Ricoh Meeting 360 V1 User manual

Operating Instructions
For safe and correct use, be sure to read the Safety Information in Read
This First before using the machine.

TABLE OF CONTENTS
1. Read This First
How to Read This Manual................................................................................................................................. 3
Symbols...........................................................................................................................................................3
Notes...............................................................................................................................................................3
Disclaimer........................................................................................................................................................3
Remarks...........................................................................................................................................................4
2. Setting Up the Device
Checking the Package Contents........................................................................................................................5
Names and Functions of the Components........................................................................................................6
Front.................................................................................................................................................................6
Side..................................................................................................................................................................6
Top...................................................................................................................................................................7
Operating Environment...................................................................................................................................... 8
Installation Requirements............................................................................................................................... 8
Operating Requirements for a Connected Computer...............................................................................10
Necessary Setups.............................................................................................................................................11
Connecting the Power Cord Set................................................................................................................. 11
Connecting to a Computer..........................................................................................................................14
Connecting the Ethernet Cable for Firmware Update...............................................................................14
Using This Device............................................................................................................................................. 16
Starting Up the Device.................................................................................................................................16
Putting the Device into Standby.................................................................................................................. 16
Adjusting the Speaker Volume....................................................................................................................17
Muting the Microphones.............................................................................................................................17
Finishing Use of the Device..............................................................................................................................18
Removing the Power Cord Set....................................................................................................................18
Removing the USB Cable............................................................................................................................18
Removing the Ethernet Cable......................................................................................................................19
LED Indicators...................................................................................................................................................20
3. Using RICOH Meeting 360 Apps for Windows
About RICOH Meeting 360 Apps for Windows...........................................................................................23
Operating Requirements for RICOH Meeting 360 Apps for Windows................................................. 23
Installation.........................................................................................................................................................25
1

Uninstallation.................................................................................................................................................... 26
Screen Configuration.......................................................................................................................................27
Basic Operations..............................................................................................................................................29
Starting a Meeting....................................................................................................................................... 29
Changing the Screen Layout.......................................................................................................................30
Ending a Meeting........................................................................................................................................ 34
Configuring the Device Settings......................................................................................................................36
Configuring the General Settings............................................................................................................... 36
Configuring the Network Settings...............................................................................................................36
Configuring the Firmware Update Settings................................................................................................39
Configuring the Administrator Password....................................................................................................40
Initializing the Device Settings.................................................................................................................... 41
4. Troubleshooting
Problems Starting or Stopping the Device......................................................................................................43
Problems Using the Device.............................................................................................................................. 46
Problems Using RICOH Meeting 360 Apps for Windows...........................................................................51
5. Appendix
Specifications....................................................................................................................................................53
Restrictions........................................................................................................................................................ 55
Trademarks....................................................................................................................................................... 56
2

1. Read This First
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using functions. This symbol indicates points that may result in
the product or service becoming unusable or result in the loss of data if the instructions are not obeyed.
Be sure to read these explanations.
Indicates supplementary explanations of the product's functions and instructions on resolving user errors.
[ ]
Indicates the names of keys or buttons on the product or display.
Notes
Some illustrations or explanations in this guide may differ from your product due to improvements or
changes in the product.
This manual shall not be copied, duplicated, changed, quoted or reproduced in part or in full without
permission.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this product, losses of documents or data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of important documents or data. Documents or data
might be erased due to your operational errors or malfunctions of the machine. Also, you are
responsible for taking protective measures against computer viruses, worms, and other harmful software.
In no event will the manufacturer be responsible for any documents created by you using this product or
any results from the data executed by you.
3

Remarks
The application of this product does not include sound recording and video recording features.
1. Read This First
4

2. Setting Up the Device
This chapter describes the operating requirements and necessary setups for this device and how to use it.
Checking the Package Contents
This product includes the items listed below. Check that they are all included.
• AC adapter
E0A8IX0101
• Power cord
E0A8IX0102
• USB cable (Type-C to C)
E0A8IX0103
• Documents
• Read This First
• Quick Guide
5

Names and Functions of the Components
Front
E0A8IX0104
4
5
3
2
1
1. Power button
Use this to restart the device or to put the device into standby.
2. Power connector receptacle
Use this to connect the power cord to the device.
3. USB Type-C port
Use this to connect the device to a computer.
4. Threaded hole
Use this to attach the device to a camera tripod, etc.
5. Ethernet port
Use this to connect a 1000BASE-T, 100BASE-TX, or 10BASE-T cable when using the device in a wired
network.
Side
2
1
E0A8IX0105
2. Setting Up the Device
6

1. Speaker
This provides audio output from a computer connected to this device.
The speaker is embedded into the device's side area.
2. [+] and [-] keys
Use these to adjust the speaker volume on this device.
There are two pairs of these keys on two different positions on the device's side area.
Top
E0A8IX0106
2
2 1
1
1
3
1. Microphones
These receive sound from the location.
There are three microphones on the device's top area.
2. [Microphone Mute] keys
Use this to mute audio from the microphones on the device.
There are two [Microphone Mute] keys on the device's top area.
3. Camera
This camera captures panoramic images of the location.
The camera is placed at the center of the device's top area.
Names and Functions of the Components
7

Operating Environment
Installation Requirements
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Do not use flammable sprays or solvents in the vicinity of this machine. Also, avoid placing these
items in the vicinity of this machine. Doing so could result in fire or electric shock.
• Keep the machine and attachments out of the reach of children. If the machine is near children,
it may cause injury.
• Do not mount to and use the machine on a ceiling via the tripod screw hole or by any other
means. Otherwise, the machine could fall, resulting in injury or damage.
• When a tripod is attached, make sure that the tripod is stable. Otherwise, the machine could tip
over or fall, resulting in injury or damage.
• Do not place heavy objects on the machine. Doing so can cause the machine to fall or topple
over, possibly resulting in injury.
• Do not place the machine on an unstable or tilted surface. Doing so can cause the machine to
fall or topple over, possibly resulting in injury.
• Do not place the machine or use it in an environment where it might get wet such as from snow,
rain, or being near water. Doing so could result in fire or electric shock.
• Do not place the power cord and connection cable in a way that might cause someone to trip
and fall. The machine might fall over and cause an injury.
• Do not place or store the machine in a location where direct sunlight or heat generation might
occur. The heat may deform or wear out the exterior parts or negatively affect internal parts.
Doing so could result in fire.
• Do not place the power cord and connection cable in a way that might cause someone to trip
and fall. The machine might fall over and cause an injury.
2. Setting Up the Device
8