FP optimail User manual

optimail
Franking machine
Operator Manual

2
Please read this operator manual before using the
optimail franking machine.
Pleasekeepthemanualneartheoptimailatalltimes
for reference.
Quick reference The quick reference gives you an overview of the
most frequently used functions.
The following keywords and symbols identify the
safety tips in this operator manual.
Warning! indicates a potential hazard which may
result in injury.
Caution!indicates apotentialhazardthatmayresult
in damage to the optimail or impair the franking
process.
The following symbols and graphic representations
are used in this operator manual:
A tip offers advice or additional suggestions for
improving the operation.
Displaysshowtheinputsandcurrentsettings.Fields
which refer to the text have a dark background. An
arrow points out a field to which you should pay
special attention.
The keys to be pressed are highlighted in the key
field symbol.
In the example: Press the Postage value key.
About this operator manual

3optimail – Display
Display for
– Postage value
–Time
– Register values
–…
– Next maintenance due
– Fault: Display with error number,
and/or
Print:
Account/register report
Incoming mail stamp
Service: Memory component /
data backup measure
– Time display
– Fault: System clock
Available postage warning:
Low postage
No postage,
Franking not possible
Fault: Ribbon cassette
or mail jam
Postage calculator connected,
automatic postage value /
mail type setting
Flashing:
Print offset ON 1)
Register
(1 … 8)
Account
(1 … 9)
Postage used by
the account
Number of frankings
of the account
Type of mail
endorsement
Slogan imprint
Incoming mail stamp 1)
Date in date stamp
Not used

4optimail – Keyboard
Set type of mail
endorsement
Display postage used
by an account
Display/set
print offset 1)
Set
– Slogan imprint
– Incoming mail stamp 2)
Display/change date
of date stamp
Numeric keys:
Enter numerical values
Change account
Display
register
Display/set
time
Display number of
frankings of an account
Program basic
settings
Connect/disconnect
postage calculator (scales)
Delete, abort input
High postage value
– Confirm for franking
–Setlimitvalue
Back to franking mode 3)
Set postage value
Legend
1) in incoming mail stamp mode only
2) optional, only if special incoming mail stamps are ordered
3) close “incoming mail stamp mode” or “account/register report print mode”

Contents 5
1 Safety tips ____________________________________________________7
2 A short description of the optimail ________________________________8
3 Switching optimail on/off _______________________________________10
4 Franking ____________________________________________________11
4.1 Setting the postage value __________________________________12
4.2 Setting the slogan imprint __________________________________13
4.3 Setting the type of mail endorsement _________________________14
4.4 Date in date stamp / print without date ________________________15
4.5 Changing the account _____________________________________16
4.6 Positioning and franking a letter _____________________________17
5 Account function _____________________________________________18
5.1 Showing account data _____________________________________18
5.2 Printing an account report __________________________________19
5.3 Deleting account information ________________________________20
6 Displaying and printing register values ___________________________22
7 Loading postage – TELESET ____________________________________24
8 Basic settings ________________________________________________27
8.1 Setting the date __________________________________________27
8.2 Setting the time __________________________________________27
8.3 Setting a high postage value ________________________________28
8.4 Set limit value for the low postage limit ________________________29
9 Using the DX feature (optional) ____________________________________30
9.1 Things worth knowing about DX mail _________________________30
9.2 Switching DX mode on / off on the optimail _____________________30
9.3 Switching DX mode on / off on the flexiscale postage calculator ____32
10 Using the incoming mail stamp function __________________________33
10.1 Things worth knowing about incoming mail stamp _______________33
10.2 Stamping incoming mail ___________________________________33
10.3 Setting a print offset ______________________________________35
10.4 Selecting another incoming mail stamp (optional) _________________36
11 Using optimail with the postage calculator ________________________37
11.1 Connecting the postage calculator ___________________________37
11.2 Weighing and franking _____________________________________38

optimail Operator Manual
6
12 Maintenance and care _________________________________________ 40
12.1 Cleaning _______________________________________________ 40
12.2 Changing the ribbon cassette _______________________________ 41
12.3 Disposal _______________________________________________ 42
13 Error messages and tips for helping yourself ______________________ 43
13.1 Error messages – device faults _____________________________ 43
13.2 Error messages – TELESET _______________________________ 46
13.3 Tips for helping yourself ___________________________________ 49
Appendix
Instructions for installation and commissioning________________________ 51
Setting the outside dialling parameters for the modem _________________ 58
Glossary _____________________________________________________ 62
Technical data_________________________________________________ 64
Index ________________________________________________________ 66
Service ______________________________________________________ 69

Safety tips 7
1 Safety tips
The optimail is a fully electronic franking machine for franking letters.
The optimail complies with the pertinent safety regulations for office information
equipment. Please observe the following tips for your own safety.
•Use only the power and interface cables supplied with the machine by
Francotyp-Postalia. Makes sure that connecting cables are not damaged.
•Connect the optimail only to a grounded PE mains socket with 240 V AC.
•Make sure the socket for connecting the optimail is close by and the mains plug is
easily accessible at all times.
•Switch off the optimail and all devices connected to it before plugging in or
removing interface cables.
•Never plug in interface cables during a thunderstorm.
•Switch off optimail before cleaning the franking machine or moving it to another
location.
•Make sure that no liquids or foreign objects penetrate the interior of the optimail. If
this happens, pull out the mains plug immediately. Have the optimail checked by
your local servicing dealer before using it again.
•Only have maintenance and repair work done by qualified personnelauthorised by
Francotyp-Postalia. Failure to do so will result in voiding of your warranty and loss
of your postal licence. You will be liable for any damages.
The optimail is designed so that you can install and start it yourself. Please read the
chapter “Instructions for installation and commissioning” in the appendix to this
manual. You are also welcome to contact our Service department who will help you
get started.

optimail Operator Manual
8
2 A short description of the optimail
Keyboard
Display
flap/ribbon cassette compartment
with ribbon cassette behind
Release key
(for flap/ribbon cassette
compartment)
Keylock
with key
Power connection Modem socket
25-pole port for connecting
the postage calculator
Letter guide
Letter receiving tray
Operating instructions
(removable, with slogan
imprints and type of mail
endorsements)
Post Office lock

A short description of the optimail 9
Things worth knowing about the optimail
The optimail is a franking machine for small mail
volumes. It franks letters up to a thickness of 5 mm
and self-adhesive franking labels.
Mode of operation All the information for the franking process is
electronically stored. The memory component
provides space for new slogan imprints.
The settings for the franking imprint can be selected
quickly and easily at the push of a button. The LC
display shows you the current settings at a glance.
You onlyhave to put the letter in place – the optimail
takestheletter,franksit andejectsthereadyto send
letter to the right.
Very clean franking imprints
Fast cassette change The thermal printing process provides a clean, smudge-proof imprint. The solid ink on the ribbon is
heated up asit passes the thermal printhead. Under
pressure, the liquefied ink penetrates the paper of
the envelope and remains permanently bonded.
The ribbon cassette is simple to replace with just a
few actions.
TELESET You load postage with the TELESET process via a
built-in modem – fast, comfortable and, if need be,
24 hours a day.
Extended functions – Automatic date setting.
– Separate registration and accounting of the
postage costs for up to 9 accounts.
– Printing of account information and register data.
– Warning of high postage values and insufficient
available postage.
– Incoming mail stamp function to register incoming
mail.
Operation with postage calculator You can combine optimail with the flexiscale
postage calculator from Francotyp-Postalia.
flexiscale then controls settingof the postage value.

optimail Operator Manual
10
3 Switching optimail on/off
Switching on
•Insert the key in the keylock on the back of the
optimail.
•Turn the key to the horizontal position (= ON).
Self-test The optimail emits an acoustic signal and all
segments are briefly visible in the display.
Ready for franking The optimail displaystoday’s date after the self-test.
After about. 3 seconds, the display changes and the
lastsetpostagevalueappears.Theoptimailisready
for franking.
Sleep mode If the optimail is not used for about one minute, i.e.
no frankings are made or no key is pressed, the
franking machine switches over to the time display.
Reactivate the optimail with the key .
Switching off
•Turn the key to the vertical position (= OFF).
•Remove the key. Your optimail is now safe from
unauthorised use.
ON
OFF