Mitel OfficeConnect 5340 User manual

Business to Business Telecommunications
www.oceantelecom.com
01284 729 869 | [email protected]
10 Woodside Business Park, Thetford Road, Ingham, Suffolk, IP31 1NR
Mitel 5340 IP Phone User Guide
1. Handset
2. LCD Display
3. Menu buttons –you can use the buttons to view and select features.
4. Ring/Message Indicator
i. Rapidly flashing –you have an incoming call
ii. Slowly flashing –you have a message waiting
iii. On –you are on a call
iv. Off –your phone is idle
5. Feature Buttons –explanation of these buttons is show in the grid below
6. Dial pad Buttons
7. Fixed and programmable buttons –any blank buttons can be programmed
accordingly with extensions, groups or features.
8. Navigation Buttons –us to move between the 3 available pages of buttons
9. Speaker
All feature codes mentioned in this guide are system default. If you have issues with any of the codes
then they may have changed, please contact our support team for assistance.
Feature Buttons

Business to Business Telecommunications
www.oceantelecom.com
01284 729 869 | [email protected]
10 Woodside Business Park, Thetford Road, Ingham, Suffolk, IP31 1NR
Handling Calls
Make A Call
•Lift the handset (or leave handset in the cradle to dial handsfree)
•External Call –Dial 9 then the telephone number
•Internal Call –Dial the internal extension number or press a pre-programmed button
•To end the call, replace the handset (or if handsfree press the speaker button).
You can speed up the dialling of an external number by pressing # after the telephone number
Answer A Call
•Lift the handset (or press the speaker button to answer handsfree or if using a headset).
Place a Call on Hold
•Whilst on a call press the red hold button, you can then replace the handset
•To return to the call press the red hold button or the flashing Call button.
Mute
•Press the mute button to toggle mute on or off. The caller will not be able to hear you but you will be able to hear
them.
Transfer a call
•Whilst on a call press the transfer button then you can either:
oTransfer internally by dialling the extension number
oTransfer externally by dialling 9 followed by the telephone number
oTransfer a call to someone’s mailbox by dialling 2500 then enter the extension number
•Connect the call to the recipient by replacing the handset either before or after they have answered the call.
•Press the flashing call button to return to the call if you do not wish to transfer it.
If you have a pre-programmed button for an extension you do not have to press the transfer button first you can simply press
the button.
To Pick up a call ringing elsewhere
•Either press the button assigned as Pick up
•Or dial 4 followed by the extension number or button assigned to the extension or group that is ringing (which should
be flashing to indicate a ringing call).
Redial
•Press the redial button to dial the last number you dialled

Business to Business Telecommunications
www.oceantelecom.com
01284 729 869 | [email protected]
10 Woodside Business Park, Thetford Road, Ingham, Suffolk, IP31 1NR
Features
Do Not Disturb
•Press the DND button or dial 372
•Select the DND Message by scrolling through options using the volume buttons
•Press the speaker button to select or wait for a short time and it will be automatically selected.
•Press the DND button or dial 372 to disable
Directory
•To access the system directory press the Directory button or dial 307
•Press 1 for Internal, 2 for Outside Dir (External)
•Spell out the name of the person you want to search for on the keypad i.e. to enter DAVE dial 3283
•To scroll through the entries press the volume up and down buttons or use the arrows in the display
•Press # to dial the number currently shown on the display or select using the buttons in the display
Call Logs
•Press the button programmed as ‘Logs’ or dial 333
•Select 1 for Missed, 2 for Received, 3 for Dialled or 4 to Clear the history
•To scroll through the list of calls you can press the volume up and down buttons or use the arrows in the display
•Press # to dial the number currently shown on the display
Conferencing
•With a caller on the line press the button labelled ‘Conference’ or press the special key then dial 5
•Call the next party in usual way for either an internal or external number.
•When that call is answered press the Conference Button twice (or special key then 5 twice) which will connect all
parties to the call.
•Repeat the process for any additional parties (up to eight parties on newer systems)
Headset
•To enable or disable headset mode press the button labelled ‘Headset’ or dial 317
Configuring your Phone
Change Ring Tone or Volume
•Use the volume keys to adjust ringing volume when the phone is idle or the call volume whilst on a call
•To change the ring tone, leave the handset down and dial 398, use the volume buttons to scroll through to select the
ring tone you want.
Programming Buttons
•To view how buttons are currently programmed leave the handset down and dial 396 then press the button
•To change your programmable buttons leave the handset down and dial 397.
•Press the blank button you wish to program.
•Enter the extension number, group number, speed dial or feature code you wish to programme. Commonly used
feature codes:
o381 = System Speed Dial
o333 = Logs

Business to Business Telecommunications
www.oceantelecom.com
01284 729 869 | [email protected]
10 Woodside Business Park, Thetford Road, Ingham, Suffolk, IP31 1NR
o385 = Record a Call
o317 = Headset
Forward All calls to another number
•Press the button programmed Forward then select ‘ALL’ from the display or dial 355.
•Enter the forward destination:
oInternal Number—enter the extension or group number or press one of your pre-programmed buttons
oVoicemail—Enter 2500
oExternal Number—dial 9 followed by the telephone number
•To cancel the forward, press the Forward button or dial 355 then #
Voicemail and Record A Call
The first time you use the voicemail you need to initialise your mailbox by changing the default passcode, recording your name
for the internal directory and listen to the voicemail introduction entirely:
•Dial the voicemail on 2501 or press the pre-programmed button ‘My Mailbox’
•Enter your password which will in default will be your extension number and # or just #
•Then follow the prompts to change your passcode, record your name and then remain on the call until you have heard
the entire introduction.
To change your voicemail greeting:
•Dial 2501 and then enter your passcode when prompted followed by #
•Dial 4 for greetings then 1 for personal greetings then 1 for primary greeting
•Follow the prompts to listen, re-record and save your greeting.
To change your passcode:
•Dial 2501 and then enter your passcode when prompted followed by #
•Dial 4 for personal options then 3 to change passcode
To listen to a message received:
•Press the flashing message key
•Enter your passcode then # and follow the prompts
•The message notification will remain on the phone until a voicemail is either saved or deleted.
Whilst listening to a message you can skip past the callers number and date/time by pressing #
To listen to saved messages:
•Dial 2501 or press the button labelled ‘My Mailbox’
•Enter your passcode then #
•Press 3 to listen to saved messages.
Record a call
•With a caller on the line press the ‘Record a call’button or press the special button then dial 385.
•The recording is then saved into your mailbox and can be retrieved the same way as a normal voicemail message.
Record a call is a feature that needs to be enabled on your phone first before you can use it. This must be done by the system
administrator.