StarLeaf Touch 2045 User manual

StarLeaf room system guide
Room System (Touch 2045 / Huddle)
User Guide
04 May 2020

Contents
About Touch 2045/Huddle 3
The Home screen 3
Icon glossary 4
Joining a meeting 5
Room information 5
Camera and screen standby behavior 5
Power saving for touchscreen controllers 5
How to join a meeting with the room system 6
How to use the Join now button 6
Join now button behavior 6
Multiple meetings 7
How to join with a meeting ID 8
Joining a meeting on any other conferencing service 9
Making a call 10
Contacts 10
Recents 11
Dialer 12
Who can you call? 13
Meeting controls and features 14
Icon Glossary 14
Using the Manage panel 15
Controls 15
How to share your screen 15
Using Pronto 16
How to customize your screen layout 16
Call controls and features 18
Icon glossary 18
How to share your screen 19
Using Pronto 19
How to configure your screen layout 19
Legal information 21
Third party software acknowledgments 21
Disclaimers and notices 21
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About Touch 2045/Huddle
About Touch 2045/Huddle
Every StarLeaf room system comes with a touchscreen controller:
The touchscreen allows you to join and control meetings in your room system. From the
touchscreen, you can access your organization's entire directory, as well as call other
people or room systems outside of your organization.
Select a topic below for more information:
nThe Home screen (p3)
nIcon glossary (p4)
nJoining a meeting (p5)
nRoom information (p5)
nCamera and screen standby behavior (p5)
nPower saving for touchscreen controllers (p5)
The Home screen
This is the main user interface of the touchscreen:
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About Touch 2045/Huddle
Return to the home screen of the touchscreen by tapping the icon. To access
Settings, double-tap the icon.
Select a topic below to learn more about the touchscreen and StarLeaf room systems.
Icon glossary
Open the Contacts menu to view your organization's entire directory
Open the Recents menu to access your most recent contacts. You
can also view the room system's call history
Open the Dialer control to call internal extensions, PSTNnumbers, an IP
address, URI, or a third-party meeting address on the dialer screen
Choose whether to have your microphone on mute or unmute before
or during a call
Customize your camera's point of view, and choose whether to have
your camera on or off before or during a call
Return to the home screen. Double tap to access Settings for the
touchscreen
Adjust the output volume of your meeting room using the -and +
icons
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About Touch 2045/Huddle
Joining a meeting
For full details on how to join a meeting, go to How to join a meeting with the room system
(p6).
To learn about the types of meeting that you can join from your room system, go to About
meetings .
Room information
Information about the meeting room is displayed at the top of the screen, next to the
time. Here you can see:
nRoom name
nInternal extension number:the number people in your organization can use to directly
call the room
nExternal video address (if it is present):contacts outside of your organization who have
their own video conferencing equipment can use this to call the room
nDirect-dial number: this number is connected to the global telephone network,
allowing anyone to directly call the room using a phone
Camera and screen standby behavior
In a StarLeaf room system, cameras go into standby mode after one minute. Screens go
to a black standby display after five minutes.
For admins: It is possible to enable HDMI output sleep and/or CEC via the Portal in the
Audio and video settings of a room system. There are two settings that you can choose to
tick: Enable HDMI output sleep and/or Enable CEC.
Power saving for touchscreen controllers
The backlight on a touchscreen controller dims between the hours of 7pm and 7am in the
endpoint's local timezone. When a touchscreen controller is dimmed, it shows a screen
saver displaying the time. Touch the dimmed screen to switch the backlight on again. The
touchscreen will not dim for one hour after the last time it was touched.
Power saving is automatically enabled for all touchscreen controllers, a display dims after
ten minutes of inactivity during the day.
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How to join a meeting with the room system
How to join a meeting with the room system
In this topic:
nHow to use the Join now button (p6)
nJoin now button behavior (p6)
nHow to join with a meeting ID (p8)
nJoining a meeting on any other conferencing service (p9)
How to use the Join now button
When your room system has been invited to a meeting, a green button will appear on the
home screen, displaying the meeting title and the name of the organizer, ten minutes
before the meeting is due to start.
To join the meeting, touch the green button.
If you join early, you will see the waiting screen.
Join now button behavior
The button remains green for the duration of the meeting in case you need to join after
the scheduled start time. If a scheduled meeting is canceled, the meeting details are
removed from the Join button.
When a scheduled meeting is not due to start, the button appears grayed out, displaying
either:
nWhen the next meeting is due to start
nWhen there are no upcoming meetings for that day
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How to join a meeting with the room system
Multiple meetings
If two meetings have been scheduled in your room system, and are due to start, two
green buttons appear on the home screen:
When more than two meetings are due to start in your room system, you can choose
which meeting to have in your room system:
1. Touch the green button.
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How to join a meeting with the room system
2. Touch the meeting you want to join.
How to join with a meeting ID
To join a permanent meeting, or a meeting that the room system has not been invited to,
use the Join with meeting IDbutton.
1. Find the meeting ID with which to join the meeting. This can be found either in a
StarLeaf invite or on a StarLeaf scheduled calendar event.
2. Touch Join with meeting ID.
3. Type the meeting ID of the meeting you want to join. You can find this ID in a StarLeaf
invite or StarLeaf scheduled calendar event.
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How to join a meeting with the room system
4. Touch Join to enter the meeting.
Joining a meeting on any other conferencing
service
You can join meetings on any other standards-based conferencing platform, such as
Bluejeans. To do this, follow the instructions in How to join a StarLeaf meeting.
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Making a call
Making a call
From the touchscreen's home screen, you can make a call in three ways:
nContacts (p10)
nRecents (p11)
nDialer (p12)
Contacts
You can call any person or room system in your organization's directory from the Contacts
screen.
1. Search for the person or room system in the search or dial bar, or by manually scrolling
down the list.
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Making a call
2. Touch their name to open their contact details.
3. Choose either the Video or Voice call options to start a call. If you decide not to make
a call, then touch the exit icon to go back to the previous screen.
To go back to the home screen, tap the Home icon in the bottom tool bar.
Recents
To view and call the room system's recent contacts, touch the Recents button. The list is in
chronological order, with the date of the call displayed to the right of each contact.
Names that are blue indicate when a call has been made, while a name in red indicates
a missed or rejected call.
1. Search the list for the recent contact you want to call. Manually scroll to search for
older calls.
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Making a call
2. Touch their name to start a video call with them.
To go back to the home screen, tap the Home icon in the bottom tool bar.
Dialer
To dial any video address, for example a third-party meetings platform or video
conferencing equipment, touch the Dialer icon.
1. Type the number or address that you want to call by using the number pad or
keyboard. You can switch between these by touching the icon in the bottom left-hand
corner.
2. Touch Call
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Making a call
To go back to the home screen, tap the cross icon in the top left-hand corner of the
screen.
Note: You can hide the keypad by touching the keypad button in the bottom right-hand
corner. To unhide the keypad, touch inside the Search or dial bar.
Who can you call?
You can call anyone using the Dialer:
StarLeaf users
Call anybody who uses StarLeaf app or a StarLeaf room system:
nContact details of people and room systems in your organization are all in your
organization's directory under Contacts
nPeople outside your organization can be dialed using their email address
Non-StarLeaf users
If someone does not have a StarLeaf account, you can still video call them:
nIf they have video conferencing equipment (e.g Cisco, LifeSize, Polycom endpoints),
you can call them if you know their video address or URI
nIf they do not have video conferencing equipment, send them a StarLeaf invite where
they can download StarLeaf app, or video call you from their web browser
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Meeting controls and features
Meeting controls and features
In this topic:
nIcon Glossary (p14)
nUsing the Manage panel (p15)
nHow to share your screen (p15)
nHow to customize your screen layout (p16)
Icon Glossary
When you are in a meeting, the touchscreen shows the following controls and features:
For information on content sharing, see How to share your screen (p15).
Choose whether to have your microphone on mute or unmute before
or during a call
Customize your camera's point of view, and choose whether to have
your camera on or off before or during a call
Add another person to the meeting
Customize your screen layout (see How to customize your screen layout
(p16) for more information)
Hang up from the meeting
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Meeting controls and features
Open the More menu to access a touch tone keypad , and put the
call on hold
Change the output volume of your meeting by using the -and +icons
Open the Manage panel to see settings for each participant (see Using
the Manage panel (p15) for more information)
Using the Manage panel
Controls
nRecord: If your organization has the Recording solution, press this button to begin
recording the meeting. Press it again to stop recording
nLock meeting: Prevent any more participants from joining the meeting. Anyone who
attempts to join this meeting will see a notification informing them that the meeting is
locked
nMute / Unmute all: Use these controls to instantly mute and unmute all participants
nEnd meeting: Use the End meeting control to disconnect all participants from the
meeting. A confirmation dialog will appear for you to confirm this action
nMute individual: To mute/unmute a specific participant, touch the microphone icon
nRemove individual: To remove a specific participant from the meeting, touch the cross
icon
How to share your screen
When you are in a meeting or one-to-one call, instantly share content to the meeting
room from your laptop or PC, by connecting it using the cable provided (such as StarLeaf
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Meeting controls and features
Pronto, HDMI, VGA, DVI-D).
To share content with participants who have dialed in, press Start sharing on the
touchscreen controller.
The control turns blue while you are content sharing.
Press Stop sharing to stop sharing.
To stop sharing to the meeting room, disconnect the cable from your laptop or PC.
Using Pronto
For more information regarding content sharing with Pronto, go to Using Pronto.
How to customize your screen layout
To customize your screen layout and how you see participants, touch the Screen layout
icon.
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Meeting controls and features
nTo change how you see participants, select the Participants tab and choose an
Arrangement
nTo choose whether to view content being shared by other participants, select the
Shared content tab
nTo view the display of a device which you have connected to the room system (such as
a laptop), select the My device tab
nTo switch your self-view on or off, use the Self-view toggle. This only removes the view for
you and people in the room, remote participants in the meeting can still see you. To
turn off your camera, use the Mute camera icon on the bottom toolbar of the screen
You can find more information about layouts and arrangements in Meeting layouts.
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Call controls and features
Call controls and features
On this page:
nIcon glossary (p18)
nHow to share your screen (p19)
nHow to configure your screen layout (p19)
Icon glossary
When you are in a one-to-one call, the touchscreen displays the following controls and
features:
For more information on content sharing, see How to share your screen.
Choose whether to have your microphone on mute or unmute before
or during a call
Customize your camera's point of view, and choose whether to have
your camera on or off before or during a call
Add a participant to your call. This will create an ad hoc meeting
Customize how you view the other participants in your meeting
Open the More menu to access a touch tone keypad , and the
hold call and transfer call controls
Hang up from the meeting
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Call controls and features
Change the output volume of your meeting by using the -and +icons
How to share your screen
When you are in a meeting or one-to-one call, instantly share content to the meeting
room from your laptop or PC, by connecting it using the cable provided (such as StarLeaf
Pronto, HDMI, VGA, DVI-D).
To share content with participants who have dialed in, press Start sharing on the
touchscreen controller.
The control turns blue while you are content sharing.
Press Stop sharing to stop sharing.
To stop sharing to the meeting room, disconnect the cable from your laptop or PC.
Using Pronto
For more information regarding content sharing with Pronto, go to Using Pronto.
How to configure your screen layout
To configure your screen layout and adjust how you see participants, select the Screen
layout icon.
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Call controls and features
nTo change how you see participants, select the Participants tab and choose an
Arrangement
nTo choose whether to view content being shared by other participants, select the
Shared content tab
nTo view the display of a device which you have connected to the room system (such as
a laptop), select the My device tab
nTo switch your self-view on or off, use the Self-view toggle. This only removes the view for
you and people in the room, remote participants in the meeting can still see you. To
turn off your camera, use the Mute camera icon on the bottom toolbar of the screen
You can find more information about layouts and arrangements in Meeting layouts.
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