Vidyo HD-200 User manual

VidyoRoom™:Users Guide
HD-200 &HD-100
Version 1.4
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1 Document Overview
2Definitions
4Overview of the VidyoRoom Remote Control
6Overview of VidyoRoom On-Screen Icons
7Overview of Input Modes
8Initial VidyoRoom Setup for HD-200
10 Initial VidyoRoom Setup for HD-100
13 Initial VidyoRoom Setup
15 Overview of the VidyoRoom Homepage
18 Using the VidyoRoom During a Meeting
19 Overview of the Browse Meetings & Users Page
20 Managing Speed Dials
22 Settings
31 Product Specifications
33 System Specifications
35 Installation Safety Appendix
©2009 Vidyo, Inc. All rights reserved.
Table of Contents

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Document Overview
All traditional video conferencing vendors oer high-definition room systems,
but do you know of any that are capable of delivering up to 60 fps encoding?
The VidyoRoom HD-200 and HD-100 do just that. The VidyoRoom HD-200
delivers 60 fps encoding as well as decoding and displaying multiple HD
participants, while the VidyoRoom HD-100 encodes 30 fps and supports
dual monitors to display conference participants on one monitor and shared
applications on the other — all at a level of video quality unequaled by
systems that require dedicated bandwidth to perform at their best. Even
more significant is that the VidyoRoom was specifically designed for use with
general-purpose IP networks.
The VidyoRoom system also is simple to use, easy to configure, and voice-
activated with continuous presence. Flexible conference control options make it
a snap to manage, using either the VidyoPortal™or a remote control device.
And because video conferencing ought to be a natural extension of the
way people normally work, the VidyoRoom interoperates seamlessly with
VidyoDesktop™clients, making it possible for people to join a conference from
their home oce or wherever else they might happen to be. This guide details
how to use the features of the VidyoRoom. As a VidyoRoom user, you may:
Start your own meeting
Join a meeting
Place a direct call to any user in the system
Easily search for any user by typing the name or extension in the form field
Browse meetings and users
Separate guides are available for the administrator portal and end user
VidyoPortal.
Welcome to Vidyo
Video conferencing solutions that just
work. Simply. Intuitively. Reliably.
Inexpensively. From anywhere.

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As a new Vidyo user, it is helpful to have a basic understanding of the
following terms that are used throughout this document:
DESTINATIONS
Places where you may interact with the VidyoConferencing System:
VidyoPortal — The Web interface of the VidyoConferencing System
VidyoDesktop — The Vidyo software client running on your local computer,
enabling a user to participate in a conference
VidyoRoom — The dedicated Vidyo endpoint appliance for use in a physical
conference room
USERS
Anyone who uses the system. There are five types of users:
Admin — Has administrative privileges. Can add, delete, manage users,
set up public rooms, and set up groups (define maximum participants and
bandwidth for users).
Operator — Can manage meeting rooms and normal users. The operator
has the same rights as the administrator except an operator cannot change
any system settings.
Normal — Can join meetings, control own meeting, and place direct calls.
Can change own password, set own PIN number.
VidyoRoom — The dedicated Vidyo endpoint appliance. Has the same rights
as a normal user. This guide is targeted toward such end users.
VidyoGateway — End user for portal. Has no personal room.
There is also a provision for guest users. Guest users are users you may invite to
a meeting who are not registered with the system. To invite users, simply send
them a link to your meeting. The guest user will follow that link and enter their
name to be able to join. Guest users only have the ability to join a conference.
They do not have the ability to login to the system or receive incoming calls.
MEETING ROOMS
Meeting rooms are virtual rooms where users of the Vidyo system can gather for
Vidyo conferences. There are two types of meeting rooms:
Personal — Each user is automatically assigned his or her own personal
room. This is the equivalent of a “personal oce” in the physical world.
Public — Common public spaces may also be created by the operator and
administrator only. These are the equivalent of conference rooms in the
Definitions
A PIN Code is a 3- to 10-digit
number that meeting participants
must enter before being admitted to
the meeting room. It can be set and
changed by the admin and user.

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Definitions
physical world.
MEETING ROOMS OF EITHER TYPE OFFER ATTRIBUTES
Set by the administrator — such as “maximum bandwidth” and “maximum
number of participants.” Rooms may be locked/unlocked and/or PIN-protected.
A PIN-protected room requires the meeting invitees to enter the specified PIN in
order to be admitted to the room.
GROUPS
Groups are created by the admin in order to manage a common set of privileges
and attributes for rooms and users. These attributes include the maximum
number of participants and maximum bandwidth. If you need your max
participants or max bandwidth adjusted, please contact your admin.
DIRECT CALL
You may directly call a specific user in a point-to-point call. As its name
suggests, a point-to-point call involves just two users; no additional users can
join. A direct call is dierent than a meeting, in which more than two users can
join. Note that if you are already in a call, you cannot attend a meeting or place
a call until you end your current call.
MEETING
A meeting is an audio and video connection of a meeting room with two or more
users interacting and sharing their video streams/presentations.
MEETING STATUS
A meeting room may be empty, full, locked, or PIN-protected. The following
icons are used to indicate meeting room status:
Empty
Full
Locked
PIN-Protected
USER STATUS
The user status may show: online, oine, or in a meeting . Online/oine refers
to whether they can be reached for a direct call. In a meeting refers to whether
they are connected to a meeting room or on a call.

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[
SELFVIEWMUTE
,@-
.:/_
MANAGE
Overview of the VidyoRoom Remote Control
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The VidyoRoom comes with a remote control allowing quick key shortcuts to
frequent VidyoRoom activities. It also provides the input mode/keyboard for
typing information.
CONNECT
Starts meeting from the homepage.
ARROWS / OK
Use the arrow keys to navigate on-screen. The option you navigate to will be highlighted
in green when activated. Press the OK key on the remote to select the option on-screen.
VOLUME / MUTE / SELFVIEW / ZOOM
Volume — adjusts the sound level
Mute — mutes your microphone
Selfview —
Single Screen Mode — shows preview
Dual Screen Mode — shows help screen on the first monitor and turns control to the
camera while preview is shown on the second monitor
Zoom — acts as a page up/page down for scrolling through search results on-screen
ALPHANUMERIC KEYPAD
Use these keys in conjunction with the input modes on-screen to key in user names,
passwords, speed dials, and search terms.
CONTROL KEYPAD
Back — takes you to the previous screen in the VidyoRoom interface
Manage — brings up the remote control Help screen
Home — takes users to the home screen in the VidyoRoom interface
Delete — acts as a backspace when typing in a form field
Settings — brings up the Settings screen
Toggle — refreshes the GUI
A— multifunction key
B— multifunction key
C— multifunction key
D— multifunction key
Not In Conference

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SELFVIEWMUTE
,@-
.:/_
MANAGE
Overview of the VidyoRoom Remote Control
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In Conference
DISCONNECT
Ends meeting
ARROWS / OK
Left/Right – pans camera
Up/Down – tilts camera
VOLUME / MUTE / SELFVIEW / ZOOM
Volume —adjusts the sound level
Mute — mutes your microphone or recording source
Selfview — cycles through Selfview modes
Single Screen Mode — picture-in-picture, docked, full screen and o
Dual Screen Mode — picture-in-picture, docked and o
Zoom — zooms your camera In/Out
ALPHANUMERIC KEYPAD
1-8 — sets the number of participants viewed
0— sets the number of participants back to auto
CONTROL KEYPAD
Manage — brings up the remote control Help screen
Home — resets Camera Pan, Tilt, and Zoom to default position (if VISCA connected)
Privacy — toggles Privacy mode, so that no one in the conference can see your video
Share — toggles sharing on and o when using VGA2USB device
Toggle — cycles through shared sources, including none
A— swaps displays when using Dual Screen mode (HD-200 only)
D— toggles between Preferred/Non-Preferred mode

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Overview of VidyoRoom On-Screen Icons
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Speaker Mute — Displayed when local speakers are muted (volume turned all
the way down via remote control).
Microphone Mute — Displayed when local microphone is muted via
remote control.
Privacy — Displayed when local camera is muted (Privacy mode enabled
via remote control).
Participants in Non-Preferred Mode — Displayed when number of participants
selected via remote control (number will change based on the number of
participants selected on the remote control, 1-8; 0 selects all participants and
icon disappears).
Participants in Preferred Mode — Displayed when number of participants
selected via remote control (number will change based on the number of
participants selected on the remote, 1-8; 0 selects all participants and icon
disappears).
Remote Share — Displayed when a remote participant Share is available,
Select on the remote control to view the available share. It is also displayed
after a local Share is enabled using the VGA2USB Adapter.
Share Error — Displayed when the VGA2USB Adapter is connected but an error
has occurred and the Share in not available.
Share Ready — Displayed when the VGA2USB Adapter is connected and the
Share has successfully synchronized. Press on the remote control to then
share the desktop connected to the adapter (once the Share is activated this
icon will scroll away and you will see the Remote Share icon indicating that the
Share is available to view).
Share with VGA2USB — Not currently used. For future use with
VGA2USB Adapter.

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Overview of Input Modes
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ABC Mode
ABC input mode features the numbers 0 through 9, the pound sign, and the
asterisk, along with corresponding symbols and letters, in a layout similar
to a touch-tone phone. Selecting the button once enters the first superscript
character or alpha letter into the form field. Selecting it a second time brings in
the second superscript character or alpha letter into the form field. Selecting it
a third time moves on to the third superscript character or alpha letter, and so
on until you get to the numeral, then cycles again. This input mode corresponds
to the buttons on your remote control, so when in this mode, you can either
press the buttons on the remote control or key around on-screen.
To change input modes at any time, press on the remote control.
Number Mode
Number input mode features the numbers 0 through 9, the pound sign, and
the asterisk, in a layout similar to a touch-tone phone. This input mode is the
default mode for entering extensions, PIN numbers, and speed dials. Arrow
through the numbers to select the ones you want. If you make a mistake, you
can press the Delete button on the remote control, which acts as a backspace.
To change input modes at any time, press on the remote control.
Keyboard Mode
The default presentation of the keyboard input mode is lowercase letters in
four rows from a to z. To change to uppercase, press on the remote control.
To enter symbols (including: comma, at symbol, hyphen, period, colon, slash,
underscore, and bracket), arrow over to the Symbols button. Arrow to the Alpha
button to return to the letters. Arrow to the Delete button to delete a single
character at a time or to the Clear button to clear the entire form field entry.
To change input modes at any time, press on the remote control.
!
!
!

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Initial VidyoRoom Setup for HD-200
1. Connect Power cable.
2. Connect Ethernet cable to ETH-1 and to your network.
3. Connect to TV using DVI to HDMI cable on TV-1. A second screen can be
connected to TV-2.
4. Connect HD Camera using BNC Coax HD-SDI cable to CAMERA.
(See illustration on page 9.)
5. Connect VISCA cable to camera VISCA port and to SERIAL
(if applicable).
6. Connect Yamaha PJP-25UR to any USB port.
7. Connect VGA2USB (optional) to any USB port.
1. Power
3. Primary Display6. Yamaha PJP-25UR
7. VGA2USB (optional)
3. Secondary Display
5. VISCA
4. Camera 2. Ethernet
Connecting Your VidyoRoom for Your HD-200 System
Front
Back
!

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Initial VidyoRoom Setup for HD-200
HD Camera Kit Setup
In order for the Sony EVI-HD1 Camera to Sync with your
VidyoRoom HD-200, you need to set the System Select
POT screw on the rear of the camera to #2.
Connect Power Supply to power input.
Connect VISCA cable to VISCA IN.
Connect HD-SDI BNC Coax cable to HD OUT.
Audio Connection Using Yamaha PJP-25UR
Power Supply
VISCA Serial Cable
System Select BNC Coax HD-SDI
DC IN 5V AUDIO
OUT IN

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Initial VidyoRoom Setup for HD-100
1. Connect Power cable.
2. Connect Ethernet cable to ETH-0 and to your network.
3. Connect to TV using HDMI to HDMI cable on HDMI-to-TV.
NOTE: A second screen can be connected to the VGA port
(2nd display is for Data Share viewing only).
4. Connect HD Camera using HD Camera Kit Set.
(See illustration on page 11.)
NOTE: Do not power on HD-100 unit until camera is fully connected.
5. Connect USB SpeakerPhone cable to open USB port.
Connecting Your VidyoRoom for Your HD-100 System
CAMERA
ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
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Front Back
1. Power
3. Primary Display
3. Secondary Display
2. Ethernet
4. Camera
5. Yamaha PJP-25UR
5. Chat 50
HDMI
DCONNECTION
USB TO SERIAL
VISCA
HDMI
SDI
VGA2USB (optional)
OR
Use only one audio device
between the above two

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SDI HD Camera Kit Setup
1. In order for the Sony EVI-HD1 Camera to Sync with your VidyoRoom HD-100,
you need to first set the System Select POT screw on the rear of the Sony
Camera to #2.
2. Connect HD-SDI BNC Coax cable to HD OUT on Sony Camera.
3. Connect other end of HD-SDI Coax cable to SDI IN port of BlackMagic
SDI-to-HDMI Converter.
4. Connect HDMI/HDMI cable to HDMI port of BlackMagic SDI-to-HDMI
Converter.
5. Connect other end of HMDI/HDMI cable to Camera port on HD-100.
6. Connect VISCA Cable to VISCA IN on Sony Camera.
7. Connect DB9 end of VISCA cable to DB9 end of USB to Serial Adapter cable.
8. Connect USB to Serial cable into USB port labeled
‘Serial/USB Cable’ on back of HD-100.
IMPORTANT: The VISCA cabling will only work on the specific
USB port labeled.
9. Connect Camera Power Supply to power input of camera.
10.Connect SDI-to-HDMI converter Power Supply to power input of converter.
CAMER A
ETH0
LINEIN LINE OUT
VGA
SERIAL/ USB
CABLE
HDMI to TV
HD OUT
COMPONENT HD-SDI
SD OUT
VIDEO S VIDEO
VISCA
IN OUT
SYST EM
SELECT
DC IN
12V
IR SELECT
1 2 3
HD
O
COMPO
NENT
COMPO
OO
NENT
VIDEO
D
OUT
O
SV
IDEO
O
HDMI
SDI IN
CAMERA
SERIAL / USB
CABLE
Power Supply
VISCA Serial
Cable
USB to Serial Cable and VISCA Cable connection
BNC Coax HD-SDI
Initial VidyoRoom Setup for HD-100

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Initial VidyoRoom Setup for HD-100
Audio Connection Using Yamaha PJP-25UR
DC IN 5V AUDIO
OUT IN

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Initial VidyoRoom Setup
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Creating a VidyoRoom Account on the VidyoPortal
Please refer to the VidyoPortal Admin Guide.
Configuring the VidyoRoom System
Upon bootup you will receive the following screen and message:
Press on your VidyoRoom remote control.
Enter system name — arrow right to scroll to input modes area;
when complete, arrow left to return to fields.
Enter password — arrow down to password field and then arrow right to
input modes.
Enter VidyoPortal server IP address or URL.
Press on remote, or scroll down to Continue button and then press .
!
!

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Initial VidyoRoom Setup
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Select Obtain network settings automatically for DHCP
Or Select Use the following network settings for Static IP and enter your
appropriate information.
Press on remote, or scroll down to Save button and press .
Receiving this screen means you have successfully registered your VidyoRoom
with your VidyoPortal.
NOTE: If you receive any errors, please double check your User Name,
Password, and Server address settings.
REBOOT THE SYSTEM NOW BY PRESSING THE POWER BUTTON ON THE FRONT OF
THE SYSTEM AND THEN POWER BACK ON.

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Overview of the VidyoRoom Homepage
From the VidyoRoom homepage you can easily start a meeting, place a direct
call, and manage your speed dial contacts (if you have added users to your
speed dials list).
Actions You Can Take from the Homepage:
Start Meeting: If you want to host a meeting, you can ask participants to
meet in your VidyoRoom. To begin the meeting, press the Connect button on the
remote. You can also arrow over to the large Start Meeting button on-screen and
press on the remote control. This will place a call using the VidyoRoom. For
more details about using the VidyoRoom during a meeting, see page 18.
Place a Call To… Search Box: To join a meeting room or call a user direct, use
the keyboard input to enter in the person, room, or extension you intend to call.
To find someone to call or a meeting room to join, you can search by:
User’s first or last name
User’s initials
Room name
Extension

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Overview of the VidyoRoom Homepage
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User’s Status: After typing/selecting the name of a user or personal room,
press on the remote control. An overlay box detailing the user’s online/
oine status will appear and the rest of the screen will darken.
Depending on the user’s status, dierent options will be available to you in the
overlay screen, the most common of which are the choices of Call Meeting Room
or Call Direct. (Remember that a direct call involves just two users; no additional
users can join. When you call a meeting room and there are just two of you
in the room, it is similar to being in a direct call. The dierence with calling a
meeting room is that others can potentially join you in the meeting. This is not
so in a direct call.) Other statuses/attribute choices:
Place a point-to-point call through the VidyoDesktop : If the user is online,
you may arrow to the Call Direct button on-screen and press or simply
press on the remote control. You will then be placed in a point-to-point
call through the VidyoDesktop.
Place a call using the VidyoRoom : If the user is online or oine, you may
arrow to the Call Meeting Room button on-screen and press or simply
press the on the remote control. This will place a call using the Vidyo-
Room. If the room is locked, the Call Meeting Room button will be grayed
out/inactive. You cannot join a locked room.
PIN required: If a PIN code is required for the meeting room, you must enter
it before being admitted to the meeting. The Call Meeting Room button will
be grayed out/inactive until you enter the appropriate PIN.
Future feature: If the person is not online or has turned on Do Not Disturb,
the Call Direct button will be grayed out/inactive.

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Overview of the VidyoRoom Homepage
Selecting a Public Room will bypass the overlay process because there is no
option to call direct. Unless the room is full or locked, you will be directly
connected with the meeting.
Speed Dials: You can create a custom Speed Dials list of commonly called
numbers. Your saved Speed Dials appear here on the homepage when logged
in and are also accessible from the Browse Meetings & Users page. Note that
you must add users to Speed Dials before they will appear in your Speed Dials
list. (To add users to your Speed Dials, see page 20.) You may arrow down to
the user’s name and press on the remote to place a direct call; an overlay
screen will appear as previously outlined.
Browse Meetings and Users: Arrow down to the Browse Meetings & Users
button to see a list of meetings and users available in the system and to set up
your Speed Dials list. For more information on Browse Meetings & Users,
see page 19.
Settings: Arrow down and over to the Settings button and press on the
remote control to change your VidyoRoom settings. For more information on
Settings, see page 22.

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Using the VidyoRoom During a Meeting
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Upon starting or joining a meeting, the VidyoRoom will display a progress
bar. Once you’ve entered a meeting, you may utilize the following functions to
optimize your meeting:
Toggle — Many participants may share their application screens, but you may
only view one screen at a time. When shared applications are available from
multiple participants, you may toggle between the multiple applications using
the Toggle button on the remote control. As well you may select not to view any
of the application shares.
Selfview —
For HD-200
To see your own video feed, press the Selfview button on the remote control.
Your picture will be included in the screen layout. Press the Selfview button
again to see yourself in Dual Screen Mode, and a third time to remove yourself
from the layout and only view the other meeting participant(s).
For HD-100
Toggles between picture and picture, docked and full screen and o (4 modes).
Mute — Press the Mute button on the remote control to mute/unmute the sound
you’re broadcasting.
Settings — This button brings up remote control Help screen.
Privacy — This button pauses/blinds your camera feed so that no one in the
conference can see your video.
Disconnect — Press the red Disconnect button on the remote control to end
your session.
A— Swaps the views between displays when in Dual Screen Mode.
(HD-200 only)
D— Toggles between Preferred Mode and Non-Preferred Mode. In Preferred
Mode: the loudest speaker appears in a larger window among the number of
viewed participants, when in Single Screen Mode; with Dual Screens, Preferred
Mode is selected by default and toggle is not available. (HD-200 only)