Cisco 7905 User manual

Information Systems
Cisco 7905/7911/7912 IP Phone
Quick Reference Guide

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Contents Page:
Cisco 7905/7911/7912 IP Phone Quick Reference Guide
Contents Page 2
Introduction 3
Overview of Phone 3
How Do I: 4
Place a Call? 4
Put a Call on Hold? 4
Adjust the Handset Volume? 4
Adjust the Ringer Volume? 4
Use the Monitor? 5
Operate the LCD Screen? 5
Adjust the LCD Contrast? 5
Use Voice Mail? 6
View my Missed Calls? 6
Set Up a Conference Call? 6
Transfer a Call? 7
Forward All Calls? 7

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Introduction:
This document has been written to help you get up and running with the new Cisco
7905 7911 & 7912 IP Phones.
This document will show you how to make and receive a call. Change any phone
settings, forward or put a call on hold and log into your Unity Voicemail box.
Overview of Phone:
Navigation Button
Volume Control
Date & Time
Phone Extension
Soft Keys
LCD Screen Menu Button
Hold Button

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How Do I:
How Do I? Solution Tip
Place a Call? •Lift the receiver and dial the number,
OR
•Without lifting the receiver press the
NewCall soft key and dial the number,
lifting the receiver when the call is
answered,
OR
•Without lifting the receiver dial the
number and press the Dial soft key or
lift the receiver to continue the call,
OR
•Press the Redial soft key.
Put a Call
on Hold?
•Press the Hold button.
The Hold button will light red.
To return to the call,
•Press the lit Hold button.
A call on hold remains
active even though
you and the other
party cannot hear each
other. You can answer
or place another call
while a call is on hold.
Note: There is no
hold music but the
caller will hear a series
of 3 beeps in a
sequence.
Adjust the
Handset
Volume?
•Press the up or down Volume button
when the receiver is in use.
•Press the Save soft key to save your
change.
Adjust the
Ringer
Volume?
•Press the up or down Volume button
when the receiver is not in use (in the
handset cradle).

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Use the
Monitor? To activate the Monitor: •During a call press the Monitor soft
key and hang up the handset. (You will
be able to hear the call, but you will
not be able to talk on the call.)
You can use the
monitor to listen to a
call. To talk on a call,
you must pick up the
handset.
To switch from the Monitor to the
handset:
•Pick up the handset
•
To turn off the Monitor and hang up:
•Press the EndCall soft key.
To adjust the Monitor volume:
•Press the up or down Volume button
when the Monitor is in use.
•Press the Save soft key to save your
change.
Operate the
LCD Screen? To control the cursor: •Press the >> soft key to re-position
the cursor.
•Press the << soft key to delete a
character or digit in an entry.
Operating your phone’s
LCD screen is easy.
Use the Navigation
button, soft keys, and
the keypad to make
your selections.
Tip: To exit out of a
menu on your phone’s
LCD screen, press the
Exit soft key.
To select a menu item:
•Press the Navigation button to select
(highlight) a menu item. Then press
the Select soft key.
OR
•Press the number key on your
phone’s dial pad that corresponds to
the item number in the menu.
Adjust the
LCD
Contrast?
•Press the Menu button.
•Select Settings from the menu.
•Select User Preferences (7911 only)
•Select Contrast from the menu.
•Press the Up or Down soft keys to set
the desired contrast.
•Press the Ok soft key to accept your
changes.

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Use Voice
Mail?
Set up voice mail:
Press the Message (“Msgs” on the 7911)
soft key on your Cisco IP Phone or dial
85555 and enter your PIN (12345) when
prompted.
Allows you to save a recorded name
Set up a voice greeting
Change your PIN or password. (Press 0 for
help)
Access voice mail:
Press the Message (“Msgs” on the 7911)
soft key or dial 85555 and follow the
instructions.
View my
Missed
Calls?
To view your call records:
•Press the Menu button.
•Select Directories.
•Select a particular directory.
Choose from: Missed Calls
Received Calls
Placed Calls
Your phone’s LCD
display will indicate if
you have missed a
call.
Use the Directories
menu to view (and dial
from) call records in
your Missed Calls,
Received Calls, and
Placed Calls
directories.
A call record contains
the time and date of
the call, and a phone
number (if available).
To dial from a call record:
•Follow the steps above to open your
Missed, Received, or Placed Calls
directory.
•Use the Navigation button to select
(highlight) a particular record.
•If necessary, use the EditDial soft key
to add digits to the front of the
number.
•Lift the handset or press the Dial soft
key.
To delete ALL your call records:
•Select an entire directory and
press the Clear soft key.
•Select a call record and press the
Delete soft key.
(Please note this will delete all your call
records not just one set.)
Set Up a
Conference
Call?
To turn a two-party call into a
conference call:
Step 1 During a call, press the More softkey
then press the Confrn softkey. Doing so
automatically activates a new line and puts
the first party on hold.
Step 2 Place a call to another number or
Note Once the
conference call initiator
disconnects, no
additional parties can
be added.

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extension.
Step 3 When the call connects, press
Confrn again to add the
new party to the conference call.
Repeat these steps to add parties to the
conference call.
Transfer a
Call?
•During a call, press the Trnsfer soft
key. Doing so automatically puts the
call on hold.
•Dial the number or office extension to
which you want to transfer the call.
•When the call rings on the other end,
press Trnsfer again. Or, when the
party answers, announce the call and
then press Trnsfer.
If necessary, press end
call and then the Hold
button to return to the
original call.
Forward All
Calls?
To forward all of your incoming calls to
another number:
•Press the CFwdAll softkey. You will
hear two beeps.
•Enter the number to which you want to
forward all of your calls. Enter the
number exactly as you would if you
were placing a call to that number.
•After you enter the number, you will
hear two beeps.
•The LCD screen displays a message
confirming the number to which your
calls are being forwarded.
To turn Call Forward Off press CFwdAll
again
Note To cancel call
forwarding, press the
CfwdAll softkey.
• You can use call
forwarding to send
your incoming calls to
another Cisco IP Phone
or to a traditional
analog phone.
• If call forwarding is
active and there is no
answer at the
forwarded number (by
a person, answering
machine, or voice mail
system), the call will
be redirected to your
voice mail system.
• You can set up call
forwarding when you
are not at your phone
by accessing the Cisco
Call Manager User
Options website from
your computer. To
access this site, ask
your system
administrator for the
URL and default
password.