Cisco IP Conference Station 7935 User manual

Quick Start Guide
Cisco IP Conference Station 7935
1Getting Started
2Installation
3Features and Web Interface
4Using the Cisco IP Conference Station 7935
5General Troubleshooting Information
6For More Information
7For Technical Assistance

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PRESENTED WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. USERS MUST
TAKE FULL RESPONSIBILITY FOR THEIR APPLICATION OF ANY PRODUCTS.
THE SOFTWARE LICENSE AND LIMITED WARRANTY FOR THE ACCOMPANYING
PRODUCT ARE SET FORTH IN THE INFORMATION PACKET THAT SHIPPED WITH THE
PRODUCT AND ARE INCORPORATED HEREIN BY THIS REFERENCE. IF YOU ARE UNABLE
TO LOCATE THE SOFTWARE LICENSE OR LIMITED WARRANTY, CONTACT YOUR CISCO
REPRESENTATIVE FOR A COPY.
The following information is for FCC compliance of Class B devices: The equipment described in this
manual generates and may radiate radio-frequency energy. If it is not installed in accordance with
Cisco’s installation instructions, it may cause interference with radio and television reception. This
equipment has been tested and found to comply with the limits for a Class B digital device in
accordance with the specifications in part 15 of the FCC rules. These specifications are designed to
provide reasonable protection against such interference in a residential installation. However, there is
no guarantee that interference will not occur in a particular installation.
Modifying the equipment without Cisco’s written authorization may result in the equipment no longer
complying with FCC requirements for Class A or Class B digital devices. In that event, your right to
use the equipment may be limited by FCC regulations, and you may be required to correct any
interference to radio or television communications at your own expense.
You can determine whether your equipment is causing interference by turning it off. If the interference
stops, it was probably caused by the Cisco equipment or one of its peripheral devices. If the equipment
causes interference to radio or television reception, try to correct the interference by using one or more
of the following measures:
Turn the television or radio antenna until the interference stops.
Move the equipment to one side or the other of the television or radio.
Move the equipment farther away from the television or radio.
Plug the equipment into an outlet that is on a different circuit from the television or radio. (That is,
make certain the equipment and the television or radio are on circuits controlled by different circuit
breakers or fuses.)
Modifications to this product not authorized by Cisco Systems, Inc. could void the FCC approval and
negate your authority to operate the product.
The Cisco implementation of TCP header compression is an adaptation of a program developed by the
University of California, Berkeley (UCB) as part of UCB’s public domain version of the UNIX
operating system. All rights reserved. Copyright © 1981, Regents of the University of California.
NOTWITHSTANDING ANY OTHER WARRANTY HEREIN, ALL DOCUMENT FILES AND
SOFTWARE OF THESE SUPPLIERS ARE PROVIDED “AS IS” WITH ALL FAULTS. CISCO AND
THE ABOVE-NAMED SUPPLIERS DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED,
INCLUDING, WITHOUT LIMITATION, THOSE OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE AND NONINFRINGEMENT OR ARISING FROM A COURSE OF
DEALING, USAGE, OR TRADE PRACTICE.

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IN NO EVENT SHALL CISCO OR ITS SUPPLIERS BE LIABLE FOR ANY INDIRECT, SPECIAL,
CONSEQUENTIAL, OR INCIDENTAL DAMAGES, INCLUDING, WITHOUT LIMITATION,
LOST PROFITS OR LOSS OR DAMAGE TO DATA ARISING OUT OF THE USE OR INABILITY
TO USE THIS MANUAL, EVEN IF CISCO OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.

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1 Getting Started
This guide helps you quickly set up and use the Cisco IP Conference Station 7935. The IP Conference
Station requires Cisco CallManager and your system administrator must prepare the network for the
IP Conference Station. If a technician is not installing the IP Conference Station, verify with your
system administrator that the network is ready for the IP Conference Station. Be sure to read the
Release Notes and both the Parts List and the Safety Notices sections in this guide before you begin to
set up and use the IP Conference Station.
Note If your IP Conference Station is already set up, skip to Section 3, Features and Web Interface.
Introduction
The Cisco IP Conference Station 7935 is an IP-based, hands-free conference room station that uses
Voice over IP (VoIP) technology. The IP Conference Station provides basic business conferencing
features and functions, such as Call Hold, Call Transfer, Call Release, Mute, and Conference, over an
IP network. It is designed to be used primarily on desktops and in small- to medium-sized conference
rooms to facilitate conference calling. It replaces a traditional analog conferencing unit in an
IP telephony network.
Package Contents
Review the following list to be sure that you have received all of the necessary items to install the
IP Conference Station.
• 1 Cisco IP Conference Station 7935
• 1 6 ft. CAT 5 Cable
• 1 25 ft. CAT 5 Cable
• 1 Power Interface Module (PIM)
• 1 Power Supply Unit (a country-specific power cord must be ordered separately)
• 1 Documentation Roadmap
• 1 Quick Start Guide
• 1 Quick Reference Card
• 1 Regulatory Compliance and Safety Information Guide
• 1 Warranty Card

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Safety Notices
These are the safety considerations for using the IP Conference Station. Read these notices before you
install or use the IP Conference Station.
Warning This warning symbol means danger. You are in a situation that could cause bodily injury.
Before you work on any equipment, be aware of the hazards involved with electrical
circuitry and be familiar with standard practices for preventing accidents.
Warning Read the installation instructions before you connect the system to its power source.
Warning Only trained and qualified personnel should be allowed to install, replace, or service this
equipment.
Warning Ultimate disposal of this product should be handled according to all national laws and
regulations.
Warning Do not work on the system or connect or disconnect cables during periods of lightning
activity.
Warning To avoid electric shock, do not connect safety extra low voltage (SELV) circuits to
telephone network voltage (TNV) circuits. LAN ports contain SELV circuits, and WAN
ports contain TNV circuits. Some LAN and WAN ports both use RJ-45 connectors. Use
caution when connecting cables.
Warning This product relies on the building's installation for short-circuit (overcurrent)
protection. Ensure that a fuse or circuit breaker no larger than 120 VAC, 15 A U.S. (240
VAC, 10 A international) is used on the phase conductors (all current-carrying
conductors).

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Warning The device is designed to work with TN power systems.
Warning The plug-socket combination must be accessible at all times because it serves as the
main disconnecting device.
Caution The Cisco IP Conference Station 7935 is inoperable during a power outage if it is not
supported by a UPS (uninterruptible power supply) when using a local power supply unit.
This affects your ability to reach 911.
Caution Using a cell phone or mobile phone in close proximity to an IP Conference Station might
cause interference.
Note To see translations of the safety warnings that appear in this publication, refer to the
Regulatory Compliance and Safety Information for the Cisco IP Conference Station 7935.
For more information on regulatory compliance and safety information, refer to the Regulatory
Compliance and Safety Information for the Cisco IP Conference Station 7935.
Where to Go for Help
If you require additional information or assistance with the IP Conference Station, contact your system
administrator. For technical assistance information, refer to the “For Technical Assistance” section on
page 33.

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Related Documentation
In addition to this Quick Start Guide, you can reference the following publications:
• Cisco IP Conference Station 7935 Release Notes (available online, see URL below)
• Cisco IP Conference Station 7935 Administration Guide (available online, see URL below)
• Cisco IP Conference Station 7935 Quick Reference Card (included with your IP Conference
Station, and available online, see URL below)
• Regulatory Compliance and Safety Information for the Cisco IP Conference Station 7935
(included with your IP Conference Station, and available online, see URL below)
These publications are available on the Web at the following URL:
http://www.cisco.com/univercd/cc/td/doc/product/voice/c_ipphon/ip_7960/st7935/index.htm
For more documentation information, refer to the “For More Information” section on page 31.
2 Installation
This section provides basic installation instructions and information about obtaining best performance
with the Cisco IP Conference Station 7935.
Note Make sure you have reviewed the Package Contents and read the Safety Notices in Section 1,
and read the Release Notes.
Before You Begin
Caution To ensure a successful installation, verify with your system administrator that the
network is ready for the IP Conference Station, and that Cisco CallManager is installed
and configured for the IP Conference Station.
Installing and Connecting to the Network
Refer to the following diagram when you are installing the IP Conference Station.
Note Daisy-chaining IP Conference Stations to other Cisco IP Phones is not supported and will not
work.

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1Power outlet in the wall 6RJ-45 port on the bottom of the
IP Conference Station
2Power supply unit 7Free end of the 25 ft. CAT 5 cable
3Power supply unit power cord 8LAN connection on PIM
4PIM 925 ft. CAT 5 cable connection on PIM
5LAN connection 10 AC adapter port on PIM for power supply unit
+
Foot
pad
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Follow these steps to install and connect the IP Conference Station to the network.
Step 1 Place the IP Conference Station on a flat surface, for example, a conference room table or
desktop.
Step 2 Connect one end of the 6 ft. CAT 5 cable to your data network port and connect the other
end to the network (LAN) port on the PIM.
Step 3 Connect the free end of the 25 ft. CAT 5 cable to the RJ-45 port on the bottom of the
IP Conference Station. (The cable is pre-plugged into the PIM.)
Step 4 Connect the Power Supply unit to the AC adapter port on the PIM, and plug the other end
into a standard electrical power outlet in the wall.
Note If you do not correctly connect the cables, PIM, power supply, and the
IP Conference Station unit, the IP Conference Station will not work.
Use of non-Cisco certified components may not work and may void the
IP Conference Station product warranty.
Startup Sequence
During the startup sequence, the LCD screen display shows the following messages.
Sequence Step LCD Screen Message Display
Startup Cisco Systems, Inc.
Polycom Technology
Copyright 2001
IP Address configuration Renewing/Obtaining IP Address
Loading Application
Configuring IP
Press Menu to Reconfigure
Cisco CallManager configuration Station IP (IP address)
Contacting (IP address)

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Note The startup process may take several minutes, and some of these messages may not appear
due to the access speed of your network.
For Best Performance
To ensure best performance with the IP Conference Station, follow these guidelines:
• Recommended room conditions include: closed offices and conference rooms up to 20 ft. x 30 ft.
in dimension without m ajor glass/ceramic surfaces and with normal background air-conditioning
noise
• Place the IP Conference Station in the center of a conference table or desk in a small- to
medium-sized conference room
• Do not shuffle papers near the IP Conference Station
• Seat all conference participants the same distance from the IP Conference Station
• Speak at normal conversation levels and direct your voice toward the IP Conference Station
• Do not move the IP Conference Station while on a call
3 Features and Web Interface
This section describes the features and Web interface for the Cisco IP Conference Station 7935.
Features
The IP Conference Station provides basic business conferencing features and functions, such as Call
Hold, Call Transfer, Call Release, Mute, and Conference over an IP network. It is designed to be used
primarily on desktops and in small- to medium-sized conference rooms to facilitate conference calling.
The IP Conference Station replaces a traditional analog conferencing unit on an IP telephony
network.
Cisco CallManager registration Opening: CM IP address
Registering
Initialization complete Press the Phone Key to get a dial tone
Sequence Step LCD Screen Message Display

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1LEDs Provide call status indicators.
Call State Off: LEDs All off
Dial Tone On: LEDs All Green
Dialing: LEDs All Green
Connected: LEDs All Green
Mute: LEDs All Red and blinking
Hold: LEDs All Red and on
Incoming Call: LEDs All Green and blink with ring
Ringing: LEDs All Green and blink with ring
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2LCD screen Provides a status indicator that reads “Press the Phone Key to get a dial
tone” when the IP Conference Station is online and fully operational. In
the resting display, the LCD screen shows the date and time, IP address,
and local phone number assigned to the IP Conference Station. Also
displays the IP Conference Station system status, including configuration
and all administrative settings.
3 Scroll buttons Allow you to scroll through the menus or through an open list in the LCD
screen.
4 Select button Selects a menu option or list item that is highlighted.
5Softkeys Answer: picks up the current call
Conf: adds a party to a conference call
Corp Dir: lets you search a corporate directory for a number to call
End Call: ends a call and returns to the resting display or to the active
call list
Hold: puts the active call on hold
GPickup: lets you pick up a call within your group or another group
Pickup: lets you pick up a call within your group
Ph Book: opens the phone book
New Call: lets you dial a new number
Resume: returns to the selected held call
Transfer: transfers the current call
Select

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6Volume buttons Increase or decrease the volume of the call, speaker, ringer, or dial tone,
depending on which sound is currently active.
7Mute button Turns call muting on or off.
8Dialing pad Allows you to dial phone numbers, add or edit phone book entries, and
enter other input depending on the menu selected.
9Redial button Automatically redials the last dialed number.
10 Phone button Allows you to get dial tone, answer an incoming call, and hang up a call.
11 Exit button Returns to the resting LCD screen from a menu, a list, or the phone book.
12 Menu button Opens and closes the main menu on the IP Conference Station. The main
menu includes the following selections:
Call Functions: opens the call function options, including Meet Me, Park,
Pick-up, Group Pick-up, and Transfer.
Phone Book: opens the phone book.
Settings: opens the Settings options, including Contrast, Language,
Ringer, Time Format, and Date Format.
Admin Setup: opens Admin Setup (requires administrator password).
Redial
Redial
Exit
Exit
MenuMenu

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Web Interface
Some of the features and functions of the IP Conference Station can be configured through the
Cisco IP Conference Station 7935 Web Interface.
Description of the Web Interface
The IP Conference Station Web Interface appears in your Web browser as a tri-pane window. The
browser menu and toolbar appear at the top of the window, the Table of Contents links appear in the
left navigation pane, and the linked information and configuration fields appear in the right pane. A
banner also appears in the top right corner of the right pane and remains persistent through all the
pages in the Web interface. The banner information includes: software version, protocol type, boot
load ID, application load ID, IP address, MAC address, and local number.
The content of the Web interface is different for administrators and end-users. Both the administator
and end-user views require login passwords. If you are an administrator, see the
Cisco IP Conference Station 7935 Administration Guide for information on administrator settings
available in the Web interface.
Using the Web Interface
To access the IP Conference Station Web Interface follow these instructions.
Step 1 Open your Web browser.
Step 2 In the address field type: http://IP address of the IP Conference Station:<HTTP Port
Number>
where HTTP Port Number is the number assigned by your system administrator. If this
number is not assigned, you do not need to enter it. Contact your system administrator if you
have difficulty opening the Web interface.
The Web interface appears, and the initial page is the Login page.
Note Configuration information applies to the specific IP Conference Station associated
with the IP address you enter.

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Step 3 In the password field, enter the end-user password and click Login.
Note The default end-user password is 7935. If you do not know the password, contact
your system administrator.
Step 4 To log off, click User Logout.
End-user Settings
The End-user Settings include the following Web pages:
• Phone Book
• Sounds
• Time & Date
• Diagnostics
• Password Change
All the Web pages include online help information through the “i” icon. Each page is described in the
sections that follow.
Phone Book
The Phone Book Web page lets you quickly add, delete, and edit entries. You can also dial numbers
from the phone book.
On the Phone Book Web page, you can view entries by alphabetical sequence or by numbers only.

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Opening the Phone Book Web page
• Click Phone Book in the navigation pane.
• To view the entries by alphabetic sequence, click one of the letter combinations, for example to
view entries beginning with the letter “D”, click DEF.
• To view the entries by phone number, click Numbers only.
Adding an entry
Step 1 Click the Add button.
Step 2 Enter the phone number, last and first name, and company name.
Note The phone number and last name are required entries.
Step 3 Click Add New Entry.
Repeat these steps to add other entries to the phone book.
Deleting an entry
Step 1 Select an entry.
Step 2 Click the Delete button.
Step 3 Confirm the deletion by clicking the Delete button again.
Editing an entry
Step 1 Select an entry.
Step 2 Click the Edit button.
Make any changes to the entry.
Step 3 Click the Update button to save your changes.

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Dialing a number from the Phone Book
• Select an entry and click Dial.
Sounds
The Sounds Web page lets you select the ringer sound and the dial tone.
Opening the Sounds Web page
• Click Sounds in the navigation pane.
Changing the ringer sound
Step 1 Select a ringer sound from the list box.
There are five ringer sounds: Pro, Biz, Euro, Chirp, Bell, and also Ringer Off.
Step 2 Click Set Ringer.
Step 3 Click Test Ringer to hear the sound you selected.
Note If you select Ringer Off, the ringer sound on the IP Conference Station is turned off.
Time & Date
The Time & Date Web page lets you change the time and date formats that display in the LCD screen.
Opening the Time & Date Web page
• Click Time & Date in the navigation pane.
Changing the time format
• Select the 12-hour clock option button for 12-hour time format.
• Select the 24-hour clock option button for 24-hour time format.
• Click Change to save your changes.

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Changing the date format
• Select the MM/DD/YY option button for a month/date/year format.
• Select the DD/MM/YY option button for a day/month/year format.
•ClickChange to save your changes.
Diagnostics
The Diagnostics Web page lets you test network connectivity to another device.
Opening the Diagnostics Web page
• Click Diagnostics in the navigation pane.
Pinging another device
Step 1 Enter the IP address of the device you want to ping.
Step 2 Click Ping.
You should receive a response back from the device.
Password Change
The Password Change page lets you change your user password.
Step 1 Click Password Change in the navigation pane.
Step 2 In the Old User Password box, enter the current user password.
Step 3 In the New User Password box, enter the new user password.
Step 4 In the Confirm User Password box, enter the new user password again.
Step 5 Click Change.

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4 Using the Cisco IP Conference Station 7935
This section provides step-by step instructions for using the features and functions of the
Cisco IP Conference Station 7935.
Basic Features
Placing a call
Step 1 Press the Phone button.
Step 2 Dial the number.
Answering a call
• Press the Phone button or the Answer softkey.
The active call appears in the active call list in the LCD screen.
Ending a call
• Press the Phone button or the End Call softkey.
Placing a call on hold
• While on a call, press the Hold softkey.
The held call appears in the active call list in the LCD screen.
To place another call, press the New Call softkey and then dial the number.
• To return to the held call, press the Resume softkey.
• If multiple calls on are on hold, press the Up or Down scroll button to select a call in the active
call list and then press the Resume softkey.
Redialing a call
• Press the Redial button to dial the last number called.