Yealink W79P User manual

OCTOBER 2022
Yealink W79P IP Phone
Dect Base + Ruggedized Handset
QUICK REFERENCE GUIDE

PACKAGE CONTENTS YEALINK W79P
The Yealink W79P DECT IP phone package:
1 - W70B base station
1 - W56R handset
+ Quick Start, cables, stands, charging cradle, adapters, etc.
W56R Handset W70B Base Station Two Power Adapters Battery Cover
Rechargeable Battery Decorative Cover Charging Cradle
Ethernet Cable Base Stand Quick Start Guide
Yealink W79 DECT Phone
Quick Reference Guide
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YEALINK W70B BASE BASE POWER ADAPTER ETHERNET CABLE
SETUP
CONNECTING THE W70B BASE STATION
You have two options to power the base station. Your System Administrator will advise you which one to use.
+AC power (Optional)
+Power over Ethernet (PoE)
NOTE: Pay attention to the radio coverage of the base station. It is up to approximately 1000 feet in unobstructed
outdoor areas and up to approximately 165 feet inside buildings.
Do not set up the base station in a damp room, and keep it away from water.
AC Power (Optional)
+Connect the DC plug on the power adapter to the DC5V port on the base station and connect the other end of the
power adapter into an electrical outlet.
+Connect the included or any standard Ethernet cable between the Internet port on the base station and the
Internet port in your network or the switch/hub device port.
NOTE: The base station should be used with the original power adapter (5V/600mA) only.
The use of a third-party power adapter may cause damage to the base station.
Yealink W79 DECT Phone
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Power over Ethernet
+Connect the Ethernet cable between the Internet port on the base station and an available port on the in-line power
switch/hub.
IEEE 802.3af compliant PoE Switch
NOTE: If in-line power is provided, you don’t need to connect the AC adapter.
Make sure the switch is PoE compliant.
IMPORTANT! Do not remove the power and network to the base station while it is updating firmware and
configurations.
Yealink W79 DECT Phone
Quick Reference Guide
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HANDSET SETUP
Insert the Battery
+Open the battery cover on the back of the handset.
+Insert the battery and press it down.
+Close the battery cover.
HANDSET CHARGER CRADLE
HANDSET POWER ADAPTER
RECHARGEABLE
BATTERY
Set Up the Charger Cradle
+Connect the USB plug on the charger cradle to the DC5V port on the power adapter.
+Connect the power adapter to an electrical outlet.
Charge the Handset
+After setting up the handset and charger, place the handset in the charger.
+The handset battery takes about 3 hours to fully charge.
The charging status is displayed on the top right hand corner of the LCD screen.
Attach the Belt Clip
+Push the clip onto the back of the handset.
+Insert the clip into the designated notches in the handset.
Yealink W79 DECT Phone
Quick Reference Guide
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1. Paging Key - Locates a misplaced handset.
Toggles the registration mode.
Resets the base station to factory settings.
2. Registration LED - Indicates the mode of the base station.
+Fast flashing green - paging mode.
+Slow flashing green - registration mode.
+Solid green - there is at least one handset registered to the
base.
+Off - the base is powered off or no handsets are registered to
base.
3. Network Status LED - Indicates the network status.
+Slow flashing green - network is unavailable.
+Solid green - network is available.
+Off - base is powered off.
4. Power Indicator LED - Indicates the power status of the base
station.
+Slow flashing green - base is going through a firmware
upgrade.
+Solid green - base is powered on.
+Off - base is powered off.
BASE STATION FEATURES
After the base station starts up successfully and the handset is registered to the base station, all LEDs on the
base station will illuminate green in sequence.
Yealink W79 DECT Phone
Quick Reference Guide
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HANDSET KEYS + FEATURES
1. Earpiece - Outputs audio during the earpiece
call.
2. Power Indicator LED - Indicates handset power
+ certain features statuses.
+Fast flashing red - incoming call.
+Slow flashing red - voicemail message or
missed call.
+Solid red - battery is charging.
3. LCD Screen - Shows information about calls,
messages, softkeys, time, date and other
relevant data.
Call information such as caller ID + call duration.
Icons (for example: DND ).
Prompt text (for example: “Saved”).
4. Soft keys - Appear on the display to indicate
features that can be activated by pressing the
keys directly below them.
5. Message key - Accesses the voicemail or
missed call log.
6. Speaker key - Switches between the earpiece,
headset and speakerphone.
Answers an incoming call.
7. Navigation keys - Moves the cursor.
Adjusts the ringer volume.
8. OK - Confirms actions or enters the main menu.
9. Power/ Off key - Long presses in the menu screen to return to idle screen.
Long presses to turn the handset on or off when idle.
Cancels actions or ends a call.
Rejects an incoming call.
10. Answer/Talk key - Answers an incoming call.
Enters the redial calls list.
Places a call.
11. Alphanumerical Keypad - Provides digits, letters and special characters.
12. Transfer key - Transfers a call to another party.
13. Mute key - Toggles the mute function on and off.
14. Microphone - Picks up audio during earpiece and handsfree calls.
15. Speaker - Provides handsfree speaker phone audio.
16. 3.5mm earphone jack - Allow you to connect a standard 3.5mm headset.
1 Press the left softkey to access the call history.
2 Press the right softkey to check the line status.
3 Press the up arrow to place an internal call to another handset.
4 Press the left facing arrow to decrease the ringer volume.
5 Press the right facing arrow to increase the ringer volume.
6 press the down arrow to access the directory.
SHORTCUTS
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+Enter number
+Press TALK/ANSWER Key
CALLING
ANSWER CALLS
TO ANSWER INCOMING CALL: Press TALK/ANSWER key or ACCEPT Softkey.
TO SILENCE THE RINGING CALL: Press SILENCE Softkey.
TO ANSWER A SECOND CALL AND PLACE FIRST CALL ON HOLD: Scroll to new call.
+ Press ACCEPT Soft key
TO SWITCH BETWEEN CALLS: Press SWAP Softkey
PLACE CALLS
TO PLACE A CALL: Enter number and Press TALK/ANSWER Key
TO PLACE A SECOND CALL: + Press NEW CALL Softkey
DURING A CONNECTED CALL
DISCONNECT / END CALL
TO END A CALL (hang up): Press POWER/OFF button
PLACE CALL ON SPEAKER
TO PLACE A CALL ON SPEAKER: Press SPEAKER Key
TO TAKE A CALL OFF SPEAKER: Press SPEAKER Key
MUTE / UNMUTE A CALL
MUTE: Press MUTE Key. Display will indicate call is muted.
UNMUTE: Press MUTE Key again
TRANSFER CALL
TRANSFER: Send an active call to someone else
ANNOUNCED / WARM
+Press NEW CALL Softkey
+Enter number or press DIRECTORY Softkey
+Press TALK/ANSWER Key.
+Wait for party to answer and announce call.
+Press OPTIONS Softkey.
+Select CALL TRANSFER.
+Scroll down to held call.
+Press TRANSFER Softkey.
+TO RETURN TO CALLER: Press END Softkey.
BLIND / COLD
+Press OPTIONS Softkey.
+Select TRANSFER (call holds).
+Enter number or press DIRECTORY Softkey.
+Press TRANSFER Softkey.
Yealink W79 DECT Phone
Quick Reference Guide
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CALL PARK
CALL PARK: Places an active call on a system hold to be retrieved from another telephone.
TO PARK A CALL: Press NEW CALL Softkey
Dial *68 (system audibly advises the line the call will be parked on)
Press OPTIONS Softkey.
Select CALL TRANSFER.
Scroll down to held call.
Press TRANSFER Softkey.
TO RETRIEVE PARKED CALL: Press TALK/ANSWER Key
Dial *88 and and the enter the park line when prompted
(call is connected)
NOTE: The Yealink phone can receive pages but cannot make a page.
3-WAY CONFERENCE CALL
The Yealink W79 Allows three-way conferencing (with an active call on line).
+Press NEW CALL Softkey.
+Enter the second number / extension and press OK.
+When second person answers, announce conference
+Press the OPTIONS Softkey
+Select CONFERENCE to join all parties
REDIAL
Your phone’s redial feature displays a list of your most recently dialed numbers.
TO VIEW REDIAL LIST: Press TALK/ANSWER button.
Scr oll to the number you want to dial.
Press OK key twice to redial number.
CALL HISTORY
Your phone’s call history is stored for incoming, outgoing and missed calls.
TO VIEW CALL HISTORY: Press the HISTORY Softkey
TO VIEW CALL DETAILS, ADD TO CONTACTS, OR DELETE: Press the OPTIONS Softkey
TO CALL: Press the OK button three times
Yealink W79 DECT Phone
Quick Reference Guide
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+Local Directory: Specific to that handset only.
+Network Directory: Usually maintained by your System Administrator + available on all handsets.
ADD NUMBERS TO THE LOCAL DIRECTORY
+Press OK button
+Highlight and Select DIRECTORY Icon.
+Select LOCAL DIRECTORY.
+Press OPTIONS Softkey. Screen says “New Contact”.
+Press OK button.
+Enter first and last name.
+Scroll and Enter work/mobile/other phone numbers.
+Press SAVE
SEARCH DIRECTORIES
+Press OK Key
+Highlight and Select DIRECTORY Icon
+Select which directory to search
+Begin spelling the name on the dial pad
NOTE: When searching, press the key the correct amount of times to get the appropriate letter.
For example, if searching for a name that begins with an “S”, you must press the 7 key four times.
It’s not necessary to enter an entire name when searching - a search is dynamic. EX: if searching for
“Stephanie”, you can enter STE, press SELECT, and you will receive the results for all names that start with STE.
DIRECTORIES
There are two types of directories on the Yealink Cordless phone:
Yealink W79 DECT Phone
Quick Reference Guide
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VOICEMAIL
The voicemail system is voice prompted with easy to follow instructions and commands. You must initialize your
mailbox for the first time by creating a password, recording your name and recording a greeting.
FIRST TIME VOICEMAIL SET UP
To set up your voicemail for the first time:
+Press the Message button
+Follow prompt to enter the 4 digit Pin provided by your System Administrator
+Follow the audio instructions to create a password, record your name, and record a personal greeting
Plays to everyone that calls you.
Plays when you will be away from your office or phone for meetings/vacation, etc.
You can turn off message acceptance when using the extended absence greeting.
System will remind you Extended Absence Greeting is playing.
A synthesized greeting. This can be set up to include your telephone number or recorded
name. Plays when you have active calls on all available lines.
Can be set to play outside of your normal business hours, weekends and holidays. Plays
when you have your phone set to forward to voicemail.
Plays the recording of your name with a system generated voicemail message.
VOICEMAIL SELF SERVICE COMMPORTAL
Dialing into the Self Service CommPortal allows users to follow prompts to:
+Record and change greetings.
+Choose your voicemail to email options.
+Change your login for voicemail so you are not required to enter your mailbox and pin each time you
log in from your own telephone.
+Change other available voicemail and telephone settings or greetings.
PERSONAL
EXTENDED ABSENCE
SYSTEM
GENERATED BUSY
OUT OF HOURS
FORWARDED TO VM
NAME GREETING
MAILBOX GREETINGS
There are several greeting types available for you to choose from:
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NOTES: Star (*) will always return the user to the previous menu
Pound (#) will bypass a user’s personal greeting
You can check your voicemail and record and manage greetings through the CommPortal.
LOG INTO VOICEMAIL
From any internal extension (not yours):
•Press the Message button
•Select your line or enter your 10 digit telephone number and tap the # key
•Listen to prompts to enter your password and tap the # key
From any external telephone:
•Dial your 10 digit telephone number (plus extension, as needed)
•Tap the # key when the line answers for voicemail
•Listen to prompts to enter your password and tap the # key
COMMON VOICEMAIL COMMANDS
Main Menu
1 Listen to messages
2 Send a message to another user
3 Work with personal greetings
4 Mailbox settings
6 Set message type (voicemail/email/fax)
7 Switch Account (log into another account)
Listening to Messages
1 Repeat
2 Save
3 Erase
4 Reply
5 Send a copy
22 Save as new
# Next Message
TO SEND AN INCOMING CALL DIRECTLY TO YOUR VOICEMAIL
+Press *55.
+Enter extension number and press TALK / ANSWER.
+Press the Transfer button - or press the OPTIONS Softkey and then the TRANSFER Softkey
(call is automatically placed on hold)
+Enter *55
+Follow prompts to enter the recipient's number/extension and press #
TRANSFER TO VOICEMAIL
Send a call directly to someone's voicemail without ringing their phone
Yealink W79 DECT Phone
Quick Reference Guide
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