera cable in the column.
8Optional: Attach the utility shelf to either side of the
drawer. Open the drawer. You may have to unlock
it first. Lift out the shelf.
Insert the shelf tabs into the side slots. The shelf
rests on the side handle.
The AC cable comes attached with the system,
shown below on the left. For countries other than
North America, replace the AC cable with the AC
cable supplied with the system or the country-
specific AC cable that was purchased separately.
Install the RJ45 cable supplied with the system,
shown below on the right.
Connect the AC and network cables from the
system to the wall outlets. You are now ready to
use the system.
7

Setting up the Polycom® RealPresence® Utility Cart 500 4
Move the two cables from the rear bottom hole in the
pole to the front bottom hole. Attach the power supply
base to the optional power supply and battery pack.
120V power supply and 34Ah battery (2200-64870-110)
The system should only be connected to a mains
power supply of 120V 60 Hz.
230V power supply and 34Ah battery (2200-64870-230)
The system should only be connected to a mains
power supply of 230V 50Hz.
Attach the power supply to the cart, using the supplied
screws.
Connect the RJ45 LAN cables from the power supply
base to the LAN ports on the power supply. Information
is transmitted to LEDs on the power supply cover.
10 Optional Battery Pack and Power Supply Module
11 Optional Battery Pack and Power Supply Module
12 Optional Battery Pack and Power Supply Module
13 Optional Battery Pack and Power Supply Module
Connect the input and output AC connector to the
power supply. Attach the power supply cover, using the
U-shaped bracket and the supplied screws. Tighten the
screws.
Attach the RJ45 connector to the connector panel,
using the previously removed hardware.

5
Insert the battery into the battery compartment and
connect the battery to the power supply.
Setting up the Polycom® RealPresence® Utility Cart 500
3” 2-way powered monitor speaker system
(2200-64870-001)
The optional powered speaker kit ships with the
speakers already installed in the speaker brackets.
Remove the cover on the back of the speakers to
expose the Input B jack.
Remove the bottom plate (as shown in step 4), remove
the rear panel from the display support column (as shown
in step 6), and remove the drawer to allow easier access
for installing the cables down the pole.
Move the audio cable from the display down the pole.
Install the supplied AC power cable from the power
strip and exit at the pole, as shown below. Pass the
cables into the speaker assembly and attach the
speaker assembly to the pole.
15 Optional Battery Pack and Power Supply Module
16 Optional Powered Speaker Kit
17 Optional Powered Speaker Kit
Take extra precautions when installing and
connecting the battery due to high current
capacity. Seek assistance from a trained
service person or electrician, if necessary.
14 Optional Battery Pack and Power Supply Module
Attach the battery pack cover, using the supplied screws.
Tighten the screws.
Reinstall the cable clamps removed in step 9.

6
Connect the 1/8 stereo plug to the Input-B port.
Push the AC cord into the power supply, which is
attached to the inside of the speaker enclosure.
Setting up the Polycom® RealPresence® Utility Cart 500
18 Optional Powered Speaker Kit
Mains input ratings:
With 120V or 230V battery option:
Voltage: 120 VAC, 60Hz or 230 VAC, 50Hz (depending on
option)
Current: 5.4A (max)
Without battery option:
Voltage: 100-240VAC, 50/60Hz
Current: 5.4A (max)
Weight of Assembled System:
27” display: 70 lbs (31.8 kg)
dual 22” displays: 74 lbs (33.6 kg)
Weight of Assembled System (with optional battery
pack and power supply module):
27” display: 126 lbs (57.2 kg)
dual 22” displays: 130 lbs (59 kg)
Weight of Assembled System (with optional powered
speaker kit):
27” display: 83 lbs (37.6 kg)
dual 22” displays: 87 lbs (39.5 kg)
Weight of Displays:
1x Viewsonic 27” LED Display (Model VS14818)
Weight: 10.9 lbs (4.9 kg) or
2x Viewsonic 22” LED Display (Model VA15451)
Weight: 6.9 lbs (3.1 kg) each
Ensure that the correctly rated battery option
is fitted before connecting it to the mains
supply.
CAUTION
RISK OF EXPLOSION
The battery can explode if it is replaced
incorrectly or by an incorrect type. Always
observe correct polarity. Only install battery
manufactured by CSB model number
EVX 12340 and GP 12340.
CAUTION
RISK OF ELECTRIC SHOCK
If battery option is fitted, live parts can remain
energized even when the AC input power is
disconnected.
CAUTION
RISK OF FIRE
Battery can generate hydrogen gas. Keep
away all potential sources of ignition. Do not
allow metallic articles to simultaneously
contact the negative and positive terminals
of the battery or its wiring.
Dispose of used batteries according to local
authority or state regulations.
Maximum Loading:
Desktop: 20 lbs (9.1 kg)
Drawer: 7 lbs (3.1 kg)
20 lbs
(9.1 kg)
7 lbs
(3.1 kg)

Regulatory Notices and General Warnings:
This equipment is intended for indoor use only.
Use this equipment only with the display(s) supplied by
Polycom.
Do not use a power cord that is damaged. This could cause
fire or electric shock. Contact the manufacturer for a
replacement cord, if necessary.
Only use a power cord which is appropriately rated and
approved relevant to the country of use.
This equipment should be used only on even surfaces.
This equipment has lockable wheels which should be applied
while the cart is stationary.
When connecting to the mains supply, connect only to an
earthed supply outlet which is installed near the equipment
and is easily accessible.
If the optional power module is fitted, even when the
equipment is disconnected from the supply outlet, there will
still be internal mains voltages present unless the battery
power system is switched o.
Keep ventilation openings free from any obstructions.
The ambient operating temperature rating of this equipment
is 0 - 40ºC and should not be exceeded.
Do not immerse the system in any liquid or place any liquids
on it.
Do not spray liquids directly onto the system when cleaning.
Always apply the liquid first to a static-free cloth.
For further information concerning the individual components
of this equipment, please refer to the respective product
literature.
For support or service, please contact your Polycom®
distributor or go to Polycom Support at
www.polycom.com/support.
7
Setting up the Polycom® RealPresence® Utility Cart 500
Child Safety Warnings:
Death or serious injury may occur when children climb on
audio and/or video equipment furniture. A remote control or
toys placed on the furnishing may encourage a child to climb
on the furnishing and as a result the furnishing may tip over
onto the child.
Relocating audio and/or video equipment to furniture not
specifically designed to support audio and/or video
equipment may result in death or serious injury due to
furniture collapsing or overturning onto a child.

8
Setting up the Polycom® RealPresence® Utility Cart 500
Power Button
The Power button turns the system power on and o.
To turn ON system power: Press and hold the Power button for one second. The alarm will beep once briefly after
one second has passed. Release the button. The Power LED will illuminate. The Power button will turn the system
on regardless of whether the Power Supply Module is plugged in or not.
To turn OFF system power: Press and hold the Power button for one second. The alarm will beep once briefly after
one second has passed. Release the button. The Power LED will turn o.
Power LED
The green LED indicates whether the system power is ON or OFF.
Battery Charge LED Meter
The LEDs will illuminate in several sequences to indicate the approximate charge level of the Battery Module. See
“Operation” section for charts illustrating Battery Charge LED Meter Display depending on dierent charge levels
while discharging and charging.
Mobile Operation (Unplugged/Discharging)
Unplug the Power Supply Module from the AC wall outlet. To reduce the risk of damage, ensure that the cord is
safely stowed on the cart.
Use connected equipment between charges, depending on battery conditions, environmental conditions, and
equipment load. The Battery Charge LED Meter indicates the approximate charge level of the Battery Module (see
chart).
To power o connected equipment and the Power Supply Module’s outlets, and stop the battery from discharging,
press the Power button for one second. The alarm will beep once briefly after one second has passed. Release the
button. All LEDs will be OFF.
Alarm Mute Button
This button silences the Power Supply Module’s low battery alarm. To silence the low battery alarm, briefly press
and release the Alarm Mute button. The low battery alarm will beep once per second unless it is silenced. Once the
charge level falls below 30% (and shutdown is imminent), the alarm will resume again after one minute. Once the
charge level falls below 30%, the user should save open files and safely shut down connected equipment immedi-
ately. If the cart is unattended and PowerAlert Software is loaded on a computer connected to the Power Supply
Module, PowerAlert will automatically save open files prior to automatic shutdown.
Power Control and Battery Meter Panel
If you installed the optional Battery Pack and Power Supply Module, refer to this section for information about
the battery meter panel and how to use the battery.
Battery Charge
LED Meter
90-100%
60-89%
31-59%
<30%
Power Alarm
Mute
Power LED

9
Setting up the Polycom® RealPresence® Utility Cart 500
Mobile Operation (Unplugged/Discharging)
Unplug the Power Supply Module from the AC wall outlet. To reduce the risk of damage, ensure that the cord is
safely stowed on the cart.
Use connected equipment between charges, depending on battery conditions, environmental conditions, and
equipment load. The Battery Charge LED Meter will indicate the approximate charge level of the Battery Module
(see chart).
To turn the system power OFF and stop the battery from discharging, press the Power button for one second. The
alarm will beep once briefly after one second has passed. Release the button. All LEDs will be OFF.
Charge Levels (Discharging)
* The low battery alarm will beep once per second. To silence the alarm, press the Alarm Mute button. If the charge level falls
below 30% (and shutdown is imminent), the alarm will resume after one minute. Save open files and safely shut down
connected equipment. If PowerAlert software is loaded on a computer connected to the Power Supply Module, and the cart is
unattended, PowerAlert will automatically save open files prior to automatic shutdown.
Stationary Operation (Plugged in/Charging)
Plug the system main power cord into a live AC wall outlet.* The system will deliver AC power to connected
equipment while simultaneously charging the Battery Module.
Use connected equipment indefinitely as long as the Power Supply is connected to a live AC outlet. If the utility
power fails, due to a blackout, the system will automatically support connected equipment with AC power from the
Battery Module (if adequately charged). When power resumes after a blackout, the system will automatically
resume supplying AC power and recharging the Battery Module.
Charge Levels (Charging)
* The battery should be charged as often as possible by plugging the Power Supply into a wall outlet. Charging the batteries for
brief intervals does not adversely aect battery performance. However, leaving the batteries fully discharged for long periods of
time does adversely aect battery performance.
90 - 100%
60 - 89%
31 - 59%
<= 30%
Green
Green
Green
Green
Green
Green
Green
OFF
Green
Green
OFF
OFF
Green
Flashing Green
Flashing Green
Flashing Green
LED 1 LED 2 LED 3 LED 4
Charge Level
90 - 100%
60 - 89%
31 - 59%
<= 30%
Green
Green
Yellow
Flashing Red
Green
Green
Yellow
OFF
Green
Green
OFF
OFF
Green
OFF
OFF
OFF
LED 1 LED 2 LED 3 LED 4
Charge Level
OFF
OFF
ON
ON
Low Battery Alarm*

10
Setting up the Polycom® RealPresence® Utility Cart 500
Utility Cart 500 Wiring Diagram