Ricoh P3500 User manual

P3500
Quick Start Guide

Contents
1. Connecvity............................................................................................................................................... 3
A. Front View ........................................................................................................................................... 3
B. Rear View............................................................................................................................................. 3
2. Funcons and Controls.............................................................................................................................. 4
3. Seng up the P3500 ................................................................................................................................. 5
4. P3500 Displays........................................................................................................................................... 6
A. Main Screen layout............................................................................................................................. 6
B. Meeng Screen.................................................................................................................................... 7
5. Configuring the P3500............................................................................................................................... 8
A. Connecng to the Web Portal ............................................................................................................. 8
B. Device Sengs..................................................................................................................................... 8
C. Address Book ......................................................................................................................................... 9
A. Registering a new Contact................................................................................................................... 10
B. Accepng a Registraon Request........................................................................................................ 11
1. From Web .................................................................................................................................... 11
2. From P3500.................................................................................................................................. 12
D. Firmware Updates ............................................................................................................................... 12
6. Using the P3500 ........................................................................................................................................ 13
A. Starng a Meeng ............................................................................................................................... 13
B. Changing Screen layout ....................................................................................................................... 14
C. Screen Share ....................................................................................................................................... 14
1. Installing PC Driver...................................................................................................................... 14
2. Screen Share from PC .................................................................................................................. 15
3.Screen Share from MAC ............................................................................................................... 16
4. Starng Screen Share PC and MAC.............................................................................................. 17
9/2015 V. Jacksier

1.Connecvity
3
HDMI in
Camera
HDMI out
Display
Power in
VGA Display
Out
Network in
B.RearView
A.FrontView
1 4 2 3
1. 3.5mm Audio out for headphones
2. 3.5mm Audio in for microphone
3. Two USB 3.0 outputs for Speaker, Microphone or USB camera
4. USB 3.0 input for Computer screen share
Externaldevices
If required you can connect external speakers, microphones and cameras to expand the funconality of the P3500.

2.FunconsandControls
4
There are two ways to control the P3500. First is by using the buons on the P3500, and secondly, using the remote control.
1. Controls on the P3500
1. PushKey‐Press to release the camera arm from the locked posion.
2. ZoomKeys‐Press the "+" or "‐" keys to increase or decrease the displayed image size
3. Cameraoffkey‐Turns offthe camera during a video conference. A black screen is displayed
4. PowerKey‐Turns power to the unit ON and OFF.
5. DisconnectKey‐Press this key to end a video conference.
6. MuteKey‐Press once to temporarily disable audio input at the device. Press again to re‐enable audio capabilies. Mute status
displayed on screen
7. MenuKey‐Switches between the default Contact list screen and the Main Menu screen
8. ArrowKeys‐This circle of four keys is used to move the cursor up, down, le, and right when entering data. The leand right
arrow keys are also used to switch between screen layouts during a meeng.
9. EnterKey‐Press to enter a menu, or confirm a seng or value that is highlighted on the screen. Press to connect with an incom‐
ing video conference.
10. SpeakerVolume‐Use the "–" and "+" keys to adjust speaker volume.
1 2 3
4
5
6 7
8
9
10
7
5 4
9 8
2 3
10
6

3.SengUptheP3500
A.Setup
Connect the AC Adapter and power cable to the unit and an AC outlet.
Press the Push key to release the camera arm and raise it to the desired height.
The arm has a 135° swing radius. Users will feel stops at 45°, 90°, and 135°.
2. The camera head itself can swivel 270° horizontally (from ‐
90° clockwise to +180° counterclockwise) so users can orient and fine‐tune the view direcon without moving the enre unit.
It also can be lted forwards or backwards 45°. This versality allows users to point the camera at the tabletop to display
documents and small objects, or even skyward.
3. Connect the UCS P3500 to the network and press the Power key to start the unit.
5

4.P3500Displays
A.P3500MainScreen
The P3500 screen displays your contact list and status as well as your Name and CID.
If there is an available firmware update, contact request or service noce, it will be displayed at the boom of the screen.
6
Your CID and Name
A green checkbox denotes that a contact is on‐line and ready for a call
A Blue “plus” sign denotes that a contact is on‐line and in a call
A Grey “X” denotes that a contact id off‐line

4.P3500Displays
B.TheP3500MeengScreen
When you are in a meeng the following informaon will be displayed.
7
Your CID # Number in meeng Time of meeng Bandwidth being used
Download / Upload
While in a meeng you can use the arrow keys to change the display to seven different views.
1. Other party full screen
2. Full screen of local device
3. Picture in Picture mode (Full screen of other locaon, small local window)
4. Picture and Picture ‐Up to nine locaons on a screen
5. Mulview ‐Large window surrounded by smaller windows. Large window is speaker’s locaon
6. Screen share full screen
7. Screen share surrounded by parcipants

5.ConfiguringtheP3500
A.ConnecngtotheWebPortal
Before using the P3500 it is important to connect to the web portal and configure the device and create your address book.
1. Connecng to the Web Portal
Using a computer browser, log on to HTTPS://UCS.Ricoh.com/ul/login
B.DeviceSengs
2. Naming Your Device and Changing your Password
Click on Device Sengs
In the Name box, enter the name you wish to
have your device idenfied in other address books.
To change your default password (recommended)
enter the current password and then your new password
Click Save when complete
8
Your password is case sensive.
The Login is your CID (Contact ID)
Your inial Password is the P3500’s Serial
Number
Click the Login buon to access your
Unified Communicaon System portal.

5.ConfiguringtheP3500
C.AddressBook
The Address Book is where your contact list for the P3500 is managed. From the “Address Book”, you can add new P3500 devices/
locaons, edit exing lisngs, send registraon requests, and accept or decline parcipaon invitaons from other P3500 contacts.
9

5.ConfiguringtheP3500
1.RegisteringaNewContactintheAddressBook
To Register a new contact:
1. Click the “Address Book” buon, and click the “Register Contact” buon.
2. Enter the Contact ID and name of the P3500
contact you want to add to your Address
Book. Note: The Contact ID and Name will be
provided to you by that user.
3. Click the “Send Request” buon.
When the “Send Request” buon is clicked, a
registraon request is sent to the contact for
acceptance. Your status is “Waing for
Acceptance.”
Note: When the contact accepts the request, your Address Book will be updated and add the contact to the list.
10