Oce VarioPrint 6160 User manual

Océ VarioPrint®
6160/6200/6250
Océ User manual
Workflow

Edition 2007-09 US
Océ-Technologies B.V.
Copyright
©2007, Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and
specifically disclaims any implied warranties of merchantability or fitness for any
particular purpose.
Further, Océ reserves the right to revise this publication and to make changes from
time to time in the content hereof without obligation to notify any person of such
revision or changes.

3
Trademarks
Trademarks
List of trademarks
Océ, VarioPrint, PRISMAaccess, PRISMAprepare, PRISMAproduction, DPconvert
and DocSetter are registered trademarks of Océ-Technologies B.V.
Xerox, DocuTech, DigiPath and FreeFlow are registered trademarks of Xerox
Corporation.
Adobe and PostScript are registered trademarks of Adobe Systems Incorporated.
Microsoft, Windows and Windows XP are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
Products in this publication are referred to by their general trade names. In most, if
not all cases, these designations are claimed as trademarks or registered trademarks
of their respective companies.

4
Trademarks

5
Table of Contents
Table of Contents
Chapter 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Notes for the reader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Available documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Aim of this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Chapter 2
Prepare and print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Use Océ Doc Works 3.6.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Use Océ Doc Works to print PDF files . . . . . . . . . . . . . . . . . . . . . . . . 14
Use Océ Doc Works for tab printing . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Use Océ Doc Works to create booklets . . . . . . . . . . . . . . . . . . . . . . . 22
Use Océ PRISMAprepare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Use Océ PRISMAprepare to collect, modify, and print documents. . . 27
Use Océ PRISMAprepare for tab printing. . . . . . . . . . . . . . . . . . . . . . 30
Use Océ PRISMAprepare to create booklets . . . . . . . . . . . . . . . . . . . 33
Use Océ PRISMAproduction and Océ DocSetter . . . . . . . . . . . . . . . . . . 35
Use Océ PRISMAproduction to print bitmapped Adobe PDF
and TIFF files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Use Océ PRISMAproduction to print prepared Adobe PostScript 3 files
39
Use Océ DocSetter and Océ PRISMAproduction to print documents 41
Use Océ DocSetter and Océ PRISMAproduction to create and
print a document with tab sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Define media in Océ PRISMAproduction . . . . . . . . . . . . . . . . . . . . . . 48
Use the Océ VarioPrint®6160/6200/6250 printer driver . . . . . . . . . . . . . 50
Print Microsoft Office documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Use the 'Page programmer' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Program a job with tab sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Print a made-ready file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Use the Océ VarioPrint®6160/6200/6250 in Xerox environments . . . . . 58
Configure the Océ VarioPrint®6160/6200/6250 as Xerox®
DocuTech 61xx emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Use Océ DPconvert and Océ Doc Works to print Xerox RDO files . . 61
Use Océ DPconvert and Océ DocSetter to print Xerox RDO files . . . 63
Chapter 3
Copy and scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Use the Océ DS60 scanner to make a copy . . . . . . . . . . . . . . . . . . . . . . 66
Use the Océ DS60 scanner to scan, store and improve a document . . . 68

6
Table of Contents
Use Océ DocSetter to optimize the scanned documents. . . . . . . . . . . . . 70
Appendix A
Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Reader's comment sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Addresses of local Océ organisations . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

7
Chapter 1
Introduction

8 Chapter 1 Introduction
Notes for the reader
Notes for the reader
Introduction
This manual helps you use the Océ VarioPrint®6160/6200/6250. The manual
contains a description of the Océ VarioPrint®6160/6200/6250 and guidelines for its
use and operation. There are also tips given to help you increase your knowledge of
the Océ VarioPrint®6160/6200/6250 and to help you better manage the workflow.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide important,
additional information or are about the prevention of damage to your properties.
Note, Attention and Caution
Caution: A part marked with Caution contains information to prevent
personal injury.
Attention: A part marked with Attention contains information to prevent
damage to items, for example the Océ VarioPrint®6160/6200/6250 or a file.
Note: A part marked with Note contains additional information about the correct
operation of the Océ VarioPrint®6160/6200/6250.
Safety information
The safety information for this product is included in a separate user manual with the
title Safety information. This manual is part of the documentation set that you
received with your product.

9
Available documentation
Available documentation
Introduction
Océ delivers the Océ VarioPrint®6160/6200/6250 with a documentation set. The
documentation set contains the following:
■A CD-ROM with all the manuals mentioned below
■A hardcopy of the Safety manual
■Integrated Online Help in the Océ VarioPrint®6160/6200/6250 printer driver, the
Océ VarioPrint®6160/6200/6250 Settings Editor and other Océ applications.
Main Content of the User Manuals
The following table provides an overview of the main content of the user manuals.
[1]
[1] Main Content of the User Manuals
User Manual Main content
Operating
information
■Overview of the main system components
■Working with the operator panel
■Handling and managing jobs on the operator panel
■Adding media, toner and staples.
Workflow Use the Océ VarioPrint®6160/6200/6250 in combination
with
■Océ PRISMAproduction®
■Océ PRISMAprepare®
■Océ Doc Works®
■Océ DPconvert™
■Océ DocSetter®
■Xerox®DigiPath®
■Xerox®FreeFlow™.
Maintenance tasks ■Replacing parts
■Cleaning parts
■Clearing a paper jam in the engine module.
Safety information ■Instructions for safe use
■Safety data sheets.

10 Chapter 1 Introduction
Aim of this manual
Aim of this manual
Introduction
The purpose of this manual is to show the possibilities and the flexibility of the Océ
VarioPrint®6160/6200/6250 in combination with other Océ hardware and software
components. Practical examples provide suggestions and support for everyday tasks
in copy shops and in production printing.
This manual is not a complete guide to the Océ VarioPrint®6160/6200/6250 and is
not intended to replace detailed product-specific information.
Example of a print shop environment
[1]

11
Aim of this manual
Example of a printing plant environment
[2]
This manual describes possible workflows for general print environments with the
following components.
■An Océ VarioPrint®6160/6200/6250
■An Océ DS60 scanner
■A networked scan server for scan-to-file data
■Networked PCs with office applications and an installed Océ VarioPrint®
6160/6200/6250 printer driver
■Océ PRISMAproduction®+ PoD
■Océ DocSetter®.
■Océ Doc Works®
■Océ PRISMAprepare®

12 Chapter 1 Introduction
Aim of this manual
Example of a Xerox®environment
[3]
The manual also describes the possible workflows in Xerox®environments with the
following components.
■An Océ VarioPrint®6160/6200/6250
■Xerox®DigiPath®, FreeFlow™and DocuTech™system environments
■Océ DPconvert™and Océ DocSetter®
■Océ PRISMAproduction®

13
Chapter 2
Prepare and print

14 Chapter 2 Prepare and print
Use Océ Doc Works to print PDF files
Use Océ Doc Works 3.6.2
Use Océ Doc Works to print PDF files
Introduction
Océ Doc Works®V3.6.2 helps you to easily print PDF files on your Océ VarioPrint®
6160/6200/6250.
The following example describes the printing of an A4 job that has no special
options.
Before you begin
It is advised to use the user interface of the Océ Doc Works®operator console from
left to right:
■The left-hand column displays the received jobs.
■The middle column displays the properties of the job ticket for each job. You
must click on a job to view the properties.
■The right-hand column allows you to select the printer for the job.
Required tools
Océ VarioPrint®6160/6200/6250
Océ Doc Works®V3.6.2
PDF print file in the job queue (without special options )
Print a received job from the operator console
1. Click on the job that you want to print.

15
Use Océ Doc Works to print PDF files
[1]
2. Check in the job ticket whether special page programming and/or other options are
required. In this example, this is not required.
3. Select your printer.
4. Select 'File' -> 'Print job'.
[2]
Note: The settings in the job ticket where you see the pencil symbol are
automatically transferred to the print dialog.
5. Click 'OK'

16 Chapter 2 Prepare and print
Use Océ Doc Works to print PDF files
[3]
6. Print the job on your Océ printer.

17
Use Océ Doc Works for tab printing
Use Océ Doc Works for tab printing
Introduction
The job ticket of a received job, as displayed in the operator console of Océ Doc
Works®V3.6.2, indicates whether page programming, for example tab printing, is
required.
The following steps describe the procedure of page programming for tab printing.
■Define the tab paper.
■Insert the tab media at the appropriate position in the print file.
■Define the tab captions.
■Print the job.
Required tools
Océ VarioPrint®6160/6200/6250
Océ Doc Works®V3.6.2
Print job with job ticket
Define the tab paper.
1. Select a job.
2. Open the page programmer with 'Program pages'.

18 Chapter 2 Prepare and print
Use Océ Doc Works for tab printing
[4]
3. In the page programmer window choose the button 'Media'.
4. In the pop-up window choose 'New'.
5. Enter the tab properties in the next pop-up window.
[5]
6. Click 'OK' to store.

19
Use Océ Doc Works for tab printing
[6]
7. Click 'Close'.
Insert tab media in the print file
1. Right-click the first page of each chapter and select 'Insert blank sheet'.
[7]
2. Right-click on each blank sheet.
3. Select 'Assign media type...'.
4. Assign the respective tab media.
5. Click 'Apply' to confirm.

20 Chapter 2 Prepare and print
Use Océ Doc Works for tab printing
Define the tab captions.
1. Right-click the first tab sheet and select 'Tab captions'.
[8]
2. Enter the text and define the properties.
3. Click 'OK' to confirm.
Note: When you define more tabs than the number of tabs in a tab set, you will
automatically get the appropriate number of tab sets.
4. Close the page programmer and save the changes when prompted.
Note: When you use Océ Doc Works®V3.6.2, you can only print the tabs 1-sided.
Even when the printer can print the tabs 2-sided.
Print the job.
1. Select your printer.
2. Quit the page programmer and choose 'Print job' in the operator window.
3. Click 'OK'.