Polycom SoundPoint IP 331 User manual

Polycom IP 331
User Guide

Phone overview
Basic telephony features
•How to place a call
•How to answer a call
•How to terminate a call
•How to redial a number
•How to mute a call
•How to set a call on hold
•How to transfer a call
Advanced telephony features
•How to make conference calls
•How to answer a call while you’re on
the line
•How to switch between active calls
Phone preferences
•How to change the ring tone
•How to change the language
•How to change the volume
Voicemail & Call history
•How to listen to your voicemail
•How to consult the Call history
•How to clear the Call history
Contacts management
•How to add a contact
•How to assign a Speed Dial to a contact
•How to call one of your Speed Dial
•How to edit a contact
•How to delete a contact
•How to search a contact
•Corporate Directory
Various
•Idle display
•How to reboot your phone
•How to reset your phone
Content

1 : Message waiting indicator
2 : Line Icons
3 : Soft keys
4 : Line indicators
5 : Line keys
6 : Hold
7 : Headset
8 : Speakerphone
9 : Hands-free Microphone
10 : Volume keys
11 : Microphone Mute
12 : Dial pad
13 : Feature keys
14 : Display control keys
15 : Speaker
16 : Hookswitch
17 : Graphic display
Polycom IP 331: Phone overview

•How to place a call ?
•Using the handset:
1. Type the number on keypad
2. Press the Dial button (13)
3. Pick-up the handset
•Using the speaker:
1. Type the number on keypad
2. Press the Speaker button
3. Press the Dial button (13)
1. Pick-up the handset
2. Type the number
3. Push the Dial button (13)
1. Press the Speaker button
2. Type the number
3. Push the Dial button (13)
OR
OR
Note :
You must add a « 0 » before any external number
Emergency numbers can be dialed without any preceeding « 0 » (100, 110,…)
To redial your last number : click twice the button « DIAL »
Basic telephony features

•How to answer a call ?
•Using the handset:
1. Pick-up the handset
•Using the speaker:
1. Press the Speaker button (8)
2. Press Line 1 (4) opposite the
incoming call
3. Press the Answer softkey *
OR
Note :
These steps apply when the called party
is NOT in another call
OR
•How to end a call ?
•Press the End call softkey
•Replace the handset
•Press the handsfree button (8)
if in handsfree speakerphone
mode
OR
OR
•How to redial a call ?
•To redial last number:
press twice Dial
*A softkey is a phone “button” which has a different function depending on the phone’s state
Basic telephony features (2)

•How to mute a call ?
•Press the “Mute” button (11)
The microphone is muted (with
the handset and in handsfree
state)
•How to set a call on hold ?
•Press the “Hold” button (6)
Music is played to the caller.
Basic telephony features (3)

•How to transfer a call ?
Basic telephony features (4)
Blind transfer (1)
You transfer the call without
speaking to the third person
and you “forget” the call
Warm / Attended transfer (2)
You first speak to the third
person before transferring the
call.
2 options

•How to do a warm / attended transfer ?
Press the Trans softkey during call
The active call is set on hold
Enter extension to transfer to
Press the Dial button (13)
What the 3rd party sees :
•when to talk to him/her : 3rd party sees your extension
•when you have transferred the call : 3rd party sees initial caller ID *
Basic telephony features (5)
* Feature availibility dependent on configuration

•How to do a blind transfer ?
Basic telephony features (6)
What the 3rd party sees : initial caller ID
Press the Trans softkey during call
The active call is set on hold
Press the Blind softkey
Enter extension to transfer to
Press the Dial button (13)

•How to make conference calls with 3 people ?
Advanced telephony features
•Initiate a 3-party conference call directly via your
phone.
1. Call the first person
2. During the call, press the Conf softkey
The current call is now on hold
3. Enter the number of the third person
4. Press the Dial button (13)
5. When 3rd person answers press again the Conf
softkey
•To leave the conference, press the End Call softkey.
The other participants remain connected.

•How to answer a call while you are on the line?
Advanced telephony features (2)
•You will receive a bip when a new call comes in
•You’ll also see on the top left of the screen 1/2
•You can answer the call
•During several seconds you can press Answer
•After you have first to navigate using the down arrow, then press Answer
•Current call will be put on hold
•How to make switch between active calls?
•You can switch between active calls using the down arrow
•You’ll se that the call id changes on the top left of the screen 1/2 -> 2/2
•Current call has always id 1
•Press Resume to switch to the selected call
•When your current call ends up you have also to press Resume to continue with your
other correspondent

•Press on Menu (13)
•By using the arrows, go to Settings
•Select Settings by pressing on the v(in the
middle of the arrows)
•Select Basic by pressing on the v
•Go to Ring Type using the arrow and press v
•With the arrows, navigate through the
different ring types and play/select the
ringtones
•How to change the ringtone ?
Phone preferences

•Press on Menu (13)
•By using the arrows, go to Settings
•Select Settings by pressing on the v(in the
middle of the arrows)
•Select Basic by pressing v
•Go to Language using the arrows
•Press vto confirm your choice
•Phone will show Please wait
•The phone interface is now in the language of
your choice
•If the language does not change, reboot your
phone (known issue in some firmware versions)
•How to change the language ?
Phone preferences (2)

•Use the Volume keys (10)
•Ring tone : Press on +or -when ringing
•Voice : Press on +or -when speaking
•How to adjust the volume ?
Phone preferences (3)

•Everyone can have his own voicemail service *
•Works like GSM voicemail
•Red light flashing ? New voicemail is in !
•Little envelope on screen? New voicemail is in !
•If configured, voicemails are also sent via email
•From the home screen, press V.Mail softkey (1st softkey) *
* Feature availability dependent of configuration
Voicemails & Call history
•How to listen to your VoiceMails?

Voicemails & Call history (2)
•How to consult your Call history ?
Received calls
•Press Menu (13) > Features > Call Lists > Received Calls
•Press the Callers softkey (you may need to navigate using the More
softkey) *
Placed calls
•Press Menu (13) > Features > Call Lists > Placed Calls
•Press the Dial button
* May not be available depending on the phone configuration

28/08/2013
Voicemails & Call history (3)
•Other way to consult the Call history
Received Calls
Missed Calls
Placed Calls

Voicemails & Call history (2)
•How to clear your Call history ?
•Press Menu (13) > Features > Call Lists > Clear
•Select Received calls or Placed Calls
•Confirm by Yes

•The phone has a local Contact Directory
•It can be that your phone is configured to always replace contacts from Contact Directory by
the extensions on the PBX. On latest implementations (Fusion v.2+, Belgacom Unify v.2+,..) local
contacts are kept by default
•Add a contact
•Edit a contact
•Speed dial
•Search
•Corporate directory: lookup on PBX *
* Feature availability dependent of configuration.
Contact management

1. Manual add-on
•From the home screen, look for the Dir softkey using the More softkey
•Press the Dir softkey
•Select local Contact Directory by pressing the v
•If you have already some contacts,
use the up arrow to go to <New Entry>
•Press the vto add a new entry
•Press the vto enter a first name
•Enter first name via dialpad
•Press ok or cancel to accept or cancel changes
•Press the down arrow to display the next field in the contact’s entry
(see next slide)
•How to add a contact in Contact Directory?
Contact management (2)