Ricoh P3000 User manual

For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.
1
Preparing to Use the Machine
2
Starting a Meeting
3
What You Can Do During the Meeting
4
Leaving a Meeting and Packing Up the Machine
5
Managing Address Book
6
Configuring the Machine Settings
7
Troubleshooting
8
Appendix
Operating Instructions

TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................4
Introduction.........................................................................................................................................................5
Disclaimer........................................................................................................................................................5
Notes...............................................................................................................................................................5
How to Read This Manual.................................................................................................................................6
Symbols...........................................................................................................................................................6
Model-Specific Information...............................................................................................................................7
Precautions for Use.............................................................................................................................................8
Handling This Product....................................................................................................................................8
Cleaning..........................................................................................................................................................8
Wireless Networking.....................................................................................................................................9
Copyright Notice............................................................................................................................................9
1. Preparing to Use the Machine
Overview of the Unified Communication System..........................................................................................11
Functions Available on This Machine.........................................................................................................12
Functions Available in Device Management Settings...............................................................................13
Preparing to Start Using the Services..............................................................................................................14
Checking the Package Contents.....................................................................................................................16
Guide to Components......................................................................................................................................18
Front and Top view......................................................................................................................................18
Rear and Bottom view.................................................................................................................................19
Control Panel................................................................................................................................................20
Place to Install...................................................................................................................................................22
Installation Requirements.............................................................................................................................22
Operating Environment for This Machine..................................................................................................26
Operating Environment for Device Management Settings.......................................................................28
Operating Environment for PC Screen Share............................................................................................29
Connecting the Power Cord Set......................................................................................................................31
Connecting an Ethernet Cable........................................................................................................................34
Connecting a Video Output Device................................................................................................................35
Connecting a External Microphone Speaker................................................................................................36
Turning on the Machine for the First Time......................................................................................................37
About Screen....................................................................................................................................................39
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Screen Contents...........................................................................................................................................40
Specifying the Name of the Machine and Your Password...........................................................................42
Logging in to Device Management Settings..................................................................................................45
Login..............................................................................................................................................................45
Logout...........................................................................................................................................................46
Installing the driver for PC Screen Share........................................................................................................47
2. Starting a Meeting
To Start a Meeting............................................................................................................................................49
Raising the Camera Unit..................................................................................................................................50
Turning On the Power......................................................................................................................................52
Adjusting the Camera......................................................................................................................................53
Connecting to a Meeting.................................................................................................................................55
Connecting...................................................................................................................................................55
Answering a Call.........................................................................................................................................56
Joining a Meeting in Progress.....................................................................................................................57
3. What You Can Do During the Meeting
Changing the Screen Layout...........................................................................................................................59
Checking the Network Bandwidth.............................................................................................................62
Adjusting the Volume.......................................................................................................................................65
Adjusting the Speaker Volume....................................................................................................................65
Muting the Microphone..............................................................................................................................65
Sharing the Computer Screen.........................................................................................................................67
Start Sharing Your Computer Screen.........................................................................................................67
Stop Sharing Your Computer Screen.........................................................................................................68
Disconnect the computer.............................................................................................................................68
Using the Camera To Share Information........................................................................................................69
4. Leaving a Meeting and Packing Up the Machine
Leaving a Meeting and Packing Up the Machine.........................................................................................71
Leaving the Meeting.........................................................................................................................................72
Leaving the Meeting....................................................................................................................................72
Immediately Turn Off the Machine After You Leave the Meeting............................................................72
Turning Off the Power......................................................................................................................................74
Putting the Camera Back Into Place................................................................................................................75
2

Removing the Power Cord Set and Video Output Device and Packing Up the Machine..........................76
5. Managing Address Book
About Address Book........................................................................................................................................79
Registering a Contact.......................................................................................................................................81
Accepting the Registration Request.................................................................................................................82
Accepting the Registration Request from Device Management Settings.................................................82
Accepting the Registration Request from the machine..............................................................................82
Editing a Registered Contact...........................................................................................................................84
Deleting a Registered Contact........................................................................................................................85
6. Configuring the Machine Settings
Changing Network Configuration..................................................................................................................87
Entering Characters.....................................................................................................................................87
Wired/Wireless Network Configuration.......................................................................................................91
Testing the Network Connection.....................................................................................................................93
Checking the test results...............................................................................................................................94
Updating the Firmware..................................................................................................................................102
Changing the Language and Time Zone.....................................................................................................104
Checking System Information.......................................................................................................................105
7. Troubleshooting
When the Machine Cannot Connect to the Network.................................................................................107
When the Message Displayed.....................................................................................................................108
Messages Displayed when Using the Machine......................................................................................108
Messages Displayed when Using Device Management Settings.........................................................118
Messages Displayed when Using PC Screen Share..............................................................................119
When You Have Problems Operating the Machine...................................................................................121
8. Appendix
Specifications.................................................................................................................................................127
Precautions for Use........................................................................................................................................129
Trademarks.....................................................................................................................................................130
INDEX...........................................................................................................................................................131
3

Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
Read This First
Explains important items to know when using this product. It also describes how to set up this
product when using it for the first time.
Operating Instructions (This Manual)
Explains how to prepare the machine for use and it also describes the machine’s functions and how
to use them.
This manual also describes the machine’s specifications and provides information about
troubleshooting.
4

Introduction
Disclaimer
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
Notes
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations in this manual might be slightly different from the machine.
5

How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of
damage to machine or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
[ ]
Indicates the names of keys on the display or control panel.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.7 "Model-Specific
Information".
• Some of the key names that appear in the on-screen instructions or messages might differ from
those shown on the machine, depending on the region in which you live. The screen displays a key
name, followed by the corresponding key mark. If the name of the key is different, use the
corresponding mark to identify the key.
6

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the bottom of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CMJ001
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• 220V-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• 110V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
7

Precautions for Use
Handling This Product
Observe the following points when moving the machine:
• Turn off the machine and remove the power plug from the AC outlet.
• Remove all the connector cables connected to the machine.
• Return the camera to the closed position.
• Do not attempt to raise or move this machine by the camera unit.
• When carrying the machine by hand
• Use the bag that comes with the machine.
• When traveling by plane, take this machine onboard as carry-on luggage.
• When Transporting the Machine
This machine contains a large number of glass and precision parts. Observe the following points to
prevent the machine from being damaged by excessive shock:
• Wrap the machine in cushioning material to prevent it from being directly exposed to shock.
• Place the machine in the supplied bag and pack it in the original box or a sturdy cardboard
box.
• Inform the carrier that the machine is a piece of precision equipment.
• For more information about transporting the machine, consult your carrier.
Avoid contact with rubber and plastic materials for an extended period of time. Doing so may lead to
discoloration or cause the exterior coating to peel off.
Do not use this machine for an extended period of time. Doing so may lead to failure or shorten the
product life.
Cleaning
• Never use benzene or thinner to clean the machine. Doing so may lead to deformation,
discoloring, or cause the exterior coating to peel off.
• Do not use a chemically treated cloth.
• Remove the dust that accumulates in the air outlet and inlet periodically. If the air outlet or inlet
becomes clogged, the flow of air inside the machine decreases. Poor air flow can result in failure.
8