Vidyo vidyoroom Service manual

© 2017 Vidyo, Inc. all rights reserved. Vidyo’s technology is covered by one or more issued or pending United States patents, as more fully
detailed on the Patent Notice page of Vidyo's website http://www.vidyo.com/about/patent-notices/, as well as issued and pending
international patents. The VIDYO logotype is a registered trademark of Vidyo, Inc. in the United States and certain other countries, and is a
trademark of Vidyo, Inc. throughout the world. VIDYO and the Vidyo family of marks are trademarks of Vidyo, Inc. in the United States and
throughout the world.
Product Version 3.3
Document Version L
January, 2017
VidyoRoom™and
VidyoPanorama™600
Administrator Guide

TABLE OF CONTENTS
i
About This Guide ..............................................................................................................................1
Understanding the Conventions Used in This Guide .......................................................................1
Getting More Information...................................................................................................................1
Contacting Customer Support ..........................................................................................................2
1. Room Design Considerations .......................................................................................................3
VidyoRoom Room Design Considerations .......................................................................................3
Selecting and Preparing the Room ..........................................................................................3
Installing the VidyoRoom Equipment .......................................................................................5
VidyoPanorama 600 Room Design Considerations.........................................................................6
Selecting the Room...................................................................................................................6
Determining the Room Layout..................................................................................................9
Room Design Recommendations ..........................................................................................13
Installing the VidyoPanorama 600 Equipment .......................................................................17
2. Configuring the System Using the Admin UI...............................................................................18
Logging Into and Out of the Admin UI ............................................................................................18
Logging In ...............................................................................................................................18
Logging Out ............................................................................................................................19
Configuring the Settings..................................................................................................................19
Configuring the Account Settings...........................................................................................20
Configuring the Network Settings...........................................................................................20
Configuring the Audio Settings...............................................................................................23
Configuring the Video Settings...............................................................................................24
Configuring the Content Capturer ..........................................................................................25
Configuring Preferences .........................................................................................................26
Configuring the Language and Time Zone ............................................................................29
Configuring VidyoRoom Pairing (Preview Feature)................................................................30
Configuring Calendar Integration ...........................................................................................31
Configuring the Remote Control Interface..............................................................................35
Designing the Display Layout..........................................................................................................36
Obtaining Log Files..........................................................................................................................45
Setting the System Time .........................................................................................................45
Configuring the Reboot Maintenance Schedule....................................................................46
Setting the Log Levels and Accessing the Log Files.............................................................47
Enabling the Splunk® Forwarder ...........................................................................................48
Updating the Firmware ....................................................................................................................51

TABLE OF CONTENTS
ii
Uploading UI Backgrounds.............................................................................................................55
Viewing the Statistics .......................................................................................................................56
Resetting the Password...................................................................................................................58
Shutting Down..................................................................................................................................58
Viewing the About Information.........................................................................................................59
3. Managing a VidyoRoom or Vidyo-Panorama 600 from the VidyoPortal ......................................60
4. Using the Recovery Console.......................................................................................................62
Accessing the Recovery Console ...................................................................................................62
Upgrading the System.....................................................................................................................62
Upgrading the System Using an Image File from the Local Disk .........................................63
Upgrading the System Using a USB Flash Drive...................................................................64
Performing a Factory Restore .........................................................................................................65
Managing Restore Points ................................................................................................................67
Turning Remote Management On or Off ........................................................................................69
Upgrading the Recovery Console...................................................................................................69
Running the File System Check ......................................................................................................70
5. VidyoPanorama 600 Troubleshooting .........................................................................................72
Appendix A. Reliability ....................................................................................................................73
Limitations of Reliability Prediction Models.....................................................................................73
General Prediction Methodology.....................................................................................................73
Electronic Equipment Procedure............................................................................................73
Component Parameters and Assumptions............................................................................74
Supplier MTBF Data................................................................................................................74
Subsystem MTBF Data Release Policy ..................................................................................74
MTBF Reliability ...............................................................................................................................74
Supplier Real-Time Clock Data...............................................................................................75

1
About This Guide
The VidyoRoom™ and VidyoPanorama™ 600 Administrator Guide provides information on how to
select and prepare a room for the VidyoRoom or VidyoPanorama 600 installation, as well as how to
configure and manage the VidyoRoom or VidyoPanorama 600 using the Admin UI.
This guide is intended for you if you are an administrator who is responsible for preparing the room
at your facility for the installation of the VidyoRoom or VidyoPanorama 600, or if you are
responsible for the configuration and management of the VidyoRoom or VidyoPanorama 600.
Understanding the Conventions Used in This Guide
Items marked with Note indicate that the information deserves special attention.
Text you type into an on-screen field or a browser address bar appears in bold Courier
font. Variables are shown in blue, surrounded by brackets:
http://[IP Address or FQDN]
Cross-references to pages are shown in underlined blue.
Getting More Information
For more information about VidyoRoom or VidyoPanorama 600, refer to the following documents:
 VidyoRoom and VidyoPanorama 600 Quick User Guide
 VidyoRoom and VidyoPanorama 600 Release Notes
 VidyoRoom Getting Started Guide
 VidyoPanorama 600 Installation Diagrams
 VidyoRoom Datasheet
 VidyoPanorama Datasheet
 VidyoConferencing™Administrator Guide
 VidyoRemote™ 3 Release Notes
If you have a VidyoRoom, the VidyoRoom Getting Started Guide for your model is shipped with
your VidyoRoom.
The datasheets, which list the features and specifications for the VidyoRoom or the
VidyoPanorama 600, and the Quick User Guides are available at www.vidyo.com. You can find the
other documents at https://selfservice.vidyo.com/ or at http://support.vidyo.com.

About This Guide
2
Contacting Customer Support
If you are a Vidyo reseller or end user with PLUS support, please contact the Vidyo Customer
Support team via email or phone:
Email: [e-mail]
Phone: 1-866-99-Vidyo (International: [phone]) - Option 3
If you are a Vidyo end user without PLUS support, please contact your Vidyo reseller for further
assistance.

3
1. Room Design Considerations
When designing the room in which you are going to install a VidyoRoom or VidyoPanorama 600,
you should take a number of factors into consideration, such as the placement of the windows, the
noise level in the room, the lighting, and so on. This chapter describes these factors and provides
recommendations to assist you in this process.
If your VidyoRoom or VidyoPanorama 600 is already installed and you simply need to configure the
system, skip this chapter and continue with the next chapter, 2. Configuring the System Using the
Admin UI.
VidyoRoom Room Design Considerations
This section describes the factors you should consider when designing a room for your
VidyoRoom installation. If you have a VidyoPanorama 600, skip this section and continue with
VidyoPanorama 600 Room Design Considerations.
Selecting and Preparing the Room
Windows
Because windows create audio reverberation, less than 20% of the room should have windows or
other vertical glass walls. Also, natural light coming from windows varies considerably, which can
affect the quality of the video. Therefore, if your room does have windows, you should install
acoustical window treatments or blackout curtains.

1. Room Design Considerations
4
Flooring, Walls, and Ceilings
A room where the floor is carpeted, the walls are composed of drywall, and the ceiling is
suspended typically provides the best acoustics. Of course, you can select a room with different
surfaces (such as tile floors or concrete walls), but these are often more reverberant, and therefore,
may affect the sound quality.
A cost effective way to improve acoustics is to add carpeting or rugs if your floor is not carpeted.
You may also want to consider adding acoustical sound panels to the walls.
Noise and Temperature
When selecting the room in which to install your VidyoRoom, keep these noise and temperature
considerations in mind:
The room where the VidyoRoom is located must be equipped with Heating, Ventilation, and Air
Conditioning (HVAC) equipment. Remember, however, that HVAC equipment can raise the
noise level in the room.
You should consider which rooms are nearby and try to select a room that is not adjacent to
frequently noisy areas, such as cafeterias or reception areas.
Acoustics
The quality of the sound is just as important as the quality of the video. You want the dialogue
between participants to sound like everyone is in the same location, which means that you need
quality microphones placed in the right spots. You may choose to hang microphones from the
ceiling, embed them in the table, or place them on the table.
Microphones pick up sound reverberating off hard and flat surfaces in the room. You can dampen
reverberations by installing noise-dampening ceiling tiles, fabric-wrapped acoustical panels on the
walls, or a combination of both.
Room Color
The color of the walls within the camera field of view can impact how the far-end participants
perceive the video quality. If you want the far-end participants to see higher quality video, ensure
that the wall at which the camera is pointing is non-textured, non-patterned, and not reflective.
Painting the wall a muted color, such as beige or blue-gray, looks better on video than bright white
or dark colors. As a general rule of thumb, the brighter the room is, the darker the walls should be.
For example, if your room has no windows, dark carpeting, and the overhead lights are not
extremely bright, you should consider painting your walls a lighter shade, such as pale blue or light
beige. If, on the other hand, your room gets a lot of natural sunlight, has light-colored carpeting,
and has bright overhead lights, you should consider painting your walls a slightly darker shade,
such as tan or medium gray or blue.
If you want to test colors before painting the walls, try hanging fabric of various colors on the back
wall to see which color looks best on video.

1. Room Design Considerations
5
Lighting
The room in which your VidyoRoom is located should have evenly dispersed, ambient lighting. For
the best lighting, use LED lights. Although the upfront cost for these is higher, the long-term cost is
lower. The direct fluorescent lighting that is common in offices is not recommended because it
causes harsh shadows on the faces of the participants. In addition, its brightness can vary
considerably at different parts of the room. If you cannot change the fluorescent fixtures, get full
spectrum bulbs designed for video.
The ideal color temperature should be between 3,000° and 3,500° Kelvin, and about 70 foot
candles of intensity at the subject.
Lighting for video can involve as many as four lighting positions (which are explained below), with
the Key Light being the most important. For most multi-purpose conference rooms, a strong color-
balanced Key Light supported by additional full spectrum lighting in the room will work well. Just
remember: you don't want meeting participants feeling like they're in a television studio.
Here is some additional information about the lighting positions:
Key Light: Light shining on the participant from the front. These lights are generally placed high
and at the center, or to each side of the seating area if two are required. Aim them downward
at a 45° angle to light the participants’ faces without causing their eyebrows to cast a shadow
over their eye-sockets.
Fill Light: Lights shining on the participant from the front, but placed at a low angle to soften
shadows under the eyes and chin.
Hair Light: Lights at the rear of the room, above the participants and aimed downward to help
separate the participants from the background.
Backdrop Lighting: Lights above and (if space allows) between the participants and the
background. Two lights are usually required, each aimed toward the opposite half of the
background to evenly light it.
In addition, always ensure that no lights are pointing in the camera lens, and avoid pointing any
lights directly at the displays. If possible, you may want to hire a lighting designer and have the
lighting professionally installed.
Vibration
Room or wall vibration can be caused by HVAC equipment, heavy machinery being used nearby,
trains passing by, and other factors. If the wall on which the camera and displays are located
vibrates excessively, the camera may also vibrate. This vibration may be noticeable by the far-end
participants. Therefore, if you have known vibration issues, consult the building manager or an
architect to determine the optimal placement for the camera.
Installing the VidyoRoom Equipment
Once you have selected and prepared your room, you can begin installing the VidyoRoom system.
For information about how to unpack and install the VidyoRoom, refer to the VidyoRoom Getting

1. Room Design Considerations
6
Started Guide that was shipped with your VidyoRoom system. This guide also describes how to
configure the account and network settings after your VidyoRoom powers up.
Controlling the VidyoRoom
You can control the VidyoRoom using the hand-held infrared remote control or the hand-held radio
frequency remote control.
Alternatively, you can control your system using VidyoRemote 3 for iOS. VidyoRemote 3 is a native
iPad application for controlling VidyoRoom and VidyoPanorama version 3.3.10 and later systems.
It is available on the Apple App Store.
For more information about how to use your remote control, refer to the VidyoRoom and
VidyoPanorama 600 Quick User Guide .
VidyoPanorama 600 Room Design Considerations
Before you begin installing the VidyoPanorama 600, you should prepare the room for the
installation. This section provides the high-level guidelines for how to set up the room. Ultimately,
however, the quality of the audio and video in the room depends on numerous factors including
lighting, room size and acoustics, furniture choice, placement of the displays, seating
arrangements, camera position and angles, and many other factors. Therefore, to ensure the
highest quality audio and video for your VidyoPanorama system, Vidyo recommends working with
an AV engineer or integrator.
Selecting the Room
The most important factor that you should consider when selecting the room for your
VidyoPanorama 600 is how you plan on using the room. Ask yourself these questions: What size

1. Room Design Considerations
7
are the existing project teams? What size are the current meetings and phone conferences? Can
the room you’re considering comfortably accommodate the typical group size? Your goal is to
select a room and design it for the most common use case while keeping it open for other uses as
much as possible.
Some other basic principles to keep in mind during the room selection process include:
Ensuring good eye contact between sites
Hiding the technology (such as the camera and microphones)
Trying to get an across-the-table feel
Not all of these principles are applicable to all meeting configurations, of course. For example, if
you have six displays, all six of them may not provide a natural across-the-table feel between each
participant. However, by attempting to follow as many of the design and integration principles, you
can create your own tailored room and provide your conference participants with the best possible
VidyoPanorama 600 experience.
Participant Location
One constant that you must consider when selecting your room is that the on-camera participants
should be between 7 ft. (2.13 m) and 12 ft. (3.66 m) from the camera. This distance allows the
camera to capture acceptable-sized images of all the participants.
As long as you remain within the 7 ft. (2.13 m) to 12 ft. (3.66 m) range, you have some flexibility
with other room factors, such as room size and shape, table size and shape, and how many
people you want to capture on screen. Keep in mind, however, that the wall that the participants
face must be able to accommodate the VidyoPanorama displays and that the equipment rack
should be within 15 ft. (4.57 m) of the displays (if you want to avoid using cable extenders or a DVI
amplifier).
Display Size
Now that you have an idea of the room size you need, what display size should you select? Vidyo
recommends that you select at least a 50” display, but if you often have more than four
participants in a conference, displays measuring 60” to 65” provide the best experience.
The following table provides general guidelines for viewing distances for various display sizes:
16:9 Display
Diagonal Screen Size
Recommended Viewing Distance
50”
6.3 ft. –12.5 ft. (1.92 m –3.81 m)
55”
6.9 ft. –12.8 ft. (2.10 m –3.90 m)
60”
7.5 ft. –15.0 ft. (2.28 m –4.57 m)
65”
8.1 ft. –16.3 ft. (2.46 m –4.96 m)
In many cases, the acceptable viewing distance is much farther than the recommended seating
distance. For example, a 65 in. display can be viewed up to 16.3 ft. (4.96 m) away, which is
beyond the 7 ft. (2.13 m) to 12 ft. (3.66 m) ideal seating range. However, the extra distance allows

1. Room Design Considerations
8
an additional row of people to see the displays. These additional meeting participants may not
appear full-size at the remote locations, but they will be able to see and participate in the
conference.
To make it easier for you to visualize a room, let’s use an example. Suppose you have six 55”
displays and you want to mount them on one wall with a credenza below them. You will need a
wall that’s at least 15’-3” (4.64 m) wide and 8’-10¾” (2.70 m) high to accommodate the credenza
and displays (as well as the camera and speakers):
In a typical conference room, you will have a table, chairs, and perhaps some collaboration tools,
such as a whiteboard or a ceiling-mounted visualizer. You should leave enough space behind the
participants for them to move their chairs out from the table as well as walk behind the table. You
also need to leave room for the door.
Therefore, our room with the six 55” displays would require a minimum 14 ft. ¾” (4.28 m) room
depth and 21 ft. (6.40 m) room width as you can see here:

1. Room Design Considerations
9
Determining the Room Layout
Before beginning the actual physical installation of the VidyoPanorama 600 equipment, you should
plan the layout of the displays, camera, and table in the room. You should also determine where
you will place the equipment rack.
Display Layout
The VidyoPanorama 600 gives you the flexibility to place your displays in any layout that you
choose and on more than one wall. You can even choose displays of different sizes.
Many customers choose to place all the displays near each other on the same wall to enable the
conference participants to more easily view all the screens at once.
When determining how to lay out your displays, consider the following:
Do you want to line up the displays in one row? If not, how many rows do you want?
Are all the displays the same size? If not, which displays do you want to place in which
positions?
No matter how you lay out your displays, you should avoid having any of the displays below the
level of the tabletop so that the table does not block the view of the display(s). In addition, if the
displays are above eye level, consider slightly tilting the displays down towards the participants.
Here are three display layout examples:
Example 1—Three screens: For this VidyoPanorama 600 room, we have three displays. We
decide that we simply want to lay them out in one row side-by-side like this:
Example 2—Six screens: For this VidyoPanorama 600 room, we have six displays. We could
lay them out in one long row; however, we decide to lay them out in two rows with three
displays each like this:
Example 3 —Four screens: For this VidyoPanorama 600 room, we have four displays. Three
are the same size, but one is larger. We could lay them out in a number of ways. For example:
In one row with the larger display at the left-center or right-center position.
In two rows with the three equal-sized displays in the top row and the larger display in the
bottom row.
1
2
3
1
2
3
4
5
6

1. Room Design Considerations
10
In two rows with the larger display in the center of the top row and the three equal-sized
displays in the bottom row. We decide this is what we want, so we lay out the displays like
this:
When you have an unequal number of displays in the rows or you have displays of different sizes
as in Example 3, you should carefully consider the placement of the displays depending on what
you want to show in which position and on which size display. If, for example, showing content is
of utmost importance to you, then you would want content to appear on the largest display.
However, in what position do you want to place that display? Some people might want to place it
alone on the top row as shown in our example above, but other people might want to place it alone
on the bottom row so that it is at eye level. It’s a matter of preference, but you must decide before
you physically install the displays on the wall.
Camera Position
The camera that comes standard with the VidyoPanorama 600 has the following specifications:
70°horizontal view angle
Recommended 7 ft. (2.13 m) to 12 ft. (3.66 m) distance between camera and participants to
capture full-sized images of the participants
Requires a minimum distance of 10 ft. (3.05 m) to the back of the table to capture six
participants
If you purchase your own camera, ensure that it meets these specifications.
In general, you should place your camera as close to eye-level as possible:
If your displays are laid out horizontally in one row like in Example 1 on page 9, Vidyo
recommends that you place the camera directly above the displays at the vertical centerline. In
this case, you would place the camera above display 2.
If your displays are laid out in more than one row like in Example 2 on page 9, Vidyo
recommends placing the camera above the bottom row of displays at the vertical centerline. In
Example 2, you would place the camera above display 5.
You can attach the camera on a shelf on the wall above or between the displays or you can install
the camera on top of a display. Better still, if there is room available behind the wall on which the
displays are located, you can recess your camera in the wall. Doing so will make the camera less
obtrusive as well as provide you with access to the back of the camera.
No matter how you attach your camera, try to make it as unobtrusive in the room as possible since
people tend to behave differently when “on camera.” By recessing the camera in the wall or by
1
2
3
4

1. Room Design Considerations
11
using other techniques to reduce to visibility of the camera, you can help conference participants
be at ease and behave more naturally.
Once the camera is placed, ensure that it points in-between the two seats that will serve as the
primary seats during a conference (your aim should be to capture and display the two primary
participants at life-size proportions). You can use camera presets for capturing two participants,
four participants, six participants, and the entire room. If you have a whiteboard, use a preset for
capturing the whiteboard.
Table Location
With the VidyoPanorama 600, you’re free to select any table of your choosing; however, Vidyo
recommends following these guidelines:
Choose an oblong-shaped table if you can. Oblong tables enable more participants to remain
at the same distance from the camera lens, which avoids focus and sharpness issues.
Allow 26.50 in. (67.31 cm) of space per seated participant. Let’s say, for example, that you
want to fit six participants on one side of the table. In that case, you should select a table that
is at least 13.25 ft. (4.04 m) long. Typically, however, you should choose a table that is slightly
longer than the minimum width to provide more room between participants.
You should typically place the table so that the long side is parallel to the wall on which the
displays are mounted. However, if you always have more than four participants at your
conferences, you may want to place the table perpendicular to the display wall.
Choose a table that does not have a reflective surface.
If possible, choose a table that has power and Ethernet jacks so participants can easily share
content from their laptops.
When selecting chairs for your table, choose chairs that allow a width of 26.50 in. (.67 m) per
participant, that have fairly low backs, and that are a muted or dark color.
When deciding where to place the table in the room, consider the location of the camera and
displays. Remember that if you purchased the camera from Vidyo, it has a 70horizontal view
angle and requires a minimum distance of 10 ft. (3.05 m) to capture a 13.83 ft. (4.22 m) table and
its participants. You must also ensure that you leave enough space behind the participants for
them to move their chairs out from the table as well as walk behind the table.

1. Room Design Considerations
12
For the best camera viewing angle, you should align the centerline of the table with the centerline
of the displays, and place the chairs on the side of the table opposite the displays and camera as
shown in the following two illustrations.
Equipment Rack Location
When determining where to place your equipment rack, keep in mind the distance between the
rack and the displays. These must be in somewhat close proximity due to the physical limitations
of HDMI transmission. If the distance is too great, you may need to purchase extender cables and
a DVI amplifier.
One of the best places to place the equipment rack is in a server room behind the wall on which
the displays are located. If the room behind that wall is available and you place your equipment
rack in that room, you reap multiple benefits:
The distance between the displays and the equipment rack can be minimized (thereby
reducing the need to purchase extender cables).

1. Room Design Considerations
13
You can recess the camera in the wall between or above the displays and have access to the
back of the camera from that server room.
Any noise and heat associated with the equipment rack is removed from the VidyoPanorama
600 room.
If a separate server room is not available and you must place the equipment rack in the
VidyoPanorama 600 room, you should purchase an equipment rack that has an office-quality
appearance. The illustrations on page 12 show a preferred location for the equipment rack in the
VidyoPanorama 600 room. By placing the rack near the displays as shown, you minimize the
length of the cables needed to connect to the displays and other equipment in the room.
For more information about recommended extender cables and other recommended peripherals,
refer to http://www.vidyo.com/services-support/technical-support/peripherals, the VidyoPanorama
600 Installation Diagrams, or contact your Vidyo sales representative.
Room Design Recommendations
When designing the room in which you are going to install VidyoPanorama, you should take a
number of factors into consideration, such as the placement of the windows, the noise level in the
room, the lighting, and so on. This section describes these factors and provides recommendations
to help you design an effective conferencing room.
Windows
Because windows create audio reverberation, less than 20% of the room should have windows or
other vertical glass walls. Also, natural light coming from windows varies considerably, which can
affect the quality of the video. Therefore, if your room does have windows, you should install
acoustical window treatments or blackout curtains.
Flooring, Walls, and Ceilings
A room where the floor is carpeted, the walls are composed of drywall, and the ceiling is
suspended typically provides the best acoustics. Of course, you can select a room with different
surfaces (such as tile floors or concrete walls), but these are often more reverberant, and therefore,
may affect the sound quality.
To simply and cost effectively improve the acoustics, add carpeting or rugs if your floor is not
carpeted. You may also want to consider adding acoustical sound panels to the walls.
Noise and Temperature
The VidyoPanorama 600 room and the server room (if you are using one) must be equipped with
Heating, Ventilation, and Air Conditioning (HVAC) equipment. Remember, however, that HVAC
equipment can raise the noise level in the room.
You should also consider which rooms are nearby and try to select a room that is not adjacent to
frequently noisy areas, such as cafeterias or reception areas.
The following table lists the noise specifications for the VidyoPanorama 600 server:

1. Room Design Considerations
14
Operating
Mode
Average
Fan (RPM)
Sound
Power
Level
LwA-UL
(belsA)
Sound
Pressure
Level
(dBA, avg
of
bystander
locations)
Fan1
RPM
Fan2
RPM
Fan3
RPM
Fan4
RPM
Fan5
RPM
Fan6
RPM
10% PWM
(Idle)
3120
4.9
31
3240
3120
3120
3000
3120
3120
35% PWM
6940
6.1
47
7080
6840
6960
6840
6960
6960
55% PWM
10000
7.3
56
1020
0
9960
9960
9840
1008
0
9960
75% PWM
13060
7.8
61
1320
0
12960
13080
12960
1308
0
13080
100%
PWM
17260
8.3
66
1776
0
17040
17160
17040
1704
0
17520
90% CPU
Load
6980
6.4
51
6840
7560
7680
6600
6600
6600
The following table lists the heat specification for the VidyoPanorama 600 server:
Specification
Idle
Full-Load
Heat Dissipation
245 BTU
645 BTU
Acoustics
The quality of the sound is just as important as the quality of the video. You want the dialogue
between participants to sound like everyone is in the same location, which requires quality
microphones placed in the right spots. In the VidyoPanorama room, microphones can be hung
from the ceiling, embedded in the table, or placed on the table.
Microphones will pick up sound reverberating off hard and flat surfaces in the room. You can
dampen reverberations by installing noise-dampening ceiling tiles, fabric-wrapped acoustical
panels on the walls, or a combination of both.
Room Color
The color of the walls within the camera field of view can impact how the far-end participants
perceive the video quality. If you want the far-end participants to see higher quality video, ensure
that the wall at which the camera is pointing is non-textured, non-patterned, and not reflective.

1. Room Design Considerations
15
Painting the wall a muted color, such as beige or blue-gray, looks better on video than bright white
or dark colors. As a general rule of thumb, the brighter the room is, the darker the walls should be.
For example, if your room has no windows, dark carpeting, and the overhead lights are not
extremely bright, you should consider painting your walls a lighter shade, such as pale blue or light
beige. If, on the other hand, your room has some natural light, light-colored carpeting, and bright
overhead lights, you should consider painting your walls a slightly darker shade, such as tan or
medium gray or blue.
If you want to test colors before painting the walls, try hanging fabric of various colors on the back
wall to see which color looks best on video.
Lighting
Your VidyoPanorama room should have evenly dispersed, ambient lighting. For the best lighting,
use LED lights. Although the upfront cost for these is higher, the long-term cost is lower. The direct
fluorescent lighting that is common in offices is not recommended because it causes harsh
shadows on the faces of the participants. In addition, its brightness can vary considerably at
different parts of the room. If you cannot change your fluorescent fixtures, get full spectrum bulbs
designed for video.
The ideal color temperature should be between 3,000and 3,500Kelvin, and about 70 foot
candles of intensity at the subject.
Lighting for video can involve as many as four lighting positions (which are explained below), with
the Key Light being the most important. For most multi-purpose conference rooms, a strong color-
balanced Key Light supported by additional full spectrum lighting in the room will work well. Just
remember: you don't want meeting participants feeling like they're in a television studio.
Here is some additional information about the lighting positions:
Key Light: Light shining on the participant from the front. These lights are generally placed high
and at the center, or to each side of the seating area if two are required. Aim them downward
at a 45angle to light the participants’ faces without causing their eyebrows to cast a shadow
over their eye-sockets.
Fill Light: Lights shining on the participant from the front, but placed at a low angle to soften
shadows under the eyes and chin.
Hair Light: Lights at the rear of the room, above the participants and aimed downward to help
separate the participants from the background.
Backdrop lighting: Lights above and (if space allows) between the participants and the
background. Two lights are usually required, each aimed toward the opposite half of the
background to evenly light it.
In addition, always ensure that no lights are pointing in the camera lens, and avoid pointing any
lights directly at the displays. If possible, you may want to hire a lighting designer and have the
lighting professionally installed.

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Collaborative Tools
With the VidyoPanorama 600, you can easily share any content (such as spreadsheets,
presentations, documents, and so on) from your PC or laptop onto your VidyoPanorama 600
displays. For information about how to connect a PC, laptop, and other equipment, refer to the
VidyoPanorama 600 Installation Diagrams .
If your organization needs more collaboration capabilities, a number of additional tools can be
incorporated into the VidyoPanorama environment. These include document cameras, ceiling-
mounted visualizers, whiteboards, interactive whiteboards, and digital flipcharts.
Vibration
Room or wall vibration can be caused by HVAC equipment, heavy machinery being used nearby,
trains passing by, and other factors. If the wall on which the camera and displays are located
vibrates excessively, the camera may also vibrate. This vibration may be noticeable by the far-end
participants. Therefore, if you have known vibration issues, consult the building manager or an
architect to determine the optimal placement for the camera.
Power
When determining your power consumption, you may find this information useful:
The VidyoPanorama 600 server requires 112 W power when idle and 210 W power with a full
load.
An average 55” LCD does not exceed 350 W (LED-based displays use less).
The audio mixer and other audio components also use power. You should check the power
consumption of each of these components.
Network
Use the following information to plan the network bandwidth for the VidyoPanorama 600.
Upstream bandwidth: Up to 6 Mbps (720p or 1080p @ 60 fps).
Downstream bandwidth: Considering the number of displays you have, calculate the
approximate total bandwidth according to the resolutions of the streams expected to be
received:
Each 1080p stream requires up to 6 Mbps.
Each 720p60 stream requires up to approximately 3 Mbps.
Each 360p30 stream requires up to approximately 700 Kbps.
The maximum transmit bandwidth is 10 Mbps and the maximum receive bandwidth is 40
Mbps.
For more information about network configuration, see Configuring the Network Settings.

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Installing the VidyoPanorama 600 Equipment
Once you have selected and prepared your room, you can begin installing the VidyoPanorama 600
equipment. For information about how to install the VidyoPanorama 600, refer to the
VidyoPanorama 600 Installation Diagrams .
As noted previously, Vidyo recommends working with an AV engineer or integrator when installing
the system.
Controlling the VidyoPanorama 600
You can control the VidyoPanorama 600 using the hand-held infrared remote control or the hand-
held radio frequency remote control.
Alternatively, you can control your system using VidyoRemote 3 for iOS. VidyoRemote 3 is a native
iPad application for controlling VidyoRoom and VidyoPanorama version 3.3.10 and later systems. It
is available on the Apple App Store.
For more information about how to use your remote control, refer to the VidyoRoom and
VidyoPanorama 600 Quick User Guide .