Ricoh P3500 User manual
To use this product, first change the default password. Read “Preparing to Use This Product”
carefully. Make sure to use this product after changing the default password.
Ändern Sie zuerst das Standardpasswort, bevor Sie dieses Produkt verwenden. Lesen Sie
"Vorbereiten der Verwendung dieses Produkts" sorgfältig durch. Nach dem Ändern des
Standardpassworts können Sie das Produkt verwenden.
Pour utiliser ce produit, commencez par modifier le mot de passe par défaut. Lisez
« Préparation à l'utilisation de ce produit»avec attention. Assurez-vous d'utiliser ce produit
après avoir modifié le mot de passe par défaut.
Per utilizzare questo prodotto occorre cambiare la password predefinita. Leggere con attenzi-
one "Preparazione all'uso del prodotto". Utilizzare il prodotto dopo aver cambiato la password
predefinita.
Para utilizar este producto, cambie primero la contraseña predeterminada. Lea detenidamente
“Preparación para utilizar este producto”. Utilice este producto después de haber cambiado la
contraseña predeterminada.
Om dit product te gebruiken, dient u eerst het standaard wachtwoord aan te passen. Raad-
pleeg hiervoor "Voorbereidingen om dit product te gebruiken". Zorg ervoor dat u dit product
pas gebruikt nadat u het standaard wachtwoord heeft aangepast.
Ändra standardlösenordet innan du använder produkten. Läs avsnittet "Förberedelser innan
du använder produkten" noggrant. Se till att du använder produkten först efter du ändrat
standardlösenordet.
Перед началом эксплуатации устройства необходимо изменить пароль по умолчанию.
Внимательно изучите руководство "Подготовка изделия к использованию". Начинать
работу с устройством следует только после изменения пароля по умолчанию.
Para usar este produto, primeiro altere a senha padrão. Leia atentamente “Preparando-se
para utilizar este produto”. Certifique-se de usar este produto só após alterar a senha padrão.
使用本產品前，請先變更預設密碼。請詳細閱讀「準備使用本產品」。請務必
變更預設密碼後再使用本產品。
Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in this manual before using the
machine.
For information not in the printed manual,
refer to the HTML/PDF files on the website.
Appendix
Safety Information for This Machine
Read This First
English
English
TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 3
Symbols...........................................................................................................................................................3
Disclaimer........................................................................................................................................................3
Notes...............................................................................................................................................................3
Manuals for This Machine................................................................................................................................. 4
Preparing to Use This Product............................................................................................................................5
Changing the Default Password....................................................................................................................5
Information for Unified Communication System.......................................................................................... 5
Laws and Regulations.........................................................................................................................................6
CE Marking Traceability Information (For EU Countries Only)..................................................................6
User Information on Electrical and Electronic Equipment........................................................................... 6
Note for the Battery and/or Accumulator Symbol (For EU countries only)..............................................7
User Information for Wireless Network (For EU Countries Only).............................................................. 7
EMC Directive.................................................................................................................................................8
Notes to Users in the State of California (Notes to Users in USA )............................................................8
Notes to users in the United States of America............................................................................................8
Notes to Canadian Users of ICES -003 Conformance.............................................................................. 9
Notes to Canadian Users of IC Rules...........................................................................................................9
Notes to Users in the USA/Canada.......................................................................................................... 10
Notes for Users............................................................................................................................................ 11
About USB Cable........................................................................................................................................ 11
Hinweise für Benutzer..................................................................................................................................12
Note for Users..............................................................................................................................................12
1. Safety Information for This Machine
Safety Information............................................................................................................................................13
Safety During Operation.............................................................................................................................13
Safety Precautions to Be Followed.............................................................................................................13
Checking the Package Contents..................................................................................................................... 19
Operating Environment....................................................................................................................................21
Installation Requirements.............................................................................................................................21
Operating Environment for the Machine................................................................................................... 24
Precautions for Usage......................................................................................................................................25
Handling This Product..................................................................................................................................25
1
Wireless Networking...................................................................................................................................25
About the card inside the machine.............................................................................................................26
Cleaning....................................................................................................................................................... 26
Copyright Notice......................................................................................................................................... 26
2. Appendix
Copyrights.........................................................................................................................................................27
Vidyo.............................................................................................................................................................27
Other software............................................................................................................................................. 27
Trademarks....................................................................................................................................................... 29
INDEX............................................................................................................................................................. 31
2
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
[ ]
Indicates the names of keys on the machine's display or control panels.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
Notes
Contents of this manual are subject to change without prior notice.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
3
Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
This machine and its functions are explained in detail in "Operating Instructions".
For details, see "Operating Instructions" on the Ricoh web site.
• Media differ according to manual.
• A Web browser must be installed in order to view the html manuals.
Read This First (This Manual)
Before using the machine, be sure to read this manual entitled Safety Information. It also describes
each regulation.
Quick Guide
Explains how to start a meeting.
Operating Instructions
Explains how to prepare and operate this machine. It also explains how to start meetings, and
provides a description of the machine’s features.
In addition, this manual explains how to troubleshoot problems, and describes the different
specifications of the machine.
The Operating Instructions is supplied in HTML form. You can view the Operating Instructions on
the Ricoh home page:
• http://www.ricoh.com/downloads/
4
Preparing to Use This Product
Changing the Default Password
The default password is the preset login password used to access Unified Communication System
Settings. It is used only the first time you log in to Unified Communication System Settings.
Before using this product, use the Web browser on your computer to access Unified Communication
System Settings and change the login password. Enter the following URL in the address bar of your web
browser to access Unified Communication System Settings.
• https://ucs.ricoh.com/util/login
The following information is needed to log in to Unified Communication System Settings:
1. Contact ID
You can check the Contact ID from the Contact List screen.
For details about Contact List screen, see “About Screen”, Operating Instructions.
2. Default password
The serial number printed on the machine is used as the default password. It consists of eleven
alphanumeric and symbol characters.
DEG010
Please check your Contact ID and the default password before accessing Unified Communication
System Settings.
For details about how to change the password, see “Specifying the Name of the Machine and Your
Password”, Operating Instructions.
If you forget your password, contact support desk.
Information for Unified Communication System
You can check the latest information for Unified Communication System from our web site.
• http:/www.ricoh.com/ucs/
If you register your e-mail address, you can get the latest information by e-mail.
5
Laws and Regulations
CE Marking Traceability Information (For EU Countries Only)
Manufacturer:
Ricoh Co., Ltd.
3-6 Nakamagome 1-chome, Ohta-ku, Tokyo. 143-8555, Japan
Importer:
Ricoh Europe PLC
20 Triton Street, London. NW1 3BF, United Kingdom
User Information on Electrical and Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
6
For Users in India
This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.
For Turkey only
Note for the Battery and/or Accumulator Symbol (For EU countries only)
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
User Information for Wireless Network (For EU Countries Only)
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/.
7
National Restrictions
Outdoor use of the 5 GHz band is prohibited.
EMC Directive
Using the Shield Cable
Properly shielded and grounded cables and connectors must be used for connections to a host computer
(and/or peripheral) in order to meet emission limits.
Notes to Users in the State of California (Notes to Users in USA )
Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/
perchlorate.
Notes to users in the United States of America
FCC Rules
Note:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution:
Changes or modifications not expressly approved by the party responsible for compliance could
void the user's authority to operate the equipment.
8
Note to users:
This equipment may only be operated indoors. Operation outdoors is in violation of 47 U.S.C. 301
and could subject the operator to serious legal penalties.
Declaration of Conformity
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause
undesired operation.
Responsible party: Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
Product Name: Unified Communication System
Model Number: Unified Communication System P3500
This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.
This device must not be co-located or operated in conjunction with any other antenna or transmitter
except for Wireless LAN module CMN-851 (FCC ID: CKECMN851) which performed co-location
testing.
Using the Shield Cable
Properly shielded and grounded cables and connectors must be used for connections to a host computer
(and/or peripheral) in order to meet FCC emission limits.
Notes to Canadian Users of ICES -003 Conformance
CAN ICES-3 (B) / NMB-3 (B)
Notes to Canadian Users of IC Rules
Notes to users in Canada
This device complies with Industry Canada licence-exempt RSS standard(s).
Operation is subject to the following two conditions:
(1) this device may not cause interference, and
(2) this device must accept any interference, including interference that may cause undesired
operation of the device.
9
Remarques à l'attention des utilisateurs canadiens
Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio
exempts de licence.
L'exploitation est autorisée aux deux conditions suivantes :
(1) l'appareil ne doit pas produire de brouillage, et
(2) l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le
brouillage est susceptible d'en compromettre le fonctionnement.
Notes to Users in the USA/Canada
This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.
This equipment complies with FCC/IC radiation exposure limits set forth for an uncontrolled environment
and meets the FCC radio frequency (RF) Exposure Guidelines in Supplement C to OET65 and RSS-102
of the IC radio frequency (RF) Exposure rules. This equipment should be installed and operated keeping
the radiator at least 20cm or more away from person’s body (excluding extremities: hands, wrists, feet
and ankles).
Cet équipement est conforme aux limites d’exposition aux rayonnements énoncées pour un
environnement non contrôlé et respecte les règles les radioélectriques (RF) de la FCC lignes directrices
d'exposition dans le Supplément C à OET65 et d’exposition aux fréquences radioélectriques (RF)
CNR-102 de l’IC. Cet équipement doit être installé et utilisé en gardant une distance de 20 cm ou plus
entre le dispositif rayonnant et le corps (à l’exception des extrémités : mains, poignets, pieds et
chevilles).
Under Industry Canada regulations, this radio transmitter may only operate using an antenna of a type
and maximum (or lesser) gain approved for the transmitter by Industry Canada. To reduce potential
radio interference to other users, the antenna type and its gain should be so chosen that the equivalent
isotropically radiated power (e.i.r.p.) is not more than that necessary for successful communication.
Conformément à la réglementation d'Industrie Canada, le présent émetteur radio peut fonctionner avec
une antenne d'un type et d'un gain maximal (ou inférieur) approuvé pour l'émetteur par Industrie
Canada. Dans le but de réduire les risques de brouillage radioélectrique à l'intention des autres
utilisateurs, il faut choisir le type d'antenne et son gain de sorte que la puissance isotrope rayonnée
équivalente (p.i.r.e.) ne dépasse pas l'intensité nécessaire à l'établissement d'une communication
satisfaisante.
The device for operation in the band 5150-5250 MHz is only for indoor use to reduce the potential for
harmful interference to co-channel mobile satellite systems.
Les dispositifs fonctionnant dans la bande 5150-5250 MHz sont réservés uniquement pour une
utilisation à l’intérieur afin de réduire les risques de brouillage préjudiciable aux systèmes de satellites
mobiles utilisant les mêmes canaux.
10
The maximum antenna gain permitted for devices in the bands 5250-5350 MHz and 5470-5725
MHz shall comply with the e.i.r.p. limit.
Le gain maximal d’antenne permis pour les dispositifs utilisant les bandes 5250-5350 MHz et
5470-5725 MHz doit se conformer à la limite de p.i.r.e..
High-power radars are allocated as primary users (i.e. priority users) of the bands 5250-5350 MHz
and 5650-5850 MHz and that these radars could cause interference and/or damage to LE-LAN
devices.
Les utilisateurs de radars de haute puissance sont désignés utilisateurs principaux (c.-à-d., qu’ils ont la
priorité) pour les bandes 5 250-5 350 MHz et 5 650-5 850 MHz et que ces radars pourraient causer
du brouillage et/ou des dommages aux dispositifs LAN-EL.
FCC
5. l 5-5.25GHz band is restricted to indoor operations only.
Compliance with FCC requirement 15.407(c) Data transmission is always initiated by software,
which is the passed down through the MAC, through the digital and analog baseband, and finally
to the RF chip.
Several special packets are initiated by the MAC.
These are the only ways the digital baseband portion will turn on the RF transmitter, which it then
turns off at the end of the packet.
Therefore, the transmitter will be on only while one of the aforementioned packets is being
transmitted.
In other words, this device automatically discontinue transmission in case of either absence of
information to transmit or operational failure.
Frequency Tolerance: ±200 ppm
Notes for Users
This device is not intended for use in the direct field of view at visual display workplaces.
To avoid incommoding reflexions at visual display workplaces this device must not be placed in the
direct field of view.
About USB Cable
This product contains the following USB cable:
USB cable
RICOH CO., LTD. E0A46680
11
DEF018
Hinweise für Benutzer
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz
vorgesehen.
Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im
unmittelbaren Gesichtsfeld platziert werden.
Note for Users
OOO «РИКО Рус»
ИНН 7703177188 / КПП 772301001
115114, г. Москва, ул. Кожевническая д. 14, стр. 5, этаж 8
Тел. +7 (495) 545-5859 Факс +7 (495) 627-7812
12
1. Safety Information for This Machine
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.
Safety Precautions to Be Followed
This section explains safety precautions that should always be followed when using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine can be used.
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Do not use flammable sprays or solvents in the vicinity of this machine. Also, avoid placing these
items in the vicinity of this machine. Doing so could result in fire or electric shock.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.
13
• Do not place the machine in an unsafe environment such as on an unstable or tilted surface. If it
falls over, an injury might occur.
• Do not place the product or use it in an environment where it might get wet such as from snow,
rain, or being near water. Doing so could result in fire or electric shock.
• Do not use the product on soft material such as paper or cloth that might get sucked into the
vent. Doing so may cause heat buildup inside the product, resulting in malfunction, burns, or
fire.
• Do not place the power cord and connection cable in a way that might cause someone to trip
and fall. The product might fall over and cause an injury.
• Do not place or store the product in a location where direct sunlight or heat generation might
occur. The heat may deform or wear out the exterior parts or negatively affect internal parts.
Doing so could result in fire.
• Do not place low heat resistant material near the air outlet. Hot air may come from the air
outlet, resulting in damage to the product or an accident.
• Do not expose the product to salt air or corrosive gas. Also, do not place the product in a
laboratory or other location where a chemical reaction might occur. Doing so may cause the
product to malfunction.
• Do not obstruct the machine's air inlet or outlet. Doing so risks fire caused by overheated
internal components.
Handling power cords, power cord plugs, and AC adapter
This section explains safety precautions about handling power cords, power cord plugs, and AC
adapter.
• Do not use any power sources other than those that match the specifications shown. Doing so
could result in fire or electric shock.
• Do not damage, break, or modify the power cord or AC adapter. Also, do not place heavy
objects on the power cord, or pull the cord or bend it severely. Doing so could result in fire or
electric shock.
1. Safety Information for This Machine
14
• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• Do not use the AC adapter or connection cable if it is deformed, cracked, or damaged. Doing
so could result in fire or electric shock. If the AC adapter or connection cable is deformed,
cracked, or damaged, contact your service representative to request a replacement cable.
• When using an extension cord or power strip, only connect equipment whose total power
consumption is within the power rating for the extension cord or power strip. If the power rating
is exceeded, it may cause heat buildup and result in fire.
• Push the power plug all the way into the power outlet. Do not use a power outlet with a loose
connection. Doing so may result in heat buildup. Plug the power cord and AC adapter in the
correct direction into the base. If they are not plugged in correctly, it could result in smoke, fire,
or electric shock.
• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around
the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.
• Do not disassemble or modify the AC adapter. Doing so may result in burns or electric shock.
Contact your service representative if the AC adapter needs repaired.
• Do not wrap the power cord or connection cable around the AC adapter. If the power cord or
connection cable is damaged or the inner wire is exposed, it may result in fire, electric shock,
or burns.
Safety Information
15
• It is recommended that you do not touch the AC adapter when using the product. Possible heat
buildup in the AC adapter may cause burns.
Handling the machine
This section explains safety precautions about handling the machine.
• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.
• Keep the polythene materials (bags, etc.) supplied with this machine away from babies and
small children at all times. Suffocation can result if polythene materials are brought into contact
with the mouth or nose.
• If the machine topples, or if a cover or other part gets broken, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
• Do not place the product on other equipment or vice versa. Doing so may cause heat buildup
inside the product or cause the other equipment to malfunction.
• Do not use the product in an upright position. Doing so may cause injury if it falls over.
• Do not scratch or hit this product with a hard object. Doing so may result in damage, a
malfunction, or injury.
1. Safety Information for This Machine
16
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