Sharp MX-FR26U User manual

MX-FR26U
MX-FR27U
MX-FR28U
Contents
Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4
●System settings of the data security kit ...................................................................................4
●Document control function .......................................................................................................4
●Document Filing.......................................................................................................................4
●Authority group registration screen ..........................................................................................5
●Protecting passwords...............................................................................................................5
●Security Settings in the Web pages.........................................................................................7
●Transferring copied data ..........................................................................................................8
System settings .............................................................................................................................9
●Using the System Settings (Administrator) ..............................................................................9
●System settings for security.....................................................................................................9
●Data Clearance Settings........................................................................................................11
●Enable/Disable Settings.........................................................................................................17
●Jobs Completed List Display Setting .....................................................................................18
●Job Status Display Setting.....................................................................................................19
●Release Lock on File/Folder Operation .................................................................................19
●Product Key ...........................................................................................................................19
Document Control Setting ...........................................................................................................20
●Document control...................................................................................................................20
●Modes to which the document control function can be added...............................................21
●Enabling the document control function.................................................................................21
●Using the document control function .....................................................................................24
Data Security Kit
Operation Guide

1
Warranty
While every effort has been made to make this document as accurate and helpful as
possible, SHARP Corporation makes no warranty of any kind with regard to its content. All
information included herein is subject to change without notice. SHARP is not responsible
for any loss or damages, direct or indirect, arising from or related to the use of this operation
manual.
© Copyright SHARP Corporation 2010. All rights reserved. Reproduction, adaptation or
translation without prior written permission is prohibited, except as allowed under copyright
laws.
Note:
"System Settings (Administrator)" in this manual refers to the system settings that require
logging in with administrator rights, and "System Settings (General)" refers to the system
settings that can be configured by general users (including the administrator).
Icons used in the manuals
The icons in this manual indicate the following types of information:
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
The display screens, messages, and key names shown in the manual may differ from
those on the actual machine due to product improvements and modifications.

2
Introduction
The data security kit adds a security function to the SHARP Digital Full Color Multifunctional
System/SHARP Digital Multifunctional System.
When the copy function, printer function, network scanner function, or fax function of a
SHARP Digital Full Color Multifunctional System/SHARP Digital Multifunctional System with
the security function is used, the image data that is generated for the job is encrypted, and
when the job is finished, the encrypted data is immediately erased from memory and the
hard disk.
■Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
●The administrator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of administrator.
●Be sure to change the administrator password immediately each time a new person
takes over as administrator.
●Change the administrator password on a regular basis (at least once every 60 days).
●Do not select a password that can be easily guessed for the administrator password .
●The system settings (administrator) are very important for security management. If
you leave the machine when using the system settings (administrator), be sure to
touch the [Logout] key to quit the system settings (administrator). The administrator of
the machine should inform users that they are not to access the system settings
(administrator) without permission.
●The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.
●Even when the data security kit is installed, note that fax data in the polling memory
box used by the fax function can be read.
■Backing up and clearing data stored with the document filing
function
When the data security kit is installed, data previously stored in the machine with the
document filing function is cleared. For this reason, any data that you need to keep is
copied to a computer before the data security kit is installed, and then returned to the
machine after installation and clearing of the previous data. (This work is normally
performed at the time of installation of the data security kit.)
Only confidential folders can be used to return data from a computer to the machine
after installation of the data security kit. Before returning data from a computer to the
machine, create confidential folders if needed. For the procedure for storing data on a
computer and returning data from a computer to the machine, see document filing help
in the Web pages of the machine.

3
■About passwords for the Web page
If an incorrect "users" or "admin" password is entered 3 times in a row when attempting
to access the Web pages of a machine that has the data security kit installed, access to
pages that require entry of the "users" or "admin" password will be prohibited for 5
minutes.
Some of the procedures for operating the machine change when the data
security kit is installed. The manuals for the machine explain the procedures for
operating the machine when data security kit is not installed. This manual
explains the changes to those procedures when the data security kit is installed.
■Export restrictions
The USB memory contains software to which export restrictions apply.
The license for the software is stated below. By using this software, you agree to
comply with the contents of this license.
●This software (and associated technical data) is subject to regulations based on
U.S. and Japanese laws related to export control, including the Foreign Exchange
and Foreign Trade Control Law and U.S. Export Administration Regulations. The
software and technical data may also be subject to export and import regulations of
other countries. The user agrees to strictly obey all applicable regulations and to
obtain related licenses prior to export, re-export, or import of the software. Export,
re-export, or downloading of this software to Cuba, Iran, North Korea, Sudan,
Syria, or other countries subject to export restriction by the U.S.A, or to the citizens
and residents of those countries, is prohibited. In addition, export or re-export of
this software to persons appearing in export prohibition lists published by the
governments of Japan, the U.S, and other countries is prohibited.
■USB memory storage
This USB memory may be necessary for recovery in the event that the machine fails.
Store the USB memory in a safe location.

4
1When the data security kit is
installed
When the data security kit is installed, the icon appears on the touch panel. Touch the
icon ( ) to view information on the data security kit version.
When the data security kit is installed, data remaining in the machine is automatically
erased after each job.
When data clearing begins, the following message appears for 6 seconds*.
* The duration of the message display can be changed with "Message Time Setting" in
the system settings (administrator).
(➞System Settings (Administrator) > "Operation Settings" > "Other Settings" >
"Message Time Setting")
System settings of the data security kit
When the data security kit is installed, settings to enhance security can be added to the
system settings (administrator) of the machine. See "System settings" (page 9 of this
manual) for details.
Document control function
The document control function is used to embed a document control pattern on the paper
when print jobs, copies, received faxes, and list prints are printed.
The embedded document control pattern prevents secondary copying, faxing and other
operations of a printed document. For more information, see "Document Control Setting"
(page 20 of this manual).
Document Filing
To use the document filing function to store jobs in the machine when the data security kit is
installed, set the file property to "Confidential".
Files whose property is set to "Sharing" or "Protect" cannot be stored. In addition, to print
from a computer using the retention function, enter a password in the printer driver settings
(when the factory default setting is in effect).
If the machine power is turned off while image data is being cleared from the
hard disk drive or before a job is finished, the data may not be completely
erased. If you do not wish to leave partially cleared data when the power is
turned off, it is recommended that you use the program "Clear All Memory"
(page 11 of this manual), to complete data clearing before turning off the power.
Data is being cleared.