Vidyo HD-220 User manual

VidyoRoom™ Users Guide
HD-220, HD-200, HD-100 & HD-50
Version 2.0

1 Document Overview
2 Definitions
6 Overview of the VidyoRoom Remote Control
8 Overview of VidyoRoom On-Screen Icons
9 Initial VidyoRoom Setup for HD-220
10 Initial VidyoRoom Setup for HD-200
12 Initial VidyRoom Setup for HD-100 Rev. A
13 Initial VidyRoom Setup for HD-100 Rev. B
14 Initial VidyoRoom Setup for HD-50 Rev. A
15 Initial VidyoRoom Setup for HD-50 Rev. B
16 Initial VidyoRoom Setup
17 Overview of the VidyoRoom Home Page
21 Using the VidyoRoom During a Meeting
22 Settings
30 Web Configuration Pages
37 Product Specifications
39 System Specifications
41 Regulatory Compliance Appendix
43 Rack Mounting the HD-220 Appendix
46 Copyright
©2010 Vidyo, Inc. All rights reserved.
Table of Contents

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The VidyoRoom system is simple to use, easy to configure, and voice-activated
with continuous presence. Flexible conference control options make it a snap to
manage, using either the VidyoPortal™ or a remote control device.
The VidyoRoom HD-220 delivers 60 fps encoding/decoding and displays
multiple HD participants. The VidyoRoom HD-100 encodes up to 30 fps and
decodes up to 60 fps. The VidyoRoom HD-50 encodes and decodes up to 720p
@ 30fps with Logitech Webcam Pro 9000. Both the HD-100 and HD-50 support
dual monitors to display conference participants on one monitor and shared
applications on the other. The level of video quality is unequaled by systems
that require dedicated bandwidth.
And because video conferencing ought to be a natural extension of the
way people normally work, the VidyoRoom interoperates seamlessly with
VidyoDesktop™ clients, making it possible for people to join a conference from
their home oce or wherever else they might happen to be. This guide details
how to use the features of the VidyoRoom. As a VidyoRoom user, you may:
This guide describes the features of VidyoRoom. You will learn how to:
 Initiate a meeting
 Join a meeting
 Place a direct (point-to-point) call to any user in the system
 Easily search for any user by typing the name in the search field
 Invite someone to a meeting
 Control a meeting
 Manage a personal My Contacts list
 Change settings
Separate guides are available for the administrator portal and end user
VidyoPortal.
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Document Overview
Welcome to Vidyo
Video conferencing solutions that just
work. Simply. Intuitively. Reliably.
Inexpensively. From anywhere.

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As a new Vidyo user, it is helpful to have a basic understanding of the
following terms that are used throughout this document:
MULTITENANT TERMINOLOGY
The following terms apply if you have a multi-tenant license:
 Tenant — Your organization, selection of users or a “user segment.”
 Tenant Name — Simple identifier within the system and among other
tenants.
 Tenant URL — The tenant’s URL is the URL/FQDN that tenants use to access
their virtual portal.
DESTINATIONS
Places where you may interact with the VidyoConferencing System:
 VidyoPortal — The Web interface of the VidyoConferencing System
 VidyoDesktop — The Vidyo software client running on your local computer,
enabling a user to participate in a conference
 VidyoRoom — The dedicated Vidyo endpoint appliance for use in a physical
conference room
USERS
Anyone who uses the system. There are five types of users:
 Super Admin — Has administrative privileges and is responsible for general
portal configuration including network settings, components configuration,
maintenance (backup and upgrades), tenant configuration and global
settings. In a multi-tenant system, has full administrative privileges above
the tenant admin and all regular tenant admin rights.
 Admin/TenantAdmin — Has administrative privileges. Can add, delete,
manage users, set up public rooms and set up groups (define maximum
participants and bandwidth for users).
 Operator — Can manage meeting rooms and normal users. The operator has
the same rights as the administrator.
 Normal — Can join meetings, control own meeting and place direct calls.
Can change own password, set own PIN code and more. This guide is
targeted toward such end users.
 VidyoRoom — The dedicated Vidyo endpoint appliance. Has the same rights
as a normal user.
 VidyoGateway — End user for portal. Has no personal room.
A PIN Code is a 3- to 10-digit
number that meeting participants
must enter before being admitted to
the meeting room. It can be set and
changed by the admin and user.
Definitions

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CALLIN USER
Users can participate a VidyoConference by phone. When a participant joins
a conference by phone, their name and phone number appear in the list of
participants in the VidyoRoom homepage. If a participant’s name and phone
number are not available, “Unknown Participant” appears in the participant
list.
MEETING ROOMS OF EITHER TYPE OFFER ATTRIBUTES
Meeting rooms are virtual rooms where users of the Vidyo system can gather
for VidyoConferences. There are two types of meeting rooms:
 Personal – Each user is automatically assigned his or her own personal
room. This is the equivalent of a “personal oce” in the physical world.
 Public – Common public spaces may also be created by the operator and
administrator only. These are the equivalent of conference rooms in the
physical world.
Meeting rooms of either type have the following attributes:
 Maximum Bandwidth – The maximum bandwidth connection of the room
per user. Determined by the group the room is associated with. There
are two separate bandwidth parameters, one for upstream and one for
downstream.
 Maximum Number of Users – The maximum number of users that can be
allowed into the room at once at any given time. Determined by the group
the room is associated with.
 Locked / Unlocked – A locked meeting room can have no new entrants.
PIN Protected – A PIN-protected room requires the user and meeting
invitees to enter the specified PIN in order to be admitted to the room.
GROUPS
Groups are created by the admin in order to manage a common set of privileges
and attributes for rooms and users. These attributes include the maximum
number of participants and maximum bandwidth. If you need your max
participants or max bandwidth adjusted, contact your admin.
DIRECT CALL POINTTOPOINT
You may directly call a specific user in a direct call. A direct call involves just
two users; no additional users can join. When you call a meeting room and
there are just two of you in the room, it is similar to being in a direct call. The
dierence with calling a meeting room is that others can potentially join you in
the meeting. This is not so in a direct call.
Note: When you are in a call, you cannot attend a meeting or place another call
until you end your current call.
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Definitions

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MEETING CONFERENCE
A meeting is an audio and video connection of a meeting room with two or more
users interacting and sharing their video streams/presentations.
MEETING ROOM STATUS
Each meeting room has a status that indicates whether it is available for you
to join. In addition, a room may require a PIN number to gain access. When
you cannot join a room, the Join Room button is inactive. There are five room
statuses:
Empty — The room has no one in it and you can join it. The
Join Room button
is active.
Full — The room is occupied and cannot accept more participants. The
Join
Room button is inactive.
Locked — The room is locked and you cannot join it. The
Join Room button is
inactive.
Occupied — The room is occupied but additional participants can join it. The
Join Room button is active.
PIN Protected — You must enter a PIN number to join the room. The
Join
Room button is active, but you are denied access to the room without the
correct PIN.
USER STATUS
A user’s status determines whether you can place a direct call to them, join
their room or invite them to attend a meeting. There are eight user statuses:
Available — The user is available for a direct call, to join a room and to be
invited to attend a meeting. The
Call Direct button is active.
Busy — The user is busy and you cannot contact them with a direct call or
invite them to join your room. You can join their room if it is available (not full
or locked). The
Call Direct button is inactive.
In room — The user is in their own room. You cannot call them directly and
therefore the
Call Direct button is inactive. You can join their room if it is
available and you can invite them to join yours. They can leave their room
and join yours if they choose to.
In room/room full — The user is in their own room and the room is full. You
cannot call them directly or join their room. They can leave their room and
join yours if they choose to.
DefinitionsDefinitions

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Definitions
In room/room locked — The user is in their own room and the room is locked.
You cannot call them directly or join their room. They can leave their room
and join yours if they choose to.
In room/room PIN protected — The user is in their own room and the room
is PIN protected. You cannot call them directly, but you can join their room
if you have their PIN code. They can leave their room and join yours if they
choose to.
Oine — The contact is not logged into the VidyoPortal. The
Call Direct
button is inactive. You cannot place a direct call to them, but you can join
their room.
Legacy — This is a legacy endpoint user type.

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1 2 3
7
[
SELFVIEWMUTE
, @ -
.:/_
MANAGE
CONNECT
Displays the onscreen keyboard.
ARROWS / OK
Use the arrow keys to navigate on-screen. The option you navigate to will be highlighted
in green when activated. Press the OK key on the remote to select the option on-screen.
VOLUME / MUTE / SELFVIEW / ZOOM
Volume — adjusts the sound level
Mute — mutes your microphone
Selfview —
Single Screen Mode — shows preview
Dual Screen Mode — shows help screen on the first monitor and turns control to the
camera while preview is shown on the second monitor
Zoom — acts as a page up/page down for scrolling through search results on-screen
ALPHANUMERIC KEYPAD
Use these keys in conjunction with the input modes on-screen to key in user names,
passwords, speed dials, and search terms.
CONTROL KEYPAD
Back — takes you to the previous screen in the VidyoRoom interface
Manage — brings up the remote control Help screen
Home — takes users to the home screen in the VidyoRoom interface
Delete — acts as a backspace when typing in a form field
Settings — brings up the Settings screen
Toggle — no functionality is associated with this key
A — multifunction key
B — multifunction key
C — multifunction key
D — multifunction key
DISCONNECT
Ends meeting
Overview of the VidyoRoom Remote Control
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The VidyoRoom comes with a remote control allowing quick key shortcuts to
frequent VidyoRoom activities. It also provides the input mode/keyboard for
typing information.
Not In Conference

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1 2 3
7
[
SELFVIEWMUTE
, @ -
.:/_
MANAGE
DISCONNECT
Ends meeting
ARROWS / OK
Left/Right – pans camera
Up/Down – tilts camera
VOLUME / MUTE / SELFVIEW / ZOOM
Volume — adjusts the sound level
Mute — mutes your microphone or recording source
Selfview — cycles through Selfview modes
Single Screen Mode — picture-in-picture, docked, full screen and o
Dual Screen Mode — picture-in-picture, docked and o
Zoom — zooms your camera In/Out
ALPHANUMERIC KEYPAD
1-8 — sets the number of participants viewed
0 — sets the number of participants back to auto
Shortcuts During Call:
90 - shows current Maximum Send Bandwidth
9# - increases Maximum Send Bandwidth (applicable only to current call; not saved)
9* - decreases Maximum Send Bandwidth (applicable only to current call; not saved)
CONTROL KEYPAD
Manage — brings up the remote control Help screen
Home — resets Camera Pan, Tilt, and Zoom to default position (if VISCA connected)
Privacy — toggles Privacy mode, so that no one in the conference can see your video
Share — toggles sharing on and o when using VGA2USB device. Press the “*” button to view
shared applications in full screen.
Toggle — cycles through shared sources, including none
A — swaps displays when using Dual Screen mode (HD-200 & HD-220 only)
C — toggles Far End Camera Control mode
D — toggles between Preferred/Non-Preferred mode
Overview of the VidyoRoom Remote Control
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In Conference
C

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Far End Camera Control — Displayed when user presses C to enter Far End
Camera Control Mode, which allows you to remotely adjust the camera(s) on
other VidyoRoom systems participating in the same conference. Press the Left
and Right directional keys on the remote to scroll through the various remote
VidyoRooms (if available) that have FECC enabled and select the one you wish to
control and press OK. Press C again to release the Far End Camera Control and
return to local camera control.
Shortcuts During Call:
90 - shows current Maximum Send Bandwidth
9# - increases Maximum Send Bandwidth (applicable only to current call; not saved)
9* - decreases Maximum Send Bandwidth (applicable only to current call; not saved)
Non-Preferred Mode
Preferred Mode
Number of Displayed Participants – Displayed when number of participants
selected via remote control (number will change based on the number of
participants selected on the remote control, 1-8; 0 selects all participants and
icon disappears).
Remote Share — Displayed when a remote participant Share is available,
Select on the remote control to view the available share. It is also displayed
after a local Share is enabled using the VGA2USB Adapter.
Share Error — Displayed when the VGA2USB Adapter is connected but an error
Share has successfully synchronized. Press on the remote control to then
share the desktop connected to the adapter (once the Share is activated this
icon will scroll away and you will see the Remote Share icon indicating that the
Share is available to view).
Overview of VidyoRoom On-Screen Icons
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Speaker Mute — Displayed when local speakers are muted (volume turned all
the way down via remote control).
Microphone Mute — Displayed when local microphone is muted via
remote control.
Privacy — Displayed when local camera is muted (Privacy mode enabled
via remote control).
has occurred and the Share in not available.
Share Ready — Displayed when the VGA2USB Adapter is connected and the

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ETH0
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CAMERA
Front Back
1. Power
3. Primary & Secondary
Display
Adapter,
Display Port/DVI
2. Ethernet
Yamaha PJP-25UR
DVI
DBCONNECTION
USB TO SERIAL
VISCA
HDMI/
VGA2USB (optional)
Audio Device
5.
Sony EVI-HD7V
(1080p@60fps)
Preferred
Sony EVI-HD3V
(720p@60fps)
Video Device
4.
OR
Adapter
Initial VidyoRoom Setup for HD-220
4. Connect camera:
* For video connection use HDMI/DVI cable
* For Camera Control connection:
a. Connect VISCA cable to camera
b. Connect VISCA cable to USB/Serial DB9 cable
c. Connect USB/Serial DB9 cable to the CAMCTRL port on
the unit
5. Connect USB SpeakerPhone cable to an available
USB port.
Do not power on HD-220 unit until Display(s) and Camera are fully
connected and powered on.
1. Connect Power cable.
2. Connect Ethernet cable to ETH-O and to your network.
3. Connect the TV using HDMI/DVI cable to DVI Display
dongle and then connect to an available display port.
* Repeat for the second display

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Initial VidyoRoom Setup for HD-200
6. Yamaha PJP-25UR
(optionaL)
1. Connect Power cable.
2. Connect Ethernet cable to ETH-1 and to your network.
3. Connect to TV using DVI to HDMI cable on TV-1. A second screen can be
connected to TV-2.
4. Connect HD Camera using BNC Coax HD-SDI cable to CAMERA.
(See illustration on page 9.)
5. Connect VISCA cable to camera VISCA port and to SERIAL
(if applicable).
6. Connect Yamaha PJP-25UR to available USB port.
7. Connect VGA2USB (optional) to available USB port.
Initial VidyoRoom Setup for HD-200
1. Power
3. Primary Display
7. VGA2USB (optional)
3. Secondary Display
5. VISCA
4. Camera 2. Ethernet
Connecting Your VidyoRoom for Your HD-200 System
Front
Back


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Initial VidyoRoom Setup for HD-200
HD Camera Kit Setup
 In order for the Sony EVI-HD1 Camera to Sync with your
VidyoRoom HD-200, you need to set the System Select
POT screw on the rear of the camera to #2.
 Connect Power Supply to power input.
 Connect VISCA cable to VISCA IN.
 Connect HD-SDI BNC Coax cable to HD OUT.
Audio Connection Using Yamaha PJP-25UR
Power Supply
VISCA Serial Cable
System Select BNC Coax HD-SDI
DC IN 5V AUDIO
OUT IN

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Initial VidyoRoom Setup for HD-100 Rev. A
Connecting Your VidyoRoom for Your HD-100 System
Do not power on HD-100 unit until Display(s) and Camera are fully connected and
powered on.
1. Connect Power cable.
2. Connect Ethernet cable to ETH-O and to your network.
3. Connect to TV using HDMI to HDMI cable on HDMI-to-TV.
NOTE: A second screen can be connected to the VGA port
(2nd display is for Data Share viewing only).
4. Connect Sony EVI-HD3V camera using HDMI/DVI cable
5. Connect USB SpeakerPhone cable to an availble USB port.
CAMERA
ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
TM
Front Back
1. Power
3. Primary Display
3. Secondary Display
2. Ethernet
Yamaha PJP-25UR
Chat 50
DVI
DCONNECTION
USB TO SERIAL
VISCA
HDMI
VGA2USB (optional)
OR
Use only one audio device
between the above two
Video Device
4.
Sony EVI-HD3V

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Sony EVI-HD3V
CAMERA
ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
TM
Front Back
1. Power
3. Primary Display
3. Secondary Display
(For Data Share viewing only)
2. Ethernet
Yamaha PJP-25UR
Chat 50
HDMI/DVI
DCONNECTION
USB TO SERIAL
VISCA
HDMI
VGA2USB (optional)
OR
Use only one audio device
between the above two
Audio Device
5.
Video Device
4.
4c.
4a.
4b.
USB port
Sony EVI-HD3V
Audio Device
5.
Video Device
4.
Initial VidyoRoom Setup for HD-100 Rev. B
Connecting Your VidyoRoom for Your HD-100 System
4. Connect Sony EVI-HD3V camera:
* For video connection use HDMI/DVI cable
* For Camera Control connection:
a. Connect VISCA cable to camera
b. Connect VISCA cable to USB/Serial DB9 cable
c. Connect USB/Serial DB9 cable to the CAMCTRL port on
the unit
5. Connect USB SpeakerPhone cable to an available
USB port.
Do not power on HD-100 unit until Display(s) and Camera are fully connected
and powered on.
1. Connect Power cable.
2. Connect Ethernet cable to ETH-O and to your network.
3. Connect to TV using HDMI to HDMI cable on
HDMI-to-TV.
NOTE: A second screen can be connected to the VGA port
(2nd display is for Data Share viewing only).

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ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
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Back
1. Power
3. Primary Display
3. Secondary Display (For data only)
2. Ethernet
Logitech Webcam Pro 9000
(preferred)
Logitech Quickcam Pro 9000
Yamaha PJP-25UR
Chat 50
HDMI
VGA2USB (optional)
OR
For detailed webcams list
please visit Vidyo.com
OR
Logitech Quickcam Orbit/
Sphere AF
4. Video Device
5. Audio Device
ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
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Front
Power Button
Initial VidyoRoom Setup for HD-50 Rev. A
Connecting Your VidyoRoom for Your HD-50 System
Do not power on HD-50 unit until Display(s) and Camera are fully connected and
powered on.
1. Connect Power cable.
2. Connect Ethernet cable to ETH-O and to your network.
3. Connect to TV using HDMI to HDMI cable on HDMI-to-TV.
NOTE: A second screen can be connected to the VGA port
(2nd display is for Data Share viewing only).
4. Connect USB Webcam camera cable to an available USB port.
5. Connect USB SpeakerPhone cable to an available USB port.
USB port

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ETHO
VGA
HDMI to TV
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CAM CTR
Back
1. Power
3. Primary Display
3. Secondary Display
(For Data Share viewing only)
2. Ethernet
Logitech Webcam Pro 9000
(preferred)
Logitech Quickcam Pro 9000
Yamaha PJP-25UR
Chat 50
HDMI
VGA2USB (optional)
OR
For detailed webcams list
please visit Vidyo.com
OR
Logitech Quickcam Orbit/
Sphere AF
Video Device
Audio Device
5.
4.
ETH0
LINE IN LINE OUT
VGA
SERIAL / USB
CABLE
HDMI to TV
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Front
Power Button
Initial VidyoRoom Setup for HD-50 Rev. B
Do not power on HD-50 unit until Display(s) and Camera are fully connected and
powered on.
1. Connect Power cable.
2. Connect Ethernet cable to ETH-O and to your network.
3. Connect to TV using HDMI to HDMI cable on HDMI-to-TV.
NOTE: A second screen can be connected to the VGA port
(2nd display is for Data Share viewing only).
4. Connect USB Webcam camera cable to an available USB port.
5. Connect USB SpeakerPhone cable to an available USB port.
Connecting Your VidyoRoom for Your HD-50 System
USB port

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Initial VidyoRoom Setup
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Configuring the VidyoRoom System
On startup, you see the Account settings screen:
The Account screen displays the default IP address of your VidyoPortal and
the default user name (the model of your VidyoRoom) and password that came
with your VidyoRoom. You must change these as described below to use your
VidyoRoom.
Note: To change the network settings for the VidyoRoom, see “Settings” on page
22.
 Enter the VidyoPortal IP address or URL.
 Enter the user name and password for the VidyoRoom. (The user name is the
system name that identifies the VidyoRoom.)
 Scroll down to the Save button and press .
Note: If you receive any errors, please double check your User Name, Password,
Server address settings and Network configuration.

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Overview of the VidyoRoom Homepage
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From the VidyoRoom homepage, you can join a meeting, invite people to join
your room and place a direct (point-to-point) call to a user. The VidyoRoom
homepage enables you to search for users and meeting rooms, view users’
status (personal status and room status), and set up a MyContacts list for
easy access. You can also choose settings that determine the language the
VidyoRoom displays, configure other options and log out of VidyoRoom.
23 4 6
5
8 1 7
Actions You Can Take from the Homepage:
Contact Search Field
You start by searching for a user or public meeting room in the contact search
field.
Arrow to the contact search field and display the onscreen keyboard by
pressing or the button. Use the keyboard to search by name (first/last/
initials) or by extension.
When you find a contact or public room in the suggestions list, use the arrow
key to scroll to the name and click to select it. The contact/room status
details appear on the right side of the screen (user status and room status). You
can review this information to see if the contact or meeting room is available.
Contact Search field
My Contacts/Search Results
Join Room button
Call Direct button
My History tab
Add/Delete Contact
Home/Settings Links
Room Name/Status
1
2
3
4
5
6
7
8
Contact Suggestions List

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For example, the following selected user is available and her meeting room is
empty:
If the contact or room is available, you can place a direct call to the user by
clicking the Call Direct buton or join the room by clicking the Join Room button.
Note: You can create a My Contacts list as a fast way to place calls to people you
meet often with. For information, see “My Contacts” on page 18.
ABOUT MEETING ROOM AND USER STATUSES
A meeting room must be available for you to join it and a user must be available
for you to place a direct call. Room and user statuses appear on the right side
of the VidyoRoom homepage for a selected user or public room. Also, when a
meeting room is available, the Join Room button is active, and when a user is
available, the Call Direct button is active.
User status and room status are independent of one another. You can join the
room of a user that is not available (online) for a direct call. Likewise, you can
call a user whose room is locked or full.
For detailed information about room and user statuses, see “Definitions” on
page 4.
My Contacts
My Contacts is an area of the homepage beneath the Search Field that displays
the following information:
 A list of contacts that appear as “suggestions” from your search results.
 The My Room button enabling you to join your room for a meeting you host.
 The permanent contacts you add to My Contacts with the Add Contacts
button. The My Contacts list always remain visible so that you can easily
select users to place a direct call or join their meeting room.
My Contacts list
Overview of the VidyoRoom Homepage