Image Access bookeye 3 User manual

Version R2
Operation Manual
This device is compliant.

File:
BE3-R2_OperationManual-C4b.docx
File:
BE3-R2_OperationManual-C4b.docx

Operation Manual Page 3
Introduction
Dear Customer,
We congratulate you on the acquisition of this innovative product from Image Access.
We at Image Access are proud of the work we do; it is the result of our extremely high
standards of production and stringent quality control.
With the Bookeye® 3 scanner, Image Access offers an efficient scanner which covers a
wide scope of applications due to its versatility. Its integrated web based user interface
makes all functions available in structured menus.
This operation manual is designed to lead you through all situations which will arise when
using the Bookeye® 3 scanner.
For this reason, we ask you to read the operation manual attentively before starting to
work with the device. By doing so, you will avoid operation errors and you can control all
functions from the beginning.
In addition please consider the following points:
•Damages to your unit may have occurred during shipping. Please check for
damages immediately after delivery of the unit. Inform your supplier if damage has
occurred.
•Read and ensure that you understand the safety notes. They were developed for
your protection and safety as well as to protect the unit.
•Regular maintenance conserves the high quality and safety of the Bookeye® 3
scanner during the entire service life.
If you have any further questions, please feel free to contact your local dealer or
Image Access directly. Our staff will be happy to help you.
For your daily work with the Bookeye® 3 scanner, we wish you success and complete
satisfaction.
Regards
Your Image Access Team

Page 4 Operation Manual
General Information about Manuals
Operation Manual
All information about the normal operation and behavior of this device is found in the
Operation Manual. The manual is written for people who only operate the device and do
not perform setup and adjustment procedures. All device elements and software functions
are described in detail, although some of them might never be used. This manual does
not cover any application software like BSW, BSCAN or BCS2. Refer to the appropriate
manual to learn about the application software.
Setup and Assembly Manual
The Setup and Assembly Manual is written for technical staff with some basic
mechanical as well as software skills. Many resellers will offer on-site installation;
therefore, large parts or all of the setup and assembly manual might not be of interest to
the reader. The access level at which these setup and adjustment processes are
performed is called “Power user” and is password protected from access by the normal
operator.
Both manuals can be downloaded from our customer service portal at
http://service.imageaccess.de. Be sure to always check for the latest versions of these
manuals.
The manual is divided into four sections, A to D.
Section A describes the hardware of the device. It shows the connectors as well as all
other elements of the device.
Section B describes the operation software and the keyboard functions.
Section C describes troubleshooting procedures and test scan generation.
Section D shows all technical data and CE, FCC, UL declarations.
2010 – 2013 by Image Access GmbH, Wuppertal, Germany.
Printed in Germany. All rights reserved.
Reproduction in whole or in part in any form or medium without express written permission of
Ima
ge Access is prohibited.
Scan2Net
®, WideTEK®and Bookeye®are registered trademarks of Image Access.
All other trademarks are the property of their respective owners.
Image Access reserves the right to change the described products, the specifications or
documents at any time without prior notice.
For the most recent version, always check our web site
www.imageaccess.de
or
www.imageaccess.us or the customer service portal at portal.imageaccess.de

Operation Manual Page 5
Version History
Version
Published in
Content/Changes/Supplements
A March 2008 First Edition.
B
August 2008
Corrected values in chapter D.4. Minor correcting in some
descriptions of details.
C January 2009 A note added concerning FCC regulations.
C2
October 2009
Valid with firmware version 5.22.
Some detail improvements in the S2N user interface.
C3 February 2010
Some minor changes in text layout and numbering of the
chapters.
Chapter D.3 Electr. Spec. New value for stand-
by consumption,
another power supply is used.
C4
July 2010
Additional information about “Auto focus range” and maximum
document thickness in chapter D.1, Scan Area.
C4a March 2011 Dimension of transport box updated.
C4b
July 2011
Minor modification. Chapter D.1: Max. load of the book cradles
added.
NOTE:
This equipment has been tested and found to comply with the limits for a class
A digital device, pursuant to
Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment generates, uses,
and
radiates
radio frequency energy and, if not installed and used in accordance with the operation manual,
may cause harmful interference to radio communications.
Operation of
this equipmen
t in a residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.

Page 6 Operation Manual
Table of Contents
Introduction--------------------------------------------------------------------------3
General Information about Manuals -----------------------------------------4
Version History ---------------------------------------------------------------------5
AHardware Operation -------------------------------------------------------- 11
A.1 Safety Notes............................................................................................ 11
A.1.1 Marking of Safety Notes 11
A.1.2 Laser Safety Note 11
A.2 Device Overview...................................................................................... 12
A.2.1 Device Location 13
A.2.1.1 Environment 13
A.2.1.2 Ambient Light 13
A.2.1.3 Table 14
A.2.1.4 Power outlet 14
A.2.2 Connectors on the Rear Side 14
A.2.3 Connecting the Power Source 15
A.2.4 Connecting the Network 15
A.2.5 Connecting Foot Pedal Switches 15
A.3 Starting the Bookeye® 3 scanner............................................................ 16
A.3.1 Stopping the Bookeye® 3 scanner 17
A.4 Book Cradle............................................................................................. 18
A.4.1 Removing the Book Cradle Plates 18
A.4.2 Book Cradle Control Keys 19
A.4.3 Operating the Book Cradle 20

Operation Manual Page 7
Table of Contents, part 2
BSoftware Operation --------------------------------------------------------- 23
B.1 The Integrated User Interface...................................................................23
B.1.1 The Main Screen 24
B.1.2 The Options Screen 26
B.1.2.1 Book Fold Options 28
B.1.2.2 Fixed Focus Mode 28
B.1.2.3 Embedded Meta Data 29
B.1.3 The Properties Screen 30
B.1.4 The Camera Screen 32
B.1.5 The Settings Screen 37
B.1.6 The Format Screen 39
B.1.7 Output Options 41
B.1.7.1 Output Option Save 42
B.1.7.2 Output Option Print 43
B.1.7.3 Output Option Copy 44
B.1.7.4 Output Option FTP Upload 46
B.1.7.5 Output Option Mail 48
B.1.7.6 Output Option Network 50
B.2 The Setup Screen.....................................................................................51
B.2.1 USER Login Level 52
B.2.1.1 Device Info 53
B.2.1.2 Operation Info 54
B.2.1.3 User Settings 55
B.3 Laser guided Document Type Detection...................................................59
B.3.1.1 Description of the Laser Purposes 59
B.3.2 Scanning in Fixed Focus Mode 61
B.3.3 Scanning in Flat Mode 61
B.3.4 Scanning in Folder Mode 62
B.3.5 Scanning in Book Mode 63

Page 8 Operation Manual
Table of Contents, part 3
CTests and Troubleshooting ---------------------------------------------- 64
C.1 Troubleshooting Matrix ............................................................................ 64
DTechnical Data---------------------------------------------------------------- 66
D.1 Scanner Specifications ............................................................................ 66
D.2 Ambient Conditions.................................................................................. 66
D.3 Electrical Specifications........................................................................... 67
D.4 Dimensions and Weight........................................................................... 68
D.5 FCC Declaration of Conformity................................................................ 69
D.6 CE Declaration of Conformity .................................................................. 70

Operation Manual Page 9
Table of Pictures
Picture 1: Components of Bookeye® 3 scanner...............................................................12
Picture 2: Bookeye® 3 scanner back side view................................................................14
Picture 3: Display before power up ..................................................................................16
Picture 4: Removing a Book Cradle Plate........................................................................18
Picture 5: Book cradle Control Keys.................................................................................19
Picture 6: Book cradle at start..........................................................................................20
Picture 7: Book cradle at start with glass plate option ......................................................20
Picture 8: Horizontal alignment check..............................................................................21
Picture 9: Book cradle in the middle of the book ..............................................................22
Picture 10: Start screen ...................................................................................................23
Picture 11: Main screen...................................................................................................24
Picture 12: Options screen............................................................................................26
Picture 13: Book Fold Option screen................................................................................28
Picture 14: Book Fold Option screen................................................................................28
Picture 15: Metadata screen............................................................................................29
Picture 16: Properties screen........................................................................................30
Picture 17: X- and Y Offset definition...............................................................................31
Picture 18: Camera screen...........................................................................................32
Picture 19: DPI mode Fixed.............................................................................................33
Picture 20: DPI mode Flexible..........................................................................................34
Picture 21: Black Threshold slider....................................................................................35
Picture 22: Gamma slider with preselection buttons.........................................................36
Picture 23: Color Gain screen..........................................................................................36
Picture 24: Settings screen...........................................................................................37
Picture 25: List of available languages.............................................................................37
Picture 26: Skin Selector..................................................................................................38

Page 10 Operation Manual
Table of Pictures, part 2
Picture 27: Tool Tips .......................................................................................................38
Picture 28: Status window...............................................................................................38
Picture 29: Format screen............................................................................................39
Picture 30: Rectangle dragged with mouse .....................................................................40
Picture 31: "Zoom in" result.............................................................................................40
Picture 32:Output Option Show.......................................................................................41
Picture 33: Output Options in Scan Window....................................................................41
Picture 34: Image output option.......................................................................................42
Picture 35: Metadata mask..............................................................................................42
Picture 36: Output Option Print........................................................................................43
Picture 37: Available List of Printers for Option Print .......................................................43
Picture 38: Output Option Copy.......................................................................................44
Picture 39: Output Option FTP Upload............................................................................46
Picture 40: Output Option Mail.........................................................................................48
Picture 41: Output Option Network..................................................................................50
Picture 42: Login screen..................................................................................................51
Picture 43: User screen...................................................................................................52
Picture 44: Device Info screen.........................................................................................53
Picture 45: Operation Info screen....................................................................................54
Picture 46: User Settings screen.....................................................................................55
Picture 47: Volume level..................................................................................................56
Picture 48: Foot pedal settings........................................................................................57
Picture 49: Splitting Start Page........................................................................................58
Picture 50: Correct versa incorrect placement.................................................................59
Picture 51: Holding down a book.....................................................................................60
Picture 52: Scanning in folder mode................................................................................62

Operation Manual Page 11
A Hardware Operation
A.1 Safety Notes
Read and ensure that you understand the safety notes.
The safety notes have been written to ensure your protection and for your safety.
All safety requirements of the following standards
EN 60950-1:2006
UL 60950-1:2003-04-01 Ed.: 1 Rev: 2003/11/26
CAN/CSA C22.2 No. 60950-1:2003-04-01 Ed.: 1
are fulfilled by the Bookeye® 3 scanner.
A.1.1 Marking of Safety Notes
All safety notes are marked with a warning sign.
A description of the potential hazard is found at the right side beside the warning sign.
Safety Note!
Text with description of potential hazard.
A.1.2 Laser Safety Note
Safety Note!
Text with description of potential hazard.

Page 12 Operation Manual
A.2 Device Overview
Picture 1: Components of Bookeye® 3 scanner
For a first look at the Bookeye® 3 scanner, some of the components have been identified
in the above photo. These components are referenced in this operation manual.
The Bookeye® 3 scanner main hardware elements are:
— The main body with two book cradle plates attached.
— Two lamps.
— The camera neck with camera head
— The glass plate
— The keyboard with book cradle controls and LCD

Operation Manual Page 13
A.2.1 Device Location
A.2.1.1 Environment
Choose a location that complies with the limits of temperature and humidity. Refer to
chapter D.2 for detailed environmental specification.
A.2.1.2 Ambient Light
The location should have a controlled ambient light situation. Light scenarios to avoid are
direct sunlight, spot light from light beams, light sources that cause sharp shadows on the
scanning bed, high levels of ambient light and varying light conditions.
The Bookeye® 3 scanner is an open system with a built-in high quality light source. Open
system means, that the ambient light is added to the light seen by the camera.
The recommended location for the Bookeye® 3 scanner:
•Is not exposed to daylight.
•Is evenly illuminated from the ceiling with fluorescent lamps with electronic
ballasts. The light intensity measured on the book cradles should be approx. 300
lux.
•The light should not cause any shadows; therefore the variation of the intensity
across the scan area should be kept below 20%.
If the fluorescent lamps are powered by non-electronic ballasts, they will produce a flicker
twice the frequency of the main power supply (100Hz or 120Hz). If the intensity of this
light becomes too high, vertical stripes of even distances of approx. 8-12 pixels will be
visible on the scan.
Direct sunlight will vary over the day and will result in overexposed images. Sunlight also
can produce sharp shadows.
Light beams from spotlights will also produce sharp shadows. In most cases, they emit a
high level of infrared light. Infrared light is not visible to the human eye but to the camera.
The light source of the Bookeye® 3 scanner itself has no infrared content at all. The
advantage is that the scanner does not have an image quality degrading infrared filter.
Too much infrared content will result in overexposure.
The Bookeye® 3 scanner has an integrated “White Balance” function. This function will
compensate the ambient light influences. Therefore it is recommended to perform the
“White Balance” function when the ambient light scenario has been changed.

Page 14 Operation Manual
A.2.1.3 Table
Place the device on a flat and solid base, preferable a solid table. The load bearing
capacity of the table must correspond to the device weight. The table should be build to
hold at least three times the weight of the unit. Also it should not shake or move to avoid
image distortions. If the table is too weak it can be attached to a solid wall to stabilize it.
A.2.1.4 Power outlet
Safety Note!
Ensure that the power outlet is alwa
ys accessible. This will help to
separate the device from the power outlet in case of an emergency.
A.2.2 Connectors on the Rear Side
For easy orientation the connectors found on the rear side of the scanner are described in
the following picture.
Picture 2: Bookeye® 3 scanner back side view
1
Main Power Switch
2
Main Power Connector
3
Serial Port. To connect e.g. the Recovery Key.
4
Video Connector
5
Two Foot Pedal Connectors
6
Network Connector

Operation Manual Page 15
A.2.3 Connecting the Power Source
The power connector and the main power switch are located at the right side of the back
of the document bed.
Important: Before connecting to the power source, check the following items:
The wall outlet is in perfect condition and properly grounded.
The power cable is not damaged in any way.
The wall outlet fuse has the correct electrical dimensions. Refer to the
technical specification chart for detailed information.
Check the device fuse. Use only the specified device fuse. The device fuse
specification is named on the identification plate.
After the main power switch is turned on, the green START field above the START
button lights up. This indicates that the BOOKEYE Color is ready-to-use.
A.2.4 Connecting the Network
The Bookeye® 3 scanner is delivered with a cross-over cable (green cable connectors)
and a standard CAT6 network cable.
The network connector is located at the back side of the document bed.
Use the cross-over cable to connect the Bookeye® 3 scanner directly to a PC via a
network card.
Use the network cable to connect the Bookeye® 3 scanner to a network.
A.2.5 Connecting Foot Pedal Switches
The scan sequence and other operations can be invoked through the optional available
foot pedal switches.
At the back side of the device, there are two jack plugs to which the foot pedal switches
can be connected. The jack plugs are labeled with “FS1” and “FS2”.

Page 16 Operation Manual
A.3 Starting the Bookeye® 3 scanner
If the device has been used before and was constantly connected to power, the display
will show the message:
and the green START field above the Start button is
illuminated.
Picture 3: Display before power up
If the device was previously disconnected from the main power supply, the standby
message might not be visible. As long as the green START field above the Start button
is illuminated, the scanner can still be powered up by pressing the Start button.
Press the Start button. The background light immediately
lights up indicating that the device is starting.
The START field becomes dark and the STOP field will light up.
The next message in the display is:
The message is indicated for some seconds. Meanwhile the
device performs the basic hardware and software checks.
followed by:
This is the device name followed by
the firmware version
At this point during the power up cycle, the display will show:
for one second.
If the Start button is pressed during this interval, the display shows:
If the Start button is pressed again in the next three seconds
the IP address, gateway and subnet mask are all reset to
their factory defaults.
Standby
Press Start button
Standby
Press Start button
System check
Please wait
BE3-SCL-R1
Firmware 4.56
RESET NETWORK
CONFIGURATION ?
ARE YOU SURE ?

Operation Manual Page 17
This procedure is followed by:
Indicates, that the test for the motors and for the end position
switches is running. The second line shows the IP address.
If the tests end successful, the display shows:
Indicates the test of all remaining hardware components.
The second line shows the IP address.
When the power-up test sequence is finished error free, the display shows the final
message.
After the device has powered up, the Start button has a second function. It can be used to
delay a scan until the button is pressed in one of the application software scan modes.
A.3.1 Stopping the Bookeye® 3 scanner
If the Stop button is pressed at any time the scanner is idle, the display will at first show
the message:
The message is displayed for two seconds before the device
is powered down .If the button is released before the time
has elapsed, nothing happens.
If the button is held the display reads:
The device actually powers down. This is additionally
announced by the sound “Power down”.
At the end of the power down sequence the backlight turns off and the display reads:
Important: If for any reason the Bookeye® 3 scanner does not respond to the
application and the keyboard, the start key can power down the device,
regardless of the processor status. To achieve this, the start button must be
held for at least six seconds.
MECHANICS CHECK
192.168.1.50
HARDWARE CHECK
192.168.1.50
Ready to scan
Prepare to shut down
Shut down in progress
Standby
Press Start button

Page 18 Operation Manual
A.4 Book Cradle
The motorized book cradle is safely and easily operated. Two driving elements on each
side move the wooden cradles plates upwards. The plates are not connected to the
stand-offs. If the book cradle is lowered and something blocks its way down, only the
weight of the plate and eventually part of the weight of a book will squeeze the object.
The driving element will only move if the appropriate key is pressed. For security reasons
there is no way of moving the book cradle automatically or remotely.
Safety Note!
Always lower the book cradle to its home position before power off.
Note: If the book cradle plates get dirty or scratched, use the micro fiber cleaning cloth
to clean the surface of the plates. The cleaning cloth should be slightly damp.
A.4.1 Removing the Book Cradle Plates
Lift up the two book cradle plates to separate them from the main body. They are not
fastened to the driving elements; they only rest on them.
Picture 4: Removing a Book Cradle Plate

Operation Manual Page 19
A.4.2 Book Cradle Control Keys
Picture 5: Book cradle Control Keys
Operating one plate of the book cradle:
Left cradle up/down and/or Right cradle up/down
The control key on the outer side moves the corresponding
cradle up and down independently of the other cradle plate.
Operating both plates at the same time:
Cradles up
This key moves both plates upwards exactly in
synchronization.
Cradles down
This key moves both plates down exactly in synchronization.
Once a book has been balanced on the two book cradles, the compensator keys are used
to compensate between the two sides. That means, the surface of the book is at the same
height on both sides. The right compensator key operates identically on the right cradle.
Left compensator
The left compensator key lifts the left cradle and lowers the
right cradle at the same time.
Right compensator
The right compensator key lifts the right cradle and lowers the
left cradle at the same time.
Note: If the home position (lowest) of a cradle is reached, it stops automatically. An
acoustical click notifies the user of the fact that the end position is reached. If the
highest possible position is reached, it will also stop and generate the same click.

Page 20 Operation Manual
A.4.3 Operating the Book Cradle
Note: Maximum load of each book cradle plate: 15 kg / 33 lbs
First lower both cradles to their home position. Place a book on the right plate, open the
book cover and raise the left cradle until it fully supports the left book cover. This is the
reference position.
Picture 6: Book cradle at start
If the optional glass plate is used, lift both cradles up until they reach the glass plate. Use
only the Cradles up / Cradles down keys for this, as they keep the balance between the
cradles. Move up until the glass plate is exactly horizontal, while manually applying some
pressure on the book.
Picture 7: Book cradle at start with glass plate option