Ricoh P3000 User manual

Unified Communication System
Unified Communication System
P3000
Quick Start Guide
P3000

How To Set up your Unified Communication System
Before the UCS P3000
can
There are two parts to this process:
1.
Configuring the web portal and address book
2.
Configuring the P3000 hardware.
1. Using your Computer’s Web Browser, Log on
to https://ucs.ricoh.com/ut
il/login
Your password is case sensitive.
The Login is your CID (Contact ID)
Your Password is the P3000’s Serial Number
Click the Login button to access your
Unified Communication System portal.
2. Naming Your Device and Changing Your Password
In the “Name” Box, enter the name
you wish to have your device called in
other P3000 address books.
To change your default password,
enter the current password, and then
the new password
Click “Save” when complete
Click on Device Settings.
How To Set up your Unified Communication System
can
be used, it must be configured
There are two parts to this process:
Configuring the web portal and address book
Configuring the P3000 hardware.
1. Using your Computer’s Web Browser, Log on
il/login
Your Password is the P3000’s Serial Number
Click the Login button to access your
Unified Communication System portal.
2. Naming Your Device and Changing Your Password
you wish to have your device called in
enter the current password, and then
How To Set up your Unified Communication System
s P3000
be used, it must be configured

3. Address Book
The Address Book is where your contact list for the P3000 is managed. From the “Address Book”, you
can add new P3000 devices/locations, edit exiting listings, send registration requests, and accept or
decline
participation invitations from other P3000 contacts.
4. Registering a New Contact in the Address Book
To Register a new contact:
1. Click the “Address Book” button, and click the “Register Contact” button.
2.
Enter the Contact ID and name of the P3000 contact you want to
add to your Address Book. Note: The Contact ID and Name will be
provided to you by that user.
3. Click the “Send Request” button.
When the “Send Request” button is clicked, a registration request is
sent to the contact for acceptance. Your status is “Waiting for Acceptance.”
Note: When the contact accepts the request, your
Address Book will be updated and add the contact to t
list.
5. Accepting a Registration Request from Other Contacts
To Accept a Request from the Web
1) Go to “Address Book”.
2) Click the “Accept” button from the
Registration Request area.
3) Type in the name of contact and click the
“Accept” button.
The Address Book is where your contact list for the P3000 is managed. From the “Address Book”, you
can add new P3000 devices/locations, edit exiting listings, send registration requests, and accept or
participation invitations from other P3000 contacts.
4. Registering a New Contact in the Address Book
1. Click the “Address Book” button, and click the “Register Contact” button.
Enter the Contact ID and name of the P3000 contact you want to
add to your Address Book. Note: The Contact ID and Name will be
When the “Send Request” button is clicked, a registration request is
sent to the contact for acceptance. Your status is “Waiting for Acceptance.”
Note: When the contact accepts the request, your
Address Book will be updated and add the contact to t
he
5. Accepting a Registration Request from Other Contacts
To Accept a Request from the Web
2) Click the “Accept” button from the
3) Type in the name of contact and click the
The Address Book is where your contact list for the P3000 is managed. From the “Address Book”, you
can add new P3000 devices/locations, edit exiting listings, send registration requests, and accept or

6. To Accept a Request from the Device
You can also accept the registration request from the ‘Menu’ on the P3000 device by clicking on the
Registration Request List.
7. Device Setup and Network Configuration
8. Firmware Update
If there is an updated version of firmware, the message will show up in “Firmware Update”
Click the button and proceed with firmware update.
1. Connect the
AC Adapter Power cable to the P3000
and plug into AC outlet.
2. Connect an Ethernet cable to the P3000, and
connect to a Wired LAN router or Hub. A wireless
LAN connection is also available
3. Connect your P3000 to a display device such as
projector or PC monitor.
4.Turn the P3000 on. A blue power light will appear.
5. Click the “Menu” button.
6. Go to “Wired Network Configuration” or “Wireless
Network Configuration”, and select appropriate
settings to configure the P3000.
6. To Accept a Request from the Device
You can also accept the registration request from the ‘Menu’ on the P3000 device by clicking on the
7. Device Setup and Network Configuration
If there is an updated version of firmware, the message will show up in “Firmware Update”
Click the button and proceed with firmware update.
AC Adapter Power cable to the P3000
2. Connect an Ethernet cable to the P3000, and
connect to a Wired LAN router or Hub. A wireless
3. Connect your P3000 to a display device such as
4.Turn the P3000 on. A blue power light will appear.
6. Go to “Wired Network Configuration” or “Wireless
Network Configuration”, and select appropriate
You can also accept the registration request from the ‘Menu’ on the P3000 device by clicking on the
If there is an updated version of firmware, the message will show up in “Firmware Update”
in “Menu”.

Communicating with the P3000 Unified Communication
System
1. Start a Meeting
Once your P3000 is setup and configured, it’s easy to use it.
and Private.
To Start a Meeting:
1. Power the P3000 on.
2. Click the “Push” button on the P3000 to release the camera, and
3. Select your contact using the navigation arrow buttons, and select “Enter”. You will be connected as
soon as the other participant accepts your meeting invitation.
 If
someone else initiates a call, accept the meeting invitation by pressing “Enter” button.
To Start a Private Meeting
1.
Select your contact using the navigation arrow buttons, and select “Enter”. You will be prompted
to select a meeting type
2. Create a meeting password.
The person called will not be required to enter the password. Anyone attempting to join the meeting will
be required to enter the password before joining.
Communicating with the P3000 Unified Communication
Once your P3000 is setup and configured, it’s easy to use it.
There are two types of meetings, Standard
2. Click the “Push” button on the P3000 to release the camera, and
position it for optimal viewing.
3. Select your contact using the navigation arrow buttons, and select “Enter”. You will be connected as
soon as the other participant accepts your meeting invitation.
someone else initiates a call, accept the meeting invitation by pressing “Enter” button.
Select your contact using the navigation arrow buttons, and select “Enter”. You will be prompted
The person called will not be required to enter the password. Anyone attempting to join the meeting will
be required to enter the password before joining.
Communicating with the P3000 Unified Communication
There are two types of meetings, Standard
position it for optimal viewing.
3. Select your contact using the navigation arrow buttons, and select “Enter”. You will be connected as
someone else initiates a call, accept the meeting invitation by pressing “Enter” button.
Select your contact using the navigation arrow buttons, and select “Enter”. You will be prompted
The person called will not be required to enter the password. Anyone attempting to join the meeting will

2. Changing Screen Layout
You can use the arrow buttons to move the images around the monitor for preferred viewing.
In addition, when the PC Screen Share is used and displayed on the monitor, it can also be changed
along with camera images. The size of the PC Screen Share or e
enlarged or reduced.
3. PC Screen Share
(Windows Vista and Windows 7)
The PC Screen Share feature allows you to display and share your computer screen with connected
users. It also displays the camera
image, so users can see your screen and participants. The PC
Screen Share needs to setup prior to using it.
To install the PC Screen Share driver:
1.
Attach your computer to the P3000 using the USB cable included with your package.
2. Open a window to
display you’re My computer components.
3.
Right click on the PC Screen Share option.
4.
Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).
5.
Follow the steps to complete the installation
You can use the arrow buttons to move the images around the monitor for preferred viewing.
In addition, when the PC Screen Share is used and displayed on the monitor, it can also be changed
along with camera images. The size of the PC Screen Share or e
ach displayed image can also be
(Windows Vista and Windows 7)
The PC Screen Share feature allows you to display and share your computer screen with connected
image, so users can see your screen and participants. The PC
Screen Share needs to setup prior to using it.
To install the PC Screen Share driver:
Attach your computer to the P3000 using the USB cable included with your package.
display you’re My computer components.
Right click on the PC Screen Share option.
Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).
Follow the steps to complete the installation
You can use the arrow buttons to move the images around the monitor for preferred viewing.
In addition, when the PC Screen Share is used and displayed on the monitor, it can also be changed
ach displayed image can also be
The PC Screen Share feature allows you to display and share your computer screen with connected
image, so users can see your screen and participants. The PC
Attach your computer to the P3000 using the USB cable included with your package.
Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).

4.
Starting the Screen Share Application
There are two ways to launch the Screen Share application
5. PC Screen Share
Click the Start Sharing button that appears on your screen.
Your screen will display on the monitor and can be viewed by contacts.
Click the Stop Sharing once completed
6. PC Screen Share
(Windows XP)
The PC Screen Share feature allows you to display and share your computer screen with connected
users. It also displays the camera image, so users can see your screen and
Screen Share needs to setup prior to using it.
To install the PC Screen Share driver:
1. Attach your computer to the P3000 using the USB cable included with your package.
2. Open a window to display your My computer components.
3. Navigate to the driver directory
4. Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).
Follow the steps to complete the installation
Connect the P3000 to your
computer with the provided
USB cable and select “Start
PC Screen Share
Starting the Screen Share Application
There are two ways to launch the Screen Share application
Click the Start Sharing button that appears on your screen.
Your screen will display on the monitor and can be viewed by contacts.
Click the Stop Sharing once completed
(Windows XP)
The PC Screen Share feature allows you to display and share your computer screen with connected
users. It also displays the camera image, so users can see your screen and
participants. The PC
Screen Share needs to setup prior to using it.
To install the PC Screen Share driver:
1. Attach your computer to the P3000 using the USB cable included with your package.
2. Open a window to display your My computer components.
4. Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).
Follow the steps to complete the installation
1. Open a window to display
your My computer
components.
2. Navigate to the app
directory
3. Launch ScreenSender.exe
The PC Screen Share feature allows you to display and share your computer screen with connected
participants. The PC
1. Attach your computer to the P3000 using the USB cable included with your package.
4. Select the 32 or 64 bit driver. (The driver is based on your PC and operating system).
1. Open a window to display
your My computer
2. Navigate to the app
3. Launch ScreenSender.exe

6. PC Screen Share (Macintosh OS 10.7 / OS 10.8)
The Screen Share feature allows you to display and share your computer screen with connected users.
It also displays the camera image, so users can see your screen and participants. The Screen Share
needs to setup prior to using it.
To install the Screen Share driver:
1. Attach your Macintosh to the P3000 using the USB cable included with your package.
2. Download the Screen Share application from Ricoh-usa.com
3. Run the install package
Launch the Screen Share application from the Mac.
To Start the Screen Share, choose the share type and click Start Sharing
To end sharing, click Stop Sharing