Sharp AR-FX12 User manual

FACSIMILE EXPANSION KIT
OPERATION MANUAL
MODEL
AR-FX12
•BEFORE USING
THE FAX FEATURE
•BASIC OPERATIONS
•USING CONVENIENT
FUNCTIONS 1
•USING CONVENIENT
FUNCTIONS 2
•USING CONVENIENT
FUNCTIONS 3
•PROGRAMMING
•TROUBLESHOOTING
•KEY OPERATOR
PROGRAMS
•APPENDIX
1-1
2-1
3-1
4-1
5-1
6-1
7-1
8-1
9-1
Page
Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.
Before installing this product, be sure to read the installation
requirements and cautions sections of the "Operation manual
(for general information and copier operation)".
Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual (for general
information and copier operation)" and operation manuals for
any optional equipment which has been installed.

QFAX interface cable and Line cable:
These special accessories must be used with the device.
QNotice for Users in Europe
This equipment works on on the British analogue public switched telephone network.
This equipment has been tested according to the pan-European TBR 21 regulation.
It will operate on all analogue telephone networks which comply with the TBR 21.
Please contact your dealer or network operator, if you are not sure whether your network operates according to
TBR 21.
QImportant Notice for New Zealand Users
General
"The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the
item complies with minimum conditions for connection to its network. It indicates no endorsement of the
product by Telecom, nor dose it provide any sort of warranty. Above all, it provides no assurance that any item
will work correctly in all respects with another item of Telepermitted equipment of a different make or model,
nor does it imply that any product is compatible with all of Telecom's network services. In particular the higher
speeds which this modem is capable of, can only be achieved in ideal conditions."
"This equipment shall not be used in any manner which could constitute a nuisance to other Telecom
customers."
This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.
To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed
dial locations.
This equipment may not provide for the effective hand-over of a call to another device connected to the same
line.
WARNING:
This is a Class A product. In a domestic environment this product may cause radio interference in which case
the user may be required to take adequate measures.
This equipment complies with the requirements of Directive 1999/5/EC.
Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.
Cet appareil est conforme aux exigences de la directive 1999/5/CE.
Este aparato satisface las exigencias de las Directiva 1999/5/CE.
Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.
Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.
Este equipamento obedece às exigências da directiva 1999/5/CE.
Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.
Dette udstyr overholder kravene i direktiv 1999/5/EF.
Dette produktet oppfyller kravene i direktiv 1999/5/EC.
Tämä laite täyttää direktiivi 1999/5/EY.
 enopkirl       1999/5/EE  
   .
Bu cihaz Avrupa Parlamentosu ve Konseyi Direktifi 1999/5/EC 'nin gerekliliklerine uygundur.
Toto zarízení je v souladu s pozadavky smernice rady 1999/5/EC.
Seade vastab direktiivi 1999/5/EÜ nõuetele.
Ez a berendezés megfelel az 1999/5/EK Irányelvnek.
Ši ierice atbilst tehniskam prasibam pec 1999/5/EC direktivas.
Šis prietaisas atitinka direktyvos 1999/5/EC reikalavimus.
To urzadzenie spelnia wymagania dyrektywy 1999/5/EC.
Tento prístroj je v súlade s poziadavkami smernice rady 1999/5/EC.
Ta oprema je v skladu z zahtevami Direktive 1999/5/EC.

0-1
INTRODUCTION
Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety
precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling
peripheral units, see the "Operation manual (for general information and copier operation)". For other functions, see
the following manuals as appropriate:
Copier function: See "Operation manual (for general information and copier operation)".
General and copier-related key operator programs: See the key operator's guide.
Printer function: See "Operation manual (for printer)". (if the printer option is installed)
Network scanner function: See "Operation manual (for network scanner)". (if the network scanner option is
installed)
The explanations in this manual assume that certain peripheral units are installed.

0-2
CONTENTS
Page
INTRODUCTION ........................................................ 0-1
TO USE THIS PRODUCT CORRECTLY AS A
FACSIMILE................................................................. 0-4
IMPORTANT SAFETY INFORMATION .................. 0-5
NOTICE FOR USERS IN AUSTRALIA AND NEW
ZEALAND................................................................ 0-5
CHAPTER 1
BEFORE USING THE FAX FEATURE
POINTS TO CHECK AND PROGRAM AFTER
INSTALLATION .......................................................... 1-2
CONNECTING AN EXTENSION PHONE .................. 1-2
CONNECTING AN EXTENSION PHONE............... 1-2
A LOOK AT THE OPERATION PANEL...................... 1-3
FAX MODE (CONDITION SETTINGS SCREEN) ... 1-4
ORIGINALS ................................................................ 1-6
ORIGINALS THAT CAN BE FAXED ....................... 1-6
LOADING A DOCUMENT........................................... 1-7

USING THE AUTOMATIC DOCUMENT FEEDER ........... 1-7
USING THE DOCUMENT GLASS .......................... 1-7
CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8
MANUALLY SETTING THE SCANNING SIZE ....... 1-8
STORING, DELETING, AND USING ORIGINAL SIZES ...... 1-9
STORING OR DELETING AN ORIGINAL SIZE...... 1-9
USING A STORED ORIGINAL SIZE....................... 1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS.... 1-10
SELECTING THE RESOLUTION............................ 1-10
SELECTING THE EXPOSURE............................... 1-11
CONVENIENT DIALING METHODS .......................... 1-12
CHAPTER 2
BASIC OPERATIONS
SENDING A FAX ........................................................ 2-2
BASIC PROCEDURE FOR SENDING FAXES ....... 2-2
TRANSMISSION BY AUTO-DIALING (ONE-
TOUCH DIALING AND GROUP DIALING) ............. 2-4
SENDING A FAX BY SPEED DIALING .................. 2-4
FAX NUMBER ENTRY WITH GLOBAL ADDRESS
SEARCH.................................................................. 2-5
ENLARGING/REDUCING THE IMAGE BEFORE
TRANSMISSION ..................................................... 2-6
FAXING A TWO-SIDED ORIGINAL ........................ 2-7
PRIORITY TRANSMISSION OF A STORED JOB ..... 2-9
CANCELLING A FAX TRANSMISSION ..................... 2-9
CANCELLING ON-HOOK DIALING ........................ 2-9
RECEIVING FAXES ................................................... 2-10
RECEIVING A FAX ................................................. 2-10
CHAPTER 3
USING CONVENIENT FUNCTIONS 1
ADVANCED TRANSMISSION METHODS
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION) ............................... 3-2
USING BROADCAST TRANSMISSION.................. 3-3
ERASING EDGE SHADOWS (EDGE ERASE)........... 3-4
USING EDGE ERASE ............................................. 3-4
FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) ... 3-5
AUTOMATIC TRANSMISSION AT A SPECIFIED
TIME (TIMER TRANSMISSION)................................. 3-6
SETTING UP A TIMER TRANSMISSION ............... 3-6
TRANSMITTING TWO ORIGINAL PAGES AS A
SINGLE PAGE (2in1).................................................. 3-7
USING 2in1.............................................................. 3-7
FAXING THE FRONT AND BACK SIDES OF A CARD
ON ONE SHEET OF PAPER (CARD SHOT)
.............. 3-8
USING CARD SHOT ............................................... 3-8
FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE) ..... 3-10
OWN NUMBER SENDING.......................................... 3-11
PRINTING OUT THE RESULT OF A TRANSMISSION
(TRANSACTION REPORT)
......................................... 3-12
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION ................................................. 3-13
USING THE POLLING FUNCTION ......................... 3-14
USING POLLING MEMORY.................................... 3-15
PROGRAMMING FREQUENTLY USED OPERATIONS .......... 3-17
USING A PROGRAM............................................... 3-17
TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE
WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)
... 3-18
USING THE TRANSFER FUNCTION ..................... 3-18
FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION) ...... 3-19
CHAPTER 4
USING CONVENIENT FUNCTIONS 2
TRANSMISSION USING F-CODES
TRANSMISSION BETWEEN MACHINES
SUPPORTING F-CODES ........................................... 4-2
 MEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION
................... 4-2
ENTERING (DIALING) A FAX NUMBER WITH A
SUB-ADDRESS AND PASSCODE ......................... 4-3
CREATING A MEMORY BOX FOR F-CODE
TRANSMISSION...................................................... 4-3
F-CODE POLLING MEMORY..................................... 4-4
USING F-CODE POLLING MEMORY..................... 4-4
PROCEDURE FOR F-CODE POLLING.................. 4-5
F-CODE CONFIDENTIAL TRANSMISSION............... 4-6
F-CODE CONFIDENTIAL TRANSMISSION ........... 4-6
PRINTING A DOCUMENT RECEIVED TO AN F-
CODE CONFIDENTIAL MEMORY BOX ................. 4-7
F-CODE RELAY BROADCAST TRANSMISSION ...... 4-8
USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine) .... 4-9

USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast) .................
4-9

CONTENTS
0-3
CHAPTER 5
USING CONVENIENT FUNCTIONS 3
CONVENIENT METHODS OF USE
Page
USING AN EXTENSION PHONE............................... 5-2

USING AN EXTENSION PHONE TO RECEIVE A FAX ... 5-2
RECEIVING A FAX AFTER TALKING (MANUAL
RECEPTION) .......................................................... 5-3

SENDING A FAX AFTER TALKING (MANUAL
TRANSMISSION).........................................................
5-4
CHAPTER 6
PROGRAMMING
PROGRAMMING ........................................................ 6-2
STORING, EDITING, AND DELETING AUTO DIAL
KEYS AND PROGRAMS............................................ 6-2
STORING ONE-TOUCH DIAL KEYS...................... 6-3
EDITING AND DELETING ONE-TOUCH KEYS ..... 6-5
STORING A GROUP KEY ...................................... 6-6
EDITING AND DELETING GROUP KEYS.............. 6-7
STORING A PROGRAM ......................................... 6-8
EDITING AND DELETING PROGRAMS ................ 6-8
STORING A GROUP INDEX...................................... 6-10
PROGRAMMING, EDITING, AND DELETING F-
CODE MEMORY BOXES........................................... 6-11
PROGRAMMING AN F-CODE MEMORY BOX ...... 6-11
SETTING FOR F-CODE POLLING MEMORY
BOXES (POLLING TIMES) ..................................... 6-13

SETTING FOR F-CODE CONFIDENTIAL
TRANSMISSION MEMORY BOXES (PRINT PIN) ......
6-14
SETTING FOR F-CODE RELAY BROADCAST
MEMORY BOXES (RECIPIENT) ............................ 6-15
EDITING AND DELETING A MEMORY BOX ......... 6-16
PRINTING PROGRAMMED INFORMATION ............. 6-16
CHAPTER 7
TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED...... 7-2
VIEWING THE COMMUNICATION ACTIVITY REPORT..... 7-3
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED......................................... 7-3
PROBLEMS AND SOLUTIONS.................................. 7-4
CHAPTER 8
KEY OPERATOR PROGRAMS
Page
KEY OPERATOR PROGRAMS .................................. 8-2
KEY OPERATOR PROGRAM LIST ........................ 8-2
USING THE KEY OPERATOR PROGRAMS.......... 8-3
KEY OPERATOR PROGRAMS............................... 8-4
OPERATION SETTINGS......................................... 8-4
FAX SETTINGS....................................................... 8-5
PRINTING OUT SETTINGS .................................... 8-11
CHAPTER 9
APPENDIX
SPECIFICATIONS ...................................................... 9-2
INDEX ......................................................................... 9-3

0-4
TO USE THIS PRODUCT CORRECTLY AS
A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following:
Line connection
Use the telephone cable supplied to connect
the machine to a telephone line. Insert the end
of the line cord with the core into the LINE
socket on the machine as shown. Insert the
other end into the telephone line socket.
In some countries, an adapter is required to
connect the telephone line cable to the wall
telephone socket, as shown in the illustration.
Fax power switch
When using the machine, be sure to keep the fax power
switch turned on at all times. The fax power switch must be
turned on to receive faxes at night or send timer transmission
faxes at night.
Setting the date and time and programming
your sender's name and number
Before using the fax function, you must set the date and time
and program your sender's name and number in the machine.
This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 1-2 of
this manual.
Lithium battery
A lithium battery inside the machine keeps key operator program settings for the fax function in memory.
When the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key
operator program settings.
The life of the lithium battery is approximately 5 years if the machine power switch and fax power switch are
kept continually off.
Other information
If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information
will be retained in memory even if the power cord is unplugged.
Core
Line socket
Adapter
Wall socket
For Australia
For New Zealand
For United
Kingdom
ON
OFF
Fax power switch

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
0-5
IMPORTANT SAFETY INFORMATION
If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone
line, as it may cause harm to the telephone network.
The AC power outlet shall be installed near the equipment and shall be easily accessible.
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND
Your fax machine and the telephone system
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
This is a Class A product. In a domestic environment this product may cause radio interference in which case the
user may be required to take adequate measures.
WARNING
Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this
equipment are permitted.
Note: Complies with the following standards,
ACA TS001-1997, AS/NZS 60950:2000
AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002
These limits are designed to provide reasonable protection against interference in an installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular
installation.
If this equipment does cause interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment to an outlet on a different circuit to that which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.
Important safety information
In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New
Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.
.

1-1
CHAPTER 1
BEFORE USING THE FAX
FEATURE
This chapter contains basic information that you should know before
using the fax function of the machine. Please read this chapter before
using the fax features.
Page
POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2
CONNECTING AN EXTENSION PHONE ................................................1-2
CONNECTING AN EXTENSION PHONE ......................................
1-2
A LOOK AT THE OPERATION PANEL....................................................1-3
FAX MODE (CONDITION SETTINGS SCREEN)...........................
1-4
ORIGINALS ..............................................................................................1-6
ORIGINALS THAT CAN BE FAXED...............................................
1-6
LOADING A DOCUMENT.........................................................................1-7
USING THE AUTOMATIC DOCUMENT FEEDER.........................
1-7
USING THE DOCUMENT GLASS..................................................
1-7
CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8
MANUALLY SETTING THE SCANNING SIZE...............................
1-8
STORING, DELETING, AND USING ORIGINAL SIZES ..........................1-9
STORING OR DELETING AN ORIGINAL SIZE .............................
1-9
USING A STORED ORIGINAL SIZE ..............................................
1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-10
SELECTING THE RESOLUTION ...................................................
1-10
SELECTING THE EXPOSURE.......................................................
1-11
CONVENIENT DIALING METHODS ........................................................1-12

1-2
POINTS TO CHECK AND PROGRAM
AFTER INSTALLATION
After installing the unit and before using it as a fax machine, check the following points and program the required
information.
Make sure the fax power switch is turned on
In addition to the machine power switch (see page 1-9 of the "Operation manual (for general information and
copier operation)"), the machine also has a fax power switch (see "Fax power switch" on page 0-4). When
using the machine, be sure to keep the fax power switch turned on at all times.
Make sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to page 2-11 of "Operation manual
(for general information and copier operation)"). If the date and time are wrong, please correct them.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(page 3-6).
Program the sender's name and sender's number
The name and fax number of the user of the machine is programmed in "Fax own number and name set" (page
8-5) in the key operator programs.
The programmed name and number are printed at the top of each transmitted fax page. The sender's number
is also used as an identification number when you use the Polling function to request transmission from another
fax machine (See "USING THE POLLING FUNCTION" on page 3-14).
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote
operation)
CONNECTING AN EXTENSION PHONE
1Insert the end of the extension phone cord
into the extension phone socket on the
rear of the machine.
Make sure you hear a
"click" sound indicating
that the cord is securely
connected.
NOTES
If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
You can place calls from the phone even during a power failure.
Extension
phone socket
NOTE
In New Zealand, not all standard telephones and
answering machines will respond to incoming
ringing when connected to the extension socket of
the equipment.

1-3
1
A LOOK AT THE OPERATION PANEL
The operation panel used for the fax function is described below.
Touch panel (following page)
• Messages and keys appear in the touch panel.
Touch the displayed keys to select functions and
enter settings.
• When a key in the touch panel is touched, a beep
sounds and the key is highlighted.
• Keys that cannot be selected in a screen are
greyed out. If touched, a double-beep will sound
to alert you that the key cannot be selected.
Mode select keys (page 2-2)
Use these keys to change modes.
[IMAGE SEND] key
Press to switch to fax mode. The main screen of fax
mode will appear.
The screen that appears when this key is selected
can be changed with "Default display settings" in
the key operator programs (page 8-4).
Numeric keys
Use to enter fax numbers, sub-addresses,
passcodes, and numerical settings. (See
"MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION" on page 4-2.)
[C] key (clear key)
Use to clear a mistake when entering fax numbers,
sub-addresses, passcodes, and numerical
settings. One digit is cleared each time you press
the key.
When an original is being scanned, this key can
also be used to cancel scanning.
[CA] key (clear all key)
Use to cancel a transmission or programming
operation. When this key is pressed, the operation
is cancelled and you return to the main screen
described on the following page.
This key is also used to cancel resolution, paper
size and special mode settings.
[ ] key (page 5-3)
This is used to produce tone signals when you are
on a pulse dial line.
[START] key (page 2-3)
Press to begin scanning an original for fax
transmission.
Model Key name Description in this manual
AR-M351N/AR-M451N
or when the document
filing function has been
added
Described in the configuration where
the optional fax expansion kit
(AR-FX12) is installed on the
AR-M351N/AR-M451N models.
AR-M351U/AR-M451U No functions related to document
filing or Internet fax reception are
described in this manual.
NOTE
For the names and functions of the parts of the machine, see page 1-9 of the "Operation manual (for general
information and copier operation)".

A LOOK AT THE OPERATION PANEL
1-4
FAX MODE (CONDITION SETTINGS SCREEN)
The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing
mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it
is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen
(shown below). If you have set the display to show the address book screen (following page) when the [IMAGE
SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition
settings screen.
"Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings
screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.
• When the network scanner option is installed, you can select whether the "E-MAIL/FTP" screen or the "INTERNET
FAX" screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).
Condition settings screen
The display is initially set (factory setting) to show the following condition settings screen as the initial screen.
Message display
Messages appear here to indicate the current
status of the machine. The icon at left ( )
indicates fax mode.
[MODE SWITCH] key
Use this key when the network scanner option is
installed to switch between the "E-MAIL/FTP" and
"INTERNET FAX" screens
[ ] key (Speed dial key) (page 1-12)
When a one-touch dial key or group key is stored in
the address book, the machine automatically
assigns it a 3-digit number (called a Speed Dial
number in this manual). This key and the Speed
Dial number can be used to abbreviate the
transmission procedure (see Speed Dialing on
page 2-4).
[SPEAKER] key (page 1-12)
Touch the [SPEAKER] key to dial and transmit a
fax manually.
During dialing it changes into the [PAUSE] key, and
after pressing the [SUB ADDRESS] key it changes
into the [SPACE] key.
[RESEND] key (page 1-12)
Touch this key to redial the number most recently
dialed with the numeric keys or a one-touch dial
key. After dialing, this key changes into the [NEXT
ADDRESS] key.
[ADDRESS BOOK] key (page 2-4)
Touch this key to display the address book screen
(next page). Touch this key when you want to use an
auto-dial number (one-touch dialing or group dialing).
[ADDRESS REVIEW] key (page 3-3)
When performing a broadcast transmission, touch
this key to check your selected destinations. The
selected destinations will appear and any
unneeded destinations can be deleted.
[SPECIAL MODES] key
Touch this key to select one of the following special
functions:
• Edge erase (page 3-4) •
Dual page scan (page 3-5)
• Timer transmission (page 3-6) • 2in1 (page 3-7)
• Card shot (page 3-8) •
Job build mode (page 3-10)
• Polling (page 3-13) • Memory box (page 3-15)
• Program (page 3-17)
• Transaction report (page 3-12)
[FILE] key*
Touch this key to store a document image that you
are transmitting in the hard disk (this includes
selecting a user name, file name, and location).
[QUICK FILE] key*
Touch this key to store a document image that you
are transmitting in the temporary storage folder.
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
* Can only be used on the AR-M351N/AR-M451N, or
when the document filing function has been added.
ADDRESS BOOK
AUTO
READY TO SEND.
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
ADDRESS REVIEW
SPECIAL MODES
FILE
RESEND
SPEAKER
SUB ADDRESS
FAX
MODE SWITCH
QUICK FILE
AUTO RECEPTION
FAX MEMORY:100%

A LOOK AT THE OPERATION PANEL
1-5
1
[SUB ADDRESS] key (page 4-3)
Touch this key to enter a sub-address and
passcode when using F-code transmission.
Two-sided scanning icon display (page 2-7)
Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning. The icons can
be touched to open function selection screens.
[ORIGINAL] key (page 1-8)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.
[RESOLUTION] key (page 1-10)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
[EXPOSURE] key (page 1-11)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.
Special mode icon display (page 5-2 of
"Operation manual (for general information
and copier operation)")
When a special mode such as polling or dual page
scan is selected, a special mode icon appears here.
Address book screen (alphabetically ordered)
The screen below appears initially when the address book is set as the initial screen using "Default display
settings" (page 8-4) in the key operator programs.
The screen below is the alphabetical index screen. You can also have the user index screen initially. (See
"Default display settings" on page 8-4.)
The screen appears as shown below when the network scanner option is not installed.
One-touch key display
This shows the one-touch keys that have been stored
on the selected "index card". The key type is
indicated by the icon at the right. One-touch keys in
which a fax number is stored are indicated by a " "
icon. The display is initially set to show 6 keys. This
can be changed to 8 or 12 using the key operator
program. (See "The number of direct address/sender
keys displayed setting" on page 8-4.)
Display illustrations in this manual show the display
set to eight keys.
Display switching keys
When more one-touch keys are stored than can be
displayed in one screen, touch the keys to
change screens.
[CONDITION SETTINGS] key
This displays the condition settings screen (previous
page), which is used to set various conditions.
[GLOBAL ADDRESS SEARCH] key
Touch this key to search for a fax number on an
LDAP server (page 2-5).
[ABC GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Each time the selected tab is touched, the
key display order changes from the order of storing
(the initial display order), to ascending order, to
descending order. As this is done, the icon on the
tab indicates the current display order.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to pages 6-3 and 6-9). Frequently used
one-touch key destinations can be stored on the
FREQUENT USE card for convenient access.
A
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ ABC GROUP
B
C D
E F
GH
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
RESEND
SPEAKER
GLOBAL
ADDRESS SEARCH
1/2
Storing order
(initially selected)
Ascending order Descending order
FREQUENT USE ABCD FREQUENT USE ABCD FREQUENT USE ABCD
NOTE
When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch
key, one of the following icons will appear.
:Scan to E-mail destination :Scan to Desktop destination
:Internet fax destination :Multiple destinations (Scan to E-mail, fax, etc.)
:Scan to FTP destination

1-6
ORIGINALS
ORIGINALS THAT CAN BE FAXED
Original sizes
Automatic reduction of faxed document
If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be
automatically reduced.
A document can also be faxed without reducing its size. In this case, the left and right edges will not be
transmitted. (See "Auto reduction sending setting" on page 8-7.)
Minimum original size Maximum original size
Using the automatic
document feeder A5: 210 mm (width) x 148 mm (length)
(8-1/2" (width) x 5-1/2" (length))
A5R: 148 mm (width) x 210 mm (length)
(5-1/2" (width) x 8-1/2" (length))
297 mm (width) x 800 mm* (length)
(11" (width) x 31-1/2"* (length))
* Long documents can be loaded
Using the document glass 297 mm (width) x 431.8 mm (length)
(11" (width) x 17" (length))
NOTE
Originals that are not a standard size (A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R,
8-1/2"x14", 11"x17") can also be faxed.
Faxed document width Receiving machine's paper width Reduced size Ratio (Area ratio)
A3 (11"x17") B4 (8-1/2"x14") B4 (8-1/2"x14") 1 : 0.78 (1 : 0.64)
A3 (11"x17") A4 (8-1/2"x11") A4R (8-1/2"x11"R) 1 : 0.5 (1 : 0.5)

1-7
1
LOADING A DOCUMENT
A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document
feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned
using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.
USING THE AUTOMATIC DOCUMENT FEEDER
1Lift the document glass cover and make
sure a document is not placed on the
document glass. Gently close the cover.
2
Adjust the document guides on the automatic
document feeder to the width of the document.
3Align the edges of the document pages
and then insert the stack in the document
feeder so that the first page is face down.
Insert the stack into the
automatic document
feeder until it stops. The
stack should not be higher
than the indicator line
(maximum 50 pages, or
30 pages for 8-1/2"x14" or
larger documents).
USING THE DOCUMENT GLASS
1Open the document glass cover, and place
the document face down on the document
glass. Gently close the cover.
Regardless of the size of the original, place the
original in the far left corner of the document glass.
(Align the upper left-hand corner of the original with
the tip of the mark.)
NOTES
Use the automatic document feeder for long
originals. The document glass cannot be used.
When faxing a long original, touch the [LONG
SIZE] key in step 3 of "MANUALLY SETTING THE
SCANNING SIZE" (page 1-8).
NOTE
Do not place any objects under the original size
detector plate. Closing the document glass cover
with an object underneath may damage the original
size detector plate and prevent correct detection of
the document size.
Original size detector
Document glass scale
mark
Document glass scale
mark
A4
A5
B5
A3
A4R
B5R
B4

1-8
CHECKING THE SIZE OF A LOADED ORIGINAL
When a standard-size* original is placed, the original size is automatically detected
(automatic original detection function) and displayed in the top half of the [ORIGINAL]
key. Check the key to make sure that the original size has been correctly detected.
:[AUTO] appears when the automatic original detection function is operating.
:Displays the original size.
If a non-standard size original is placed or if you wish to change the scanning size,
follow the steps below to manually set the original scanning size.
MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you
must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the
document in the automatic document feeder or on the document glass.
1Touch the [ORIGINAL] key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).
2Touch the key under [SCAN SIZE].
3Touch the desired original size key.
[AUTO] is no longer
highlighted. [MANUAL]
and the original size key
you touched are
highlighted.
If you placed a long original,
touch the key.
If you wish to select an INCH size, touch
the [AB/INCH] key and then touch the
desired original size key.
[INCH] is highlighted
and INCH size keys are
displayed. To return to
the inch palette, touch
the [AB/INCH] key once
again.
If you placed a non-standard size original
on the document holder or on the
document glass, touch the [SIZE INPUT]
tab and then enter the width (X) and length
(Y) of the original with the keys.
X (width) is initially
selected. Enter X and
then touch the Y ( )
key to enter Y. A width of
64 to 432 mm (2-1/2 to 17
inch) can be entered in X,
and a length of 64 to 297
mm (2-1/2 to 11-5/8 inch) can be entered in Y.
If you frequently send documents that are the same
non-standard size, you can store the dimensions as explained
in "STORING, DELETING, AND USING ORIGINAL SIZES"
on the following page. This will allow you to omit entry of X and
Y each time you send that size of document.
4Touch the outer [OK] key.
Touch the [OK] key to return to the screen of step 2.
5Touch the outer [OK] key.
6The selected size appears in the top half of
the [ORIGINAL] key.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
NOTE
*Standard sizes that can be detected are as follows:
A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard
size original is loaded (including special sizes), the closest standard size may be displayed, or the original size
may not appear at all.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
SPEAKER
SEND SIZE
100% AUTO
SCAN SIZE
AUTO A4
2-SIDED
BOOKLET
2-SIDED
TABLET
AUTO
MANUAL
8 X11 A5
A5R
A5
B5
B5R
A4R
A4
B4
A3
STOM
ZE
RESEND
LONG SIZE
SPEAKER
INCH
OK
AB
SIZE INPUTSTANDARD SIZE
1
/
2
LONG SIZE
RESEND
LONG SIZE
SPEAKER
STANDARD SIZE
AB
OK
INCH
SIZE INPUT
5X8
5X8 R
8X11
8 X13
8X14
11X17
8 X11R
1
/
2 1
/
2
1
/
2 1
/
2
1
/
2
1
/
2
1
/
2
1
/
2
420
297
(64 432)
mm
STANDARD SIZE
Y
X
A
X
Y
SIZE INPUT
OK
(64 297)
mm
OK
RESENDSPEAKER
SEND SIZE
AUTO
-SIDED
ORIGINAL
STANDARD
RESOLUTION
A4
8 X11
1
/
2

1-9
1
STORING, DELETING, AND USING ORIGINAL SIZES
Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is
turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you
fax that size of document.

To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key
on the screen.
STORING OR DELETING AN ORIGINAL SIZE
1Touch the [ORIGINAL] key.
2Touch the key under [SCAN SIZE].
3Touch the [CUSTOM SIZE] key.
4Touch the [STORE/DELETE] key.
5Touch the original size key ( ) that
you wish to store or delete.
To store an original size,
touch a key that does not
show a size ( ).
Keys that already have an
original size stored will show
the stored size ( ).
To delete or change a
stored size, touch the key that shows the size that you
wish to delete or change.
 If you are storing an original size, go to step 6.
 If you are deleting an original size, go to step 8.
 If you are changing an original size, go to step 8
and touch the [AMEND] key.
6
Enter the X (width) and Y (length) dimensions
of the original with the keys.
X (width) is initially
selected.
Enter X and then touch
the ( ) key to enter Y.
A width of 64 to 432 mm
(2-1/2 to 17 inch) can be
entered in X, and a
length of 64 to 297 mm (2-1/2 to 11-5/8 inch) can
be entered in Y.
7Touch the [OK] key.
The original size entered in step 6 is stored in the
key selected in step 5.
To exit, touch the [ORIGINAL] key.
8When you touch a key that shows an
original size in step 5, a message screen
appears that contains the keys [CANCEL],
[DELETE], and [AMEND].
To cancel the procedure, touch the [CANCEL] key.
To delete the selected original size, touch the
[DELETE] key.
To change the original size stored in the key, touch
the [AMEND] key. The screen of step 6 will appear
to let you change the size.
9To exit, touch the [ORIGINAL] key.
USING A STORED ORIGINAL SIZE
1Follow steps 1 to 3 of "STORING OR
DELETING AN ORIGINAL SIZE".
2Touch the original size key that you wish
to use.
3Touch the [OK] key.
The stored original size is called up.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
100%
SCAN SIZE
AUTO A4
2-SIDED
BOOKLET
2-S
TAB
CUSTOM
SIZE STANDARD SI
MANUAL
B5R
B5
A5R
RECALL STORE/DELETE
RECALL STORE/DELETE
X68 Y78
X68 Y78
CANCEL OK
420
297
(64 432)
mm
RECALL
Y
X
A
X
Y
STORE/DELETE
(64 297)
mm
RECALL STORE/DELETE
X68 Y78

1-10
SELECTING RESOLUTION AND EXPOSURE SETTINGS
After loading an original, you can adjust the resolution and exposure settings to match the condition of the original-for
example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the settings
as explained below.
SELECTING THE RESOLUTION
The initial resolution setting is STANDARD. To change the setting, follow these steps:
Change the resolution.
1Touch the [RESOLUTION] key.
2Touch the [STANDARD] key, [FINE] key,
[SUPER FINE] key, or [ULTRA FINE] key.
The selected key is
highlighted.
If you touched the [FINE]
key, [SUPER FINE] key,
or [ULTRA FINE] key,
you can also select
halftone by touching the
[HALF TONE] key.
3Touch the [OK] key.
You will return to the
initial screen.
Resolution settings
NOTES

The factory default setting for the initial resolution is
[STANDARD]. The initial resolution can be changed
to a different setting in the key operator programs
(see "Initial resolution setting" on page 8-4).
When using the automatic document feeder, the
resolution setting cannot be changed once
scanning has begun.
When a fax is sent at [ULTRA FINE], [SUPER
FINE], or [FINE] resolution, a lower resolution will
be used if the receiving machine does not have
that resolution.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
STANDARD
FINE
SUPER FINE HALF TONE
ULTRA FINE
DARD
NE
FINE HALF TONE
OK
FINE
Standard
Touch this key if your original consists
of normal-sized characters (like those
in this manual).
Fine
Touch this key if your original has small
characters or diagrams. The original
will be scanned at twice the resolution
of the
[STANDARD] setting.
Super fine
Touch this key if your original has
intricate pictures or diagrams. A
higher-quality image will be produced
than with the [FINE] setting.
Ultra fine
Touch this key if your original has
intricate pictures or diagrams. This
setting gives the best image quality.
However, transmission will take longer
than with the other settings.
Half tone
Touch this key if your original is a
photograph or has gradations of colour
(such as a colour original). This setting
will produce a clearer image than
[FINE], [SUPER FINE], or [ULTRA
FINE] used alone. Half tone cannot be
selected if [STANDARD] has been
selected.

SELECTING RESOLUTION AND EXPOSURE SETTINGS
1-11
1
SELECTING THE EXPOSURE
The initial exposure setting is AUTO. To change the setting, follow these steps:
Change the exposure.
1Touch the [EXPOSURE] key.
2Touch the desired exposure key.
To darken the exposure,
touch the key. To
lighten the exposure,
touch the key.
When the or
key is touched, [AUTO]
is not highlighted and
[MANUAL] is highlighted. To return to auto
exposure, touch [AUTO].
3Touch the [OK] key.
You will return to the
initial screen.
Exposure settings
AUTO
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
AUTO MANUAL
MANUALAUTO
OK
NOTES
When using the document glass to scan pages an
original, the exposure setting can be changed
each time you change pages. When using the
automatic document feeder, the exposure setting
cannot be changed once scanning has begun.
The default (initial) exposure setting can be
changed in "Default exposure settings" (page 8-5)
in the key operator programs.
1 to 2
Select this setting if your original consists
Originalmostly of dark characters.
Auto
This setting automatically adjusts the
exposure for light and dark parts of the
original.
4 to 5
Select this setting if your original consists
Originalmostly of faint characters.

1-12
CONVENIENT DIALING METHODS
The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming
frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing
operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program
auto-dial numbers, refer to pages 6-3, 6-6.
One-touch dialing
Simply press a one-touch key and then press the [Start]
key to dial the programmed location. A name of up to 36
characters can be programmed for the location (a
maximum of 18 characters are displayed). When using
F-code transmission, a sub-address and passcode can
also be programmed (refer to page 4-2).
Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.
Group dialing
Multiple one-touch dial locations can be programmed into
a single one-touch key. This is convenient for successively
sending a document to multiple locations.
• Full fax numbers entered with the numeric keys can also
be stored in group keys.
Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.
Speed dialing
When a one-touch key or group key is stored in the
address book, the machine automatically assigns it a
3-digit speed dial number.
The key and 3-digit Speed Dial number can be used
to abbreviate the transmission procedure.
Redialing
The machine keeps the last fax number dialed with the
numeric keys in memory. You can redial the last number
dialed by simply touching the [RESEND] key.
• If numeric keys were pressed during a phone
conversation, the [RESEND] key may not dial the correct
number.
• If the previous transmission was a broadcast
transmission in which one-touch keys were used, the
[RESEND] key cannot be used.
On-hook dialing
This is a dialing function. This feature allows you to dial
without lifting an extension phone connected to the
machine. Touch the [SPEAKER] key, listen for the dial
tone through the speaker, and then dial.
• Faxes must be sent manually when using on-hook dialing.
• On-hook dialing is not possible using a one-touch key that
includes a sub-address and passcode, or a group dial key.
NOTES
Programmed one-touch keys and group dial keys are stored on "index cards". A one-touch key or group key can
be easily accessed by touching the index key. (Refer to on page 1-5.)
To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you
program the correct number when programming an auto-dial number. After storing a number, you can also print
out the stored number (Refer to page 6-16) to make sure it was stored correctly.
FREQUENT USE ABCD EFGHI JKLMN OPQRS
CORPO.TPS
SHARP GROUP
SHARP CORPORATION
SHARP CORPORATION
0666211221
SHARP CORPORATION
FREQUENT USE ABCD EFGHI JKLMN OPQRST
CORPO.TPS
SHARP GROUP
SHARP GROUP
GROUP:025
SPEAKER
RESENDPEAKER
SWITCH
FAX ADDRESS BOOK
ADDRESS REVIEW
RESSPEAKER
MODE SWITCH
FAX
ADDRES
ADDRESS