ASCOM OFFICE150 User manual

1 LED
Visual call indicator
2 Hotkey
Freely-programmable key for up to 6 numbers/names or functions
3 Foxkeys
The current function is indicated in the bottom display line. Both Foxkeys are freely
programmable.
4 Display
The backlit display consists of 3 lines of text, each with 12 symbols/characters. The first line
consists only of symbols, the two others consist of information or menu options.
5 C/End key (deletion or correction key)
Deletion or correction key (clear).
Return to previous menu option or to the idle state.
6 Loudspeaker key
Switches the loudspeaker on/off
7 Call key
Has the same effect as lifting or replacing the handset of a corded terminal.
Also used for switching on the handset.
8 M-key (menu key)
This key is used to search for a menu option you desire. It operates cyclically, i.e. each
depression of the menu key will scroll you through the menu options.
9 i-key (information key)
Pressed to obtain further information (active i-symbol).
10 Volume adjustment keys (not visible)
Adjust the volume during conversation.
11 Keypad with 0 to 9 (A to Z), * and #
Used for entering characters, selecting extended-feature functions utilising */# procedures. In-
put of names and/or texts in alpha mode. (Automatic switchover from numeric to alpha input
following selection of corresponding menu option.)
Example: 1 x key 2 = D, 2 x key 2 = E, 3 x key 1 = C, 2 x key 7 = T
In alpha mode the #-key can also be used to create a space.
Operation and display elements
III Specifications subject to change without notice.
The usable services and features depend on the installed software release. 20310997en_ba_a0

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Operation and display elements
Special display symbols
Charge state of battery pack
Not displayed: Charge is ok, handset is ready for operation
Blinking display: Charge is low (warning)
Blinking +
warning tone: Charge is very low
Antenna symbol
Not displayed: Outside of radio coverage range
Continuous display: Ready for incoming and outgoing calls
Continuous display: Handset is registered and ready for operation
in system A (B, C, or D).
Blinking: Handset is not ready for operation.
Blinking: Handset is not registered in any system.
Continuous display: Alpha dial feature is activated
Supplementary information (accessed by pressing i-key)
A function stored under the Hotkey/Foxkey is active or the vibrator
is active.
Further menus (trigger with M-key)
Microphone switched off
Programming mode
Continuous display: Connection made
Blinking: Visual signal indicating a call always present!

220310997en_ba_a0
Operation and display elements
Other symbols on the information or menu line:
Scrolling forwards through a list (the digit shows the entry’s
number)
Call for user group (internal subscriber group)
Diverted call
Function is active
Quality of the radio connection (only on idle display)
$$$$ Very good connection quality
$$$ Good connection quality
$$ Telephone calls possible, interference probable
$Telephone calls possible only in part, severely restricted
.... No telephone calls possible
Note
You can also obtain the connection quality reading using "Long Click 4". The number of
the relevant radio unit is displayed at the same time.
12¥
G
D
|

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Operation: the menu system
You can program your new handset to meet your own requirements. Besides mobility, it
offers you every telephony function you could wish for. The menu technique and the cle-
ver Foxkeys see to that. To make full use of the extended-feature functions, please refer to
the chapter "How to program your telephone" and the special programming instructions.
In addition to the non-acoustic call display with LED a call can also be indicated by a
vibrator. The handset is splashwater-proof and dust-proof (IP 54). It is available for use in
potentially explosive environments with explosion protection as per Eex ib IIC T4.
General rules of operation
There are two types of menus:
– Everyday operating menus for telephony functions.
– Programming menus for setting your telephone to meet your requirements.
Display in idle state In the idle state the display features a number of symbols, the
quality indicator, the date and time as well as a personal standby
text (e.g. name, department, tel. no., etc.). (The display immediately
switches to "Discreet" or to "Enqui" "Micro" if a call comes in or
during a call.)
—> —> —> Press the M-key (briefly once or several times) to proceed to the
menu option you desire.
————————> A "Long click" of the M-key (at least 2 seconds) takes you to the
programming mode.
————————> A "Long click" of the Foxkey under "¥" changes the search
direction to "ß".
Idle state
Call up the desired menu using the M-key
Press M-key once
Press M-key a second time
Press M-key a third time
Press M-key a fourth time
Press M-key a fifth time
10.Apr 11:55
ABC Redial
10.Apr 11:55
Div. Discr
10.Apr 11:55
Msg. Announ
10.Apr 11:55
Pick–up Page
10.Apr 11:55
$$$$
M
M
M
M
M10.Apr 11:55
Programming

420310997en_ba_a0
Safety advice
Read this operating instructions booklet carefully and keep it in a safe place. Please make
a thorough study of the safety advice presented here. Not following these guidelines may
be hazardous and may violate existing laws.
Medical devices
Your telephone should not be used near pacemakers, hearing aids or other
personal medical devices of this type.
Availability of service
The base network is not always available. Do not depend on a mobile phone as
your only means of communication in critical situations.
Ambient conditions
Only use your telephone in a temperature range from +5°C to approx. +40°C.
Avoid exposing it to direct sunlight and other heat sources. The handset is
splashwater-proof and dust-proof (IP 54).
Protect your telephone from aggressive liquids, and vapors.
Do not place your telephone near electromagnetic fields (electrical motors,
household appliances). The voice quality could be reduced. Avoid positioning it
close to computers, radios, TVs, video players and phones, in order to avoid
noise during a call .
Do not use your telephone in areas where there is a risk of explosions.
The version with explosion protection complies with requirements as per
Eex ib IIC T4.
Do not use your telephone in areas where blasting work is going on. Observe the
restrictions and follow the pertinent regulations.
Maintenance and repairs
Use original accessories only. Call on an expert to do installation and repairs.
Never touch the recharging contacts with optioned, metallic and/or greasy
objects.
Clean your telephone with a soft, slightly moist or antistatic cloth. Do not use
cleaning solvents or other chemical substances.

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Safety advice
Important information
There is a constant code exchange between radio base and handset to ensure that no one
with another handset can telephone at your expense. If the codes do not match, the call
is disconnected or no connection is established.
Locking the keypad
Your handset can be locked to prevent the accidental activation of keys. You can still
receive calls using the Call key. The keypad must be unlocked before outgoing calls can be
made.
Changing the code/password
When the handset is turned on for the first time, the code/password is "0000". We
recommend that you immediately programme a personal code consisting of 2 to 10 digits
so the personal settings of your handset and the data stored in it are protected from
unauthorized use.
Battery
The handset is supplied with a rechargeable battery.
• Do not immerse the battery in water or throw into a fire.
• Use only the plug-in power supply delivered with the telephone for the charging base.
• The battery must be charged for at least 1 hour without interruption before being
used for the first time.
Notes
• The battery may become warm during charging: this is normal and perfectly safe.
• It takes several days of use for the battery to reach its full capacity and thus the full
standby and calling time.
After a prolonged period of non-use as a result of a power shutoff (e.g. while you are on
holiday), the handset (i.e. the battery) should be recharged prior to being used again.
Please dispose of defective batteries correctly (they are not household refuse).

620310997en_ba_a0
Installation and putting into service
Contents of package, handset
The following items are included with your telephone in the package:
• Handset
• Clip
• Battery
• Operating instructions booklet
Contents of package, charging base
• Plug-in power supply
• Charging base
Connecting the headset
Connecting the plug-in power supply
Feed the cord through the channel, placing it under the tabs so it cannot be pulled out.
Bedienungsanleitung
Mode d'emploi
Istruzioni per l'uso
Operating instructions

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Installation and putting into service
Installing the battery
1. Hold the handset with the clip facing downwards and insert the battery.
2. Press the battery and handset firmly together (see Figure) and slide the two locks
outwards.
Charging the battery
The battery is delivered uncharged. To charge the battery, you must place the handset on
the charging base. If there is a second battery available, it can be charged without the
handset being in the charging base. In the meantime the other can be used to operate
the handset.
LED display on the charging base:
• red = The battery is being charged
• green = The battery is charged
One battery charge lasts for approx. 80 hours of standby or
for approx. 8 hours of talk time
Charging takes approx. 1 hour
unlocked locked

820310997en_ba_a0
Before you telephone for the first time
Setting the display language
The language spoken in the area is usually preset in your handset. If you prefer another
one, you can select among several different languages.
Press the M-key repeatedly in programming
mode until, "*Language" appears. (look for the
"*" symbol with a foreign language). Press the
Foxkey under "*Language". By pressing the
Foxkey under "¥" select the desired language.
Confirm the selected language by pressing the
Foxkey under "Ok". Press the C/End key to
return to the standby display.
Register the PBX system
You can register your handset for as many as 4 different PBX systems (A, B, C, D). So, you
can be reached on your handset even while you are at a branch of your company.
Press the M-key repeatedly in programming
mode until "System" appears. Then press Foxkey
under "System". "Auto" or the current system
(A, B, C, or D) will appear in the display.
Press the M-key. If "Register: A" and "Delete"
appear, the handset is registered with PBX system
"A" (this registration could be canceled by
pressing the Foxkey under "Delete").
Using the Foxkey under "¥", the handset can be
registered with another three PBX systems (B, C
or D). The display then changes to "Register: B (C
or D)" and "New". Pressing the Foxkey under
"New" and "Home" causes the handset to be
registered in system "B" (provided this is allowed
and the system is available).
System
*Lang ¥
M
Ok
C
M
¥
New Home
Delete
M

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Before you telephone for the first time
The handset can also be registered with a PBX
system from a different manufacturer by using
GAP (Generic Access Profile) and the required
"Authentication code.
Press the Foxkey under "New" and "GAP".
When "AC: _____" appears, enter the
authentication code and acknowledge by
pressing the Foxkey under "Ok".
GAP log-on, compatibility with other DECT products
Ascotel DECT supports all the basic telephony features as defined in the Generic Access
Profile (GAP) standard (end 1997 version). They include setting up and clearing down
outgoing and incoming calls, inquiry call, DTMF and */# procedures. In other words:
• You can log on and use your DECT system terminal on a third-party PBX. The only
requirement to be able to use all the basic features defined in the GAP standard is that
they are fully implemented on the relevant PBX.
• Third-party DECT handsets that comply with the GAP standard can also be logged on
to and used on your system. However, they will provide only the functionality limited
by the GAP standard and not the same quality of radio connection. In particular the
software for Mobility Management with handover/roaming is virtually fully dependent
on the handsets used and cannot be adapted 100% to your system.
Setting the PBX system
Press the M-key repeatedly in programming
mode until "System" appears. Then press Foxkey
under "System". "Auto" or the current system
(A, B, C, or D) will appear in the display.
Select the desired system or „Auto“ with the
Foxkey under "¥" and confirm by pressing "Ok".
(If more than one system is available, and "Auto"
is selected the handset automatically establishes
a connection with the system that offers the best
radio connection.)
Notes
• With "Long Click 1" (min. 2 seconds) you can switch your handset over to the next
available PBX system (A, B, C or D). Provided the switchover is not set on "Auto",
manual switchover of the PBX system is compulsory to ensure that your handset is
ready to operate in the new PBX system.
• "Long Click 2" is used to display the International Portable Equipment Identity (IPEI)
and PARK (Portable Access Right Key).
• "Long Click 5" displays the software version number of the handset along with the
date.
¥Ok
M
System
Ok
New GAP
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Telephoning
Answering an incoming call
An incoming call is signalled on the handset.
If the handset is not in the charging base, simply
press the Call key to answer the call.
Or
The handset is in the charging base. The call can
be answered directly by lifting the handset (see
"How to program your telephone", "Direct
seizure").
Pick up a call
Under "Pick_up" the system offers you "Sub" (Subscriber), "Bell" (Central bell with
coded ringing) and "Page" (paging system).
To answer for instance a call directed to a terminal of a absent subscriber, press the M-key
repeatedly until "Pick_up" appears, press the Foxkey at this position and enter the
subscriber number of the called terminal.
During the call
During a call, you can use the M-key to execute other functions, for example, initiating an
enquiry call, muting the microphone ("Mic mute"), switching the volume on the receiver
from "Quiet" to "Loud" (or vice versa)
Press the M-key once or twice in order to execute
other functions.
Ending a call
A call is ended by pressing the Call key or by returning the handset to the charging base.
Of course, the party you are talking to can also end the call. The handset returns to idle
state shortly afterwards.
Adjusting the receiver volume during a call
The volume can be set on "loud" or "quiet" via the menu.
Press the M-key repeatedly until "Loud" appears.
Press the Foxkey under "Loud".
Note
The new selting is retained until changed back.
Quiet Loud
M
M

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Telephoning
Listening by loudspeaker
With the loudspeaker it is possible that several people in the room may listen to
information services such as "rates of exchange" for foreign currencies etc.
After connection set-up press the Loudspeaker
key and adjust the desired volume.
Note
The microphone is switched off automatically as soon as "Listening by loudspeaker"
is switched on.

12 20310997en_ba_a0
Telephoning
Dialling with dialling preparation
Dialling preparation reduces the chance of misdialling.
Without pressing the Call key beforehand, enter the desired number, check it and make
any corrections using the C-key. Then press the Call key. It is only at this point that the
number is dialed.
Dialling using digits
This is just like traditional dialling, but dialling is not commenced until you press the Call
key.
Enter digits and press the Call key.
Dialling using repeat dialling function (redial)
The numbers and the names of up to the last 10 subscribers called are stored in the "Last
Number Redial" memory.
Press the M-key.
Press the Foxkey under "Redial". The display
shows the number and possibly the name of the
last subscriber called.
Press Foxkey under "¥" until the number of the
desired subscriber appears. Press the Call key.
Note
The i-symbol refers to additional information, which you can call up by pressing this key.
Dialling using the Hotkey
You can store up to 6 names/numbers of frequently called subscribers in the Hotkey
memory.
Press the Hotkey repeatedly until the desired
name is displayed.
Press the Foxkey under the desired name and
then press the Call key.
Mike
Redial
¥
M
0
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Telephoning
Dialling with a name from a directory
There are up to three telephone directories: an internal directory (with all subscribers
connected to PBX), a directory containing abbreviated dialling numbers, and a private
directory. The desired call can be made with the subscriber name without having to enter
his or her number.
Press the M-key. Press the Foxkey under
ABC; the menu for selecting the directory
appears. ("All" runs a search in all directories).
Enter the initials of the surname and first name,
- e.g. E # A for Einstein Albert.
Press the Foxkey under "¥" to scroll to the
desired name and press the Call key to initiate
dialling.
Note
Entering initials is the simplest way of dialling a number stored in the index; you do not
need to know either the phone number or the abbreviated dialling number.
Example:
Einstein Albert:
Key 2: twice
# key: once (generates a blank)
Key 1: once
If you only know the surname:
Correct numbers or names entered in dialling
preparation using the correction key (deletes last
character).
A "Long Click" of the C-key ends the call
preparation.
Needless to say, you can also dial the old-
fashioned way with your handset by simply
pressing the Call key and dialling the number.
If you wait more than 10 seconds between digit
inputs, dialling is automatically terminated.
¥
ABC
M
0
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A
B
C
2
D
E
F
M
1
3
G
H
I
5
M
N
O
2
D
E
F
M
. . .
2x 1x 1x
etc.
ABC
2x 3x 2x
ABC
C
C
1 9
. . .

14 20310997en_ba_a0
Telephoning
Call list
Your handset automatically stores the numbers of the last 10 unanswered calls in the call
list. The i-symbol in the display draws your attention to the unanswered calls.
You can check these numbers and use this list to call back the corresponding persons.
Keep pressing the i-key until "Call_list" appears.
Press the Foxkey under "Call_list" and scroll to
the desired number with the Foxkey under "¥".
Press the Call key to call the number in the
display.
Pressing the Foxkey under "Delete"
deletes the entry from the call list.
Switching off the microphone (Mute)
If you wish to speak for a moment to somebody else in your office without the person on
the telephone listening in, you switch off the microphone of your handset.
Press the Foxkey under "Microphone". The
microphone is switched off. (The following
symbol appears in the display: " ").
Press the Foxkey under "Microphone" again, the
microphone is switched back on again and the
"" symbol is removed.
Switching on the discreet ringing feature
During a meeting a call to your handset can be intrusive. When the discreet ringing
feature is activated, the handset beeps just once to signal a call. You can identify the
caller by the name on the display and decide whether you want to answer the call. If you
decide not to, his/her number is entered in the call list. The i-symbol on the display will
remind you of this later. The discreet ringing feature remains activated until it is cancelled.
This i-symbol on the display also reminds you of this fact.
Press the M-key repeatedly until "Discreet"
appears. The discreet ringing is switched on by
pressing the Foxkey under "Discreet".
Note
The discreet ringing feature can also be switched on during a call. The menu option
"Discreet" appears on the display in conjunction with each call. The ring (only the ringing
itself, not the actually call) is switched off as soon as the discreet ringing is switched on.
Delete
Micro
Micro
Discr
M
Call–list ¥

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Using the extended-feature functions
Switching off the discreet ringing feature
Press the i-key repeatedly until "Discreet" and
"Reset" appears in the display.
Press the Foxkey under "Reset" and the discreet
ringing feature is switched off.
Parking a call
During a conversation, you may hear a "Call waiting" tone indicating that another
subscriber is trying to call you. If you answer the call, the connection with the first person
you were talking to is put on "Hold". Before you can transfer the second connection, you
must "Park" the connection which is on hold.
Press the Foxkey under "2nd conversation" to re-
establish the connection to the caller on hold.
Press the M-key repeatedly until "Park" appears.
Press the Foxkey under "Park" to park the
current connection.
Press the Foxkey under "2nd conversation" to
switch to the second caller. You can now transfer
the call.
Press the Foxkey under "Take back" to re-
establish the connection with the waiting caller.
Note
Parking requires no channel, unlike a connection on hold where both call channels are
busy. The advantage of this is that you can transfer the "call waiting" party (if necessary).
If [P] apears, a call is already parked.
Brokering
After initiating an enquiry call, you can return to the first caller without ending the
enquiry call connection. Afterwards, you can then switch back and forth between the two
subscribers as many times as you wish (brokering).
Press the Foxkey under "2nd conversation" to
switch to the first caller.
Press the Foxkey under "2nd conversation" to
switch back to the enquiry call subscriber, etc.
(and repeat this as often as desired or necessary).
M
2.–conv Park
2nd–convers.
Take–back
2.–conv
2.–conv
Reset

16 20310997en_ba_a0
Using the extended-feature functions
Transferring a call
After initiating an enquiry call, you can connect your two callers with each other directly.
Press the Call key, your handset automatically
reverts to idle state.
Conference
You have an enquiry call on the line and would now like to conduct a joint conference call
with your original caller (3-way).
Press the M-key and then the Foxkey under
"Conference".
Note
There is no need to worry about calls being disconnected when you set up the conference
call. The only way calls are disconnected is when the C-key or the Call key is pressed.
Call diversion
You can divert calls to another telephone or to the switchboard unit or leave a message
for callers.
Press the M-key repeatedly until "Diversion"
appears and then press the Foxkey under
"Diversion". Press the Foxkey under "¥" to select
the diversion type (i.e. "Div. on busy" or "Fwd.
to Sub.").
Dial the diversion target and if necessary the new
number.
Confirm with "Ok".
Note
If you only want calls to be diverted when you are busy with another call, select
"Div. on busy".
Twin Mode (present/absent)
If you have a stationary set along with your handset, Twin Mode is an easy way to make
sure you can always be reached. When Twin Mode is programmed (see "Programming
your telephone"), call diversion is automatically activated as soon as you remove the
handset from the charging base.
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Div. ¥
Ok
M
Conf.
M

20310997en_ba_a0 17
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Using the extended-feature functions
Leaving a message
You leave your workplace (without your handset) and wish to leave any callers a message.
Press the M-key repeatedly until "Diversion"
appears. Press the Foxkey under "Diversion" and
then under "¥" until "Div. to Msg." appears in
the display.
Press the Foxkey under "Ok" and repeatedly
under "¥" until a suitable message appears (i-
symbol on the display).
Press the i-key once or several times to display
the entire message.
Edit the message using the C-key and the
alphanumeric dialling keypad (if necessary, see
"Dialling with a name").
Press the Foxkey under "Ok".
Note
If you wish, you can also delete the entire message with the C-key and write your own.
Call back requested (calling back)
A subscriber has an important message for you and was unable to reach you despite your
having a handset. He/she requests a call back.
"Call back" and "Call" "Delete" appears on the display of your handset.
Press the Foxkey under "Call" to return the call
or under "Delete" if you think it no longer
necessary to return the call.
Paging
To page a person directly or after trying to phone.
Press the M-key repeatedly until "Page" appears.
Press the Foxkey at this position, enter the
number of the person sought and confirm with
"Ok".
M
Div. ¥
Ok ¥
Call Delete
Ok
M
0
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Page
C
0
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1 32
Ok

18 20310997en_ba_a0
C
0
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Using the extended-feature functions
Requesting a callback
You request a call back from an internal subscriber whose line is busy or who is not
answering.
Press the Foxkey under "Call_back". The
message "Call expected from the number nnn"
appears in the display.
By pressing the Foxkey under "Reset" you can
cancel the requested call back.
Note
Only one call back can be activated at a time.
Sending a message
Standard messages are stored in the PBX. After failing to reach a subscriber, you can
select one of these messages, add to it or change it if necessary and then send it to the
subscriber or a group you are trying to reach.
Press the M-key repeatedly until "Message"
appears. Press the Foxkey under "Message".
Press the Foxkey repeatedly under "¥" until a
suitable message appears (i-symbol on the
display).
Press i-key once or several times to display the
entire message.
Edit the message using the C-key and the
alphanumeric dialling keypad (if necessary, see
"Dialling with a name").
Press the Foxkey under "Ok".
Dial the number of the subscriber/the group to
whom the message is directed. Press the Foxkey
under "Ok" to send the message.
Notes
• This procedure can also be initiated with "Dialling preparation", i.e. enter the number
first and then select the message.
• If you wish, you can also delete the entire message with the C-key and write your
own.
M
Msg. ¥
Ok
0
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Ok
Reset
C–back

20310997en_ba_a0 19
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Using the extended-feature functions
Read message
If you have received a message, the display will contain the word "Message" (the number
of its sender can be seen if the i-key is pressed) and the menu options "Read" and
"Delete".
Press the Foxkey under "Read". The "+" sign
indicates that more infomation is available.
Press the i-key to view the next line.
At the end of the message, the display switches to the initial menu options "Read" and
"Delete".
Press the Foxkey under "Delete".
Note
To display other messages you may have received, the messages already read must first be
deleted.
Announcement
You can make announcements to one or several internal subscribers from your handset,
provided their system terminals have a loudspeaker.
Press the M-key repeatedly until
"Announcement" appears. Press the Foxkey
under "Announcement".
Enter the desired subscriber number. (Or press
the Foxkey under "Group" and enter the
announcement group number.
Press the Foxkey under "Ok" and make your
announcement.
M
Announ
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Group
Ok
Delete
Read