Huawei V600R019C00 User manual

Operation Guide
V600R019C00
HUAWEI Board

How Do I Use Facial Recognition Sign-in?
How Do I Enable the Electronic Name Tag?
How Do I Enable Dual-Screen Presentation?
View the Meeting Schedule
What Should I Do If the Local Site Can't Be Heard by
Remote Sites?
How Do I Adjust the Speaker Volume at the Local Site?
How Do I Unpair AirPresence or the AirPresence Key
from an Endpoint?
Create a Meeting
Call a Single Site
Call Multiple Sites
Place a Call from Recents
Available Operations for the Chair and Participants
View the Participant List
Apply for Chair Control
Request Floor
Invite Sites
View a Site or Continuous Presence
Broadcast a Site or Continuous Presence
Change the Layout (SVC Meeting - Presenter View)
Change the Layout (SVC Meeting - PiP View)
Change the Layout (SVC Meeting - Gallery View)
Enable Focus on Speaker
Call an Unconnected Site
Disconnect a Site
Mute One or All Sites
Delete a Site
Extend a Meeting
Lock a Meeting
Leave a Meeting
Join a Scheduled Meeting
Join a Meeting Using a Meeting ID
Sharing Content
Controlling a Camera
FAQs
Managing a Meeting
Content Sharing Methods
Preview Local Content
Share Content with Remote Sites –
Cable Connection
Share Content with Remote Sites –
Wireless Connection
Use the AirPresence Key to Share
Content
Download and Install the AirPresence
Mobile Client
Configure the Projection Code Server
for the AirPresence Mobile Client
About This Document
User Interface and Wake-up
Joining a Meeting
Contents Edit Whiteboard Content
Lock and Unlock the Canvas
Email Whiteboard Content
Share a Whiteboard with Remote Sites
Enter the Split-Screen Mode
Edit/Modify Content in Split-Screen Mode
Share Content in Split-Screen Mode
Control the Local Camera (Local Collaboration)
Enable Voice Tracking (Local Collaboration)
Control the Local Camera (Remote Collaboration)
Enable Voice Tracking (Remote Collaboration)
Using the Intelligent VoiceAssistant
Enable the Voice Assistant
Use the Voice Assistant
Holding a Meeting
Use the AirPresence Mobile Client to Share
Content
Download and Install the AirPresence PC Client
Configure the Projection Code Server for the
AirPresence PC Client
Use the AirPresence PC Client to Share Content
Control Content Sharing Reversely
Using Whiteboard Collaboration
Create or Delete a Whiteboard

This document explains how to operate the HUAWEI Board videoconferencing endpoint (Board for short).
For further details, see the following documents:
About This Document
Application scenarios,
interfaces, features, and
technical specifications.
System settings, common
parameter settings, and
common troubleshooting
methods.
Routine maintenance
and security
maintenance.
All functions and
parameters on the web
interface.
Product
Description Configuration
Guide Maintenance
Guide Web Help
If you would like to access more information, visit http://www.huawei.com and search for HUAWEI Board V600R019C00. You can also contact Huawei
technical support for further assistance.

About Wake-up
Connect the Board to the
power supply and press the
power button on the back of
the Board to start it.
To wake the system up when
it is in sleep mode, you can:
•Touch the Board screen.
•Press the Home button.
•Say "Hey Scotty" if the
voice assistant has been
enabled.
•Take a pen from its dock.
User Interface and Wake-up
Connect and share content
Call
Whiteboard collaboration
Home button
Settings
Other apps
End all running
programs
Pairing code
Pen
Site number
Meeting schedule
Pen

PART 01
Join a Scheduled Meeting
Join a Meeting Using a Meeting ID
Joining a Meeting

Join a Scheduled Meeting About Joining a
Scheduled Conference
Join an ongoing meeting or a
scheduled meeting that is
about to start as prompted in
the meeting notification box
that appears on the Board's
home screen.
Tap Schedules on the
Board's home screen to view
you scheduled meetings.
Then join an ongoing meeting
or a scheduled meeting that
is about to start. (If a
scheduled meeting has not
arrived at its start time, you
are not allowed to join the
meeting but can view it.)
Q: I cannot find the meeting
notification box on the
Board's home screen.
Why?
A: The scheduled meeting
has not arrived at its start
time.
1
•Tap Schedules to view scheduled meetings.
•When time is due, you will be prompted to join
the meeting. Tap Join in the meeting notification
box to join the meeting.
2
When time is due, you will be prompted to join the meeting.
Tap Join in the meeting notification box to join the meeting.

Join a Meeting Using a Meeting ID About Meeting IDs
If you have a meeting ID, you
can dial it to join a meeting.
1
Enter a meeting ID and tap Call.
2
(Optional) When necessary, enter a meeting's password in Secondary Dial.
3
Tap .

PART 02
Create a Meeting
Call a Single Site
Call Multiple Sites
Place a Call from Recents
Holding a Meeting

Create a Meeting
Tap Create Meeting.
About Creating a
Meeting
When you create a meeting,
a meeting ID is generated.
You can notify participants of
the meeting ID to let them
join the meeting by dialing
this ID.
After you create a meeting,
you are the chair of the
meeting.
You can also invite sites.
Tap .
12

Call a Single Site About Calling a Single
Site
You can search for a site by
keyword.
If a site name is displayed in
the search result, you can tap
to select it.
You can also select and call
a site from Contacts.
1
Tap the text box, enter the site number or IP address, and tap Call.
2
Tap .

Call Multiple Sites
Under Contacts, select the sites to be called and tap Call.
1 2
3
Tap Call.
About Calling Multiple
Sites
When you call multiple sites,
the default call parameter
settings are used.
You can set the call
parameters on the Board
screen or web interface of the
Board.
Tap .
4
(Optional) Tap , set parameters such as the meeting password,
and tap OK. You can use the default settings.

Place a Call from Recents
Tap Recents.
Find the site you want to call and tap .
About Recents
Recents is a list of calls you
have recently placed,
received, or missed.
You can place a call from
Recents.
Tap .
1 2
3

PART 03
Sharing Content
Content Sharing Methods
Preview Local Content
Share Content with Remote Sites –Cable
Connection
Share Content with Remote Sites –Wireless
Connection
Use the AirPresence Key to Share Content
Download and Install the AirPresence Mobile Client
Configure the Projection Code Server for the
AirPresence Mobile Client
Use the AirPresence Mobile Client to Share
Content
Download and Install the AirPresence PC Client
Configure the Projection Code Server for the
AirPresence Mobile Client
Use the AirPresence PC Client to Share Content
Control Content Sharing Reversely

Content Sharing Methods About Sharing Content
Select one content sharing
method based on your needs.
The content source can be
connected in either of
the following ways:
Cable connection
Use a cable to connect the
video output port of the
content source to the video
input port of the Board.
Wireless connection
•Use the AirPresence Key.
•Use the AirPresence
mobile client.
•Use the AirPresence PC
client.
The AirPresence Key is a device
used for wireless projection. After
it is paired with the Board and
then plugged into a PC, you can
push the PC desktop to the Board
in just one click.
AirPresence is a wireless
projection client designed for
endpoints. It can be installed on a
mobile device or PC.
You can use AirPresence to
share content, initiate calls, join
meetings, control the speaker
and microphone volume, and pan
or tilt cameras.
Selecting one content sharing method
AirPresence mobile clientAirPresence Key AirPresence PC clientCabled connection
When you share content over a cable or using the AirPresence PC client or AirPresence Key,
shared content can be reversely controlled from your endpoint.

Preview Local Content
•To preview the content using a cable connection, tap Preview.
•To preview the content using a wireless connection, use the AirPresence
Key or AirPresence. For details, see Use the AirPresence Key to Share
Content, Use the AirPresence Mobile Client to Share Content, and Use the
AirPresence PC Client to Share Content (Page 1 of 2).
1
2
About Previewing Local
Content
Before previewing local
content, ensure that the
content source has been
connected.
Tap .

Share Content with Remote Sites –Cable Connection
Tap Share.
1 2
About Sharing Connect
–Cable Connection
Before sharing content,
ensure that the content
source has been connected.
Tap Share.
3
Tap the screen and then tap . Edit the shared content and paste it to the whiteboard.
4

Share Content with Remote Sites –Wireless Connection
Tap Connect.
1 2
About Sharing Connect
–Wireless Connection
Wirelessly connected
content can be shared with
remote sites.
Tap Share.
Use the AirPresence Key or AirPresence to share content. For
details, see Use the AirPresence Key to Share Content, Use the
AirPresence Mobile Client to Share Content, and Use the
AirPresence PC Client to Share Content (Page 1 of 2).
3

Use the AirPresence Key to Share Content About the AirPresence
Key
When you pair an AirPresence
Key with the Board of a later
version, the AirPresence Key
will be upgraded
automatically. The upgrade
takes about 1 to 3 minutes.
After the upgrade is complete,
they will be paired
automatically.
For details about how to
configure, install, and operate
the AirPresence Key and its
indicator description, see the
AirPresence Key Quick Start.
Q: The Board is running
properly, but the PC desktop
is displaying a message that
says no Board could be found
and the connection has failed.
What is the problem?
A: The pairing between the
AirPresence Key and the
Board is invalid. Pair them
again.
1Share content.
a
b
c
2
Plug the AirPresence Key into the USB port on
the lower right side of the Board.
a. Plug the AirPresence Key into the USB port on the PC.
b. Install the AirPresence Key program on the PC.
Run the AirPresence Key installationprogram on the PC and
complete the installation as instructed.
After the installation is complete, a messageis displayed
indicating that the connection was successful and that you
can press the button to start sharing.
c. Press the button on the AirPresence Key to share the
PC desktop.
To stop sharing, press the button again.
Pair an AirPresence Key with the Board when they are used together
for the first time.
a. Plug the AirPresence Key into the USB port on the endpoint.
The message indicating that a USB device is detected is displayed on the
Board.
Once the AirPresence Key and endpoint are successfullypaired, a pairing
success message appears on the Board.
b. Remove the AirPresence Key from the endpoint.

Download and Install the AirPresence Mobile Client About the AirPresence
Mobile Client
Before installing or using the
AirPresence mobile client,
ensure that the mobile device
resides in the same wireless
network as the Board and is
reachable to the Board.
A maximum of three mobile
devices can be connected to
the Board and can perform
control operations.
If multiple control operations
take place on the mobile
devices, the most recent one
will take effect.
The AirPresence mobile
client runs in:
• Android 5.0 and later
• iOS 7.0 and later
1 2
3
Tap . Tap Install AirPresence.
Use your mobile device to scan the QR code and
install AirPresence as instructed. Tap the icon to start AirPresence.
4

1 2 3
About Projection Code
Server Settings
If you want to connect
AirPresence to an endpoint
using the projection code to
share content, and the
endpoint:
•resides on a network
where a Projection Code
Server is deployed
(Confirm this with the
administrator.)
•has correctly registered
with the SIP or H.323
server
You need to configure the
Projection Code Server
address and port number on
AirPresence first.
Tap . Choose Projection Code Server. Enter the address and port
number obtained from the
administrator and click Save.
Configure the Projection Code Server for the
AirPresence Mobile Client