FP optimail 30 User manual

Franking machine
Operator Manual
optimail 30

2optimail 30 – Display and Keyboard
Multifunction keys
(soft keys)
Display
Confirm input
Acknowledge messages
Press briefly
back to higher-level menu / window
Hold key pressed:
back to the home menu
Call up menu for:
– special functions
– administration and statistics
– system settings
–etc.
Teleset / loading postage
Show registers
Clear inputs
In the home menu:
holding C/CE pressed sets home
menu back to default
Memory:
display / select
saved postage settings
Numeric keys
– enter numbers
– enter letters, punctuation
and special characters
Shift key:
switch upper / lower
case letters
Arrow keys
– navigate
– scroll
– increase / decrease
values

Contents 3
About this Operator Manual _____________________________________6
1 Safety tips ____________________________________________________7
2 A short description of the optimail 30 _____________________________8
3 The basics of operation ________________________________________11
3.1 Turning on / off _________________________________________11
3.2 Stand-by ______________________________________________12
3.3 Access control – MASTER / USER _________________________12
3.4 The user interface ______________________________________13
3.4.1 Key functions __________________________________________13
3.4.2 Display symbols ________________________________________15
3.4.3 Description of operating procedures and menu sequences
in the present Operator Manual ____________________________16
3.4.4 The home menu ________________________________________17
3.4.5 The menu _____________________________________________18
3.4.6 Lists _________________________________________________19
3.4.7 Adjustment menus ______________________________________20
3.4.8 Popup windows ________________________________________20
3.5 Text input _____________________________________________21
3.6 Test imprint ___________________________________________22
4 Setting the franking imprint _____________________________________23
4.1 Postage ______________________________________________23
4.2 Endorsement __________________________________________25
4.3 Advert ________________________________________________26
4.4 Text message _________________________________________27
4.5 Date _________________________________________________29
5 Franking ____________________________________________________31
5.1 Selecting / changing an account ___________________________31
5.2 Positioning and franking a letter ____________________________33
6 Postage calculation
(optimail 30 with integrated scale only) __________________36
6.1 The postage calculation menu _____________________________36
6.2 Setting dispatch data for postage calculation _________________38
6.3 Weighing, postage calculation, franking _____________________40

optimail 30 Operator Manual
4
7 Special functions _____________________________________________ 42
7.1 Using the DX feature
(optional) _____________________________ 42
7.1.1 Things worth knowing about the DX feature __________________ 42
7.1.2 Franking DX-mail _______________________________________ 43
7.1.3 Viewing and printing information on DX mode ________________ 45
7.2 Stamping incoming mail _________________________________ 46
7.3 Moistening and sealing letters
(optional) ______________________ 47
7.4 Using an external postal scale ____________________________ 49
7.4.1 Connecting the postal scale to the optimail 30 ________________ 49
7.4.2 Operating optimail 30 with an external postal scale ____________ 50
8 Memory _____________________________________________________ 51
8.1 Setting postage or dispatch data for postage calculation
using the memory ______________________________________ 51
8.2 Saving memory items ___________________________________ 52
8.3 Renaming memory items ________________________________ 53
8.4 Deleting memory items __________________________________ 53
9 Displaying and printing registers ________________________________ 54
10 Loading postage – Teleset _____________________________________ 55
11 Account administration ________________________________________ 57
11.1 Setting up a new account ________________________________ 57
11.2 Assigning / blocking USER card(s) for an account _____________ 59
11.3 Viewing and printing account statistics ______________________ 60
11.4 Changing / clearing down / deleting an account _______________ 60
11.5 Clearing down all accounts _______________________________ 62
12 Imprint management __________________________________________ 63
12.1 Loading imprint data from cards ___________________________ 63
12.2 Using / renaming / deleting adverts _________________________ 64
12.3 Entering new text messages ______________________________ 65
12.4 Editing / deleting text messages ___________________________ 65
12.5 Deleting endorsements __________________________________ 66
13 Advanced settings & system information _________________________ 67
13.1 Viewing / printing / sending system information _______________ 67
13.2 Displaying and clearing down the item counter ________________ 68
13.3 High postage – setting the threshold ________________________ 68
13.4 Low postage warning – setting the threshold _________________ 69
13.5 Setting the access rights _________________________________ 69

Contents 5
13.6 Setting the display contrast _______________________________70
13.7 Setting audible signals ___________________________________71
13.8 Clock ________________________________________________72
13.8.1 Correcting the time ______________________________________72
13.8.2 Summer time changeover ________________________________73
13.8.3 Setting the time zone ____________________________________73
13.9 Changing the stand-by time _______________________________74
13.10 Changing the user interface language _______________________75
13.11 Modem settings – changing dialling parameters _______________76
13.12 Changing dial-up numbers ________________________________78
13.13 Integrated scale
(optional) _________________________________79
13.13.1 Loading a new rate table _________________________________79
13.13.2 Deleting rate tables _____________________________________80
13.13.3 Turning automatic endorsement selection on / off ______________80
13.13.4 Zeroing _______________________________________________81
13.14 Creating a MASTER card ________________________________82
14 Maintenance and care _________________________________________83
14.1 Cleaning the franking machine ____________________________83
14.2 Changing the ribbon cassette _____________________________84
14.3 Sealer
(optional) _________________________________________86
14.3.1 Cleaning ______________________________________________86
14.3.2 Checking the water level and topping up water ________________87
14.3.3 Replacing felts _________________________________________88
14.4 Changing the battery ____________________________________91
15 Tips for troubleshooting _______________________________________94
Appendix
Access rights for selected functions _______________________________100
Menu (overview) ______________________________________________102
Glossary ____________________________________________________103
Technical Data _______________________________________________105
Declaration of Conformity _______________________________________108
Index _______________________________________________________109
Service _____________________________________________________115