Oce VarioLink 5022 User manual

Critical Link
Océ
Box
Operations
User’s
Guide
VarioLink 5022
VarioLink 4222
VarioLink 3622

VarioLink 5022/VarioLink 4222/VarioLink 3622 x-1
Introduction
Thank you for purchasing this machine.
This User's Guide describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the User Box functions of VL5022/VL4222/VL3622. In order to allow functionality of this
product fully and to use it effectively, please read this User's Guide as necessary.
Also, by installing the softwares such as HDDTWAIN, and Box Operator, you can access the data in the user
box from another computer over the network. Available functions vary depending on the software. Refer to
each software manual.
In order to operate the machine safely and properly, be sure to read the Quick Guide
[Copy/Print/Fax/Scan/Box Operations].
For descriptions on trademarks and copyrights, refer to [Trademarks/Copyrights].
Illustrations shown in the User's Guide may differ from actual machine.

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To check on the function you want to use
This manual contains details on setting up the functions.
Understanding "Operation flow"
The chapter "Operation flow" is provided for using major functions described in this manual.The flow charts
in the chapter help to understand the general flow of operations such as saving and printing.
Clicking the link in the flow chart takes you to the relevant pages of the function to see more details about
the function settings.

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Using "Menu trees"
Various functions can be specified for this machine.Refer to the "Menu tree" page to find out the specific
setting items under certain button, or the list of items that can be specified. On the menu tree pages, there
is a hierarchy of functions under one button. Clicking the link in the menu tree takes you to the relevant pages
of the function to see more details about the function settings.

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Contents
Introduction
To check on the function you want to use ...........................................................................................................x-2
Understanding "Operation flow" .............................................................................................................x-2
Using "Menu trees" .................................................................................................................................x-3
Contents ..................................................................................................................................................................x-4
About this manual.................................................................................................................................................x-14
Contents ................................................................................................................................................x-14
Product notation ....................................................................................................................................x-14
Explanation of manual conventions .......................................................................................................x-15
User’s Guides........................................................................................................................................................x-17
Printed manual .......................................................................................................................................x-17
User’s Guide CD manuals .....................................................................................................................x-17
1 Overview of the User Box functions
1.1 User Box functions ............................................................................................................................... 1-2
1.1.1 Available User Box functions....................................................................................................................1-2
Saving documents....................................................................................................................................1-2
Using document data ...............................................................................................................................1-3
Organizing document data .......................................................................................................................1-4
1.1.2 Set-up for User Box functions..................................................................................................................1-5
User box registration ................................................................................................................................1-5
To use the machine for relay device.........................................................................................................1-5
To use Memory RX user box ....................................................................................................................1-5
1.2 Information before saving documents................................................................................................ 1-6
1.2.1 User authentication...................................................................................................................................1-6
Machine authentication ............................................................................................................................1-6
External server authentication ..................................................................................................................1-6
Account track ...........................................................................................................................................1-6
1.2.2 Limitation on user box registration ...........................................................................................................1-7
Public/personal/group user boxes ...........................................................................................................1-7
Bulletin board user box ............................................................................................................................1-7
Polling TX user box...................................................................................................................................1-7
1.2.3 Limitation on document name..................................................................................................................1-7
1.3 Authentication and accessible user boxes ........................................................................................ 1-8
1.3.1 When user authentication and account track settings are not specified .................................................1-8
1.3.2 When only user authentication settings are specified ..............................................................................1-8
1.3.3 When only account track settings are specified.......................................................................................1-9
1.3.4 When user authentication and account track settings are specified and synchronized ........................1-10
1.3.5 When user authentication and account track settings are specified but not synchronized...................1-11
1.4 Type of boxes...................................................................................................................................... 1-12
1.4.1 Type of boxes (With hard disk installed).................................................................................................1-12
1.4.2 Type of boxes (with no hard disk installed) ............................................................................................1-14
2 Control panel/touch panel
2.1 Control panel......................................................................................................................................... 2-2
2.2 Touch panel........................................................................................................................................... 2-4
2.2.1 Screen layout............................................................................................................................................2-4
Icons on the touch panel ..........................................................................................................................2-4
2.2.2 Display and operation of the left panel.....................................................................................................2-5
Job List .....................................................................................................................................................2-5
Job List - Delete .......................................................................................................................................2-5
Job List - Job Details................................................................................................................................2-6
Settings when saving documents...........................................................................................................2-10
Detail - Check Scan Settings..................................................................................................................2-11

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Detail - Check Original Settings .............................................................................................................2-11
Settings when using documents ............................................................................................................2-11
Document Detail .....................................................................................................................................2-12
Check Job Settings ................................................................................................................................2-12
Check Job Settings - Destination Settings.............................................................................................2-12
Check Job Settings - Communication Settings .....................................................................................2-13
Check Job Settings - E-Mail Settings ....................................................................................................2-13
Preview ...................................................................................................................................................2-13
3 Operation flow of user boxes
3.1 Saving documents in user boxes ........................................................................................................ 3-2
3.2 Printing documents in user boxes ...................................................................................................... 3-4
3.3 Sending documents in user boxes...................................................................................................... 3-6
3.4 Saving documents in external memory .............................................................................................. 3-9
3.5 Printing documents in external memory .......................................................................................... 3-11
3.6 Organizing user box documents ....................................................................................................... 3-13
3.7 Menu trees in User Box mode ........................................................................................................... 3-15
3.7.1 Save Document ......................................................................................................................................3-15
Public/Personal/Group User Boxes........................................................................................................3-15
System User Box....................................................................................................................................3-16
3.7.2 Use Document........................................................................................................................................3-17
Public/Personal/Group User Boxes........................................................................................................3-17
System User Box....................................................................................................................................3-21
3.7.3 File Document.........................................................................................................................................3-23
4 Entering User Box mode
4.1 Entering User Box mode...................................................................................................................... 4-2
4.2 User box operation menus .................................................................................................................. 4-3
4.2.1 Save Document ........................................................................................................................................4-3
4.2.2 Use Document..........................................................................................................................................4-3
4.2.3 File Document...........................................................................................................................................4-4
5 Save Document
5.1 Overview of Save Document ............................................................................................................... 5-2
5.1.1 Available operations in the Save Document screen .................................................................................5-2
Public/personal/group user boxes ...........................................................................................................5-2
Annotation User Box ................................................................................................................................5-2
External memory.......................................................................................................................................5-2
5.1.2 Initial screen of Save Document...............................................................................................................5-2
Public/Personal/Group user box ..............................................................................................................5-2
System User Box......................................................................................................................................5-3
5.1.3 Description of the Save Document screen...............................................................................................5-3
5.2 Scan Settings ........................................................................................................................................ 5-4
5.2.1 Basic - Original Type ................................................................................................................................5-4
5.2.2 Basic - Simplex/Duplex ............................................................................................................................5-4
5.2.3 Basic - Resolution ....................................................................................................................................5-5
5.2.4 Basic - File Type .......................................................................................................................................5-5
File Type ...................................................................................................................................................5-5
Scan Setting .............................................................................................................................................5-5
Encryption.................................................................................................................................................5-6
Encryption - Detail Settings......................................................................................................................5-6
5.2.5 Basic - Density..........................................................................................................................................5-7
5.2.6 Basic - Separate Scan..............................................................................................................................5-8
5.2.7 Background Removal ...............................................................................................................................5-8
5.2.8 Erase.........................................................................................................................................................5-8
Frame Erase..............................................................................................................................................5-8

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5.2.9 Book Scan - Book Copy...........................................................................................................................5-9
Book Copy................................................................................................................................................5-9
Book Erase - Frame Erase........................................................................................................................5-9
Binding Position......................................................................................................................................5-10
5.2.10 Application - Scan Size ..........................................................................................................................5-11
Standard .................................................................................................................................................5-11
Custom Size ...........................................................................................................................................5-11
Neg./Pos. Reverse..................................................................................................................................5-11
5.3 Original Settings ................................................................................................................................. 5-12
Special Original.......................................................................................................................................5-12
Direction Settings - Original Direction ....................................................................................................5-12
Direction Settings - Binding Position......................................................................................................5-13
6 Use Document
6.1 Overview of Use Document screen .................................................................................................... 6-2
6.1.1 Available operations in the Use Document screen...................................................................................6-2
Printing......................................................................................................................................................6-2
Transmitting..............................................................................................................................................6-2
Document Details .....................................................................................................................................6-2
6.1.2 Initial screen of Use Document.................................................................................................................6-2
Public/Personal/Group user box ..............................................................................................................6-2
System User Box......................................................................................................................................6-2
6.1.3 Description of Use Document screen.......................................................................................................6-3
6.1.4 When a password is specified for the user box .......................................................................................6-3
6.2 Print........................................................................................................................................................ 6-4
6.2.1 Overview of Print ......................................................................................................................................6-4
6.2.2 Description of the Print screen .................................................................................................................6-4
6.3 Print - Basic (Public/Personal/Group user box)................................................................................. 6-5
6.3.1 Copies.......................................................................................................................................................6-5
6.3.2 1-Sided/2-Sided .......................................................................................................................................6-5
6.3.3 Finishing....................................................................................................................................................6-6
Sort/Group................................................................................................................................................6-6
Offset ........................................................................................................................................................6-6
Staple........................................................................................................................................................6-6
Staple - Position Setting...........................................................................................................................6-6
Punch........................................................................................................................................................6-6
Punch - Position Setting...........................................................................................................................6-7
Fold/Bind ..................................................................................................................................................6-7
6.4 Print - Application (Public/Personal/Group user box)....................................................................... 6-8
6.4.1 Page Margin .............................................................................................................................................6-8
Margin Position.........................................................................................................................................6-8
Adjust Value..............................................................................................................................................6-8
Image Shift................................................................................................................................................6-8
Image Shift - Change Back Shift ..............................................................................................................6-9
6.4.2 Sheet/Cover/Chapter Insert......................................................................................................................6-9
6.4.3 Sheet/Cover/Chapter Insert - Cover Sheet ..............................................................................................6-9
What is a cover sheet? .............................................................................................................................6-9
Cover setting ..........................................................................................................................................6-10
Front Cover - Paper................................................................................................................................6-10
Back Cover-Paper ..................................................................................................................................6-11
6.4.4 Sheet/Cover/Chapter Insert - Insert Sheet.............................................................................................6-11
What is Insert Sheet?..............................................................................................................................6-11
Specified page/Sort................................................................................................................................6-12
Insert Paper ............................................................................................................................................6-12
Insert Type ..............................................................................................................................................6-12
6.4.5 Sheet/Cover/Chapter Insert - Chapters .................................................................................................6-12
What is Chapters? ..................................................................................................................................6-12
Specified page/Sort................................................................................................................................6-13
Chapter Paper ........................................................................................................................................6-13
6.4.6 Stamp/Composition................................................................................................................................6-13

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6.4.7 Stamp/Composition - Date/Time............................................................................................................6-14
Date Format............................................................................................................................................6-14
Time Format............................................................................................................................................6-14
Pages......................................................................................................................................................6-14
Text Size .................................................................................................................................................6-14
Print Position - Print Position..................................................................................................................6-14
Print Position - Fine-Tune.......................................................................................................................6-15
6.4.8 Stamp/Composition - Page Number ......................................................................................................6-15
Starting Page Number ............................................................................................................................6-15
Starting Chapter Number .......................................................................................................................6-15
Page Number Type.................................................................................................................................6-15
Insert Sheet Setting ................................................................................................................................6-15
Text Size .................................................................................................................................................6-16
Print Position - Print Position..................................................................................................................6-16
Print Position - Fine-Tune.......................................................................................................................6-17
6.4.9 Stamp/Composition - Stamp..................................................................................................................6-17
Stamp Type/Preset Stamps ...................................................................................................................6-17
Pages......................................................................................................................................................6-17
Text Size .................................................................................................................................................6-17
Print Position - Print Position..................................................................................................................6-18
Print Position - Fine-Tune.......................................................................................................................6-18
6.4.10 Stamp/Composition - Stamp Repeat .....................................................................................................6-18
What is Stamp Repeat?..........................................................................................................................6-18
Stamp Repeat Type - Registered Stamp ...............................................................................................6-18
Stamp Repeat Type - Preset Stamp ......................................................................................................6-19
Stamp Repeat Type - Date/Time............................................................................................................6-19
Stamp Repeat Type - Other ...................................................................................................................6-19
Detail Settings.........................................................................................................................................6-20
Detailed Settings - Density .....................................................................................................................6-20
Detailed Settings - Text Size ..................................................................................................................6-20
Change Pos./Delete................................................................................................................................6-20
6.4.11 Stamp/Composition - Registered Overlay..............................................................................................6-21
6.4.12 Stamp/Composition - Header/Footer.....................................................................................................6-21
Recall Header/Footer..............................................................................................................................6-21
Check/Change Temporarily....................................................................................................................6-21
Check/Change Temporarily - Header Settings/Footer Settings.............................................................6-22
Check/Change Temporarily - Header Settings/Footer Settings - Text ..................................................6-22
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.........................................6-22
Check/Change Temporarily - Header Settings/Footer Settings - Other ................................................6-22
Check/Change Temporarily - Pages ......................................................................................................6-22
Check/Change Temporarily - Text Size..................................................................................................6-23
6.4.13 Stamp/Composition - Distribution Control Number ...............................................................................6-23
6.4.14 Stamp/Composition - Watermark...........................................................................................................6-23
6.5 Send (Public/Personal/Group user box) ........................................................................................... 6-24
6.5.1 Overview of Send ...................................................................................................................................6-24
6.5.2 Description of the Send screen ..............................................................................................................6-24
6.5.3 Address Book - Search ..........................................................................................................................6-25
Address Type..........................................................................................................................................6-25
Index .......................................................................................................................................................6-25
Detail Search ..........................................................................................................................................6-25
6.5.4 Direct Input .............................................................................................................................................6-26
6.5.5 Direct Input - Fax....................................................................................................................................6-26
6.5.6 Direct Input - E-Mail ...............................................................................................................................6-26
6.5.7 Direct Input - Internet Fax.......................................................................................................................6-26
RX Ability (Destination) ...........................................................................................................................6-27
6.5.8 Direct Input - IP Address Fax .................................................................................................................6-27
6.5.9 Direct Input - PC (SMB) ..........................................................................................................................6-27
Host Name..............................................................................................................................................6-28
File Path..................................................................................................................................................6-28
User Name..............................................................................................................................................6-28
Password................................................................................................................................................6-28
Reference ...............................................................................................................................................6-28

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Next Destination .....................................................................................................................................6-28
6.5.10 Direct Input - FTP ...................................................................................................................................6-28
Host Name..............................................................................................................................................6-28
File Path..................................................................................................................................................6-28
User Name..............................................................................................................................................6-28
Password................................................................................................................................................6-28
Detailed Settings ....................................................................................................................................6-29
Next Destination .....................................................................................................................................6-29
6.5.11 Direct Input - WebDAV ...........................................................................................................................6-29
Host Name..............................................................................................................................................6-29
File Path..................................................................................................................................................6-29
User Name..............................................................................................................................................6-29
Password................................................................................................................................................6-29
Detailed Settings ....................................................................................................................................6-30
Next Destination .....................................................................................................................................6-30
6.5.12 Job History .............................................................................................................................................6-30
6.5.13 Address Search ......................................................................................................................................6-30
6.5.14 Address Search - Search .......................................................................................................................6-31
6.5.15 Address Search - Advanced Search ......................................................................................................6-31
Name ......................................................................................................................................................6-31
E-Mail Addr.............................................................................................................................................6-31
Fax Number ............................................................................................................................................6-32
Last Name ..............................................................................................................................................6-32
First Name ..............................................................................................................................................6-32
City..........................................................................................................................................................6-32
Company Name......................................................................................................................................6-32
Department.............................................................................................................................................6-32
OR/AND/STARTS WITH/ENDS WITH ....................................................................................................6-32
6.5.16 File Type .................................................................................................................................................6-32
File Type .................................................................................................................................................6-33
Scan Setting ...........................................................................................................................................6-33
Encryption...............................................................................................................................................6-33
Encryption - Detail Settings....................................................................................................................6-33
Stamp Composition................................................................................................................................6-35
6.5.17 Overview of Communication Settings ....................................................................................................6-35
6.5.18 Communication Settings - Line Settings................................................................................................6-36
About Line Settings ................................................................................................................................6-36
Overseas TX ...........................................................................................................................................6-36
ECM OFF ................................................................................................................................................6-36
V.34 OFF.................................................................................................................................................6-36
Check Dest. & Send ...............................................................................................................................6-37
Select Line ..............................................................................................................................................6-37
6.5.19 Communication Settings - E-Mail Settings ............................................................................................6-37
About E-Mail Settings.............................................................................................................................6-37
Document Name.....................................................................................................................................6-37
Subject....................................................................................................................................................6-37
From .......................................................................................................................................................6-38
Body .......................................................................................................................................................6-38
6.5.20 Communication Settings - URL Notification Setting ..............................................................................6-38
What is URL notification? .......................................................................................................................6-38
Detail Search ..........................................................................................................................................6-39
Direct Input .............................................................................................................................................6-39
6.5.21 Communication Settings - Communication Method Settings................................................................6-39
Timer TX..................................................................................................................................................6-39
Password TX...........................................................................................................................................6-40
F-Code TX ..............................................................................................................................................6-40
6.5.22 Communication Settings - E-Mail Encryption ........................................................................................6-40
6.5.23 Communication Settings - Digital Signature ..........................................................................................6-41
6.5.24 Communication Settings - Fax Header Settings ....................................................................................6-41
6.5.25 Overview of Application..........................................................................................................................6-41
6.5.26 Application - Stamp/Composition - Date/Time ......................................................................................6-41

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6.5.27 Application - Stamp/Composition - Page Number ................................................................................6-41
6.5.28 Application - Stamp/Composition - Stamp ............................................................................................6-42
6.5.29 Application - Stamp/Composition - Header/Footer ...............................................................................6-42
6.5.30 Application - Send & Print ......................................................................................................................6-42
What is Send & Print?.............................................................................................................................6-42
Copies.....................................................................................................................................................6-42
Simplex/Duplex ......................................................................................................................................6-42
Staple......................................................................................................................................................6-42
Staple-Position Setting...........................................................................................................................6-42
6.6 Combine (Public/Personal/Group user box) .................................................................................... 6-43
6.6.1 What is Combine? ..................................................................................................................................6-43
6.6.2 Combining Order ....................................................................................................................................6-43
6.6.3 Description of the Print screen ...............................................................................................................6-43
6.6.4 Basic.......................................................................................................................................................6-44
6.6.5 Finishing..................................................................................................................................................6-44
6.6.6 Page Margin ...........................................................................................................................................6-44
6.6.7 Stamp/Composition - Date/Time............................................................................................................6-44
6.6.8 Stamp/Composition - Page Number ......................................................................................................6-44
6.6.9 Stamp/Composition - Stamp..................................................................................................................6-44
6.6.10 Stamp/Composition - Stamp Repeat .....................................................................................................6-44
6.6.11 Stamp/Composition - Registered Overlay..............................................................................................6-44
6.6.12 Stamp/Composition - Header/Footer.....................................................................................................6-44
6.6.13 Stamp/Composition - Distribution Control Number ...............................................................................6-44
6.6.14 Stamp/Composition - Watermark...........................................................................................................6-44
6.7 Bind TX (Public/Personal/Group user box) ...................................................................................... 6-45
6.7.1 What is Bind TX? ....................................................................................................................................6-45
6.7.2 Combining Order screen ........................................................................................................................6-45
6.7.3 Address Book - Search ..........................................................................................................................6-45
6.7.4 Direct Input - E-Mail ...............................................................................................................................6-45
6.7.5 Direct Input - PC (SMB) ..........................................................................................................................6-45
6.7.6 Direct Input - FTP ...................................................................................................................................6-45
6.7.7 Direct Input - WebDAV ...........................................................................................................................6-45
6.7.8 Address Search - Search .......................................................................................................................6-45
6.7.9 Address Search - Advanced Search ......................................................................................................6-45
6.7.10 File Type .................................................................................................................................................6-45
6.7.11 Communication Settings - E-Mail Settings ............................................................................................6-46
6.7.12 Communication Settings - URL Notification Setting ..............................................................................6-46
6.7.13 Communication Settings - E-Mail Encryption ........................................................................................6-46
6.7.14 Communication Settings - Digital Signature ..........................................................................................6-46
6.7.15 Application - Stamp/Composition - Date/Time ......................................................................................6-46
6.7.16 Application - Stamp/Composition - Page Number ................................................................................6-46
6.7.17 Application - Stamp/Composition - Stamp ............................................................................................6-46
6.7.18 Application - Stamp/Composition - Header/Footer ...............................................................................6-46
6.8 Bulletin Board User Box (System User Box) .................................................................................... 6-47
6.8.1 What is Bulletin Board User Box? ..........................................................................................................6-47
6.8.2 Bulletin Board User Box screen .............................................................................................................6-47
6.8.3 Printing document in the bulletin board user box ..................................................................................6-47
6.8.4 Deleting document from the bulletin board user box.............................................................................6-47
6.9 Polling TX User Box (System User Box) ........................................................................................... 6-48
6.10 Secure Print User Box (System User Box) ....................................................................................... 6-49
6.10.1 What is Secure Print User Box? .............................................................................................................6-49
6.10.2 Authentication procedure 1 ....................................................................................................................6-49
6.10.3 Authentication procedure 2 ....................................................................................................................6-49
6.10.4 Printing....................................................................................................................................................6-50
Copies.....................................................................................................................................................6-50
1-Sided/2-Sided .....................................................................................................................................6-50
Finishing..................................................................................................................................................6-50

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Sheet/Cover/Chapter Insert....................................................................................................................6-50
Stamp/Composition................................................................................................................................6-50
6.10.5 Deleting...................................................................................................................................................6-50
6.11 Memory RX User Box (System User Box) ........................................................................................ 6-51
6.11.1 What is Memory RX User Box? ..............................................................................................................6-51
6.11.2 Memory RX User Box screen .................................................................................................................6-51
6.11.3 Printing....................................................................................................................................................6-51
6.11.4 Proof Print...............................................................................................................................................6-51
6.11.5 Deleting...................................................................................................................................................6-51
6.12 Annotation User Box (System User Box).......................................................................................... 6-52
6.12.1 What is Annotation User Box? ...............................................................................................................6-52
6.12.2 Annotation User Box screen...................................................................................................................6-52
6.12.3 Description of the Print screen ...............................................................................................................6-52
6.12.4 Basic.......................................................................................................................................................6-52
6.12.5 Finishing..................................................................................................................................................6-52
6.12.6 Page Margin ...........................................................................................................................................6-52
6.12.7 Sheet/Cover/Chapter Insert - Cover Sheet ............................................................................................6-52
6.12.8 Sheet/Cover/Chapter Insert - Insert Sheet.............................................................................................6-53
6.12.9 Sheet/Cover/Chapter Insert - Chapters .................................................................................................6-53
6.12.10 Stamp/Composition - Date/Time............................................................................................................6-53
6.12.11 Stamp/Composition - Page Number ......................................................................................................6-53
6.12.12 Stamp/Composition - Stamp..................................................................................................................6-53
6.12.13 Stamp/Composition - Stamp Repeat .....................................................................................................6-53
6.12.14 Stamp/Composition - Registered Overlay..............................................................................................6-53
6.12.15 Stamp/Composition - Header/Footer.....................................................................................................6-53
6.12.16 Stamp/Composition - Distribution Control Number ...............................................................................6-53
6.12.17 Stamp/Composition - Watermark...........................................................................................................6-53
6.12.18 Description of the Send screen ..............................................................................................................6-53
6.12.19 Address Book - Search ..........................................................................................................................6-53
6.12.20 Direct Input - Fax....................................................................................................................................6-53
6.12.21 Direct Input - E-Mail ...............................................................................................................................6-53
6.12.22 Direct Input - PC (SMB)..........................................................................................................................6-53
6.12.23 Direct Input - FTP ...................................................................................................................................6-53
6.12.24 Direct Input - WebDAV ...........................................................................................................................6-53
6.12.25 Job History .............................................................................................................................................6-53
6.12.26 Address Search - Search .......................................................................................................................6-53
6.12.27 Address Search - Advanced Search ......................................................................................................6-54
6.12.28 File Type .................................................................................................................................................6-54
6.12.29 Communication Settings - Line Settings................................................................................................6-54
6.12.30 Communication Settings - E-Mail Settings ............................................................................................6-54
6.12.31 Communication Settings - URL Notification Setting ..............................................................................6-54
6.12.32 Communication Settings - Communication Method Settings................................................................6-54
6.12.33 Communication Settings - E-Mail Encryption ........................................................................................6-54
6.12.34 Communication Settings - Digital Signature ..........................................................................................6-54
6.12.35 Communication Settings - Fax Header Settings ....................................................................................6-54
6.12.36 Application - Stamp/Composition - Date/Time ......................................................................................6-54
6.12.37 Application - Stamp/Composition - Page Number ................................................................................6-54
6.12.38 Application - Stamp/Composition - Stamp ............................................................................................6-54
6.12.39 Application - Send & Print ......................................................................................................................6-54
6.12.40 Application - Stamp Element..................................................................................................................6-54
Secondary Field......................................................................................................................................6-54
Date/Time ...............................................................................................................................................6-55
Density....................................................................................................................................................6-55
Number Type ..........................................................................................................................................6-55
Print Position ..........................................................................................................................................6-55
6.13 Fax Retransmit User Box (System User Box) .................................................................................. 6-56

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6.13.1 What is Fax Retransmit User Box?.........................................................................................................6-56
6.13.2 Fax Retransmit User Box screen............................................................................................................6-56
6.13.3 Retransmitting a fax................................................................................................................................6-56
6.13.4 Printing....................................................................................................................................................6-56
6.14 Encrypted PDF User Box (System User Box)................................................................................... 6-57
6.14.1 What is Encrypted PDF User Box?.........................................................................................................6-57
6.14.2 Encrypted PDF User Box screen............................................................................................................6-57
6.14.3 Printing....................................................................................................................................................6-57
6.14.4 Deleting...................................................................................................................................................6-57
6.15 External Memory (System User Box) ................................................................................................ 6-58
6.15.1 About External Memory..........................................................................................................................6-58
Available External Memory .....................................................................................................................6-58
Connecting an external memory ............................................................................................................6-58
To print encrypted PDF data ..................................................................................................................6-59
6.15.2 External Memory screen.........................................................................................................................6-59
File Path..................................................................................................................................................6-59
File selection...........................................................................................................................................6-60
Move to the upper folder ........................................................................................................................6-60
Open a folder ..........................................................................................................................................6-60
Print ........................................................................................................................................................6-60
Document Details ...................................................................................................................................6-60
6.15.3 External Memory - Print..........................................................................................................................6-61
6.15.4 Basic.......................................................................................................................................................6-62
Copies.....................................................................................................................................................6-62
Print ........................................................................................................................................................6-62
Finishing..................................................................................................................................................6-62
Paper ......................................................................................................................................................6-62
7 File Document
7.1 Available operations in the File Document screen ............................................................................ 7-2
7.1.1 Public/Personal/Group .............................................................................................................................7-2
System......................................................................................................................................................7-2
7.1.2 Description of the File Document screen .................................................................................................7-2
Public/Personal/Group .............................................................................................................................7-2
System User Box......................................................................................................................................7-3
7.2 Public/Personal/Group user box......................................................................................................... 7-4
7.2.1 Deleting a document ................................................................................................................................7-4
7.2.2 Edit Name .................................................................................................................................................7-4
7.2.3 Move.........................................................................................................................................................7-4
7.2.4 Copy .........................................................................................................................................................7-5
7.2.5 Document Details .....................................................................................................................................7-5
Display of detailed information.................................................................................................................7-5
Preview .....................................................................................................................................................7-6
7.3 System User Box .................................................................................................................................. 7-7
7.3.1 Bulletin Board User Box ...........................................................................................................................7-7
7.3.2 Polling TX User Box..................................................................................................................................7-7
7.3.3 Secure Print User Box ..............................................................................................................................7-7
7.3.4 Memory RX User Box ...............................................................................................................................7-8
7.3.5 Annotation User Box ................................................................................................................................7-8
7.3.6 Fax Retransmit User Box..........................................................................................................................7-9
8 User box setting
8.1 Menu tree for user box setting ............................................................................................................ 8-2
8.1.1 Utility.........................................................................................................................................................8-2
8.1.2 Administrator Settings ..............................................................................................................................8-3
8.2 User box registration............................................................................................................................ 8-4
8.2.1 User box registration ................................................................................................................................8-4

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Public/Personal/Group user boxes...........................................................................................................8-4
Delete Empty User Box(es).......................................................................................................................8-5
Bulletin Board User Box ...........................................................................................................................8-5
Confidential RX User Box .........................................................................................................................8-7
Relay User Box .........................................................................................................................................8-8
8.3 Administrator Settings ......................................................................................................................... 8-9
8.3.1 User box permissions...............................................................................................................................8-9
Types of users ..........................................................................................................................................8-9
Public user boxes and personal/group user boxes..................................................................................8-9
8.3.2 User box registration ................................................................................................................................8-9
8.3.3 Registering public, personal and group user boxes...............................................................................8-10
8.3.4 Registering bulletin board user box........................................................................................................8-10
8.3.5 Registering relay user box ......................................................................................................................8-10
8.3.6 Registering annotation user boxes.........................................................................................................8-10
8.3.7 Maximum Number of User Boxes ..........................................................................................................8-12
Public/Personal/Group ...........................................................................................................................8-12
Max No. of Use Boxes - ON/OFF...........................................................................................................8-12
Maximum Number of User Boxes ..........................................................................................................8-12
8.3.8 User Box Settings...................................................................................................................................8-13
Delete Unused User Box ........................................................................................................................8-13
Delete Secure Print Documents .............................................................................................................8-13
Auto Delete Secure Document ...............................................................................................................8-13
Encrypted PDF Delete Time ...................................................................................................................8-14
Document Hold Setting ..........................................................................................................................8-14
External Memory Functions Settings......................................................................................................8-14
8.3.9 User Box Administrator Setting ..............................................................................................................8-15
Specifying the box administrator............................................................................................................8-15
When logging on as the box administrator:............................................................................................8-15
Actions permitted for the box user administrator...................................................................................8-15
8.3.10 HDD Settings ..........................................................................................................................................8-16
Check HDD Capacity..............................................................................................................................8-16
Overwrite Temporary Data .....................................................................................................................8-16
Overwrite All Data...................................................................................................................................8-17
HDD Lock Password ..............................................................................................................................8-17
Format HDD............................................................................................................................................8-18
HDD Encryption Setting..........................................................................................................................8-18
9 Web Connection
9.1 Using Web Connection......................................................................................................................... 9-2
9.1.1 Operating environment .............................................................................................................................9-2
9.1.2 Accessing Web Connection .....................................................................................................................9-2
9.1.3 Web browser cache..................................................................................................................................9-3
With Internet Explorer ...............................................................................................................................9-3
With Netscape Navigator..........................................................................................................................9-3
With Mozilla Firefox ..................................................................................................................................9-3
9.1.4 Structure of pages ....................................................................................................................................9-4
9.2 Logging on and logging off.................................................................................................................. 9-6
9.2.1 Login and logout operations.....................................................................................................................9-6
When user authentication and account track settings are not specified .................................................9-6
When user authentication and account track settings are specified .......................................................9-6
9.2.2 Logout.......................................................................................................................................................9-8
9.2.3 Login.........................................................................................................................................................9-8
Options that can be selected when logged on to Web Connection.........................................................9-8
Logging on as a public user .....................................................................................................................9-9
Logging on as a registered user ...............................................................................................................9-9
Logging on to Administrator mode.........................................................................................................9-10
Logging on as a user box administrator.................................................................................................9-10
9.3 Overview of User mode...................................................................................................................... 9-11
9.3.1 Information..............................................................................................................................................9-11

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9.3.2 Job..........................................................................................................................................................9-12
9.3.3 Box .........................................................................................................................................................9-12
9.3.4 Direct Print..............................................................................................................................................9-13
9.3.5 Store Address.........................................................................................................................................9-13
9.4 Overview of Administrator mode ...................................................................................................... 9-15
9.4.1 Maintenance ...........................................................................................................................................9-15
9.4.2 Security...................................................................................................................................................9-16
9.4.3 Box .........................................................................................................................................................9-17
9.4.4 Print Settings ..........................................................................................................................................9-18
9.4.5 Store Address.........................................................................................................................................9-19
9.4.6 Network ..................................................................................................................................................9-20
10 Appendix
10.1 Error message list............................................................................................................................... 10-2
10.2 Entering text........................................................................................................................................ 10-3
10.2.1 Enlarging the keyboard...........................................................................................................................10-4
10.2.2 To type text.............................................................................................................................................10-5
10.2.3 List of Available Characters....................................................................................................................10-5
10.3 Glossary............................................................................................................................................... 10-6
11 Index
11.1 Index .................................................................................................................................................... 11-2

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About this manual
This document is a user's guide on the User Box functions of VL5022/VL4222/VL3622.
The following describes the contents of this manual and representation of the product name.
This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Also, the software related to the User Box functions, such as HDDTWAIN and Box Operator, is provided with
this machine. For details on using these softwares, refer to the manual in the CD-ROM.
Contents
This manual consists of the following chapters:
Chapter 1 Overview of the User Box functions
This chapter describes the type, function and restrictions of available user boxes before using the user box
function of this machine.
Chapter 2 Control panel/touch panel
This chapter describes the function of keys on the control panel and usage of the touch panel.
Chapter 3 Operation flow of user boxes
This chapter describes the main operation of the user box function in flow charts.Refer to the flow chart for
flow of each operation.It also introduces the menu tree of items that can be specified to use the user box
function.Clicking the link of the menu tree displays the page that describes the setting screen.
Chapter 4 Entering User Box mode
This chapter describes the procedure to display the User Box mode screen after turning the machine on.
Chapter 5 Save Document
This chapter describes items you can specify to save a document in the user box.
Chapter 6 Use Document
This chapter describes items you can specify to print and send the document saved in the user box.
Chapter 7 File Document
This chapter describes how to check, copy and move the document saved in the user box.
Chapter 8 User box setting
This chapter describes items of the Utility mode related to the user box function.The Utility mode allows you
to register a user box and specify automatic deletion time of the document.Clicking the link described at the
beginning of the chapter displays the page that describes the Utility mode.
Chapter 9 Web Connection
This chapter describes the overview of the utility software that allows you to configure the machine using an
Web browser from a computer on a network.
Chapter 10 Appendix
This chapter includes handling error messages, entering text and a glossary.
Chapter 11 Index
Product notation
Product name Notation
VL5022/VL4222/VL3622 This machine
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
Microsoft Windows Vista Windows Vista
To combined OS Windows NT 4.0/2000/XP/Vista

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Explanation of manual conventions

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User’s Guides
This machine is provided with printed manuals and PDF manuals on the User’s Guide CD.
Printed manual
Quick Guide [Copy/Print/Fax/Scan/Box Operations]
This manual contains operating procedures and descriptions of the most frequently used functions, allowing
the machine to immediately be used.
In addition, this manual contains notes and precautions that should be followed for safe use of the machine.
Be sure to read this manual before using the machine.
User’s Guide CD manuals
User's Guide [Copy Operations]
This manual contains descriptions of the Copy mode operations and machine maintenance.
Refer to this manual for details on the paper and originals, copy procedures using convenient Application
functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.
User's Guide [Enlarge Display Operations]
This manual contains details on operating procedures in Enlarge Display mode.
Refer to this manual for details on using copy, scanner, G3 fax, and network fax operations in Enlarge Display
mode.
User's Guide [Print Operations (A0P8W21)]
This manual contains details of the printing functions that can be specified with the optional image controller.
Refer to this manual for operating procedures on using the printing functions.
User's Guide [Box Operations] (this manual)
This manual contains operating procedures for using the user boxes on the optional hard disk.
Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring
data.
User's Guide [Network Scan/Fax/Network Fax Operations]
This manual contains details on the network scan, G3 fax, and network fax operations.
Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax and IP
address fax operations.
In order to use the fax functions, the optional fax kit must be purchased separately.
User's Guide [Fax Driver Operations]
This manual contains details of the fax driver functions that can be used to send a fax directly from a
computer.
Refer to this manual for operating procedures on using the PC-FAX functions.
In order to use the fax functions, the optional fax kit must be purchased separately.
User's Guide [Network Administrator]
This manual contains descriptions on setting methods for each function utilizing network connection, mainly
using the Web Connection.
Refer to this manual for details on using network functions.
Trademarks/Copyrights
This manual contains descriptions on trademarks and copyrights.
Be sure to read this manual before using the machine.

1Overview of the User Box
functions

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Overview of the User Box functions 1
1 Overview of the User Box functions
1.1 User Box functions
The User Box functions allow document data to be saved on the optional hard disk of the machine and later
printed. Documents that can be saved are those read while in the copy, received in the fax, and scanned to
be saved. To save data to a box, create the box, and then save the data to the specified box.
The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. By using the
User Box functions, documents can easily be scanned repeatedly and the separate data can be saved on a
computer.
1.1.1 Available User Box functions
Saving documents
Data can be saved to the following box:
*1 For details on saving document data sent for print jobs from a computer, refer to the User’s Guide [Print
Operations (A0P8W21)].
User box Description Reference
Public/personal/group user
boxes *1 Document data that has been copied or scanned on this machine can
be saved in the user boxes.
Document data, which is printed from a computer on the network, can
be saved.
Based on user authentication or account track settings, access to
some boxes, such as personal and group user boxes, can be limited
to particular users.
p. 5-2
Annotation user box Document data saved in Scan mode and to be printed or transmitted
with an image of the date/time or an annotation number can be saved.
p. 5-2
External memory Appears if an external memory is installed. Scanned data can be di-
rectly saved in the external memory connected to the machine.
p. 5-2
Original ComputersFax
External memory
FTP server
etc.