Grandstream Networks GVC320 Series Operating instructions

Grandstream Networks, Inc.
IPVideoTalk Cloud Conferencing System
How to use GVC320x in an IPVideoTalk Meeting

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How to use GVC320x in an IPVideoTalk Meeting
Table of Contents
OVERVIEW.....................................................................................................................3
START ONE-CLICK INSTANT MEETING ......................................................................4
START AN INSTANT MEETING WITH ANOTHER GVC320X .......................................6
JOIN AN ACTIVE MEETING ..........................................................................................8
HOST SCHEDULED MEETING....................................................................................10
Sign Up in IPVideoTalk Portal ..............................................................................................................10
Link GVC320x To IPVideoTalk Portal...................................................................................................11
Link Device Using Device Code ...................................................................................................12
Link Device Using MAC Address..................................................................................................13
Host Scheduled Meeting......................................................................................................................15
Meet Now......................................................................................................................................15
Schedule a new Meeting ..............................................................................................................16
Schedule a new Webinar..............................................................................................................18
GVC320X MEETING CONTROL ..................................................................................22
Add other GVC320x Participants.........................................................................................................22
Share Presentation ..............................................................................................................................23
Meeting Recording...............................................................................................................................23

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How to use GVC320x in an IPVideoTalk Meeting
OVERVIEW
Users can attend an IPVideoTalk meeting on the GVC320x using different ways:
1. Start a one-click instant meeting
2. Start an instant meeting with another GVC320x
3. Join an active meeting that has already been hosted by other GVC320x
4. Schedule a meeting as a host on IPVideoTalk Portal
The following sections describe the steps for each above way. Additionally, once the GVC320x is in an
IPVideoTalk meeting, such as adding other GVC320x participants into the meeting, set PIN code to protect
your meeting from being disturbed by unnecessary incoming calls, share presentation and record the
meeting. These meeting control operations are explained in the last section of the document.
For more information about IPVideoTalk usage or GVC320x usage, please refer to the links below:
IPVideoTalk User Manual
GVC320x User Manual: User Guide / Administration Guide
IPVideoTalk Website: http://www.ipvideotalk.com/
Grandstream Networks Website: http://www.grandstream.com/

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How to use GVC320x in an IPVideoTalk Meeting
START ONE-CLICK INSTANT MEETING
The GVC320x can start an instant IPVideoTalk meeting immediately by clicking on the “CALL” icon at any
time. Here are the steps:
1. On the GVC320x LCD HOME screen, click on button to bring up the dial screen.
2. On dial screen, use GVC320x remote control blue shortcut key to select “IPVideoTalk” as the account.
3. On dial screen, use the GVC320x remote control to navigate, and select green CALL button
without entering any number. This will start an instant meeting with IPVideoTalk cloud server.
4. Check the meeting ID/meeting URL. On the GVC320x LCD call screen, click on icon on the
bottom menu and select “Meeting Info”. The meeting information will be displayed as below.
If you already have an IPVideoTalk Portal account, you can also find the meeting info there. After logging
in IPVideoTalk Portal http://www.ipvideotalk.com, click on “Meetings”-> “Upcoming”, you will see a meeting
“In Process”, and the “Organizer” is the IPVideoTalk ID of you GVC320x. The meeting ID and URL
information are displayed there.

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How to use GVC320x in an IPVideoTalk Meeting
5. Send the meeting ID or URL to the desired attendees, so they can join the meeting from their
GVC320x, webRTC browsers or mobile app.
Note that in this method, the GVC320x will be the meeting host.

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How to use GVC320x in an IPVideoTalk Meeting
START AN INSTANT MEETING WITH ANOTHER GVC320X
If there are more than one GVC320x, you can use your GVC320x to call the other GVC320x by dialing the
IPVideoTalk ID to start the meeting. Here are the steps.
1. On the GVC320x LCD HOME screen, click on button to bring up the dial screen.
2. On dial screen, use GVC320x remote control blue shortcut key to select “IPVideoTalk” as the account.
3. On dial screen, use GVC320x remote control to enter the IPVideoTalk ID of the other GVC320x and
dial out.
4. Once the other GVC320x answers the call, IPVideotalk meeting will be established.

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How to use GVC320x in an IPVideoTalk Meeting
5. Check the meeting ID/meeting URL. On the call screen of the caller GVC320x (which is the host since
it initiates the call at the very beginning), click on icon on the bottom menu, and select “Meeting
Info”. The meeting information will be displayed as below.
If you already have an IPVideoTalk account, you can also find the meeting info there. After logging in
IPVideoTalk Portal http://www.ipvideotalk.com, click on “Meetings”-> “Upcoming”, you will see a
meeting “In Process”, and the “Oganizer” is the IPVideoTalk ID of you GVC320x. The meeting ID and
URL information are displayed there.
6. Send the meeting ID or URL to the desired attendees, so they can join the meeting from their
GVC320x, webRTC browsers or mobile app.
In this method, the caller GVC320x is the meeting host, and it can display the meeting information. The
callee GVC320x is a participant, so it will not show “Meeting Info” in the call screen->bottom menu after
clicking on “More” option icon .

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How to use GVC320x in an IPVideoTalk Meeting
JOIN AN ACTIVE MEETING
Assuming there is already an active IPVideoTalk meeting hosted by other GVC320x, you can join this
meeting from your GVC320x by dialing the host GVC320x’s IPVideoTalk ID, or dialing the meeting ID
directly. Here are the steps:
1. Contact the active meeting’s host to obtain the host GVC320x’s IPVideoTalk ID, or the meeting ID.
2. On your GVC320x LCD, click on to bring up the dial screen.
3. Enter the IPVideoTalk ID or meeting ID in the dial-up box, then dial out.
4. If the meeting is locked or password-protected, you will see video screen like below. Contact the host
to get the password.

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How to use GVC320x in an IPVideoTalk Meeting
5. To input PIN Code or password on your GVC320x call screen, select MORE icon ->Open DTMF,
or press the red shortcut key on the GVC320x remote control to open DTMF.
6. Then, input the DTMF with the password followed by #.
7. Once the meeting host GVC320x answers the call, you will join this active meeting successfully from
your GVC320x.

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How to use GVC320x in an IPVideoTalk Meeting
HOST SCHEDULED MEETING
If you would like to schedule a meeting using your GVC320x as the host, please make sure you have
signed up on your IPVideoTalk Portal account and your GVC320x is already linked on the IPVideoTalk
Portal.
Sign Up in IPVideoTalk Portal
1. Go to IPVideoTalk Portal website http://www.ipvideotalk.com. Click on “Sign In” on the upper right.
2. Click on “Sign Up” on the upper right.
3. Fill in the sign up form with your account and submit it.

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How to use GVC320x in an IPVideoTalk Meeting
Link GVC320x To IPVideoTalk Portal
There are two ways to link the GVC320x to IPVideoTalk Portal:
Link device using device code
Link device using MAC address
Before linking your device, make sure your GVC320x’s IPVideoTalk ID is active and registered.
You can check this by going to GV320x LCD menu->Applications->IPVideoTalk application->Settings:
“Account active”. It should be green to show “registered”.

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How to use GVC320x in an IPVideoTalk Meeting
Link Device Using Device Code
This is the easiest way to link device to IPVideoTalk Portal and it is recommended. Please see the steps:
1. Go to the GVC320x LCD menu->Applications->IPVideoTalk application->Settings, find the device
code.
2. Log in using your IPVideoTalk Portal account. Click on tab “Devices” and select “Link Device”. Enter
the device code in the prompt.

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How to use GVC320x in an IPVideoTalk Meeting
3. On the GVC320x LCD menu->Applications->IPVideoTalk application->Notices, the users will see a
new message as below. This means you have linked your device successfully. Your GVC320x will be
shown as “online” in IPVideoTalk Portal now.
Link Device Using MAC Address
1. Log in to IPVideoTalk Portal->Devices, click on “Link Device” and enter the device MAC address.
2. Click on “Link” to send authentication request to the GVC320x. This device will be shown as “Pending”
in IPVideoTalk Portal.

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How to use GVC320x in an IPVideoTalk Meeting
3. The GVC320x will receive a new message from IPVideoTalk system. Icon will be displayed on
the top status bar of the GVC320x display device to indicate the new message notification.
In the GVC320x LCD menu->Applications->"IPVideoTalk" application, the user will also see a new
unread message notification on the upper right of the IPVideoTalk application icon .
4. Open the IPVideoTalk application and click on “Notices”, users will see a new message about "Device
authentication”. Open this message to check the enterprise name and ID. If the enterprise name and
ID belong to the user, please selects "Yes" to confirm to link the device. Otherwise, select "No" to reject
to link the device.

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How to use GVC320x in an IPVideoTalk Meeting
5. Once the user confirms to link the device, the administrator could see the device shown as online in
IPVideoTalk Portal.
Host Scheduled Meeting
In this section we will introduce how to use IPVideoTalk Portal to use GVC320x as host for meetings.
Log in IPVideoTalk Portal->Meetings, click on “Schedule Meeting”.
There are three possibilities for Meetings:
- Meet Now, to start an instant meeting from IPVideoTalk portal
- Schedule a New Meeting, to schedule a meeting and send invitation to hosts and invitees.
- Schedule a New Webinar, to schedule a webinar and assign panelist roles, and set host and invitees.
Meet Now
Users are able to start an instant meeting on IPVideoTalk Portal.
1. Go to IPVideoTalk Portal and click on .
2. Enter the meeting information into the appropriate fields, and the meeting will be considered as an
instant meeting by default:
Subject: Fill in the subject of the meeting.
Password: Users can set meeting password for the meeting. This is optional. Setting
meeting password can prevent meeting from being interrupted by any unexpected callers.
Organizer: Choose an authenticated device, input alias or input IPVideoTalk ID of the
authenticated device, to allow GVC320x devices to join as hosts or invitees. Please note
only authenticated device can be assigned as meeting host.

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How to use GVC320x in an IPVideoTalk Meeting
3. When done, click “OK” to confirm. Then, users will be directed to the WebRTC meeting starting
interface, since a GVC320x device is set as Organizer, then it will automatically initiate a call.
Schedule a new Meeting
1. Access Meeting screen and click on , and select the meeting type.
2. Fill in meeting information.
Subject: Fill in the subject of the meeting.
Time Zone: Select time zone for the meeting.
Start Time: Set start time for the meeting.
Duration: Set the expected meeting duration and it is visible to other participants. Users can end
the meeting in advance or delay the meeting, the meeting is not restricted by the configured
duration.
Recurring: Recurring meeting on regular time basis.
Password: Users can set meeting password for the meeting. This is optional. Setting meeting
password can prevent meeting being interrupted by any unexpected callers.
Agenda: Users could enter the agenda of the meeting. The participants will see it in the meeting
invitation Email.
Email Reminder: If set to "Yes", the notification Email will be sent to the host and all invited
participants 15 minutes before the meeting starts.
Attendees Control - Mute Attendees on Entry: If checked, all participants will be muted when

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How to use GVC320x in an IPVideoTalk Meeting
entering the meeting.
Attendees Control - Display Attendees List: If set to "Yes", WebRTC participants could view the
participants list during the meeting. If set to "No", WebRTC participants can only see the host in
the participants list.
Attendees Control - Allow Chat: If checked, all participants are allowed to chat.
Attendees Control - Play Beep When Join/Leave Meeting: If checked, when there is a meeting
participant join/leave the meeting, other participants will hear the beep notification.
Organizer: Choose an authenticated device, input alias or input IPVideoTalk ID of the
authenticated device, to allow GVC320x devices to join as hosts or invitees. Please note only
authenticated device can be assigned as meeting host.
Host Email：Users could enter the Email of the host who will receive an Email that contains host
code and reminds him/her about the meeting to be hosted.
Server Location：Specify the server where the meeting will be hosted. When the meeting starts, it
will automatically connect to the specified server region, and all participants will connect to it. To
ensure the meeting quality, users should select the closest sever to the meeting location, or where
most participants are located. e.g., Oregon for US area, Frankfurt for EU area, and Sydney for
Asia and Pacific area.
Participants: Users can enter Email to invite meeting participants, or enter IPVideoTalk ID of other
GVC320x devices (Only when using another GVC320x as Organizer). Users can also input name
or the key words to search for company contacts.

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How to use GVC320x in an IPVideoTalk Meeting
3. If the meeting is scheduled successfully, the system will send notification Email to the Email
participants automatically, and since a GVC320x device is set as Organizer, then it will automatically
initiate a call when the meeting starts.
4. If the two scheduled meetings time are overlapped during the same period, there will a prompt to
indicate users to change the schedule. Users still can schedule the meeting and ignore the overlap.
Schedule a new Webinar
1. Access Meeting screen and click on , and select the meeting type.
2. Fill in meeting information.
Subject: Fill in the subject of the meeting.
Time Zone: Select time zone for the meeting.
Start Time: Set start time for the meeting.
Duration: Set the expected meeting duration and it is visible to other participants. Users can end
the meeting in advance or delay the meeting, the meeting is not restricted by the configured

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How to use GVC320x in an IPVideoTalk Meeting
duration.
Recurring: Recurring meeting on regular time basis.
Password: Users can set meeting password for the meeting. This is optional. Setting meeting
password can prevent meeting being interrupted by any unexpected callers.
Agenda: Users could enter the agenda of the meeting. The participants will see it in the meeting
invitation Email.
Email Reminder: If set to "Yes", the notification Email will be sent to the host and all invited
participants 15 minutes before the meeting starts.
Attendees Control - Mute Attendees on Entry: If checked, all participants will be muted when
entering the meeting.
Attendees Control - Display Attendees List: If set to "Yes", WebRTC participants could view the
participants list during the meeting. If set to "No", WebRTC participants can only see the host in
the participants list.
Attendees Control - Allow Chat: If checked, all participants are allowed to chat.
Attendees Control - Play Beep When Join/Leave Meeting: If checked, when there is a meeting
participant join/leave the meeting, other participants will hear the beep notification.
Organizer: Choose an authenticated device, input alias or input IPVideoTalk ID of the
authenticated device, to allow GVC320x devices to join as hosts or invitees. Please note only
authenticated device can be assigned as meeting host.
Host Email：Users could enter the Email of the host who will receive an Email that contains host
code and reminds him/her about the meeting to be hosted.
Server Location：Specify the server where the meeting will be hosted. When the meeting starts, it
will automatically connect to the specified server region, and all participants will connect to it. To
ensure the meeting quality, users should select the closest sever to the meeting location, or where
most participants are located. e.g., Oregon for US area, Frankfurt for EU area, and Sydney for
Asia and Pacific area.
Add Panelists: Users could input the Email addresses or the IPVideoTalk IDs in
GVC3200/GVC3202 to add panelists. When the panelists receive the Email notification, they can
click on the URL in the Email to join the meeting as a panelist. When the meeting starts, the invited
IPVideoTalk IDs owners will receive the calls to join the meeting as panelists. The number of
invitees depends on the organizer’s plan.
Participants: Users can enter Email to invite meeting participants, or enter IPVideoTalk ID of other
GVC3200/GVC3202 devices. Users can also input name or the key words to search for company

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How to use GVC320x in an IPVideoTalk Meeting
contacts. The amount of invitees is depending on the plan of the organizer.
Participants Registration: If checked, the participants except invitees have to register before
joining the meeting, this feature will help the host to collect the participants’ information. The
system will provide meeting registration link, all participants except invitees need to register the
meeting via the link.
Thank-you Email: If checked, the system will send a Thank-you Email to the meeting participants,
the host can also customize the contents in the Email. For example, the host can include contact
information in the Thank-you Email for other meeting participants to contact.